Loading...
HomeMy WebLinkAbout2012-433 Planning - Town of Hillsborough for Hillsborough Circulator Transit Servicer r . ~\~ s~ MEMORANDUM OF AGREEMENT for HILLSBOROUGH CIRCULATOR TRANSIT ROUTE BETWEEN ORANGE COUNY, NORTH CAROLINA AND THE TOWN OF HILLSBOROUGH, NORTH CAROLINA This Memorandum of Agreement is entered into this S day of ~, 2011, by and between Orange County (County) and the Town of Hillsborough (Town), N.C. (referred to collectively as the "Parties"). WHEREAS, Orange County and the Town of Hillsborough are public entities of North Carolina and are ineligible to enter into binding contractual relationship with one another; and WHEREAS, the parties desire to enter into this Memorandum of Agreement (hereinafter referred to as Memorandum) in order to establish the mutually agreed upon conditions upon which the County will provide certain transit services for the Town; and WHEREAS, the Town wishes to provide public transportation in and around the Hillsborough town limits; and WHEREAS, Orange Public Transit (OPT) is a public transportation system operated by Orange County Government in Orange County, North Carolina; and WHEREAS, OPT and the Town have developed a new Hillsborough Circulator Route. NOW, THEREFORE, the following Memorandum of Agreement is hereby entered into by the County and the Town. FUNDING The route is funded by the Federal Transit Administration Congestion Mitigation and Air Quality (hereinafter CMAQ) grant. The CMAQ grant provides 80% project funding and requires a local match of 20%. CMAQ grant term is three (3) years. The North Carolina Department of Transportation has committed to provide 20% local match for the first year of the project. After the first year, the Town will provide 20% local match. The continuation of the transit services after CMAQ grant three-year term is contingent upon available new funding source(s). CERTIFICATIONS AND ASSURANCES OPT has provided the North Carolina Department of Transportation with certain Annual Certifications and Assurances as set forth on that certain document entitled "FEDERAL AND STATE CERTIFICATIONS AND ASSURANCES FOR COMMUNITY TRANSPORTATION PROGRAMS". SERVICE GOVERNANCE OPT will operate the service and perform other responsibilities as outlined by this Memorandum. However, in the future, the governance of the new transit services might be affected by the recommendations of an ongoing OPT -Chapel Hill Transit Consolidation Study. Any governance changes shall be discussed with the Town of Hillsborough prior to implementation. ORANGE COUNTY RESPONSIBILITIES Orange County shall: • Provide public transportation services to the Town of Hillsborough following the attached route design. • Provide services on an eight-hour schedule per day, Monday through Friday. • Provide back-up drivers in case the assigned driver is not available. • Determine if services should be suspended/limited due to inclement weather. • Coordinate vehicle maintenance with Orange County Motor Pool to ensure vehicles are in safe operating order. • Review the public route design and bus stops to ensure efficiencies and provide any relevant information to the Town of Hillsborough. • Discuss the specific situation, and present evidence of cause, with the Town of Hillsborough staff prior to modification or termination of services. • Administer the CMAQ grant and provide required reports to the Federal Transit Administration. • Provide and maintain adequate insurance coverage. All such insurances shall meet all laws of the State of North Carolina. • Provide any information, data, documents, studies or reports given to or prepared or assembled under this Memorandum to North Carolina Department of Transportation and the Town of Hillsborough. Orange County acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information; OPT will safeguard and not further disclose the information except as otherwise provided in this Memorandum. • Develop and implement a marketing campaign in cooperation with the Town of Hillsborough as outlined in Appendix A. • Provide a service invoice to the Town of Hillsborough on a quarterly basis. • Install and maintain but stop signage at route-designated bus stops. THE TOWN OF HILLSBOROUGH RESPONSIBILITES The Town of Hillsborough shall: • Provide required 20% local match for the second and third year of the project. • Provide payment on a quarterly basis based upon operating costs. • Keep bus stops and surrounding pedestrian amenities in the city limits cleared of snow during winter months. • Ensure bus stop locations in the city limits are compliant with North Carolina Department of Transportation's specifications and with all Americans with Disabilities Act regulations. • Alert OPT of potential road closures or other obstructions that might affect transit service. • Develop and implement a marketing campaign in cooperation with Orange County as outlined in Appendix A. • Work with Orange County on developing route performance tracking and reporting mechanism. MEMORANDUM OF AGREEMENT TERMS AND CONDITIONS The parties to this Memorandum agree that the term of this memorandum is three (3) ears unless terminated earlier by either party. This Memorandum shall be effective from ~/ ~/ Zat r to ~I~ZE!! -- This Memorandum shall be reviewed at least annually, prior to March ls~ and may be terminated by either party upon 90 days of written notice. The Memorandum contains the entire understanding of the parties and shall not be altered, amended or modified, except in writing executed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Memorandum to be signed by its Department Directors. FOR AND ON BEHALF OF: ORANGE COiyN~Y ~'-/ Fo'- Date ~~ This Memorandum has been approved as to form and legal sufficiency. County s Office Date This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Orange County Financial Director This Mer~randum has been approved as to form and legal sufficiency. ,~, Town Attornev'k Office This instrument has been p,~re-audited in the manner required by the Local Government Budget and F' al Control Act. Hillsboroug Fi ancial Director FOR AND ON BEHALF OF: TOWN OEHILLSBOROUO] APPENDIX A Hillsborough Circulator Route Memorandum of Agreement A Marketing Campaign one month prior to and during the first two months of circulator service can be executed using existing funds programmed in the current fiscal year 2010-2011. The Marketing Campaign consists of the following: The Town of Hillsborough will: • Spotlight the start of service and schedule in its Citizen's Newsletter published in April and mailed to every household in the city limits. • Develop and print tri-fold brochures for the route until the schedule and stops are finalized (approximately 2000 copies, not to exceed 5000 copies). • Develop an 11' X 17' poster to compliment the brochures for posting in public locations and on buses. The electronic file will be scalable to facilitate printing at a variety of sizes. • Develop and distribute a press release before the service begins (may be a joint release with the County). • Develop and post bulletins announcing the service on the town's website and cable TV channel. • Coordinate the filming of a short video with County and OPT staff, if possible, for posting on the website and cable TV channel. • Coordinate posting of the schedule through the NC Courts website for use by court patrons. Orange County/OPT will: • Develop route map and route schedule. • Secure and install bus stop signs for all stop locations. Most locations will have a tube that displays a route map and schedule. • Distribute press release coordinated with the Town's before service begins (may be joint release). • Print poster developed by the town for public building and bus locations (not to exceed 50) • Coordinate the filming of a short video with County and OPT staff, if possible, for posting on the website and cable TV channel. • Distribute brochures and posters to locations expected to generate riders. • Attend local events like Last Fridays (once). During FY12, the Town and County agree to equally share expenses: • Professionally print 5000 copies of a finalized route map/schedule for $560.