HomeMy WebLinkAbout2011-220 Visitors Bureau - Town of Chapel Hill for comprehensive visitors services for 2011-2012~' - ~~ v
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STATE OF NORTH CAROLINA CONTRACT FOR
COUNTY OF ORANGE VISITOR SERVICES
This Agreement is made and entered into by and between the Town of Chapel Hill, herein
"Town", .and Orange County by and for its Chapel Hill/Orange County .Visitors Bureau, 501
West Franklin Street, Suite 104, Chapel Hill, NC 27516, herein "Contractor" for services
hereinafter described for the Town of Chapel Hill. This contract is for a comprehensive visitor
services program targeted toward providing services to potential visitors to Chapel Hill and
Orange County for FY 2011-12.
WITNESSETH
That for and in consideration of the mutual promises and conditions set forth below, the Town
and Contractor agree:
Duties of the Contractor: The Contractor shall operate a comprehensive visitor services
program targeted toward providing services to potential visitors to Chapel Hill and
Orange County. The Contractor shall use Town funds for general operational support
and to provide visitor services. The Contractor will participate in discussions with the
Town's Economic Development Committee to define the appropriate roles and
responsibilities of the Contractor in the Town's economic development strategy in
consideration of this payment.
2. Duties of the Town: The Town has appropriated the sum of One Hundred Fifty
Thousand Dollars ($150,000) to the Contractor for the fiscal year 2011-2012. The Town
does not obligate itself to provide any other support to the Contractor this fiscal year, nor
in any succeeding year.
3. Fee Schedule and Maximum Sum: Contract amount not to exceed $150,000. Payments
of $37,500 each will be made on or after the following dates: July 1, 2011; October 1,
2011; January 1, 2012; and April 1, 2012.
4. Billin~~ ent: The Contractor shall submit a bill to the Town for work performed
under the terms of this Agreement. The Contractor shall bill and the Town shall pay the
rates set forth Therein. Payment will be made by the Town within thirty (30) days of
receipt of an accurate invoice, approved by the contact person or his/her designee.
5. Business License: The Contractor shall have a valid Business License with the Town of
Chapel Hill before beginning work as required by Ordinance (if applicable).
6. Indemnification and Hold Harmless: The Contractor agrees to indemnify and hold
harmless the Town of Chapel Hill and its officers, agents and employees from all loss,
liability, claims or expense (including reasonable attorneys' fees) arising from bodily
injury, including-death or property damage to any person or persons caused in whole or in
Small Service Contract Format Revised 11/2010 Page 1 of 1
part by the negligence or willful misconduct of the Contractor except to the extent same
are caused by the negligence or misconduct of the Town.
7. Insurance Provisions: The Town requires evidence of Contractor's current valid
insurance (if applicable) during the duration of the named project acid further requires
that the Town be named as an additional insured. The required .coverage limits are
$1,000,000 per occurrence for Comprehensive General Liability and Business
Automobile. Workers' Compensation coverage requirements are $100,000 for both
employer's liability and bodily injury by disease for each employee and $500,000 for the
disease policy limit.
8. Non-Discrimination: The Contractor shall administer all functions without
discrimination because of race, creed, sex, national origin, age, economic status, sexual
orientation, gender identity or gender expression.
9. Federal and State Legal Compliance: The Contractor must be in full compliance with all
federal and state laws, including those on immigration.
10. Amendment: This Agreement may be amended in writing by mutual agreement of the
Town and Contractor.
11. Interpretation: This Agreement shall be construed and enforced under the laws of North
Carolina. In the event of any dispute between the parties, venue is properly laid in
Orange County, North Carolina for any state court action and in the Middle District of
North Carolina for any federal court action.
12. Severability: The parties intend and agree that if any provision of this contract or any
portion thereof shall be held to be void or otherwise unenforceable, all other portions of
this Contract shall remain in full force and effect.
13. Assi nment: This Agreement shall not be assigned without the prior written consent of
the parties.
14. Entire Agreement: This Agreement shall constitute the entire agreement of the parties
and no other warranties, inducements, considerations, promises, or interpretations shall
be implied or impressed upon this Agreement that are not expressly addressed herein.
All prior agreements, understandings and discussions are hereby superseded by this
Agreement.
15. Term: This Agreement, unless amended as provided herein, shall be in effect until June
30, 2012.
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This Contract is between the Town of Chapel Hill and Orange County by and for its Chapel
HilUOrange County Visitors Bureau for a comprehensive visitor services program targeted
toward providing services to potential visitors to Chapel Hill and Orange County.
IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their
respective names.
ORANGE COUNTY by and for its CHAPEL HILL/ORANGE COUNTY
VISITOR'S BUREAU
County Manag r tiQ'`y~~ ~Q~~f
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Attest: 1`~~C_S~ti' /l ° ~ 1 1 ~ ~ ~'~ 5a
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TOWN F C HI ~`'~~~i `, st~~~"~~`,
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MANAGER ~O WN ®,o
ATTEST BY TOWN CLERK:
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TOWN CLERK TO ~~,~-
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Town Clerk attests date this theZ-~ day of ~ c*' ~ , 20 ~ i
Approved as to Form and Authorization
TO ATTORNE
This ins ent npre-audited in the manner required by the -Local Government Budget
and isc Co of Ac .
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FIN NCE O ICER
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