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HomeMy WebLinkAboutAgenda - 10-19-2004-5iORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 19, 2004 Action Agenda Item No. ,S- SUBJECT: Budget Amendment #4 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary Attachment 3, Conservation Easement Capital Project Ordinance INFORMATION CONTACT: Donna Dean 245-2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2004- 05. BACKGROUND: Social Services On October 5, 2004, the Board of County Commissioners accepted $105,514 in additional State child protective services monies and established two new permanent full-time child protective service social worker positions to be funded with the monies. The annual salary and benefit costs of these positions totals $101,916 with the remaining $3,598 covering start-up and operational costs associated with the positions. No additional county match is required. This budget amendment provides for the receipt of the child protective services State funds and establishes two new permanent full-time child protective service social worker positions within the Department of Social Services. (See Attachment 1, column #1) Also on October 5, 2004, the Board of County Commissioners established four new Social Worker positions far the Department of Social Services, Through a contractual arrangement between the County and the Orange County School district, the newly established positions would provide social work and case management services in the schools. The cost of the new positions will be partially offset through Medicaid reimbursements with the remaining costs being reimbursed to the County from the Orange County School system, Estimated costs for the remainder of the current fiscal year totals $150,000 including salary, benefits, operational and one-time start-up costs. Annualized costs for fiscal year 2005-06 are estimated at $193,552, which includes $188,552 in salary and benefits, and $5,000 in operational costs. Funds received from Orange County Schools and Medicaid funds would cover the future annualized costs, This budget amendment provides for the receipt of funds from Orange County Schools and Medicaid funds for fiscal year 2004-05, and establishes four additional Department of Social Services Social Worker positions to be contracted to the Orange County Schools, (See Attachment 1, column #2) 3. The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the fallowing programs: a, Child Day Care Subsidies- these additional funds of $419,242 will be used to continue to provide child -care subsidies to low-income families. Currently, there are 1,076 children and their families who benefit from this program, The average cast of care per child has increased from $404 per month in fiscal year 2002-03 to $428 per month in fiscal year 2003-04. This budget amendment provides for the receipt of these fiands, and brings the budget for this program to $3,687,365 for fiscal year 2004-05, (See Attachment 1, column #3) b, LINKS Program -these additional funds of $1,596 will be used for the department's independent living program. This program allows the department to offer training to foster care youth regarding job preparation, daily living skills, and money management. This budget amendment provides far the receipt of these funds, and brings the budget for this program to $32,071 for fiscal year 2004-05. (See Attachment 1, column #3) c, Adult F1ome Specialist funds -these additional funds of $3,159 will be used for temporary personnel to help with the current workload demands. This budget amendment provides for the receipt of these funds, and brings the budget for this program to $10,989 for fiscal year 2004-05, (See Attachment 1, column #3) d, Child-Care CCDF Administration -these additional funds of $21,636 will be used to help support the administration services of the Day Care program, This budget amendment provides for the receipt of these funds, and brings the budget far this program to $149,474 for fiscal year 2004-05. (See Attachment 1, column #3) Board of Elections 4, The Board of Elections has received "Help America Vote Act" (HAVA) Title I grant funds totaling $4,400 from the North Carolina State Board of Elections, These grant funds will be used to offset the cost of laptop computers to be located at the one-stop absentee voting sites during the Absentee Voting period prior to the 2004 General Election, This budget amendment provides for the receipt of these grant funds for this purpose. (See Attachment 1, column #4) Health Department 5, The Health Department has received aone-time grant from the North Carolina Department of Health and Human Services, Physical Activity and Nutrition branch. These funds, in the amount of $19,710, will be used to bring together public health educators, land use planners, and senior services professionals to work with senior citizens and other local residents to promote physical activity in the neighborhood surrounding the County s Southern Human Services Center located on Homestead Road in Chapel Hill, The grant funds would allow the Health Department to contract with Triangle J Council of Governments to conduct a walking trail assessment, including GIS analysis, and trail use criteria. The Health Department plans to solicit citizen input, encourage citizen participation through education, and share results of the assessment with the community at large, This budget amendment provides for the receipt of these State funds, (See Attachment 1, column #5) A high priority for the Orange County Board of Health is to expand services to include primary care services for uninsured and underinsured (medically indigent) clients, The approved current year Health Department budget includes ft~nding to support the initial phases of the service expansion in Hillsborough beginning January 2005. The Health Department has received notification of a one-time grant totaling $86,460 from the North Carolina Office of Research, Demonstrations, and Rural Health Development in the Department of Health and Human Services, The grant provides sufficient funding to support temporary personnel, provide non-Medicaid clients with counseling and nutritional services, and purchase a computer, printer, and software for the pharmacy, There is no County match for the receipt of these funds.. This budget amendment provides for the receipt of these State funds, (See Attachment 1, column #6) Environment and Resource Conservation Department On October 5, 2004, the Board of County Commissioners approved the acceptance and purchase of an agricultural and watershed protection conservation easement from William McPherson, Jr. and his son, William McPherson III. This easement will be held jointly by Orange County and the Orange Water and Sewer Authority (OWASA). Orange County's share of the costs, including closing and other transaction costs, is estimated at $68,000. The County's share will came from the alternative financing for conservation easements approved by the Board in fiscal year 2002-03. (See Attachment 3, Conservation Easement Capital Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above, RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments, c v E a Ec9 Q ° m O1a a c ~ y mE ~ ° n o ~ N ~ V W C ~p a Q 0 rn a`a ~m c J O U uU m C m m O N ~O co N Q u ~ W Q m m m w s o ~ e ~ ~ _ ~ m ~ m F e ~ a ~ ~~ m v &o~~=~~~ ~ ~ ~ `~s~~yr3"s ` `~ ~ ~ g » ~e ~o E Y a B~ g d q m~ ~~'a s""~ € ' ~ w r ?~sc `~ ~~ c~ c~~~g~~~~ °_ ~ ~'^rc~oNg ~ @x s ° E a Q ~ ~~ o~L i2 eo"x' ~' ~ =es ~'s ~` p~ ~i ~ @ p ~= ~Z ~s ~ ` S ' a " E O m a~m Ls~"sfi ~~~ °~ n g< ~ ~9 °'p m o ~g as"da°°~" =ie3sa5 N m~ V S a P ~ v ~ q ~~ e 4F 02N N ~o~eaa dug S S ~~m ~ g a~ s9 ° ~ ~3a °~ o E u -~~ £ v i G Gv £ ~ ¢ y vZ V QN6 p a {~S tl V ~ ~ @ 'u 8yc ~ae~~$ 9 _ 3 ~ c fi _ _ i ~p ~ v~I .~v n w N x an N m N N ~n m in ~n ~n ~~ oo [ N 5 N~ve~ ~ $$ ~u ~ N UC ~ 9n. $'p i! u ~ 3 ~ 5 _ n ~ ~ m ~ on ~ < m 8 °R ~ e r ~ ' e ~. F 6 m 6 d F f O K O - o m ~ m R r ~g m m r S o ~ o o S oP e '°~' o ~ m 6 ~ o m m m N m ' N ~ 2 0 « » ., m »m m m .. m » m N m m » ., ~m S ' ~ E e° ~i ~ E n € fl z E ° u'. m ~ ~ w o ~ LL a °w ° E '^ o 2 ~ C ° a t '~ z ~ 'p ° C W ~ e~ n E ~n C 9 t ' w N N y m O ~ u , 6 5 ~` t Y M ' 6 W ~ - U'K N J U ~ . . W U' U U S U 1 y Attachment.2 5 Year-To-Date Budget Summary Fisca( Year 2004-05 General Fund Budget Summary Ori final General Fund Bud et $136,408,768 Additional Revenue Received Through Budget Amendment #4 (October 19, 2004): Grant Funds $211,548 Non Grant Funds $764,591 Additional County Dollars (i e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $0 Total Amended General Fund Budget $137,384,907 Dollar Change in 2004-05 Approved General Fund Bud et $976,139 Change in 2004-05 Approved General Fund Budget 0.72% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 Additional Positions Approved Mid-Year 7.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2004-05 816.774 FuII-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,524 Human Resources CPS Positions (2) - 311y State funded Social Worker positions in Orange County cools -totally funded a Medicaid funds and ATTACHMENT 3 Conservation Easements Capital Project Ordinance Be it ordained by the Orange County Bcard of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted, Section 1. The project authorized provides funds for the acquisition of conservation easements to help preserve County farmland with a priority placed on farms with a strong conservation track record in water supply watersheds, Financing for the project includes proceeds from private placement loans and federal grant funds from the USDA Natural Resource Conservation Service, Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2003-04 FY 2004-OS Though FY 2004-OS Sales Tax $0 $0 $0 Bond Funds $0 $0 $0 PrivateP]acement $1,000,000 $500,000 $1,500,000 Giant Funds $784,155 $0 $784,155 Fees $0 $0 $0 Other $0 $0 $0 Total Fundin $1,784,155 $500,000 $2,284,155 Section 4. The following amount is appropriated for this project: Through T1' 2003-04 FY 2004-OS Through FY 2004-OS LandBuildin Walters Easement $0 $725,000 $725,000 Vol e Easement $0 $73,100 $73,100 Cheek Easement $0 $580,000 $580,000 McPherson Easement $0 $68,000 $68,000 Unallocated $1,784,155 ($946,100) $838,055 Total Land/Buildin $1,784,155 $500,000 $2,284,155 Deli $0 0 $0 Construction $0 0 $0 1NAC $0 0 $0 Total Costs $1,784,155 $500,000 $2,284,155 Section 5. This ordinance supersedes all previous Conservation Easements Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2005, Adapted this 19th day of October 2004.