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Home My WebLink About2013-053 DEAPR - City of Durham for Jordan Lake Partnership Phase II Regional Water Supply Plan JORDAN LAKE PARTNERSHIP SUPPLEMENTAL ARTICLE No.4 Regional Water Supply Study,Phase 11 Pursuant to Section 5 of the Memorandum of Understanding Supporting a Regional Water Supply Partnership for Water Supply Planning and Potential Joint Use of B. Everett Jordan Reservoir dated March 16, 2009(MOU),this Supplemental Article No.4 defines the terms under which the Regional Water Supply Study,Phase ll will be undertaken by the Jordan Lake Partnership. The signatories to this Supplemental Article agree to reimburse the Project Lead Agency for actual costs incurred,according to cost shares defined below,up to the total cost shown. Project Lead Agency: City of Durham Project Scope: The project scope is described in the Contract between the City of Durham and Triangle 1 Council of Governments dated March 23, 2012 (Attachment A): Task 1. Develop Phase II and Final Draft Triangle Region Water Supply Plan for Jordan Lake. Task 2. Develop Hydrologic Analyses to Support Jordan Lake Allocation Requests. Task 3.Assist Jordan Lake Partnership Task 4.Assist DWR in revising the Cape Fear River Basin Water Supply Plan and updating the Cape Fear River Basin Hydrologic Model Task 5.Assist Jordan Lake Partnership in working with DWR and EMC. Project Cost: The total project cost,defined in detail in Attachment B, is$95,700. Project Management Team:The Project Management Team will be made up of one representative, appointed by the Manager or Executive Director,from each of the signatories. Signatory Cost Shares: The costs will be split based on the relative Level 1 or Level 2 base charges each Partner is paying under the MOU. Partner Cost Share Total Town of Apex 13.04% 12,479 Town of Cary 13.04% 12,479 Chatham County 4.35% 4,163 City of Durham 13.04% 12,479 Town of Hillsborough 4.35% 4,163 Town of Holly Springs 4.35% 4,163 Town of Morrisville 4.35% 4,163 Orange County 4.35% 4,163 OWASA 13.04% 12,479 Town of Pittsboro 4.35% 4,163 City of Raleigh 13.04% 12,479 City of Sanford 4.35% 4,163 Wake County RTP South 4.35% 4,163 TOTAL 100.00% $95,700 Jordan Lake Partnership Supplemental Article 4 Page 1 of 14 ORANGE COUNTY Frank W. Clifton Jr.,County Manager Date 4 —V V v ATTEST: Jordan Lake Partnership Supplemental Article 4 Page 9 of 14 ORANGE COUNTY Frank W. Clifton Jr., County Manager Date ATTEST: Jordan Lake Partnership Supplemental Article 4 Page 9 of 14 Attachment A TRIANGLE J COUNCIL OF GOVERNMENTS 4307 Emperor Boulevard,Suite 11 Durham,NC 277C W o r l d Mailing Address:PO Box 1227 C I a S S Research Triangle Park,NC 277C 919.549.0551 FAX:919.549.93S R e g i o n www.qcog.dst.nCA Jordan Lake Partnership Regional Water Supply Study Phase 11 Project Proposal July 30,2012 Scope of Services Task 1. Develop Phase 11 and Final Draft Triangle Region Water Supply Plan for Jordan Lake. TJCOG will work with the Partners to develop a complete regional water supply plan and peer-reviewed alternatives for meeting future water supply needs in the Region suitable for supporting Jordan Lake water supply storage allocation applications. I. TJCOG will work with local water supply system staffs to develop future individual system water supply source options and alternatives. 2. TJCOG will confirm projected future water supply needs and water supply assumptions. 3. TJCOG will review individual system source options and alternatives and develop a regional compilation of source options. 4. TJCOG will work with the Technical Review Team to develop regional alternatives. 5. TJCOG will work with local water supply system staffs to document the assumptions and expectations for water efficiency,water conservation,demand management and reclaimed water use in the future. 6. TJCOG will develop and facilitate a peer-review for water supply alternatives and system summaries 7. TJCOG will meet with local water supply system staffs to reconcile any discrepancies between system alternatives. 8. TJCOG will work with local water supply system staffs and their consultants to finalize current water supply safe yields. 9. TJCOG will work with local water supply system staffs to finalize Jordan Lake water supply storage allocation needs. 10. TJCOG will work with the Technical Revie►v Tearer to develop agreement oil a preferred regional water supply alternative. 11. TJCOG will draft a technical memorandum comprising the Phase 11 Triangle Region Water Supply Plan. Jul 30, 2012 Page 1 of 4 12. JLP will review the draft technical memorandum and provide comments. 13. TJCOG will produce a final draft technical memorandum incorporating both the Phase I needs assessment and the Phase II regional alternatives. Task 2.Develop Hydrologic Analyses to Support Jordan Lake Allocation Requests. TJCOG will use the draft updated Cape Fear River/Neuse Rive Basin Hydrologic Model (Model) to analyze the hydrologic impacts of Jordan Lake Partnership water supply alternatives and requested Jordan Lake water supply storage allocations under various scenarios. Model scenarios might include the following: Current conditions,with the US Army Corps of Engineers(USACE)Jordan Lake drought protocol • 2040 conditions,with the USACE Jordan Lake drought protocol (rip to 3 alternatives) • 2060 conditions,with the USACE Jordan Lake drought protocol (rip to 3 alternatives) 1. TJCOG will review the data in the 2030 and 2050 base scenarios to confirm input values. 2. TJCOG will develop Model 2040 and 2060 scenarios (up to 3 alternatives)based on the updated input spreadsheets. 3. TJCOG will work with JLP and DWR to develop Model scenario variations as necessary. 4. TJCOG will document the inputs and assumptions for each model scenario and model run. S. TJCOG will run the Model for the available period of record under varying levels of Jordan Lake water supply demands based on the various scenarios. 6. TJCOG will analyze Model outputs and present those analyses. 7. TJCOG will use the Model to verify or calculate reservoir safe yields. 8. TJCOG will work with JLP and DWR to refine Model output analysis and presentation. 9. TJCOG will produce draft technical memoranda discussing the Model outputs and analyses,as necessary. 10. JLP will review the draft technical memoranda and provide comments. 11. TJCOG will produce final technical memoranda incorporating the comments from JLP. Task 3.Assist Jordan Lake Partnership in Working with a Consultant for Jordan Lake Allocation Applications. TJCOG will provide assistance in selecting a consultant that will prepare Jordan Lake water supply storage allocation applications for each member of the Jordan Lake Partnership interested in obtaining a new or increased allocation.Furthermore,TJCOG will provide technical support to any consultant with which the Jordan Lake Partnership contracts. 1. TJCOG will provide technical assistance in the drafting of any requests for proposals. 2. TJCOG will assist JLP in evaluating any proposals submitted by consultants. 3. TJCOG will assist JLP in selecting and contracting with a consultant. 4. TJCOG will assist consultants in translating information from the Triangle Region Water Supply Plan into the individual Jordan Lake water supply storage allocation applications. Jul 30,2012 Page 2of 4 5. TJCOG will provide consultants with Model outputs and analyses to incorporate as necessary into the individual Jordan Lake water supply storage allocation applications. 6. TJCOG will assist consultants in evaluating Model results. Task 4.Assist DWR in revising the Cape Fear River Basin Water Supply Plan and updating the Cape Fear River Basin Hydrologic Model TJCOG will coordinate with the Division of Water Resources in its revision of the draft Cape Fear River Basin Water Supply Plan(Basin Plan)to ensure consistency with the Jordan Lake Partnership regional water supply plan. TJCOG will work with the Division of Water Resources and its consultant to ensure updates of the Cape Fear River Basin Hydrologic Model (Model) are consistent with the Jordan Lake Partnership regional water supply plan. 1. TJCOG will coordinate with DWR in their update of the Basin Plan to ensure that the infon-nation used for the Basin Plan is consistent with the information used for the JLP regional water supply plan. 2. TJCOG will attend DWR meetings for the Basin Plan as necessary. 3. TJCOG will work with DWR and its consultant to ensure that Model input data are consistent with data in the JLP regional water supply plan. 4. TJCOG will assist DWR and its consultant in obtaining input data from local governments to update the Model. 5. TJCOG will work with DWR and its consultant to ensure that the updated Model meets the needs of the JLP. 6. TJCOG will attend DWR meetings for the Model update as necessary. Task 5.Assist Jordan Lake Partnership in working with DWR and EMC. TJCOG will facilitate and provide technical support for meetings between the Jordan Lake Partnership and the Division of Water Resources or the Environmental Management Commission. 1. TJCOG will assist JLP in scheduling meetings with DWR and EMC. 2. TJCOG will assist JLP in preparing for meetings with DWR and EMC. 3. TJCOG will attend meetings between JLP and DWR or EMC to provide technical support. HydroLogics Support HydroLogics, Inc.developed the Model.TJCOG may need assistance from HydroLogics for some parts of this project,such as developing specialized operating rules using the OASIS Operation Control Language for a particular Model scenario. Jul 30,2012 Page 3of 4 Project Management and Administration For any contracted project,some amount of time is required to manage the finances of the project, such as accounting for the time that staff members spend on various project tasks,accounting for travel and other expenses,and preparing invoices. Jul 30,2012 Page 4of 4 Attachment Budget�r Billing will beouo basis. Labor will hebilled according to the rates io Table l. 88ilco8c expenses will he reimbursed m<the rate of$0.50O per mile for the foreseeable future. Other expenses will b*reimbursed based on actual cost.The total budget for Phase Dmfthe ]on6on Luke Partnership Regional Water Supply Study in$u5,708,and details for each task are included io Table I Table 1. Labor Billing Rates Labor Category Billing Rate Water Resources Program Manager S89.57 per hour,July 1, 2011 —December 31, 2013 Water Resources Planner $5 1.00 per hour,July 1,2011 —December 31, 2013 Note that the billing rates provided inTable I are an estimate.TJCOG will infortu the Jordan Lake Partnership nf any billing rate changes during the course of the Project. Table 2. Complete Project Budget As currently contracted: Task NVR Program WRPlanner Total Labor Budget Manager 1�ours Hours Hours Task 1 168 ISO 318 $22,700 Task 2 68 128 196 $12,600 Task 3 24 24 48 $3,400 Task 4 16 14 30 $2,100 Project Management 12 12 24 $1,700 IlydroLogics Support $4,500 Total 300 340 640 $48,700 As proposed: Task WR Program WR Planner Total Labor Budget Manager Hours Hours Hours Task 1 365 420 785 $54,115 Task 2 91 360 451 $26,510 Task 3 24 36 60 $3,985 Task 4 16 24 40 $2,655 Task 5 16 1 16 32 $2,250 Project Management 12 12 $1,685 HydroLogics Support $4,500 Total 524 868 1,392 $95,700 Difference 528 752 $47,000 Jul 30, 2Ul2 Page lofl