HomeMy WebLinkAbout2013-279 Aging - Town of Chapel Hill for RSVP 55+ Program ac> 13 - z7 i
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NORTH CAROLINA
PERFORMANCE AGREEMENT
ORANGE COUNTY
THIS AGREEMENT, made and entered into by and between the TOWN OF CHAPEL HILL, a North Carolina
Municipal Corporation,405 Martin Luther King Jr. Boulevard,Chapel Hill,North Carolina,hereinafter referred to as
"Town"and Orange County by and through the RSVP 55+Volunteer Program.,2551 Homestead Road,Chapel Hill,
North Carolina 27516,hereinafter referred to as "RSVP"or"Contractor."
WITNESSETH
That for and in consideration of the mutual promises and conditions set forth below,the Town and RSVP agree:
WHEREAS, RSVP provides services to match individuals over 55 years of age with volunteer opportunities in the
Chapel Hill community;and
WHEREAS,RSVP enhances and promotes public welfare and
WHEREAS,it is in the interest of the Town that said program be assisted by the Town and thereby be available to the
residents of the Town,and said program addresses an important community human services need,as identified bythe
Town's Human Services Advisory Board;
NOW,THEREFORE, in consideration of the above and the mutual covenants and conditions hereinafter set forth,the
Town and RSVP agree as follows:
TOWN SUPPORT:
RSVP agrees to provide the services described in the Work Statement of this Agreement. By resolution 2013-
06-10/R-3 the Town Council appropriated the sum of Twelve Thousand Three Hundred Dollars($12,300)to
RSVP for fiscal year 2013-14. The Town does not obligate itself to provide any other support to RSVP this
fiscal year or in succeeding years.
The Parties agrees to indemnify and hold harmless each other and their officers,agents and employees to the
extent provided by North Carolina law from all loss, liability, claims or expense (including reasonable
attorney's fees)arising from bodily injury,including death or property damage to any person or person caused
in whole or in part by the negligence or willful misconduct of the other under this Agreement,except to the
extent same are caused by its own negligence or
Non-Discrimination: The Contractor shall administer all functions without discrimination because of race,
creed, sex,national origin,age, economic status,sexual orientation,gender identity or gender expression.
PAYMENT AND DOCUMENTATION:
The appropriation shall be paid to RSVP in semi-annual installments at the end of each half-year period in
which services were provided,pursuant to the Work Statement attached hereto. Each semi-annual installment
will be for Six Thousand One Hundred Fifty Dollars($6,150). The Town's obligation to make each payment is
contingent upon receiving satisfactory documentation and accounting of expenditures as detailed in the attached
Work Statement.
FINANCIAL RECORDS:
RSVP agrees to furnish the Town with semi-annual financial statements as detailed in the attached Work
Statement. In addition, RSVP agrees to allow the Town to inspect its financial books and records upon
reasonable notice during normal working hours.
WORK STATEMENT:
RSVP agrees to provide those services described in the Work Statement attached hereto and incorporated herein
by reference,to residents of Chapel Hill and to maintain a high level of professionalism in the provision of these
services.
TERMINATION FOR CAUSE:
In the event that RSVP shall cease to exist as an organization or shall enter bankruptcy proceedings, or be
declared insolvent,or liquidate all or substantially all of its assets,or shall significantly reduce its services or
accessibility to Chapel Hill residents during the term of this Agreement;or in the event that RSVP shall fail to
render a satisfactory accounting as provided herein, then and in that event the Town may terminate this
Agreement and RSVP will return all payments already made to it by the Town for services which have not been
provided or for which no satisfactory accounting has been rendered.
This Contract is between the Town of Chapel Hill and Orange County, by and through, the RSVP
Program for a Performance Agreement.
IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their
respective names.
ORANGE COUNTY, BY AND THROUGH, THE RSVP PROGRAM
SIGNATU ' PRINTED NAME & TITL
ATTEST PRINTED NAME &TITLE
TOWN OF CHAPEL HI
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DEPARTMENT HEAD AGER OF
LjIQlj 13/✓c p
ATTEST BY TOWN CLERK:
TOWN CIIRK TOWN EA
Town Clerk attests date this the day of 20 .
Approved as to Form and Authorization
TOW TAFF
This instrument Z b en pre-audited in the manner required by the Local Government Budget and
Fis yalCo trol ct.
FIN O CE
Attached to that certain PERFORMANCE AGREEMENT dated 2013,between the Town of
Chapel Hill and Orange County,by and through,the RSVP Program:
Service will be provided consistent with the Scope and Units of Service described in the Funding Application effective
July 1,2013 through June 30,2014.
WORK STATEMENT
For Orange County,by and through, the RSVP Program,hereinafter referred to as"RSVP":
1. RSVP agrees to provide services to match volunteers with nonprofit agencies in Chapel Hill.
11. It is mutually agreed Iupon by ifdtlt parties that in tlTe performance of this Agreement, RSVP will•
Provide recruitment and referral services for nonprofit agencies to match individuals over 55 years of age with
volunteer opportunities in the Chapel Hill community.
Identify community needs and develop volunteer placements to meet those needs.
111. Town funds may be utilized by RSVP for supplies,equipment and staff time for the operation of the volunteer
program.
IV. RSVP will provide the Town with semi-annual reports which should be directed to Jackie Thompson,Human
Services Coordinator, including demographic information on Chapel Hill, Canboro, and Orange County
residents served. These reports will also include a budget breakdown showing expenditures of Town
appropriations. The reports shall include the amount of expenditures during the reporting period and
year-to-date amounts, the number of individuals receiving services during reporting period and year-to-date
numbers. Semi-annual reports will be due on January 17,2014 and July 17,2014.
V. The Town will reimburse RSVP for the above services upon receipt of a satisfactory semi-annual report.
ORANGE COUNTY
This instrument has been approved as to technical content.
De rt ent Director
This instrument has been pre-audited in the manner required by the Local Government Budget and
Fiscal ontrol Act.
Zi
Office of the Finance Director
This i me ha been approved as to form and legal sufficiency.
Offic of the eb6ty Attor ey