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HomeMy WebLinkAbout2009 Aging - Town of Chapel Hill RSVP Program//-- / I `~D~ ~ ~ ~ ~ y .r • • w -.Please return this copy to Clerk to the Board's office for PAF NORTH CAROLINA PERFORMANCE AGREEMENT ORANGE COUNTY THIS AGREEMENT, made and entered into by and between the TOWN OF CHAPEL HILL, a North Carolina Municipal Corporation, 405 Martin Luther King Jr. Boulevard, Chapel Hill, North Cazolina, hereinafter referred to as "Town" and Orange County through the RSVP 55+ Volunteer Program., 2551 Homestead Road, Chapel Hill, North Carolina 27516, hereinafter referred to as "RSVP." WITNESSETH That for and in consideration of the mutual promises and conditions set forth below, the Town and RSVP agree: WHEREAS, RSVP provides services to match individuals over 55 years of age with volunteer opportunities in the Chapel Hill community; and WHEREAS, RSVP enhances and promotes public welfare; and WHEREAS, it is in the interest of the Town that said program be assisted by the Town and thereby be available to the residents of the Town, and said program addresses an important community human services need, as identified by the Town's Human Services Advisory Boazd; NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereinafter set forth, the Town and RSVP agree as follows: TOWN SUPPORT:, RSVP agrees to provide the services described in the Work Statement of this Agreement. By resolution 2009- 06-22/R-7 the Town Council appropriated the sum of Twelve Thousand Three Hundred Dollars ($12,300) to RSVP for fiscal yeaz 2009-10. The Town does not obligate itself to provide any other support to RSVP this fiscal year or in succeeding years. RSVP agrees to indemnify and hold harmless the Town of Chapel Hill and its officers, agents and employees from all loss, liability, claims or expense (including reasonable attorneys' fees) arising from bodily injury, including death or property damage to any person or persons caused in whole or in part by the negligence or willful misconduct of the Contractor except to the extent same aze caused by the negligence or misconduct of the Town. Non-Discrimination: The Contractor shall administer all functions without discrimination because of race, creed, sex, national origin, age, economic status, sexual orientation, gender identity or gender expression. PAYMENT AND DOCUMENTATION: The appropriation shall be paid to RSVP in semi-annual installments at the end of each half-yeaz period in which services were provided, pursuant to the Work Statement attached hereto. Each.semi-annual installment will be for Six Thousand One Hundred Fifty Dollars ($6,150). The Town's obligation to make each payment is contingent upon receiving satisfactory documentation and accounting of expenditures as detailed in the attached Work Statement. FINANCIAL RECORDS: ' RSVP agrees to fiunish the Town with semi-annual financial statements as detailed in the attached Work Statement. In addition, RSVP agrees to allow the Town to inspect its financial books and records upon reasonable notice during normal working hours. WORK STATEMENT: RSVP agrees to provide those services described in the Work Statement attached hereto and incorporated herein by reference, to residents of Chapel Hill and to maintain a high level of professionalism in the provision of these `. ;'~ services. TERMINATION FOR CAUSE: In the event that RSVP shall cease to exist as an organization or shall enter bankruptcy proceedings, or be declared insolvent, or liquidate all or substantially all of its assets, or shall significantly reduce its services or accessibility to Chapel Hill residents during the term of this Agreement; or in the event that RSVP shall fail to render a satisfactory accounting as provided herein, then and in that event the Town may terminate this Agreement and RSVP will return all payments already made to it by the Town for services which have not been provided or for which no satisfactory accounting has been rendered. ,. This Contract is between the Town of Chapel Hill and Orange County Department on Aging RSVP for a Performance Agreement. IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their respective names. ORANGE COUNTY DE ARTMENT ON AGING TOWN OF CHAPEL HILL ASSISTANT/DEPUTY/TOWN MANAGE v`~ C)F ~~ ATTEST BY TOWN CLERK: ® ~^-• ~~ f\ S 4,r L?,y id T CLERK TO A~_ ~`~. i ~. `~'~ Town Clerk attests date this the~_day o , 20~D Approved as to Form and Authorization ~~ ~~--~ TO ~ ATTORNEY SIGNATURE PRINTED NAME & TITLE S ~ C,~'" ~ ATTEST PRINTED NAME & TITLE This inst ent as been pre-audited in the manner required by the Local Government Budget and P'is~l C trol ct. Del •.~ This instrument has been approved as to technical content. ~1 Je a ore, epartment irector This instru t h been pre-audited in the manner required by the Local Government Budget and Fiscal Control A~ ,,Q approved as to legal form and sufficiency. Attached to that certain PERFORMANCE AGREEMENT dated , 2009, between the Town of Chapel Hill and the Orange County Department on Aging RSVP: WORK STATEMENT For the Orange County Department on Aging RSVP., hereinafter referred to as "RSVP": I. RSVP agrees to provide services to match volunteers with nonprofit agencies in Chapel Hill. II. It is mutually agreed upon by both parties that in the performance of this Agreement, RSVP will: Provide recruitment and referral services for nonprofit agencies to match individuals over 55 years of age with volunteer opportunities in the Chapel Hill community. Identify community needs and develop volunteer placements to meet those needs. III. Town funds maybe utilized by RSVP for supplies, equipment and staff time for the operation of the volunteer program. IV. RSVP will provide the Town with semi-annual reports which should be directed to Karen Rose, Human Services Coordinator, including demographic information on Chapel Hill, Carrboro, and Orange County residents served. These reports will also include a budget breakdown showing expenditures of Town appropriations. The reports shall include the amount of expenditures during the reporting period and year-to-date amounts, the number of individuals receiving services during reporting period and year-to-date numbers. Semi-annual reports will be due on January 15, 2010 and July 15, 2010. V. The Town will reimburse RSVP for the above services upon receipt of a satisfactory semi-annual report.