The URL can be used to link to this page

Home My WebLink About2019-013-E AMS - SoundAdvice Battle Courtroom DocuSign Envelope ID:5AFD4ED9-92BD-4F05-A31B-C8B46D5B9DCF [Departmental Use Only] � DS TITLE Battle CR AV Q� FY 2019 ORANGE COUNTY CONTRACT UNDER$5,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 4th day of January, 2019, ("Effective Date") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Sound Advice AV Design & Integration (the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Battle Courtroom- Setup Battle Crestron display equipment in Courtroom 3-No Audio devices. The term of this agreement rendered shall be from 11/5/2018 to 1/30/2019. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Four Thousand Six Hundred Forty and Forty Two, ($4640.42). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Orange County Revised 12/18 1 DocuSign Envelope ID:5AFD4ED9-92BD-4F05-A31B-C8B46D5B9DCF Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: The Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran eg cogntync. og v/departments/purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Revised 12/18 2 DocuSign Envelope ID:5AFD4ED9-92BD-4F05-A31B-C8B46D5B9DCF 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF, Orange County and the Provider have signed this Agreement, effective as off the day first written above. ORA "&;NT7 PROVIDFR DocuSigned by: fiVav�is Nl yv�n 5>a�ia Eva,,.5 By: t �i9 Departme nt l rector Title: 200 S. Cameron St. Sound Advice AV Design&Integration P.O. Box 8181 PO Box 2005 Hillsborough,NC 27278 Wake Forest,NC 27588 Revised 12/18 3 DocuSign Envelope ID:5AFD4ED9-92BD-4F05-A31B-C8B46D5B9DCF • S O U N D PO Box 2005 INVOICE ADVICE Wake Forest, NC 27588 • (919) 439-6296 AV DESIGN & INTEGRATION DATE INVOICE# ...................................: 7'ransiati..y 11/5/2018 € 7845 ............................................................................................................................... ............................................................................................................................... BILL TO SHIP TO ..............................................................................................................................E E.............................................................................................................................E :Orange County PO Box 8181 131 W. Margaret Lane Hillsborough, NC 27278 ..............................................................................................................................E ..............................................................................................................................E .................................................................................................................................................................................................................................................................................. € P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT ..................................E.................................................................................................................E.................................E.................................................c..........................................9 Verbal Due on receipt: DBE € 11/5/2018 5755 Battle T... € QUANTITY € ITEM CODE DESCRIPTION € PRICE EACH :: AMOUNT E.................................E..........................................................................................................................................................................E.................................................................. : €Setup Battle Crestron display Equipment in €Courtroom 3 -NO AUDIO DEVICES 1 ::DP I Delivery&Testing - Pickup cleaned Battle Crestron € 694.171 694.17T equipment,update firmware, &test basic operation € 10-24-18 1 :DSP €Setup Battle EQ (in our office) for temporary court 1,119.17 1,119.17T use - adjust software as needed, assemble tie lines & i test, load for delivery/setup 10-25-18 1 DSP €Delivery, Setup, &training- Deliver& Setup EQ, 1 1,827.501 1,827.50T tape tie lines to floor, test&train as needed 1 WITS Wiring, Interconnects, Gaffers Tape(residue free), 185.00= 185.00T: etc... 1 €LABOR Reprogram control system and redesign all touch 814.581 814.58T :panel layouts to support ordered viewing 1 -Judge €view, 2 -Witness view, 3 - Everyone else view (jurors, attorneys,public) Subtotal of above: **Not including taxes** 4,640.42 ................................. ...............................E...................................................................a Subtotal ..............................................................................................................................................................................:....................................................................................................: Sales Tax (7.5%) ................................................................................................... Total ....................................................................................................: Vanslatiny&c Pagel DocuSign Envelope ID:5AFD4ED9-92BD-4F05-A31B-C8B46D5B9DCF • S O U N D PO Box 2005 INVOICE ADVICE Wake Forest, NC 27588 • (919) 439-6296 AV DESIGN & INTEGRATION DATE INVOICE# ...................................: 7'ransiati..y 11/5/2018 € 7845 ............................................................................................................................... ............................................................................................................................... BILL TO SHIP TO ..............................................................................................................................E E.............................................................................................................................E :Orange County PO Box 8181 131 W. Margaret Lane Hillsborough, NC 27278 ..............................................................................................................................E ..............................................................................................................................E .................................................................................................................................................................................................................................................................................. € P.O. NUMBER TERMS REP SHIP VIA F.O.B. PROJECT ..................................E.................................................................................................................E.................................E.................................................c..........................................9 Verbal Due on receipt: DBE € 11/5/2018 5755 Battle T... € QUANTITY € ITEM CODE DESCRIPTION € PRICE EACH :: AMOUNT E.................................E..........................................................................................................................................................................E.................................................................. : €We can stop here and allow your mold crew to pickup the equipment and return it the way they found it- as I understand it they are expecting to do this. If you want us to get involved in returning the equipment to Battle -we can give you a price for that portion at that time. Sent 11-5-18 DBE Subtotal $4,640.42 ..............................................................................................................................................................................:....................................................................................................: T TO Sound d Advice of Eastern North Carolina, Inc. Sales Tax (7.5%) $348.03 POBox 2005 ................................................. Wake ForestNC 27588 Total $4,988.45 Please pay by Invoice. Unpaid balances over 30 days are subject to a 1.5%per month service charge. ranslatin9 Page 2 DocuSign Envelope ID:5AFD4ED9-92BD-4FO5-A31B-C8B46D5B9DCF NORTH CAROLINA FARM BUREAU MUTUAL INSURANCE COMPANY, INC. CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTENT]OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. i IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terrns and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). INSURED SOUND ADVICE OF EASTERN NC CERTIFICATE ORANGE COUNTY NAME AND PO BOX 2005 HOLDER PO BOX 8181 ADDRESS WAKE FOREST NC 27588 HILLSBOROUGH, NC 27278 COVERAGES k THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. X TYPE OF INSURANCE IADDLrSUB POi.ICYNUMBER POLICY EFF POLICY EXP LIMITS COMMERCIAL GENERAL LIABILITY SMP 0129077 7/26/2018 7/26/2019 GENERAL AGGREGATE $2,000,000 ! -OCCURRENCE PRODUCTS-COMPIOPS AGGREGATE $2,000000 GEN'L AGGREGATE APPLIES PER POLICY PERSONAL BADVINJURY $1,000,000 EACH OCCURRENCE $1,000,000 DAMAGE To RENTED $100,000 PREMISE ca S EaOurence]_._.- MED EXP(Any one person) $5,000 ❑ BUSINESSOWNERS EACH OCCURRENCE $ AGGREGATE ® � INEiGLELIIrr AUTOMOBILE LIABILITY BAP 2099108 7/7/2018 7/7/2019 ach accident) $1,000,000 SCHEDULED AUTOS BODILY INJURY(Per person) S ❑ HIRED AUTOS BODILY INJURY(Per accident) $ ® NON-OWNED AUTOS PROPERTY DAMAGE $ ❑ nQ GARAGE LIABILITY (Other) EACH OCCURRENCE �J El EXCESS LIABILITY-- OCCURRENCE AGGREGATE $ VAC STATUTORY UWTS _,...,. - ® WORKERS COMPENSATION NIA AND EMPLOYERSLIABILITY WC 0225953 5/15/2018 5/15/2019 E L EACH ACCIDENT $500 000 POLICY APPLIES TO THE WORKERS E_L DISEASE-EAEMPLOYEE $500,000 COMPENSATION LAW IN THE STATE OF NC E.L.DISEASE-POLICY L€MIT $540,000 OTHER: DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES: i I I CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED AUTHORIZED REPRESE TATIVE BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE 1 DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DATE 8/1/2018 COI 0910