HomeMy WebLinkAboutAgenda 8-l - Ratification of Contract Signature Authority for Emergency Contract 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 2019
Action Agenda
Item No. 8-1
SUBJECT: Ratification of Contract Signature Authority for Emergency Contract
DEPARTMENT: County Manager's Office; Asset
Management Services
ATTACHMENT(S): INFORMATION CONTACT:
Bonnie Hammersley, 919-245-2306
Travis Myren, 919-245-2308
Angel Barnes, 919-245-2628
PURPOSE: To ratify the County Manager's signature on an emergency repair contract change
request executed with the WxProofing, LLC. in the amount of $25,996 which increased the
original contract sum to $105,864 and above the Manager's signature limit of $90,000.
BACKGROUND: The Capital Investment Plan included funding for the John Link Jr.
Government Services Center for waterproofing the northeast corner and repairing a portion of
the lower stone band surrounding the building. This project was prioritized due to ongoing
safety concerns that appeared after the trench work for the waterproofing scope of work began.
The County retained the services of WxProofing, LLC. to complete the waterproofing and stone
band repair scope of work.
During the course of completing this work, additional trench box design and special onetime use
trench materials for safety were required to safely complete the scope of work. This also
included additional site grading to ensure no soils would enter the trench during the
performance of the work.
Due to the safety concerns and continued wet weather conditions, combined with the
constrained time frame for completing the work, the Asset Management Services staff
authorized WxProofing to immediately begin the accelerated project. This chain of events
presented an emergency situation, so the County was not able to informally bid this work. The
County Manager, acting on the advice of the County Attorney, determined this situation as an
emergency that would allow the County to waive the informal bidding requirement.
FINANCIAL IMPACT: There is no financial impact related to the emergency repair change
request as the original appropriated funds in the FY2018-19 Capital Investment Plan covered
the total cost for the performance of this work.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
RECOMMENDATION(S): The Manager recommends the Board ratify the County Manager's
signature on an emergency repair contract change request executed with the WxProofing, LLC.
in the amount of $25,996, which increased the original contract sum to $105,864 and above the
Manager's signature limit of $90,000.