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HomeMy WebLinkAboutAgenda - 10-05-2004-7bORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 5, 2004 Action Age Item No. SUBJECT: Transitional Steps in the Creation of an Animal Services Department/Bureau DEPARTMENT: County Manager PUBLIC HEARING: (Y!N) No ATTACHMENT(S): 1. Draft Animal Services Director Position 2. Transfer of Animal Control Positions 3. Draft Animal Services Advisory Board 4. Proposed Organizational Chart 5. Updated Transition Timeline INFORMATION CONTACT: John Link, County Manager, ext 2300 Gwen Harvey, Asst. Co. Manager, ext 2307 Elaine Holmes, Personnel, ext 2552 Rosemary Summers, Health, ext 2412 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To present information on the analysis completed and actions underway to effect the creation of an Animal Services Department/Bureau by early 2005, should that be the decision of the Board. BACKGROUND: At its work session on April 1, 2004, the Board of Commissioners considerec the interim report of the Animal Shelter Operations Task Force recommending the transition of the Orange County Animal Shelter from a contract outsourced to the Animal Protection Society to direct County management through the establishment of an Animal Services Bureau or County Department/Division. On April 20, 2004, the Board authorized County governance/ management of the Shelter to be effective July 1, 2004, and on May 18 approved the County staffing and employee transition plan necessary to begin County operation of the Shelter effective July 1. The Board agreed on April 20 to defer a decision on what specific farm -Bureau or County Department -the new "Animal Services" organization would take until a later date in overall transition planning. However, it was understood from Task Force recommendations and the Board's discussion that "Animal Services" would encompass both animal sheltering and animal control services under a single director reporting to the County Manager. The Manager's Recommended Budget included the proposed new position of Animal Services Director to supervise the new Animal Services Department. At its budget work session on June 17, as part of its discussion of organizational initiatives, the BOCC agreed to return to the issue of governance and organizational structure for the Animal Services Department and to address the Director's position in the fall after the formal transition of the Animal Shelter operation had been completed. In the FY 2004-05 Adopted Budget, the BOCC reserved funding for the positicn effective January 1, 2005. The purpose of this presentation is to update the BOCC on analysis completed and actions underway by the County management team to effect the creation of an Animal Services Department or Bureau. The team sought to address in its analysis those issues and concerns expressed by the BOCC in the course of its review of the Animal Shelter Operations Task Force interim report on governance and management. DepartmentlDivision v. Bureau There is no real practical difference between calling the new Animal Services entity a "Department" or a "Bureau" other than a matter of inflection. Either designation would still mean that its management and operations fall under the power and policies of County government and its elected officials. Either designation would still allow for the appointment of an associated Advisory Board with roles and responsibilities that support the departmental mission. It is proposed that the Director report to the County Manager/Assistant County Manager under either nomenclature. The Task Farce did not distinguish between Animal Services as a Department or Bureau; however, staff review suggests the creation of a Department given the perceived goal to cluster related programs, services, and activities under a single administration, with sale focus on animal care, having direct connection to the office of the County Manager for public accountability and operating performance. The Board of Health, in its letter to the BOCC on governance and management options, recognized the need and recommended the addition of an intermediate administrative position should animal sheltering services be operated by the County directly. The preference of the Board of Health was to incorporate this responsibility and personnel within the Health Department, an option not supported by the Task Farce. The Task Farce sought to raise visibility and accountability for animal services to the highest level of County administrative authority and create a direct link to the elected governing body. Animal Services Director Position The purpose of the Animal Services Director position is to manage and direct two related but independent functions. Those functions are animal sheltering and animal control. The Director would manage and coordinate those functions to provide for the critical strategic planning, resource management, facility development, and public involvement skills demanded in a specialty field that staff thinks will continue to face increased scnitiny and assessment at the local and state level. This past year, the State legislature dealt with public concerns about mounting euthanasia rates and revenue required to expand spay/neuter programs. Locally, staff sees the need to concentrate even greater expertise within the County on examining the full spectrum of factors that influence the welfare of owned animals in the County and the population that enters the Shelter. The Director position would be sufficiently freed from the day-to-day operational details to cultivate the alliances, develop the organizational capacity, and pursue the comprehensive planning that is currently necessary, and to become even more so as the County approaches the serious task of relocating the Shelter. Attachment 1 is a draft of the Animal Services Director's major functions. Transfer of Animal Control Positions Effective with the implementation date of the new Department, the Animal Control Division, including all employees and positions, would transfer organizationally from the Health Department to the new Animal Services Department, Attachment 2 is an explanation from the Personnel Director and County Attorney on the process involved. Rabies Control and Bite Management Operating Protocol The Animal Control and Community Health division heads in the Health Department have jointly drafted reporting and records keeping considerations consistent with state law, ordinances, and existing departmental and divisional duties that will ensure that the statutory authority of the Health Department is maintained in the projected transfer of the Animal Control function to the new Animal Services Department, These draft procedures will be reviewed by the Animal Control and Environmental Health Committee of the Board of Health in early October and referred to the hall Board of Health far action at its meeting on October 28, The resulting protocol wotald be fully integrated into the standard operating procedures of both the Health Department and the new Animal Services Department upon creation, Amendments to the Orange County Animal Control Ordinance The County Attorney's Office is continuing its review of Orange County Ordinances related to animals for areas where modification will be necessary to reflect the new Department and any related organizational changes, It is anticipated that changes that will be required will come before the BOCC in February 2005, Advisory Board (Including Adoptions and_Dangerous Dog Appeals Process Attachment 3 is a draft set of "Rules and Procedures Governing the Organization and Operation of the [Proposed] Orange County Animal Services Advisory Board", The draft illustrates the suggested composition, terms of office, and rules of procedure associated with this Board that would serve in a strictly advisory capacity to the new Animal Services Department. Of particular note is the Committee structure proposed for handling appeals from the public on adoptions and dangerous dogs. The recommended structure is athree-member standing committee of the greater Advisory Board, the members of which would be drawn from the veterinarian and professional animal management categories. Organizational Alignment Attachment 4 is an organizational chart depicting the proposed Animal Services Department Sugaested Next Phase for the Animal Shelter Operations Task Force The Animal Shelter Operations Task Farce is scheduled to meet on September 30~h, The Task Force's proposed agenda includes an update on transitional activities since July 1, a report on the Transitional Operating Procedures Manual far the Orange County Animal Shelter, an update on Governance/Management issues pending before the BOCC, including a preview of the proposed Advisory Board structure and preliminary thoughts on a process for relocating the Shelter, It is suggested that the next phase for the Task Farce would be a transition from formal Task Force to informal focus group that could assist in two specific tasks: helping to generate applications, or become candidates, for appointment to the Animal Services Advisory Board and offering feedback and guidance to the Advisory Board and BOCC in a design review process for the relocated Animal Shelter, Draft Plan and Timeline for Establishing the Animal Services Department and Completing Transition to the New Organization Attachment 5 is an updated Transition Timeline, Key Decisions Targeted for Consideration by the BOCC (Target Date: November 3) • Approval to establish a new Animal Services Department effective March 1, 2005 • Approval to establish the Animal Services Director Position effective January 1, 2005 • Approval to transfer Animal Control personnel, inventory, and assets from the Health Department to the Animal Services Department effective March 1, 2005 • Approval to create an Animal Services Advisory Board effective March 1, 2005 FINANCIAL IMPACT: The FY 2004-05 Approved Budget provided appropriations for both the Animal Control Division and the Animal Shelter, including the Animal Services Director position, RECOMMENDATION(S): If the Board so chooses, it may act on the key decisions outlined above at this meeting, or direct staff to schedule them for consideration on November 3. Attachmentl 5 Proposed Animal Services Director Purpose The Animal Services Director will serve as department head. He or she will plan, develop, and lead animal services programs and staff, including both Animal Shelter and Animal Control services. Needs Addressed 1. Integrates animal services functions under a single professional manager whose primary responsibility is to provide leadership, strategic planning and direction on animal welfare needs as well as forging community partnerships on animal issues. 2. Strengthens capacity to assess needs, design and develop programs and implement improvements including essential planning for replacement facilities for the animal shelter and animal control services. 3. Enhances ability to anticipate, monitor and respond to the issues and proposed remedies concerning county shelters that are increasing at both the local and state level. Examples of Job Functions 1. Provide managerial leadership and direction for animal services programs and staff. 2. Represents the department as department head, assuring necessary coordination and reporting to the Manager's Office and other County departments. 3. Develops planned outcomes, activities and performance measures for the animal services organization. 4. Oversees the hiring, training, and evaluation of staff. 5. Develops disaster management plans to provide for animal welfare in the event of natural or other disaster, including coordination with involved community groups and volunteers and public information. Coordinates disaster response. 6. Develops and recommends needed updates ar amendments to Animal Control ordinances and assures these are coordinated with relevant State laws. 7. Directs the development and implementation of shelter and animal control policies, procedures, and protocols, including those relating to disease management, euthanasia, and sanitation. Assure necessary employee communication and training in policies and procedures. 8, Develops and maintain cooperative working relationships within the County and with Town officials on shelter and animal control needs. 9, Oversees the development of community outreach programs to promote the fostering or adoption of animals from the shelter. 10, Develops recommended longer term, strategic plans for animal services, including necessary community input, In this provides for objectives to accomplish the plans and performance measures to assess progress in meeting these, 11, Oversee the business operation of the animal services organization including facility management, budget, personnel, and purchasing. Manages the fee development recommendation process, including appropriate cost analysis, 12. Maintain responsibility for the health and welfare of animals in the shelter and/or in County custody. 13, Works closely with Shelter management to develop and manage contractual arrangements for veterinary services as well as assuring the necessary monitoring and appropriate treatment far animals in need of veterinary attention. 14, Oversee the collection and reporting of data used in animal intake, licensing and shelter management to assure the accuracy of data and that the organization's data needs are met, 15.Oversee the development and distribution of public education information and promotional activities for the community on animal issues and care. 16. Work to ensure necessary communication and coordination with the Health Department in the fulfillment of statutory responsibilities that pertain to vicious animal confinement, rabies control and zoonotic disease transmission within the County. 17.Assure provision of processes for citizens to provide feedback and raise complaints as appropriate and that these are addressed effectively and in a timely way. 18, Engage and facilitate volunteer participation and private philanthropy that help further organizational mission and objectives, 19. Serves as Secretary and staff support to the Animal Services Advisory Board, Board, Estimated County Cost for Animal Services Director The estimated annual cost (salary and benefits) far the Animal Services Director position is $68,964. With the approved budget for 2004-05, the Board of Commissioners set aside a reserve of $34,723 to fund the position beginning effective January 1, 2005, if approved, Attachment 2 Transfer of Animal Control Positions and Employees O to the New Animal Services Department The Orange County Animal Control Division presently is located in the Orange County Health Department. The Animal Control Division has eight permanent positions, including the Animal Control Director, five Animal Control Officers, one Administrative Assistant and one Office Assistant Effective with the implementation date of the new department, the Animal Control Division, including all employees and positions, will transfer organizationally from the Health Department to the new Animal Services Department. With the transfer, the Animal Control Director will report to the proposed new Animal Services Director. Under State law, employees of the Orange County Health Department are covered by the requirements of the State Personnel Act, With the transfer, the Animal Control employees will no longer be covered by the State Personnel Act. In terms of the State Personnel Act requirements and the County's personnel policies, there are three changes resulting from this transfer that potentially impact employees: Any decision as to dismissal, disciplinary suspension or disciplinary demotion of an Animal Control employee would be made by the Ccunty Manager rather than the Health Director, Presently these decisions are made by the Health Director, Any employee appeal of a dismissal, disciplinary suspension or disciplinary demotion would be to the County's Personnel Hearing Board rather than to the State Personnel Commission. Presently the appeal is to the State Personnel Commission. After hearing an employee appeal, the Personnel Hearing Board's recommendation would be made to the County Manager and the final decision on the appeal would be that of the County Manager. Presently the State Personnel Commission's recommendation is made to the Health Director and the final decision on the appeal is that of the Health Director. Since the County already has a substantial equivalency arrangement with the State in terms of job classification, pay, recruitment and other key personnel policies and since each permanent Animal Control employee who will transfer will continue to have a "property right" in his or her job under the County's Personnel Ordinance -the same right as under the State Personnel Act -there is no impact on the employees of moving from coverage under the State Personnel Act to coverage under the County's policies other than the changes in the disciplinary responsibility and appeal process described above. Later this fall, the Personnel Director plans to meet with the Animal Control employees to explain the transfer process and impacts as well as answer any questions, At that time, she also will provide written information to each employee describing the change. 8 DRAFT Rules of Procedure Governing the Organization and Operation of the ORANGE COUNTY ANIMAL SERVICES ADVISORY BOARD [INSERT DATE] Charge to the Board The Board is the primazy advisory body for the Orange County Animal Services Deparhnent (hereafter "the Department") and is charged to provide input and advice to the staff of the Department. This function may include reviewing the allocation of resources, assisting in planning programs, and advising the Animal Services Director on policies and operation of the Department, Organization and Duties of the Board 1. Comaosition The Animal Services Advisory Board (hereafter "the Board") shall consist of nine members appointed by the Orange County Board of Commissioners. Members shall be residents of Orange County and shall be drawn from the following groups: • One Veterinarian (at-large) • Board of Health Veterinazian • One representative from Town of Chapel Hill • One representative from Town of Hillsborough • One representative from Town of Carrboro • One representative from unincorporated areas of the county • One representative drawn from one of the following groups: Orange County animal welfaze organization, humane organization, or animal rescue group • Two professional animal management/handlers, e.g., members drawn from owners, operators, or staff of large kennels, veterinazy hospitals, or professional dog hainers 2. Terms of Office Except as otherwise provided here, Board members are appointed to serve tluee-year terms. Initial appointments are staggered. Three of the initial appointments are three- year terms; three of the initial appointments are two-year terms; two of the initial appointments aze one-year terms. The Board of Health veterinazian Board member is a Board member ex officio (with all voting rights) and his or her term runs concurrently with his or her term on the Board of Health. No Board member may serve more than two consecutive three-year terms. Vacancies may only be filled for the unexpired portion of the term of the member replaced. On the date and at the time of the first regular meeting of the Board after the Board member's appointrnent by the Board of County Commissioners, the newly appointed Board members shall be seated. Page I of 5 .3. Removal from Office By majority vote of a quorum present at a regular or duly called meeting, the Board may recommend to the Board of Commissioners that a Board member be removed, The Board members serve at the pleasure of the Board of County Commissioners, 4. Officers The Animal Services Director shall serve as Secretary to the Board.. The Chair and Vice Chair shall be elected annually by the Board and shall serve one-year terms.. The Chair and Vice Chair shall be elected annually at the last regular meeting of the calendar year, A proposed slate of officers for Chair and Vice Chair will be developed and presented at the regular meeting prior to the election. An ad-hoc or regular committee of the Board as designated by the Chair will develop the proposed slate, Nominations from the floor are also allowed. Each Board member shall vote by roll call voice vote for Chair and for Vice Chair on sepazate motions. hr the event of a tie vote, the Board shall continue balloting until the tie is broken. 5. Committees The Board shall review the existing committee structure at least annually and make decisions regarding the number and types of committees, The Board shall appoint the members of each Board committee. Only Board members may serve as committee members of standing Board committees and the number of Board members on any single committee must be at least two members and may not exceed four members, To satisfy Orange County's obligations under Chapter 67 of the North Carolina General Statutes with respect to a "potentially dangerous dog," a committee will be appointed as an Appeals Committee and be responsible for hearing all potentially dangerous dog appeals.. Three Board members will serve as Appeals Committee members and shall be drawn from the two veterinarian slots and the two professional animal management slots. This same Appeals Committee shall be responsible for hearing any appeal of an adoption decision made by the Department following the Operations procedures of the Department with respect to such an appeal. 6. Open Records All written, printed or recorded materials received or made by the Board maybe examined by the public, as provided for and as limited by the North Carolina Public Records Act, NC General Statute 132-1 et seq. Members of the public may receive certified copies upon request also as provided for and as limited by the North Carolina Public Records Act. 7. Rules of Procedure The Board will follow simplified rules of procedure as specified below. Rule 1. Meetings The Board shall hold regular meetings, at least quazterly, at which business maybe conducted. Such meetings shall be pre-scheduled at a time and place agreeable to the Page 2 of 5 i~ majority of members. A calendar of regular meetings will be established at the last regular meeting of the calendar year for the next calendar year. The requirements of the North Carolina Open Meetings L,aw, NC General Statute 14.3- .318,9 et seq., shall apply to all Board and regular or ad hoc committee meetings. Notification of the public will be in compliance with open meeting law notification requirements.. Rule 2. Special, emergency and recessed meetings a. Special meetings Special and emergency meetings of the Board or its committees maybe called as provided by and following the procedures of the North Carolina Open Meetings Law. b. Recessed (adjourned) meetings. A properly called regular, special or emergency meeting maybe recessed or adjourned to a specific time and place by a motion made and adopted as provided in these Rules of Procedure in open session during the regular, special, or emergency meeting. The motion shall state the time and place when the meeting will reconvene, No further notice need be given of such a recessed properly called meeting, Rule 3. Agenda a. Proposed agenda. The Secretary and at least one other Board officer shall prepare an agenda and meeting notices for' proper distribution, A request to have an item of business placed on the agenda must be received by the Secretary at least three working days before the meeting, Each Board member shall receive a copy of the proposed agenda and any relevant materials for' each agenda item at the meeting and they shall be available for public inspection and/or distribution when they are distributed to the Board members. b. Adoption of the agenda. As its first order of business at each meeting, the Board shall discuss and revise the proposed agenda and adopt ur agenda for the meeting. The Board may by majority vote add items to or subtract items from the proposed agenda. If items are proposed to be added to the agenda, the Board may, by majority vote, require that written copies of particular documents connected with the items be made available at the meeting to all Board members. Rule 4. Public Address to the Board Any individual or group, who wishes to address the Board shall when reasonably possible, makes a request to be on the agenda to the Board's secretary. The Board shall detem~ine at the meeting whether it will hear the individual or group and how much time to allot to each speaker,. Page 3 of 5 Rule 5. Order of Business Items shall be placed on the agenda according to the order ofbusiness. Generally the order ofbusiness shall be: • Adoption of an agenda • Approval of the minutes • General public comments • Unfinished business • New business • Informal discussion Rule 6. PresidinL Officer The Chair of the Board shall preside at Board meetings if he or she is present. The Chair shall have the right to vote in all cases.. In order to address the Board, a member must be recognized by the Chair. If the Chair is absent, the Vice-Chair shall preside. If both the Chair and Vice-Chair are absent, another member designated by vote of the Board shall preside.. The presiding officer shall have the following powers: • To rule motions in or out of order, including any motion patently offered for obstructive or dilatory purposes; • To determine whether a speaker has gone beyond reasonable standards of courtesy in his remarks and to entertain and rule on objections from other members on this ground; • To entertain and answer questions of parliamentary law or procedure; • To call a brief recess at any time; • To adjourn in an emergency. A decision by the presiding officer under any of the first three powers listed may be appealed to the Board upon motion of any Board member, immediately after such decision is announced and at no other time. The Board member making the motion need not be recognized by the Chair and may not be ruled out of order. Rule 7. Action by the Board The Board shall proceed by motion, except in the case of elections of officers that shall proceed according to the rules established in that section of these Rules of Procedure. Any Board member including the Chair may make a motion. Rule 8. Adoption by Maiority Vote A motion shall be adopted by a majority of the votes cast, a quorum being present. A majority is more than half of those present. Rule 9. Quorum A majority of the currently appointed Board members (excluding vacant seats) shall constitute a quorum. A majority is more than half. The Chair shall be considered a member of the Board in determining the number on which a majority is based and in counting the number of Board members actually present. A Board member who has withdrawn from a meeting without being excused by majority vote of the remaining Page 4 of 5 ~a Board members present shall be counted as present for purposes of determining whether or not a quorum is present. Rule 10. Minutes The Secretary shall record meetings and prepare written minutes; however, the same need not be verbatim. The minutes shall be open to inspection of the public. The exact wording of each motion and the results of each vote shall be recorded in the minutes, and on the request of any Board member, the entire Board shall be polled by name on any vote. Rule 11. Revision of By-laws and Procedures Subject to the approval of the Orange County Board of Commissioners, these Rules of Procedure maybe revised by simple majority vote of Board members present at any regular meeting of the Board at which a quorum is present. Distribution of a copy of the proposed by-laws change(s) to the members and a discussion of the proposed change at the preceding month regular meeting shall precede such vote, These Rules of Procedure shall be reviewed every five years for possible changes. No provision of these Rules of Procedure maybe in conflict with State law, The Orange County Board of Commissioners must approve all Rules of Procedure changes before they take effect. Page 5 of 5 ~3 DRAFT Dangerous Dog Procedures Orange County Animal Services Department CINSERT DATE North Carolina General Statute Chapter 67-4.1., Article lA. Dangerous Dogs, section (c). "The County or murzictpal authority responsible for animal conk of shall desig~zate a person or a Board to be responsible, for deter°mining when a dog is a "potentially dangerous dog" and shall designate a separate Board to hear any appeal. The person or Boar°d making the determination that a dog is a "potentially dangerous dog" must notes the owner in writir:g, giving the reasorvs for the determination, befor°e the dog may be consider°ed potentially dangerous under this Article. The owner may appeal the deter°mination by, filing wr°itterz objections with the appellate Board within three days.. Z7ze appellate Board shall schedule a hem ing within 10 days of the fling of the objections,. " 1. The Director of Animal Conhol ("the Director") is the designated authority for determining whether a dog is a "potentially dangerous dog" according to the definitions in GS 67-4.1.(a) (2), 2. The Orange County Animal Services Advisory Board Appeals Committee is the designated Boazd to hear any appeals for determination of whether a dog is defined as a "potentially dangerous dog," 3. The Orange County Animal Services Advisory Board Appeals Committee will conduct the appeal hearing in accordance with the provisions outlined in GS 67- 4.1 (c) utilizing the following process: a. Upon the Department's receipt of the written objections required for an appeal the Director will notify the Animal Services Advisory Board Appeals Committee of the receipt of the objections and will schedule an appeal hearing within ten days of receipt of the appeal. b. At least two members of the Appeals Committee will constitute the Heazing Officers.. c. The Heazing Officers will conduct the appeal hearing within the required 10 days of the filing of the written objections, d. The person filing the written objections and the person alleging a dog to be potentially dangerous will receive notice of the date, time, and location of the hearing at least 24 hours in advance of the hearing.. e. The hearing maybe conducted in the absence of the person alleging a dog to be potentially dangerous. f. The Hearing Officers will be provided a copy of the following documents in advance of the meeting: • Documentation alleging the dog is potentially dangerous • Investigation notes and summary from the Department • Letter of notif cation to dog owner containing potentially dangerous dog determination i~- • Written objections from the dog owner • Correspondence or other documentation requested to be included by the dog owner g. The appeal hearing will be audio taped and a copy of the audiotape will be retained for a period of one year in the office of the Department. h. A written hearing summary will be prepared by the Department that includes substantive discussion, pertinent documentation, and the decision of the Committee. i. The decision of the Committee is the final administrative decision. j,. During the appeal process, the determination made by the Director is "held in suspension" pending the final decision of the Committee. k. Written confirmation of the final decision of the Committee will be mailed to the dog owner as soon as practicable after the final decision. 4. Any appeal from the final decision of the Committee shall be taken to the Orange County Superior Court by filing notice of appeal and a petition for review within 10 days ofthe final decision of the Committee as provided in G.S. 67-4.1(c). Animal Services Department BOCC County Manager/Assistant County Manager Animal Services Director (1) Animal Control Manager fit) Animal Services Advisory Board _Appointed by BQCC Animal Sheltering Manager ~~) Administrative Assistant ~~) Office Assistant fit) Animal Control Officer (6) Program Coordinator fit) Accounting Technician (1) Shelter Operations Supervisor fit) Animal Care Health Care Technician Technician (5) (2) Administrative Supervisor (1) Office Assistant (2) 15 Proposed Effective March, 2005 Attachment 5 1(0 Plan and Timeline for Establishing Animal Services Department And Completing Transition to the New Organization Activity Resp Target Date 1, Provide to the Board of Commissioners a report as to Staff 10105/04 recommended Animal Services organization. Include in this: • Governance recommendations including establishing Animal Services as a County department, plan for lines of communication and coordinated operational procedures with Health Director and establishing an Animal Services Advisory Board, • Personnel related items including establishing proposed Animal Services Director position and transfer of Health Department Animal Control employees to Animal Services. • Recommendations on the role of an Animal Services Advisory Board, including scope of board, areas of focus and beginning date far the Board, Include in this subset of Advisory Board to hear dangerous dog appeals. • Update for the Board an the final activities of the Animal Shelter Task Farce in addressing remaining tasks and completing its charge along with the targeted completion date. 2. Determine the specific governance structure for Animal BOCC 11/03/04 Services and charge for the Animal Services Advisory Board. 3. Initiate recruitment for Animal Services Director, if BOCC Staff 11/04/04 authorizes at November 3 Board meeting. 4. Draft proposed modifications for the Animal Control County 12/31/04 Ordinance to take account of the new organization. Along Attorney with this, draft hearing procedure for dangerous dog appeals that takes account of the new organization, 5. Adopt proposed modifications for the Animal Control BOCC 02/01/05 Ordinance to take account of the new organization. Along (As needed, 2nd with this, approve hearing procedure far dangerous dog reading on appeals that takes accaunt of the new organization and p2/15/04) provides that a subcommittee of the Animal Services Advisory Board would hear these appeal. 6. Authorize enabling actions as may be necessary to transfer BOCC 02/01/05 Animal Control to the new Animal Services organization. i~ Activity Resp Target Date Elements of this include: Transfer budget from Health Department to Animal Services for Animal Control, Transfer of capital inventory from Health to Animal Services Employee transition • Others as identified, 7, Complete selection process and hire new Animal Services Staff 02/01/05 to Director. 03/01/05 8. Identify space and create office for Animal Services Director. Staff 02/28/05 9, Appoint Animal Services Advisory Board members, BOCC 03/01/05 10.Approve Animal Services Advisory Board operational BOCC 03/01/05 procedures (by-laws), 11. Complete establishment of new Animal Services Staff 03/01 /05 organization. 12.Orient new Animal Services Advisory Board members, Staff 03/31/05 September 21, 2004