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HomeMy WebLinkAbout2016-533-E DSS - CHCCS MOU for teen parent social worker of case management services DocuSign Envelope ID: 118BC799-C8EB-4C83-AE90-D0293DAB7607 MEMORANDUM OF UNDERSTANDING Between the ORANGE COUNTY DEPARTMENT OF SOCIAL SERVICES And CHAPEL HILL CARRBORO CITY SCHOOLS This Memorandum of Understanding (MOU) entered into this the 01 day of , 201k0 between the Orange County Department of Social Services (DSS) and Chapel Hill Carrboro City Schools (CHCCS) outlines the responsibilities of both parties to provide services for pregnant and parenting adolescents within the Chapel Hill Carrboro City Schools district through the Orange County Adolescent Parenting Program (APP). This Memorandum of Understanding is effective beginning July 1, 20to and ending June 30, 20110 . A. Orange County Department of Social Services agrees to: 1. Provide a Teen Parent Social Worker to do case management services for pregnant and parenting teens in the Chapel Hill Carrboro City Schools district working toward their high school diploma or equivalency. These services shall include prevention of the adolescents' second pregnancy, completion of their high school education, and prevention of abuse/neglect of their children as well as primary pregnancy prevention consultation and education with individuals and student groups. 2. Supervise directly the Teen Parent Social Worker, a County employee who is accountable to DSS. B. Chapel Hill Carrboro City Schools agrees to: 1. Assign a liaison to provide coordination and oversight of the Orange County Adolescent Parenting Program in the school district. 2. Provide a space at the Chapel Hill Carrboro City Schools, to hold meetings and mini groups, at no charge to the Orange County Department of Social Services. C. Both the Orange County Department of Social Services and Chapel Hill Carrboro City Schools agree to: 1. Develop procedures for referrals and the provision of services for pregnant and parenting students in Chapel Hill Carrboro City Schools. 2. Coordinate efforts regarding work assignments and leave time such as sick, vacation, etc. for the Teen Parent Social Worker. 3. Use the interviewing and selection process utilized by DSS for the hiring of the Teen Parent Social Worker in accordance with Orange County policy and procedures. 1 DocuSign Envelope ID: 118BC799-C8EB-4C83-AE90-D0293DAB7607 4. Evaluate the job performance of the Teen Parent Social Worker on an annual basis. If Chapel Hill Carrboro City Schools determines that the Teen Parent Social Worker's performance or professional interactions are inadequate or inappropriate, Chapel Hill Carrboro City Schools may request that DSS initiate appropriate action to correct that employee's deficiencies, or to terminate that employee's involvement with Chapel Hill Carrboro City Schools, if indicated. 5. Comply with the Orange County Personnel Ordinance and the State Personnel Act and provide sufficient documentation to support any disciplinary concern regarding the performance or professional interactions of the Teen Parent Social Worker. D. Access to OCS Premises I. All parties acknowledge that N.C. General Statute 14-208.18 prohibits anyone required to register as a sex offender under Article 27A of Chapter 14 of the General Statues from knowingly being on the premises of any school or other facility dedicated to the care of minors. DSS shall conduct criminal record and background checks on the Teen Parent Social Worker and any other DSS employees or volunteers, who, pursuant to this Agreement, will work on CHCCSs" property and/or have direct contact with CHCCS students. The checks shall include at a minimum checks of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry ("the Registries"), which may be completed at no cost by accessing the North Carolina Sex Offender Registry website at litta//seNol raideLtieshi.gov'. DSS shall provide the names and identifying information to CHCCS prior to assigning any employee or volunteer to work at a CHCCS school, and DSS personnel shall not begin any services that involve direct interaction with students until the background checks are completed. DSS shall not assign any employee or volunteer to a role that may involve direct student contact, at CHCCSs' events, or on CHCCS's property if (1) said individual has been convicted of a felony; (2) said individual has been convicted of any crime, whether misdemeanor or felony, involving sex, violence, or drugs; or (3) in the judgment of CHCCS, said individual has engaged in any crime or conduct indicating that the individual may pose a threat to the safety or well-being of student or school personnel. 2. The public schools and school-sponsored events of Orange County shall remain at all times under the authority of the Board, the Superintendent, and the individual school principals. DSS shall ensure that the Social Worker and any other DSS agents or employees comply with any and all rules, regulations, or directives of the Board, the Superintendent or Superintendent's designee at all times while all on school premises or at school-sponsored events. E. Records and Confidentiality of Student Information 1. DSS agrees that any student records obtained in the course of providing services under this agreement shall be subject to the confidentiality and disclosure provisions of 2 DocuSign Envelope ID: 118BC799-C8EB-4C83-AE90-D0293DAB7607 applicable federal and state statutes and regulations, and CHCCS policies. The Social Worker shall comply with all applicable laws, regulations, and CHCCS policies, including but not limited to laws, regulations and policies regarding access to confidential student records. The Social Worker may have access to confidential student records or to any personally identifiable information of any CHCCS student only to the extent allowed under the Family Educational Rights and Privacy Act (FERPA) and applicable CHCCS policies and procedures, which require either a legitimate educational interest or written consent from the parent/adult student before records may be viewed. Nothing in this agreement provides the Social Worker, DSS or its agents the right of access to any individual student's records. All student records shall be kept in a secure location preventing access by unauthorized individuals. The Social Worker shall not forward to any person other than the parent/adult student or CHCCS any student record, including, but not limited to, the student's identity, without the written consent of the parent/adult student and CHCCS. Upon termination of this Agreement, the Social Worker shall turn over to CHCCS all student records of CHCCS students to whom the Social Worker has provided services under this Agreement. F. In General I. This MOU shall be reviewed at least annually, prior to June 1 and may be terminated by either party upon 60 days written notice. 2. The MOU contains the entire understanding of the parties and shall not be altered, amended or modified, except by an agreement in writing executed by the duly authorized officials of both parties. 3. Both Chapel Hill Carrboro City Schools and the Orange County Department of Social Services agree to and understand the conditions outlined in the MOU. 4. By executing this MOU Chapel Hill Carrboro City Schools and Orange County Department of Social Services affirm that they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes and certify' that they has not been identified, and have not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 5. This MOU together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of the North Carolina General Statutes Chapter 66. [SIGNATURE PAGE TO FOLLOW] 3 DocuSign Envelope ID: 118BC799-C8EB-4C83-AE90-D0293DAB7607 IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed by its duly authorized officials. FOR AND ON BEHALF OF: FOR AND ON BEHALF OF: ORANGE COUNTY, CHAPEL HILL CARRBORO CITY SCHOOLS DEPARTMENT OF SOCIAL SERVICES DocuSigned by: DocuSigned by: COSfOIA, AKA (140g ti A El -QC1,42,A4B,1-5-5 68-71,F24.1-013 Director, Orange County Superintendent, Department of Social Services Chapel Hill Carrboro City Schools 4