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HomeMy WebLinkAboutMinutes 11-02-20171 APPROVED 11/20/2017 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING November 2, 2017 7:00 p.m. The Orange County Board of Commissioners met in regular session on Thursday, November 2, 2017 at 7:00 p.m. at the Whitted Building, in Hillsborough, N.C. COUNTY COMMISSIONERS PRESENT: Chair Dorosin and Commissioners Mia Burroughs, Barry Jacobs, Earl McKee, Mark Marcoplos, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) Chair Dorosin called the meeting to order at 7:01 p.m. A motion was made by Commissioner Burroughs, seconded by Commissioner Jacobs to go into closed session at 7:01 p.m. for the purpose of: “Pursuant to North Carolina General Statute 143-318.11.(a)(9), “To discuss and take action regarding plans to protect public safety as it relates to existing or potential terrorist activity and to receive briefings by staff members, legal counsel, or law enforcement or emergency service officials concerning actions taken or to be taken to respond to such activity.” VOTE: UNANIMOUS RECONVENE INTO REGULAR SESSION A motion was made by Commissioner Rich, seconded by Commissioner Marcoplos to reconvene into regular session at 7:18 p.m. VOTE: UNANIMOUS 1. Additions or Changes to the Agenda Chair Dorosin noted the following items at the Commissioners’ places: - W hite sheets: PowerPoint for Item 6-a - W hite sheets: PowerPoint for Item 6-b PUBLIC CHARGE Chair Dorosin dispensed with the reading of the Public Charge. 2. Public Comments a. Matters not on the Printed Agenda 2 Rob Crook said he is here to speak to the idea of creating a non-motorized corridor in Orange County. He said this would start in Carrboro, and go along Norfolk rail line in the Orange County portion. He said it connects a lot of important points in Orange County, and would provide many recreational opportunities. He said it would eventually tie into Duke, Durham County, and the American Tobacco Trail. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Jacobs said the JPA/Rural Buffer group met again to prepare its presentation for the Assemblies of Governments (AOG) meeting at the end of November. Commissioner Jacobs said he received a report from the Piedmont Food Processing Center (PFAP), which has 56 users this year. He said there were 34 users last year. He said Wake County is interested in becoming a partner, and perhaps it may be good to have stakeholders from across the Triangle meet together for further discussion about the local agricultural economy. He said he would like to see the process available for local farmers to get food into elementary schools in both districts. Commissioner Jacobs referred to the schools, and said the Manager is working on the metric discussed by the Board of County Commissioners (BOCC) to assess the impact that development in municipalities is having on County services. He said Orange County Schools (OCS) is having difficulty getting a response from the Town of Hillsborough regarding local development, and he asked Bonnie Hammersley to bring this up at the AOG meeting. Commissioner Burroughs said the Board of Health (BOH) has hired a new Orange County Health Director, and she commended the BOH for its commitment through this process. Commissioner Rich said she had her Technology and Telecommunications conference call with the National Association of Counties (NACo) today, and gratitude was expressed for the letter of support from Orange County about broadband. She asked John Roberts to keep an eye on out for a bill that will allow telephone companies to build on local right of ways without compensating the municipality or county for usage. Commissioner Rich said NACo is starting to collect information on census data, and she asked if staff would insure that accurate data is put forward about regional growth. Commissioner Jacobs said the Planning Department is working on revising the numbers. Commissioner Marcoplos referred to Rob Crook’s presentation earlier, and said he thinks the County should pursue this non-motorized corridor. Commissioner Jacobs asked if this is similar to that which was proposed earlier this fall, and referred to the Department of Environment, Agriculture, Parks and Recreation (DEAPR). Commissioner Marcoplos said he thinks it is somewhat similar, but this proposal is along the Norfolk-Southern rail line. Commissioner McKee arrived at 7:31 p.m. Bonnie Hammersley said some of the information came out of the Mountains to Sea (MTS) trail, the modal corridor. She said staff is going to look at a countywide mobility connectivity plan, which would include pedestrian paths, bike paths, etc. She said sidewalks will also be discussed in these meetings, and updates will be provided in the New Year. Commissioner Marcoplos said it would be useful to have Rob Crook come to a meeting to talk about this in more detail. 3 Commissioner Rich said she wanted to make sure this is no way stops the progress on the MTS. Bonnie Hammersley said this would be separate from the MTS. Commissioner Marcoplos said he sent an email to the Board about the NC Clean Path, an NCWarn event. He said this will discuss renewable energies, battery technology, etc. He said he met with the presenter last year, and he is very informative. Commissioner Marcoplos said he received two complaints about excessive gunfire noise, and asked if this can be addressed. Chair Dorosin said there will be a discussion on the noise ordinance at an upcoming work session. Commissioner Price said she was asked to talk about the Veteran’s Day Event on November 10th at 11:00 a.m. at Southern Human Services Center, at the Veteran’s site. She said this area is now ADA accessible. She said on that same day, the Sheriff’s Office will be selling BBQ to raise money for the Veteran’s Memorial construction. Commissioner Price said she attended the OCS State of the Schools event, which was excellent. She said it included exhibits from the students, choral performances, dancing, etc. She said the public in attendance was asked to complete a form expressing questions/concerns about the OCS, and how to improve them. Commissioner Price said Orange County needs to move forward on more projects to expand the Family Success Alliance (FSA). Commissioner McKee said he apologized for being late, and had an issue with a newborn calf at his farm. Chair Dorosin said was asked to give the keynote address at the InterFaith Council (IFC) Annual meeting, which was a wonderful event. He said there are many positive things happening in the community, and there needs to be better engagement of those in poverty in community events. 4. Proclamations/ Resolutions/ Special Presentations a. NC Ann Johnson Senior Center of the Year Award – Robert and Pearl Seymour Center The Board joined with Department on Aging staff in accepting the North Carolina Ann Johnson Senior Center of the Year Award for the Robert and Pearl Seymour Center. Brittany Williams, Chair of the N.C. Senior Center Alliance, made the presentation and explained her organization. The Board joined with the Department on Aging, specifically Robert and Pearl Seymour Center staff, to accept the award from the N.C. Senior Center Alliance and the Board recognized staff for their work enabling the senior center to receive statewide recognition. 5. Public Hearings NONE 6. Regular Agenda a. Award of Southern Campus Expansion Professional Services Agreement The Board considered voting to approve entering into a Professional Services Agreement with Smith Sinnett Architecture of Raleigh, NC for the design and construction administration of the Southern Campus Expansion capital project upon final review of the County Attorney; and authorizing the Manager to execute the Agreement and any subsequent 4 design amendments for contingent and unforeseen design requirements on behalf of the Board. BACKGROUND: On May 31, 2017, Orange County received responses to its Request for Qualifications (“RFQ”) issued on May 4, 2017 for professional design services for the Southern Campus Expansion capital project in accordance with North Carolina Procurement Law and the Federal Mini- Brooks Act governing the selection and procurement of professional services firms. The site and building components are contemplated to be designed from November 2017 through the spring of 2018 and could be constructed in multiple phases. The design scope for the project involves the straightening of the entrance spine road accessing the Seymour Center and Southern Human Services Center, additional parking areas serving the Seymour Center and the Southern Human Services Center, the Seymour Center space expansion, Southern Human Services Center space expansions for the Orange County Health Department and the Department of Social Services, and an expansion of the Board of Orange County Commissioners’ meeting facility (note Attachment 1, “Project Overview Illustrative”). The estimated development timeline for this project is as follows: • Approval of professional services agreement for Project Designer November, 2017 • Schematic design review and approval, Probable Cost Estimation Winter, 2017 • Final design review and approval, bid document preparation Winter - Spring, 2018 • Project Bid process, bid award Spring, 2018 Construction, Commissioning, Opening (est. 8-9 month duration) Summer, 2018-Spring 2019 Angel Barnes, Capital Projects Manager, made the following PowerPoint presentation: Southern Campus Expansion Award of Southern Campus Expansion Professional Services Agreement November 2, 2017 Purpose • Approve entering into a Professional Services Agreement with Smith Sinnett Architecture of Raleigh, NC for the design and construction administration of the Southern Campus Expansion capital project upon final review of the County Attorney; and • Authorize the Manager to execute the Agreement and any subsequent design amendments for contingent and unforeseen design requirements on behalf of the Board. Background/Process • 2014: Board adopted Master Plan for the Southern Campus • 2015/2016: Vision planning process • 2017: Consolidation of Capital Projects • May 31, 2017: Receipt of Professional Design Services RFQ Responses CRA Associates, Inc. Gurlitz Architectural Innovative Design RND Architects, PA RPA Design 5 Smith Sinnett Architecture • Criteria for selection: Experience, portfolio of work, and the staff interview performance. • Negotiated Agreement Key Points • Project Phasing – “Not to Exceed” Service Agreement – Phase 1: Design (Southern Human Service Center, Seymour Center, Campus Site) • Agenda Abstract Page 2 – Phase 1: Construction (Seymour Center, Camus Site) • Agenda Abstract Page 2 – Phase 2: Construction (Southern Human Services Center) • Attachment 2 Page 3 – All Design/Professional Services has been appropriated – Phase 2 Construction is contemplated for construction in year 3 (2019/20) Existing Southern Campus Illustrative (aerial photograph) Attachment A: Project Overview Illustrative Rhonda Angerio, President of Smith Sinnet, continued the PowerPoint presentation: Who We Are Our History Working With Orange County Angel Barnes resumed the presentation: Purpose • Requesting for the Orange County Board of County Commissioners to approve entering into a Professional Services Agreement with Smith Sinnett Architecture of Raleigh, NC for the design and construction administration of the Southern Campus Expansion capital project upon final review of the County Attorney; and • Authorize the Manager to execute the Agreement and any subsequent design amendments for contingent and unforeseen design requirements on behalf of the Board. Commissioner Rich said the BOCC aims to pay all County employees a living wage, and she hopes that Smith Sinnet would do the same, as well as be inclusive and non- discriminating. Commissioner Price asked if the slope of the road will be too steep for some to climb. Rhonda Angerio said this will be managed with the civil engineers and landscape architects to insure code compliance and accessibility. 6 A motion was made by Commissioner Price, seconded by Commissioner Rich for the Board to: 1) Approve entering into a Professional Services Agreement with Smith Sinnett Architecture of Raleigh, NC for the design and construction administration of the Southern Campus Expansion capital project upon final review of the County Attorney; and 2) Authorize the Manager to execute the initial Agreement and any subsequent design amendments for contingent and unforeseen design requirements on behalf of the Board. VOTE: UNANIMOUS b. Facilities Use Policy Amendment for Inclusion of Community Center Facilities and Fee Schedule Changes PURPOSE: To consider amending the County's Facilities Use Policy to: 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers Road Community Centers; 2) update reservation, operations, and cancellation processes; 3) update the Fee Schedules for non-Parks and Recreation spaces; 4) address the requirement to ensure adequate meeting space for advisory and quasi- judicial boards according to the Advisory Board Meeting Overflow Policy, dated November 1, 2016; and 5) update the guidelines regarding the availability and sale of alcoholic beverages on County premises. BACKGROUND: On May 17, 2011 the Board of Orange County Commissioners (“BOCC”) approved the County Facilities Use Policy that resulted from the Board's November 2010 review of the 1999 policy draft, BOCC comment, and collaboration consisting of County departmental representatives. On September 4, 2014, the Board of Orange County Commissioners approved the first amendment to this policy that integrated the Whitted Meeting Facilities spaces. The proposed second amendment of the Facilities Use Policy (Attachment 1) is a result of a collaborative, inter-departmental work group consisting of representatives of the following departments: Aging, Asset Management Services, Board of Orange County Commissioners' Office, County Manager's Office, County Attorney's Office, Environment, Agriculture, Parks and Recreation (DEAPR), Financial Services, Information Technologies, and the Orange County Library. The review of the Facilities Use Policy was conducted over a period of two years as a result of the 2014-15 Space Study Work Group and end users interested in generally improving the policy in addition to integrating newly available facilities. Jeff Thompson, Asset Services Management Director, made the following PowerPoint presentation: Facilities Use Policy Amendment for Inclusion of Community Center Facilities and Fee Schedule Changes Purpose 7 • To consider amending the County's Facilities Use Policy to: 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers Road Community Centers; 2) update reservation, operations, and cancellation processes; 3) update the Fee Schedules for non-Parks and Recreation spaces; 4) ensure adequate meeting space for advisory and quasi-judicial boards according to the Advisory Board Meeting Overflow Policy; and 5) update guidelines regarding alcoholic beverages on County premises. Background • May 17, 2011 - BOCC approved the Facilities Use Policy. • September 4, 2014 - BOCC approved amendment: Whitted Meeting Facilities. • June 20, 2017 - BOCC adopted and executed Community Center operating agreements* – Cedar Grove Neighborhood Association (CGNA) – United Voices of Efland Cheeks (UVEC) *Rogers Eubanks Neighborhood Association (RENA) agreement adopted in 2014. 2016-2017 - Inter-departmental work group for contemplated policy improvements: Aging Asset Management Services Board of Orange County Commissioners' Office County Manager's Office County Attorney's Office Environment, Agriculture, Parks and Recreation (DEAPR) Financial Services Information Technologies Orange County Library 2017 - Discussions on Alcohol Policy: Town of Hillsborough: Town Manager’s Office Economic Development Office Police Department Orange County: County Manager's Office County Attorney's Office Aging Asset Management Services Environment, Agriculture, Parks and Recreation (DEAPR) Sheriff’s Office Community Center Integration • All Centers are operating and available for rent* • Community Centers are considered Class 6 facilities** o Public purpose event o Private social/recreational event *see abstract pages 16 and 17 of Attachment 1 (clean version) **see abstract pages 7 and 8 of Attachment 1 (clean version) 8 Fee Schedules • One fee for residents and non-residents (in Class 6 facilities) • Overall average fees reduced and simplified for County residents** • Continue to recognize the separate Parks and Recreation fee schedule, which have been previously approved by County Commissioners*** *see abstract pages 16 through 20 of Attachment 1 (clean version) **see abstract page 23 of Attachment 1 (clean version) ***http://www.orangecountync.gov/document_center/DEAPR/parks_and_recreation_fac ility_fees.pdf Operations • All County Facility use extended: – Two hour extension o 7:00 AM - 11:00 PM from 8:00 AM - 10:00 PM – Seven days per week • Lands Legacy Sites procedures remain a separate policy. Reservations Adjustments • Now immediately approved with payment. County has 5 business days to rescind reservation* • Can be made up to 180 days prior to the requested date (current policy is 90 days)** • Continuous reservations now accepted (current policy does not allow)*** *see abstract page 21, A.1 of Attachment 1 (clean version) **see abstract page 21, A.4 of Attachment 1 (clean version) ***see abstract page 21, A.5 of Attachment 1 (clean version) Cancellation Processes • Email communication allowed for cancellation* • Full refund of rental fees for written cancellations made at least two weeks prior to the event* * see abstract page 22, Section B of Attachment 1 (clean version) Advisory Board Meeting Overflow Policy • County Manager’s administrative policy dated November 1, 2016* • Ensures adequate facility access and availability** * see abstract page 52, of Attachment 1 (clean version) **see abstract page 22, B of Attachment 1 (clean version) Alcohol Use and Sale Policy • Clarify the offering and/or sale of alcoholic beverages on all County owned properties* • County Manager approval required and contingent upon* – Local government jurisdiction; – Local law enforcement jurisdiction; 9 – Proper insurance; and – ABC Permit in case of alcohol sales • Economic Development Office liaison * See abstract page 9, 5.1.3 of Attachment A Financial Impact If approved, fee revenue adjustments will be reflected in a future Budget Amendment. Recommendations 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers Road Community Centers; 2) update reservation, operations, and cancellation processes; 3) update the Fee Schedules for non-Parks and Recreation spaces; 4) ensure adequate meeting space for advisory and quasi-judicial boards according to the Advisory Board Meeting Overflow Policy; and 5) update guidelines regarding alcoholic beverages on County premises. Commissioner Price referred to number 5 in the reservation adjustments, and asked if there could be clarification. Jeff Thompson said one is now able to make a reservation during the rolling 5-day window, if there is availability. Commissioner Price referred to the cancellation policy, and asked if the County keeps the fee if a cancellation is made within 48 hours of a schedule reservation. Jeff Thompson said yes, the County keeps the fee. Commissioner Price asked if there is a reason that the County keeps the fee. Alan Dorman, Management Analyst, said it is important for customers to be aware of the value of the space and to avoid situations where people book the space simply to “hold” it and then cancel without any repercussion. He said the policy allows all of the public the best chance at having a fair use of the space. Commissioner Price asked if the full amount would have been paid, and thus the full amount kept by the County. Alan Dorman said the space can be reserved with full payment, and if a cancellation is made two weeks prior, a full refund will be provided; and within 48 hours of the event, no refund will be received. Commissioner Price said she disagrees with this policy, and would like there to at least be a partial refund at all times. Commissioner Price asked if the alcohol beverage sale form will replace the state permit. Jeff Thompson said no, the form is the one that the County Manager will approve for alcohol sale or use on County property. He said part of this form calls for permits from municipalities, ABC, insurance, etc. Commissioner Price said this seems duplicative of the state permit. Jeff Thompson said the Manager will not approve any events without the State permits being in hand. Commissioner Rich asked if one must have a state permit for alcohol. Jeff Thompson said if one is selling, one must have a retail permit. He said if one is just pouring, one must have liability insurance and a single use permit to pour. Commissioner Rich said she does not need a permit in her work, and suggested that staff review if a single use permit is indeed necessary. 10 Annette Moore, Staff Attorney, said it depends on the amount of alcohol being poured, and there may be an exception in the amount that caterers are allowed to pour. Commissioner Rich said she can use her own liability insurance to cover an event. Annette Moore said Commissioner Rich’s situation is different than having a large event on County property. Commissioner Rich said sometimes it is easier to hire someone that can come in and pour, rather than events getting permits. Annette Moore said staff will be considering all these details. Commissioner Jacobs referred to the last form at the back of the Board’s packet, and clarified that this will be coordinated with Economic Development. Jeff Thompson said yes, this is called out for suggested revision in the policy. Commissioner Jacobs asked if Economic Development will explain to a vendor that the County and Towns may have different rules. Jeff Thompson said the person in Economic Development will shepherd this process, and be a liaison for these vendors. Commissioner McKee said he would like assurance of liability coverage for all possible scenarios in order to protect the County. Jeff Thompson said there is a host liquor liability policy, as well as a general liability requirement by the applicant, which the risk manager will have to approve prior to the County Manager doing so, which specifically indemnifies the County. Commissioner Jacobs asked if the largest one-day fee, that one would have to pay to use a county facility, could be identified. Jeff Thompson said most events are not heavily charged. Alan Dorman said $125/hour. Commissioner Jacobs asked what happens if there is a difference in interpretation of the weather, and an event going forward or not. Jeff Thompson said this would be his responsibility, and staff would work with residents for a common sense solution. Commissioner Jacobs asked if he (Jeff Thompson) or the Manager have the flexibility to waive a fee, if there is hardship. Jeff Thompson said yes. Chair Dorosin asked if this policy is for the three community centers. Jeff Thompson said no, the policy is for any County facility that is available for public use. He said the community centers are being added. He said as other properties are made available, amendments will be brought forward to the BOCC to add these spaces onto the policy. Alan Dorman said the Manager has the right to waive/refund all fees due to inclement weather. A motion was made Commissioner Jacobs, seconded by Commissioner Burroughs for the Board to amend the County's Facilities Use Policy to: 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers Road Community Centers; 2) update reservation, operations, and cancellation processes; 3) update the Fee Schedules for non-Parks and Recreation spaces; 4) address the requirement to ensure adequate meeting space for advisory and quasi- judicial boards according to the Advisory Board Meeting Overflow Policy, dated November 1, 2016; and 11 5) update the guidelines regarding the availability and sale of alcoholic beverages on County premises. Commissioner Price said she would like the policy to charge a minimal administrative fee if a group has to back out at the last moment, since many groups are non-profits. She proposed this as a friendly amendment. Jeff Thompson said public purpose entities are not charged for uses. Commissioner Price said non-profits are charged. Alan Dorman said no they are not and this is more of a charge for people using facilities for weddings; not for non-profits. Commissioner Price withdrew her friendly amendment. VOTE: UNANIMOUS 7. Reports NONE 8. Consent Agenda • Removal of Any Items from Consent Agenda None • Approval of Remaining Consent Agenda A motion was made by Commissioner McKee, seconded by Commissioner Rich to approve the remaining items on the consent agenda. VOTE: UNANIMOUS • Discussion and Approval of the Items Removed from the Consent Agenda a. Minutes The Board approved the minutes from October 17, 2017 as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for two taxpayers with a total of two bills that will result in a reduction of revenue, in accordance with the NCGS. c. Property Tax Releases/Refunds The Board adopted a resolution, which is incorporated by reference, to release property tax values for eight taxpayers with a total of eight bills that will result in a reduction of revenue in accordance with North Carolina General Statute 105-381. d. Applications for Property Tax Exemption/Exclusion The Board considered eight untimely applications for exemption/exclusion from ad valorem taxation for eight bills for the 2017 tax year. e. Substation Use Agreement between Orange County and the Eno Volunteer Fire Department The Board approved a Substation Use Agreement between Orange County and the Eno Volunteer Fire Department to house an Orange County Ambulance at Eno Station #2 located 12 at 5501 St. Mary’s Road in Hillsborough. This colocation will improve response times in the northeastern section of the County and will allow for the relocation of the Northside Supervisor Unit to a facility that has appropriate sleeping quarters, and authorize the Manager to execute the agreement upon review by the County Attorney. f. Change in BOCC Regular Meeting Schedule for 2018 The Board moved the Tuesday, September 18, 2018 regular meeting to Thursday, September 20, 2018 at Southern Human Services Center, 2501 Homestead Road, Chapel Hill. 9. County Manager’s Report Bonnie Hammersley said there is an update on the affordable housing County-owned parcels of land. She said three proposals have been received, and the group reviewed these on October 23. She said these proposals will be brought to the BOCC on November 20. She reviewed the following items to be discussed at the upcoming work session: Projected November 9, 2017 Regular Work Session Items • BOCC Boards and Commissions Selection Process • Ordinance Review - Sections to Revise and Repeal 10. County Attorney’s Report John Roberts said at the November 9th work session the BOCC will look at updating ordinances, and staff will seek direction from the Board of County Commissioners, and updates on the UDO. 11. *Appointments a. Adult Care Home Community Advisory Committee – Appointment The Board considered making an appointment to the Adult Care Home Community Advisory Committee. A motion was made by Commissioner Burroughs, seconded by Commissioner Jacobs to appoint the following to the Adult Care Home Community Advisory Committee: • Appointment to second full term (Position #7) “At-Large” position for Yvonne Mendenhall expiring 10/31/2019. VOTE: UNANIMOUS b. Chapel Hill Planning Commission – Appointment The Board considered making an appointment to the Chapel Hill Planning Commission. A motion was made by Commissioner Price, seconded by Commissioner McKee to appoint the following to the Chapel Hill Planning Commission: • Appointment to a partial term (Position #1) “ETJ or JPA BOCC Appointee” representative for Katherine Roberts expiring 06/30/2018. VOTE: UNANIMOUS c. Commission for the Environment – Appointment 13 The Board considered making an appointment to the Commission for the Environment. A motion was made by Commissioner Jacobs, seconded by Commissioner Rich to appoint the following to the Commission for the Environment: • Appointment to a first full term (position #4) “At-Large Biological Resources” for Dr. Bill Ward expiring 12/31/2019. VOTE: UNANIMOUS d. Hillsborough Planning Board – Appointment The Board considered making an appointment to the Hillsborough Planning Board. A motion was made by Commissioner McKee, seconded by Commissioner Marcoplos to appoint the following to the Hillsborough Planning Board: • Appointment to a partial term (Position #1) “Hillsborough ETJ / County” position for Jeffrey Scott expiring 10/31/2019. VOTE: UNANIMOUS e. Historic Preservation Commission – Appointment The Board considered making an appointment to the Historic Preservation Commission. A motion was made by Commissioner Burroughs, seconded by Commissioner Price to appoint the following to the Historic Preservation Commission: • Appointment to a first full term (Position #4) “At-Large” for Stephen Peck expiring 03/31/2020. VOTE: UNANIMOUS f. Orange County Parks and Recreation Council – Appointment The Board considered making an appointment to the Orange County Parks and Recreation Council. A motion was made by Commissioner Marcoplos, seconded by Commissioner Rich to appoint the following to the Orange County Parks and Recreation Council: • Appointment to a first full term (Position #9) “Bingham Township” representative for Tim Tippen expiring 03/31/2020. VOTE: UNANIMOUS Commissioner Price complimented Gary Donaldson on his first quarter report. 12. Information Items 14 • October 17, 2017 BOCC Meeting Follow-up Actions List • Tax Collector’s Report – Numerical Analysis • Tax Collector’s Report – Measure of Enforced Collections • Tax Assessor's Report – Releases/Refunds under $100 • Memorandum - First Quarter FY2017-18 Financial Report- Period Ending September 30, 2017 • BOCC Chair Letter Regarding Petitions from October 17, 2017 Regular Meeting 13. Closed Session NONE 14. Adjournment A motion was made by Commissioner Burroughs, seconded by Commissioner McKee to adjourn the meeting at 8:31 p.m. VOTE: UNANIMOUS Mark Dorosin, Chair Donna Baker Clerk to the Board