HomeMy WebLinkAbout2009 Solid Waste - Public Schools for Recycling Collection Services~,~
North Carolina Memorandum of Understanding
Orange County For Recyclable Materials
Collection Services
MEMORANDUM OF UNDERSTANDING
between
The County of Orange
and
Orange County Public Schools
For
RECYCLING COLLECTION SERVICES
This agreement, entered into this the 5~' day of November 2009, by and between the County of
Orange, North Carolina, on behalf of its Department of Solid Waste Management, (hereinafter
"County"), and the Orange County Public Schools for the provision of recycling collection services
to public schools and other Orange County public school system facilities located throughout
Orange County, NC;
WHEREAS, Orange County desires its Department of Solid Waste Management to perform fee-
based collection of recyclables from Orange County Public School facilities as defined herein.
NOW, THEREFORE, The County of Orange and Orange County Public Schools do hereby agree
as follows:
SECTION 1-Term of Agreement
The term of this Agreement will be from November 1, 2009 through June 30, 2009 and will
automatically renew each year unless otherwise agreed in writing by the parties. If either party
desires to terminate this agreement, they may do so by providing 30 days written notice to the other
P~3'•
SECTION 2 -Scope of Service
The Orange County Department of Solid Waste Management shall perform Recycling Collection
Services as follows:
Cart-based Recycling Collection:
Weekly collection to the recycling cart sites at the locations indicated on Attachment A. Materials
collected in recycling carts shall include aluminum cans, steel cans, aluminum foil, empty aerosol
cans, plastic bottles, plastic buckets, all colors of glass bottles and jars, and all clean dry paper
including at least newspapers, glossy magazines and catalogues, telephone books, office paper, junk
mail, shredded paper, and gable-topped cartons.
All carts used for the collection of recyclables must be compatible with the Department of Solid
Waste Management's collection equipment. Where needed and desired, the Department of Solid
Waste will provide the carts to be used at each facility, and the Orange County Schools will
reimburse the Department of Solid Waste for the verifiable cost of the carts. Once the Schools
reimburse the Department of Solid Waste for the purchase price of the carts, the carts become
property of the Orange County Schools. The Department of Solid Waste Management will provide
all necessary labels for the carts, and will provide fair wear and tear maintenance to all carts.
Bulk Cardboard Collection:
Weekly collection of corrugated cardboard from dumpsters at the locations indicated on Attachment
B. Material collected includes clean flattened corrugated cardboard and compatible materials such
as paper-board tubes and brown paper bags.
The Department of Solid Waste Management will provide one .slotted bulk collection container for
each location provided on Attachment B unless the Orange County Schools already owns an
appropriate collection container. The Department of Solid Waste Management shall provide all
necessary container signage and container maintenance including fair wear and tear repairs to
containers and lids.
Material Preparation, Processing, and Ownership:
Orange County Public Schools are responsible for preparing materials to the standards defined by
the Department of Solid Waste Management. The Department of Solid Waste Management shall
clearly label each collection receptacle as to the accepted material and will clearly communicate the
standards for acceptable material to the Orange County Schools Representative. The Department of
Solid Waste Management may reject and refuse to collect improperly prepared or contaminated
materials. If this happens, the Department of Solid Waste Management will notify the County
Schools Representative or his designee as soon practical. Both parties agree that they will work
together in good faith to correct problems as they occur and to resume normal collections as soon as
reasonably possible.
All properly prepared recyclable material becomes the property of the Department of Solid Waste
Management once placed in the collection container.
The Department of Solid Waste Management will act in good faith to ensure that all properly
prepared materials collected under this Agreement will be recycled as provided for with all
materials managed by the public recycling program. No properly prepared materials will landfilled.
Collection Frequency
All collection will take place once each week unless otherwise agreed by the parties.
Collection Locations:
The collection locations for the various services are as set out in Attachment A and Attachment B.
The collection locations for either service may change, expand, or decrease as negotiated between
the Orange County Schools and the Department of Solid Waste Management. As this happens
Attachment A and Attachment B shall be revised accordingly. No such revision shall be binding
until agreed upon in writing by the parties.
Missed Collections and Inaccessible Service Locations:
If collection is ever missed or improperly performed, Orange County Schools may notify the
Department of Solid Waste Management Representative or his designee and the Department of
Solid Waste Management will perform collection by the end of the business day following
notification.
If a collection location is ever inaccessible at the time service is attempted to be performed, the
Department of Solid Waste Management will reattempt service at the earliest practical time with the
intention of maintaining weekly collection frequency. If a second attempt at service provision is
made and the collection location remains inaccessible, the Department of Solid Waste Management
2
will notify the Orange County Schools Representative or his designee, and service will resume on
the next regularly scheduled interval unless otherwise agreed by both parties.
Data Reports:
The Department of Solid Waste Management shall prepare and provide a monthly data report
indicating the weight of material collected from each location plus an annual summary for each year
of service.
~ecial Collections /Special Events:
The Department of Solid Waste Management may provide carts and collection for recyclables
generated at special events on an as needed and as agreed basis, with the intention of supporting
waste reduction and recycling efforts at special events. If it is agreed by both parties, and such
agreement shall not be unreasonably withheld, that providing these services necessitates an
additional charge for the special service, the cost of the special service shall be negotiated
between the two parties and billed with other monthly charges as stipulated in Section 3.
SECTION 3 -Cost of Services and Compensation for Services
Cost of Service:
The cost of weekly cart-based recycling collection to each location on Attachment A shall be $152
per location per month.
The cost of weekly bulk cardboard recycling collection to each location on Attachment B shall be
$146 per location per month and this cost shall include the provision of the bulk collection container
(eight cubic yard dumpster). In cases where service is provided to an Orange County School owned
bulk collection container (slotted dumpster) the cost of service will be $119 per location per month.
If the Department of Solid Waste Management provides extra collections due to a special event or
other unusual circumstances, the Department of Solid Waste Management and the Orange County
Schools will negotiate and mutually agree upon the cost of service (to be based on full-cost
recovery) and this agreed upon amount will be added to the monthly invoice for services.
Cost in Future Years:
The Department of Solid Waste Management may increase the amount charged for collection
services one time each year upon written notification to the Orange County Schools Representative
and providing such notice with time to allow for consideration of the increased cost of service
during the preparation of the School System budget. Any increased cost of service shall be
mutually agreed upon by both parties, or the agreement may be terminated as provided for in
Section 1.
Invoice:
The Department of Solid Waste will invoice the Orange County Schools on a monthly basis for
services provided under this agreement. Charges will be billed at the rates established by this
Agreement.
3
SECTION 4 -Representatives
The County's Representative, for purposes of this Agreement, shall be:
Gayle Wilson, Director
Orange County Department of Solid Waste Management
PO Box 17177
Chapel Hill, NC 27516-7177
Ph. (919) 968-2788
Orange County Public Schools' representative for purposes of this Agreement shall be:
George McFarley, Jr. Ed.D., Chief Operating Officer
Orange County Schools
200 East King Street
Hillsborough, NC 27278
Ph. (919) 732-8126
Each party to this Agreement Contractor shall provide notice to the other of a change in its
Representative.
4
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals the day and
year first above written. _~~,,~~~ ~o,~A.
COUNTY: ATTEST:
B
Va erie Foushee, hai Do a
~® r
to the
® a
01~%
COUNTY SCHOOL SYSTEM: WITNESS: 1T'i~~i~~ ...«
} t1'lll DM
Signature Signa a ^~"0a ~
Anne Medenblik, Board Chair
Printed Name and Title
George McFarley, Jr., Chief Operating Officer
Printed Name and Title
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Approved as to technical content:
Departme~fi~f Director
1
Approved as to form and legal sufficiency: /
C ty Attorney
5
STATE OF NORTH CAROLINA
ORANGE COUNTY
I, ~~{ /!?~hP,S~/Y~c~ie ~'f , a Notary Public for said County and State, do hereby
certi that Donna S. Baker personally appeared before me this date and acknowledged that she
is the Clerk to the Board of Commissioners of Orange County, and that by authority duly given
and as the act of Orange County, the foregoing instrument was signed in its name by Valerie P.
Foushee, Chair, sealed with its official seal, and attested by herself as its Clerk.
WITNESS my hand and official seal, this the / fS ~ day of ~%2G'~°ni ~~ 2009.
gOMMl1/ Mi1~dC
C~~~M11
~~
N Public
My Commission expires: ~~~~ ~/
STATE OF ~1pr}~ C~rp~inc~
COUNTY OF (~ rq ,~ a ~
I, ~cxlrr , ~ a a M . ~ o ~P m ~e r , a Notary Public, do hereby certify that
C-~-eora eJ. t~-~~c+,r\ eu ~ \ v , personally appeared before me this day and acknowledged
the due execution of the foregoing Agreement.
WITNESS my hand and official seal, this the ~_ day of ~ LQ~,~,~- 2009.
~q._._.-" wF..
~ Y w..3C ~~1
~: /
•' `,.
~.~
Notary Public
My Commission expires: a 15' a D 1 ~,
6
Recycling Collection Services
Attachment A -Recycling Cart Sites to be Serviced Weekly
Facili Name Ph sical Address
AL Stanback Middle School 3700 NC 86 South, Hillsborou h
Board of Education Administrative Buildin 200 E. Kin Street, Hillsborou h
C.W. Stanford Middle School 308 Oran a Hi h School Road
Cameron Park Elementa School 240 St. Ma 's Road, Hillsborou h
Cedar Rid a Hi h School, 1125 New Grad Brown School Road, Hillsborou h
Central Elementa School 154 Ha es Street, Hillsborou h
Elfand-Cheeks Elementa School 4401 Fuller Road, Efland
Grad Brown Elementa School 1100 New Grad Brown School Road, Hillsborou h
Gravele Hill Middle School 4801 W. Ten Road, Efland
Hillsborou h Elementa School 402 N. Nash Street, Hillsborou h
New Ho a Elementa School 1900 New Ho a Church Road, Cha el Hill
Oran a Hi h School 500 Oran a Hi h School Road
Pathwa s Elementa School 431 Strouds Creek Road, Hillsborou h
School Maintenance Facili 2306 Old NC 86, Hillsborou h
Transportation Maintenance Facility 231 Holman Drive, Hillsborough
Recycling Collection Services
Attachment B -Bulk Cardboard Sites to be Serviced Weekly
Facili Name Ph sical Address
AL Stanback Middle School 3700 NC 86 South, Hillsborou h
C.W. Stanford Middle School 308 Oran a Hi h School Road
Cameron Park Elementa School 240 St. Ma 's Road, Hillsborou h
Cedar Rid a Hi h School, 1125 New Grad Brown School Road, Hillsborou h
Central Elementa School 154 Ha es Street, Hillsborou h
Elfand-Cheeks Elementa School 4401 Fuller Road, Efland
Grad Brown Elementa School 1100 New Grad Brown School Road, Hillsborou h
Gravele Hill Middle School ** 4801 W. Ten Road, Efland
Hillsborou h Elementa .School 402 N. Nash Street, Hillsborou h
New Ho a Elementa School 1900 New Ho a Church Road, Cha el Hill
Oran a Hi h School 500 Oran a Hi h School Road
Pathwa s Elementa School 431 Strouds Creek Road, Hillsborou h
School Maintenance Facili 2306 Old NC 86, Hillsborou h
Transportation Maintenance Facility 231 Holman Drive, Hillsborough
** -School System owned container