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HomeMy WebLinkAbout2016-362-E Co Manager - Michigan Coalition Against Homelessness MOU for HMIS Lead DocuSign Envelope ID: 16DCEBDO-2235-4922-AF6D-892DA9E32CB1 Memorandum of Understanding North Carolina Statewide HMIS North Carolina Continua of Care and the Michigan Coalition Against Homelessness July 1, 2016—June 30, 2017 Objective: This MOU is designed to provide a frame for North Carolina's multi- jurisdiction HMIS implementation as presented in Section 508.7 of the Federal Register/Vol. 76, No. 237 Homeless Management System Requirements. It is recognized that operation of the Statewide HMIS requires ongoing collaboration from member Continua of Care. Continuum of Care (CoC): Orange County Partnership to End Homelessness agrees to adopt the North Carolina Statewide shared HMIS platform vendor, Bowman Systems Inc. ServicePoint. The CoC agrees that administration of the shared platform will be provided by the North Carolina HMIS Project, operated by the Michigan Coalition Against Homelessness. The CoC further agrees to operate the local CoC Implementation in compliance with HUD Data Standards and the North Carolina Statewide Operating Policies and Procedures. Roles and Responsibilities: Michigan Coalition Against Homelessness: 1. Management of the Statewide Vendor Contract with Bowman Systems, Inc. 2. Host the Statewide coordination meeting—the Monthly SA Call-In. 3. Define privacy and security protocols that allow for the broadest possible participation. 4. Provide Statewide Operating Policies and Procedures that represent the minimum standards for participation. Local CoCs may add additional requirements as negotiated locally. 5. Designate ex-officio staff member for NC HMIS Governance Committee 6. Provide for system administration and analyst staffing of help desk services between gam and 5pm workdays and after-hours emergency response. 7. Negotiate the cost for local licenses to the Statewide System via contracts with Bowman Systems. 8. Provide training and ongoing collaboration regarding cross-jurisdiction system operation, measurement and research activities including: a. Negotiation and training basic workflows for all users and specialized workflows for cross-jurisdiction funding streams. b. HUD mandated activities including Point In Time, Housing Inventory Count, Annual Performance Report and the Annual Homelessness Assessment Report. c. Provide data for Statewide and CoC-specific unduplicated homeless counts. DocuSign Envelope ID: 16DCEBDO-2235-4922-AF6D-892DA9E32CB1 d. Research projects that involve statewide data sets. e. Maintain a suite of data quality, demographics, and outcome reports available to all CoCs on the System. f. Support for local Continuous Quality Improvement efforts. 9. Execute Contract for Services with CoC-designated fiduciary entities. 10. Provide the NC HMIS Governance Committee monthly reports updating the status and accomplishments of the NC HMIS project. North Carolina Continua of Care: 1. Designate HMIS system 2. Designate CoC members and CoC alternates to NC HMIS Governance Committee 3. Ensure consistent participation of recipients and sub recipients in the HMIS 4. Uphold Cost-sharing agreement set by Governance Committee, including no/late-payment consequences 5. Plan the local HMIS implementation to maximize the greatest possible participation from homeless service providers. 6. Comply with North Carolina Statewide Privacy Protocols as specified in the Administrative and Sharing Qualified Services Organization Business Associates Agreements (QSOBAAs), Participation Agreements and the User Agreement Code of Ethics. 7. Adopt any additional standards of practice beyond those identified in the Statewide HMIS Operating Procedures. 8. Staff at least one local System Administrator and assure that each participating agency has identified an Agency Administrator. The System Administrator will: a. Demonstrate competence in required training in privacy, security and system operation (e.g. provider page, workflows and reports). b. License local users and support data organization and completion of Provider Pages for participating agencies. c. Assign licenses to Agency Administrators and/or users. d. Host local HMIS operations meeting(s) and/or assure that Agency Administrators are attending the Statewide User Meetings. e. Assure that all users are trained in privacy, security and system operation. f. Participate in HUD mandated measurement including PIT, HIC, APRs and the AHAR as appropriate. g. Participate in the annual PIT count process and support publication of local reports. h. Support the CoC's Continuous Quality Improvement efforts. 9. Through the Governance Committee, CoCs will: i. Review, revise and approve Privacy, Security and Data Quality Plans j. Ensure HMIS is administered to meet HUD standards k. Approve MCAH budget and technical agreements DocuSign Envelope ID: 16DCEBDO-2235-4922-AF6D-892DA9E32CB1 10. Designate fiduciary responsible for entering into a Contract for Services with HMIS Lead Agency 11. Designate eligible applicants to receive HMIS funds that will best allow them to participate in the statewide HMIS e. —DocuSignedby: Signed: friG hfk,411 Date: 07/01/16 `—AE212FDC468E4CB... HMIS Lead Agency: Eric Hufnagel Title: Executive Director DocuSigned by: Signed: L ?OL&Uttt NAKALYs Date: 07/01/16 0637994B755E477... CoC Representative: Bonnie Hammersley Title: County Manager DocuSign Envelope ID: 16DCEBDO-2235-4922-AF6D-892DA9E32CB1 MICHI80 OP ID: TC coRO CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) `••--°''� 06/29/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONT PRODUCER NAMEACT Valissa J. Naganashe Brownrigg Companies LTD PHONE FAX 1175 West Long Lake Rd Ste 200 (A/C,No,EXt):248-373-5580 (A/c,No): 248-792-2752 Troy,MI 48098 E-MAIL Tia Coleman ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Michigan Millers Mutual 14508 INSURED Michigan Coalition Against INSURER B:Hartford Fidelity&Bonding 19682 Homelessness 15851 S.Old US 27 INSURER C: Lansing, MI 48906 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR TYPE OF INSURANCE I POLICY EFF POLICY EXP INSD WVD POLICY NUMBER /Y LIMITS (MM/DD YYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR C051212300 07/27/2015 07/27/2016 DAMAGE TO RENTED 100 000 PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO- JECT PRODUCTS-COMP/OP AGG $ 2,000 000 JECT � OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Property C051212300 07/27/2015 07/27/2016 Contents 35,000 A EmployeeDishonesty C051212300 07/27/2015 07/27/2016 Emp Theft 50,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County Partnership to THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN g p ACCORDANCE WITH THE POLICY PROVISIONS. End Homelessness 200 S Cameron P 0 Box 8181 AUTHORIZED REPRESENTATIVE Tia Coleman Hillsborough, NC 27278 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD