HomeMy WebLinkAbout1995 TJCOG, Chatham, Durham, Orange, Wake, Carrboro, Chapel Hill, Durham for regional administration of household hazardous waste collection AGREEMENT VT'�
BETWEEN
TRIANGLE J COUNCIL OF GOVERNMENTS
AND
THE COUNTY OF CHATHAM, THE COUNTY OF DURHAM, THE COUNTY OF
ORANGE, THE COUNTY OF WAKE, THE TOWN OF CARRBORO,
THE TOWN OF CHAPEL HILL, AND THE CITY OF DURHAM
CONCERNING
REGIONAL ADMINISTRATION OF HOUSEHOLD HAZARDOUS WASTE
COLLECTION
This AGREEMENT is entered into this 1st day of September, 1995 by and between Triangle J
Council of Governments (herein referred to as "TJCOG") and the County of Chatham, the County of
Durham, the County of Orange, the County of Wake, the Town of Carrboro, the Town of Chapel Hill,
and the City of Durham(herein referred to as "the Local Government Parties").
WITNES SETH:
WHEREAS, the Local Government Parties have, pursuant to the provisions of Article 20,
Chapter 160A of the General Statutes of North Carolina,entered into an Interlocal Agreement dated
August 8, 1994 for the purpose of arranging regional coordination of collection and disposal of
household hazardous waste; and
WHEREAS, the Local Government Parties engaged TJCOG for the period August 1, 1994 to
August 30, 1995 to provide certain administrative and public education services regarding regional
collection and disposal of household hazardous waste pursuant to the foregoing Interlocal Agreement;
and
WHEREAS, the Local Government Parties desire to continue to engage TJCOG for the
foregoing purpose;
NOW,THEREFORE, in consideration of the mutual goals and covenants contained herein, and
the mutual benefits to result therefrom, the parties agree as follows:
,Section 1. Punaose
The purpose of this Agreement is to provide for regional administration and regional public
education for collection and disposal of household hazardous waste within the jurisdictions governed by
the Local Government Parties.
Section 2. Scone of Work
TJCOG agrees to provide the following services:
(A) Design and implement a system for scheduling disposal contractor pickup of household
hazardous waste stored by Local Government Parties.
(B) Design a uniform system for reporting materials and amounts of household hazardous waste
collected from each Local Government Party.
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(C) Design and implement a uniform system for billing each Local Government Parry for
household hazardous waste dropped off by its citizens in the jurisdiction of other Local Government
Parties.
(D) Design and implement a system for reporting to each Local Government Party the total cost
of household hazardous waste collection and disposal for fiscal year 1995-96.
(E) Coordinate communication among the Local Government Parties and between these parties
and Laidlaw Environmental Services,including arranging meetings as necessary.
(F) Maintain communication with the North Carolina Department of Environment,Health, and
Natural Resources Solid Waste Section and respond to any permit-related issues that may arise.
(G) Maintain contact with managers of similar programs in other areas. Actively seek out
information that could be used to improve the effectiveness or efficiency of the program.
(H) Provide information to local businesses seeking assistance with disposal of their hazardous
wastes.
(I) Maintain up-to-date recorded information on the regional household hazardous waste hotline
established by TJCOG. Respond to messages left by callers.
(J) Provide educational programs for schools, civic clubs, and other groups.
(K) Distribute printed educational materials as follows: 103,000 brochures; 2,000 posters; trash
can hangers,postcards, and flyers in adequate amounts to be determined. Continue seeking ways to
reach targeted audiences.
(L) Place newspaper ads, write press releases, and encourage media coverage of the program.
(M) Prepare a portable, table-top display to be used for educational outreach at area festivals,
fairs, and other events.
(N) Produce and release radio public service announcements regarding the program.
(0) An-ange for appropriate revision of the video about the Cumberland County Household
Hazardous Waste Collection program to address the Triangle program.
(P) Gather information and provide reports to each Local Government Party regarding
(a) the total cost of household hazardous waste collection and disposal for FY 95-96; (b) the types of
materials and ai-nounts of household hazardous waste collected; (c)the effectiveness of program elements
and reporting systems; and(d)resident opinion regarding the collection program and the educational
effort.
(Q) Provide the Triangle Region Household Hazardous Waste Committee with staff support,
including meeting room facilities,notices,minutes,progress reports, and technical assistance.
Section 3. Time of performance
The scope of work to be performed by TJCOG under this AGREEMENT shall commence on
September 1, 1995 or on the date this AGREEMENT is signed, whichever is later, and shall be
completed by June 30, 1996.
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Section 4. Compensation
(A) For the services described in Section 2 above,the Local Government Parties agree to pay to
TJCOG the suin of$77,700.
(B) Payment will be made to TJCOG according to the following schedule through the following
sources:
Date Chatham Co. Durham Co. Durham City Chapel Hill Wake Co.
By September 30, 1995 $ 971.25 $1,165.50 $ 3,496.50 $2,331.00 $11,460.75
By December';1, 1995 $ 971.25 $1,165.50 $ 3,496.50 $2,331.00 $11,460.75
By March 31, 1996 $ 971.25 $1,165.50 $ 3,496.50 $2,331.00 $11,460.75
By June 30, 1996 971.25 1 1 5 $ 3.496.50 $2,331.00 $11.460.75
Total $3,885.00 $4,662.00 $13,986.00 $9,324.00 $45,843.00
(C) The above payment from the Town of Chapel Hill will be on behalf of the Town of Chapel
Hill, the Town of Carrboro, and Orange County.
Section 5. Lia Lily
The parties agree that it is not within the scope of work of TJCOG to ensure compliance of either
the Local Government Parties or the Local Government Parties'private disposal contractor with
applicable federal, state,or local statutes,ordinances,or common law or with private contracts between
the Local Government Parties and private disposal contractors regarding household hazardous waste
collection, storage,or disposal. The Local Government Parties agree to hold TJCOG harmless to the
extent permitted by applicable law for any liability arising out of collection, storage, and/or disposal of
household hazardous waste by the Local Government Parties and/or their private disposal contractors.
Section 6. Suspension or termination
(A) Either party may suspend or terminate this AGREEMENT in whole or in part upon sixty
(60) days written notice for cause. Cause shall include the following:
(1) ineffective or improper use of funds;
(2) failure to comply with the terms and conditions of this AGREEMENT;
(3) impossibility or unfeasibility of performance.
(B) Should the separate agreement entitled "Interlocal Cooperative Agreement for Disposal of
Household Hazardous Waste" be terminated pursuant to paragraph 10 of that Agreement, then this
AGREEMENT may be terminated upon consent of all the government parties hereto after thirty(30)days
written notice to the parties to this AGREEMENT.
Section 7. Amfmdment and Renewal
(A) Thais AGREEMENT may be amended upon consent of all parties hereto after thirty (30)days
written notice; provided, however,that Section 2, Scope of Work, may,upon unanimous consent of the
Triangle Region Household Hazardous Waste Committee and TJCOG after thirty (30) days written
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notice,be amended in a manner which does not increase the compensation paid under the AGREEMENT
or the general purposes and intent of the AGREEMENT.
(B) This AGREEMENT is renewable for additional terms at the discretion of the parties.
IN WITNESS WHEREOF, the Board of Delegates of TJCOG has approved and caused these
presents to be signed by its Acting Executive Director, and the Board of Commissioners of the Local
Government Parties which are Counties have approved and caused these presents to be signed by the
Chairman of each Board and attested to by the Clerk of that Board, and the Local Government Parties
which are municipalities have approved and caused these presents to be signed by their respective
Mayors or City Managers and attested to by their Clerks, all in accord with resolutions of the governing
Board of each Local Government Party spread upon their minutes, the day and year first above written.
TRIANGLE .J COUNCIL OF GOVERNMENTS
Charles Krautler, President Attest
This instrument has en ref . wed and approved as to legal form and adequacy.
By:
David H. Permar, Attorney
COUNTY OF CHATHAM
By.
�.�iL RJb� +�-ICJ
Uva Holland, Chairman, Board of Commissioners Attest
This instru has been reviewed and approved as to legal form and adequacy.
By:
ttomey
This contract has been pre-audited as required by the local Government Budget and Fiscal Control Act.
By: S A C
Finance Officer
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COUNTY OF DURHAM
By: t �
loor a"
Becky Heron, Chairman, Board of Commissioners Attest
This instrume t has been reviewed nd approved as to legal form and adequacy.
y:
Atto ey
This contract has been pre-audited as required by the local Government Budget and Fiscal Control Act.
By: 5' S�
Finance Of icer
COUNTY OF ORANGE
By:
Moses Carey, Chairman, Board mmissioners Attest
This instrument has been reviewed and approved as to legal form and adequacy.
B,y• _.
omey
This contract has been pre-audited as required by the local Government Budget and Fiscal Control Act.
Finance O,f�f icier
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COUNTY OF WAKE
By: Zd C'�'Jw A=-)�
Gary Pendleton, Chairman, Board of Commissioners Attest
This instrument has been reviewed and approved as to legal form and adequacy.
By:
Attorney
This contract has been pre-audited as required by the local Government Budget and Fiscal Control Act.
Finance Officer
TOW7OFRBORO
By: �221"sc'.(=
/obert W. Morgan, Town Manager
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\��pAPORg 0 %
Sarah Williamson,Town Clerk =
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TOWN OF CHAPEL HILL
u 'v�'BY�
W. Calvin Horton, Town Manager Attest
rr) CW 0" (_.'�J-A Lla",
Gayle Wilson, olid Waste Management Director
Q
M •�Town Clergy: �• •��' �; � ¢'
This instrument has been reviewed and approved as to legal form and a ry'PAL
By:
Attorney
This contract has been pre-audited as required by the local Government Budget and Fiscal Control Act.
By:
#ance Director
v j utf
CITY OFD H i +
1.
By: `
Orville W. '.Powell, City Manager Attes
This contract has been pre-audited as required by the local Government Budget and Fiscal Control Act.
By: '/"--- .5�
Finance Officer
Page 7 of 7
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TRIANGLE J COUNCIL OF GOVERNMENTS
W o r l d
C 1 8 S S 100 Park Drive,P.O.Box 12276
Research Triangle Park,NC 27709
R e g i o n 919.549.0551 FAX:919.549.9390
Date: October 16, 1995
To: Distribution
From: Leigh Scott (I've rec y opped the Prater)
Re: HHW Contract
Here's your copy of the signed agreement pertaining to regional coordination of
the HHW collection program. This agreement provides for the services of Tri-
angle J through the end of this fiscal year (June 30, 1996). 1 will keep you peri-
odically updated concerning our progress through monthly reports, and you
should feel free to call me on 558-9400 whenever you have any specific ques-
tions or comments.
I have enjoyed working with you on this project during the past year, despite the
fact that permitting, design and construction of our collection centers has taken
longer than we had originally anticipated. I am looking forward to meeting some
exciting milestones in the coming months.
Distribution:
Chuck Hill Chris Peterson
Nancy.New Igl ` Blair Pollock
Wilbert McAdoo Matt Young