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HomeMy WebLinkAboutCFE 101402 Alp Memorandum r To : Commission for the Environment From : Roy Fortmann , Chair Date : October 7 , 2002 Re : October 14 Meeting Agenda Please find attached the agenda and materials for the next meeting of the Commission for the Environment , on Monday, October 14, 2002 7 : 30 p . m . Southern Human Services Center 2505 Homestead Road Chapel Hill , NC Attachments for item IV on data for the State of the Environment report are specific to committees , and are provided as a separate attachment . ( Note : Water Resources Committee data was not available as of agenda mailing date , and will be emailed to WRC prior to the meeting ) . If you have questions , or will be unable to attend , please contact Carol Melton ( 245 - 2597 , cmelton@co . orange . nc . us ) by the Friday before the meeting . AGENDA Orange County Commission for the Environment October 14 , 2002 7 : 30 p . m . Southern Human Services Center 2505 Homestead Road , Chapel Hill , NC Time Pg # Item 7 : 30 I . Call to Order 7 : 30 II . Additions or Changes to Agenda 7 : 32 2 III Approval of Minutes ( September 9 ) 7 : 35 Sep IV . Committee Breakout Sessions - State of the Att Environment 2002 Review data ( separate attachments , by committee ) and discuss trends/applicability 8 : 45 V . State of the Environment Report — Report Back Committees report back on their discussion and progress . 11 9 : 00 5 VI . Conservation Award Criteria Attachment 2 . Draft criteria to be handed out 9 : 15 VII . Updates ■ Election of New Chair at November meeting ■ Comprehensive Plan Land Use Committee ■ Environmental Impact Ordinance report 9 : 25 10 VIII . BOCC Agenda Items Update Please see Attachment 3 9 : 30 Ix . Next Meeting — * * RESCHEDULE ? 77 * * 9 : 30 x . Adjournment COUNTY OF ORANGE COMMISSION FOR THE ENVIRONMENT DRAFT Summary of Meeting Held September 9, 2002 Orange County Southern Human Services Center Chapel Hill , NC Members Present : Roy Fortmann , Laura Cotterman , Richard Pratt , Hervey McIver , Johnny Randall , Mark Smith , Julie Tucker , Rebecca Vidra , Chris Wachholz , Richard Whisnant Excused Absences : Cara Crisler , Annette Jurgelski , Dan Okun , Lee Rafalow Staff Present : Rich Shaw , Land Conservation Manager ; Bradley Decker ERCD Research Associate and Carol Melton , ERCD staff I . Call to Order Chair Fortmann called meeting to order at 7 : 30 p . m . II . Additions to the Agenda There were no changes or additions to the agenda . III . Approval of Minutes ( August 12 , 2002 ) MOTION : Randall motioned to approve the August 12th minutes . Seconded by Whisnant . VOTE : Unanimous . Fortmann suggested that the CFE receive the staff updates ( Item # VI ) following the State of the Environment discussion and prior to the committee breakout session . IV . State of the Environment 2002 Decker reviewed information that he prepared for developing the State of the Environment ( SOE ) report . He handed out a revised format that he prepared after meeting with Fortmann and Crisler . An " overview of county " with demographic data was added to the Introduction . Decker 's information also included a revised list of environmental indicators . Instead of having large amounts of text for the Air Quality indicators , the revised format presents the indicators one by one . The CFE discussed whether to use up/ down arrows or grades to indicate whether there are positive or negative trends for the indicators reported . Members discussed the merits of both methods , but favored using arrows whenever applicable to show the county is or is not making progress toward desirable goals . Decker reviewed a list of " Potential 2002 SOE Report Objectives " attached to his handout , which he gleaned from the 2000 SOE Report . He asked members to look Pagel of 3 Draft September 9 , 2002 1' f? at these during the committee breakout session and provide feedback if any of those should be included in this year 's report . Decker presented a chart showing the status data gathered for each indicator and suggested that each committee review during the breakout session and provide feedback on the indicators that need more work . Fortmann noted that the committees should develop long - term and short - term recommendations for the October meeting , including a couple of things that the BOCC could consider as long - term goals . Also noted was that the CfE should write the Executive Summary . Fortmann noted that the SOE Report is due to the BOCC early December so the CfE needs to finalize the report in November . Decker noted that completing the report was his primary task while working with ERCD , and that he could complete data compilation by the next meeting as well as begin writing the introductions . It was agreed that the CfE would write the Executive Summary and overall state of the environment after the October meeting . Fortmann wrapped up with asking Decker to identify indicators for which he needs committee assistance and send it to committee chairs via email asking for help . Smith suggested each committee assigning a high , medium , low priority to get a sense of the relative importance of each indicator . It was agreed that each committee would confirm its set of indicators during the breakout session . V . Updates McIver gave a brief update of the Comprehensive Plan Land Use Committee meetings thus far . He said there is one more meeting scheduled for September 23 . Members discussed the importance of the Environmental Impact Ordinance ( EIO ) report that was prepared by Decker . Whisnant suggested an executive summary be sent to the Planning Department along with Decker 's follow - up memo identifying gaps in resource protection afforded by the EIO and Flexible Development review . It was agreed that Decker would write an executive summary for review by Cotterman and Fortmann . It was suggested that a cover letter be written that notes the CfE has researched the current EIO and there are areas that appear to not be covered in the current planning process , and we would like the CPLUC to consider this information in their discussions . Wachholz noted that the Planning Department and CPLUC might be the most efficient way to communicate planning tool summary with cover letter and executive summary . McIver asked if Shaw and Stancil could also give this to the Planning Director . Decker noted that the county attorney is currently reviewing the EIO report for the legal terminology component . Members asked to check with staff on the attorney 's review status . MOTION : Whisnant motioned to transmit the EIO Report along with an executive summary and Decker 's memo and spreadsheet summary ( Evaluation of Planning Page 2 of 3 Draft September 9 , 2002 Tools ) with cover memo by Fortmann to the CPLUC , the Planning Board and the Planning Director as soon as possible . Seconded by Wachholz . VOTE : Unanimous Shaw reported on the progress of the Natural Areas Element of the Orange County Comprehensive Plan . He referred members to the draft Goals and Objectives section of the Element included in that the agenda packet . Shaw noted that the Biological Resources Committee developed this draft with staff assistance from Shaw and Decker . These draft goals were modified and expanded from current goals for natural area protection included in the Land Use Element . Shaw said the next section of the document will be Action Strategies for implementing the goals and objectives . Some of those recommended actions might be changes to the Environmental Impact Ordinance or the Zoning Ordinance . ERCD staff and Biological Resources Committee will present more sections in October . Shaw welcomes feedback from the CfE either by email or phone call . Shaw also reported that on September 17 the BOCC will receive a report from staff about the proposed March 2003 Environmental Summit and Conservation Award as requested by the CFE in August . Shaw reported on Orange County 's 2501 " Anniversary kickoff events held over the weekend and earlier that day ( September 9 ) at the Old Courthouse in Hillsborough . Fortmann reported on a request from Bobby Schopler to meet with the CfE in October to discuss a potential joint venture to establish a wildlife center at a County nature preserve . The CfE decided not to put this on their October agenda . CfE members would prefer that Schopler first provide them with a written proposal that one or two members could read and consider before it goes to the full group . VI . Committee Breakout Sessions VII . Adjournment ( Next Meeting — October 14 , 2002 ) The CfE adjourned at 10 : 00 p . m . Page 3 of 3 Draft September 9 , 2002 4 6AffQc! + me(vt V� 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : October 1 , 2002 Action Agenda Item No . 2gmo h SUBJECT : Proposed Environmental Summit and Conservation Award DEPARTMENT ; ERCD PUBLIC HEARING : (YIN ) No ATTACHMENT ( S ) : INFORMATION CONTACT , Draft Summit Agenda David Stancil , ext 2590 Draft Nomination Form Rich $ haw , ext 2591 TELEPHONE NUMBERS . Hillsborough 732 .8181 Chapel Hill 968 =4501 Durham 6884331 Mebane 336 -227 -2031 PURPOSE : To consider the Commission for the Environment' s proposal to hold an Environmental Summit , in March of alternating years , to bring together members of environmental organizations and present the State of Environment Report and a proposed new Orange County Conservation Award . BACKGROUND : The Orange County Commission for the Environment ( CfE ) , created by the Board of Commissioners in 1997 , advises the Board on matters related to the County' s natural environment . The CfE produced the County ' s first State of the Environment report in February. 2000 . The report , to be produced every two years consistent with BOCC goals , examines key issues and trends that affect the quality of the environment . T he CfE is working on the second State of the Environment Report (2002 ) for presentation to the Board in December 2002 . To help publicize the report and create an event organized around environmental issues , the CfE has developed a proposal to hold an " Environmental Summit" in March 2003 to bring together the many different groups and organizations involved in environmental protection . The Summit would also help publicize the findings and recommendations in the bi -annual State of the Environment report , and generate further discussion of how the County can work with other entities (jurisdictions , private sector , general public) to monitor and improve the quality of the environment . A proposed draft agenda for an initial summit in March 2003 is attached . The proposed summit would be held on a Saturday morning , with March 15 , March 22 and March 29 identified as potential dates . The CfE also proposes that Orange County recognize individuals that have shown a sustained and outstanding commitment to resource conservation in Orange County , The CfE recommends recognizing those individuals with an " Orange County Conservation Award " . Under the proposal , nominations would be solicited in the fall of alternate years with recommendations from the CfE , and award confirmation by the Board of Commissioners . The awards would be announced at the proposed Environmental Summit . A draft nomination form is attached . FINANCIAL IMPACT . To help defray costs for the Summit , the Commission for the Environment proposes to ask local restaurants and markets to contribute breakfast . The Summit would be held at a public facility , such as the Southern Human Services Center . The anticipated cost of the summit is less than $ 1 , 000 . Other donations will be solicited to cover the costs of the event . . RECOMMENDATION ( S ) : The Manager recommends that the BOCC approve the Commission for the Environment' s proposal and authorize the CfE and ERCD to plan and organize an Orange County Environmental Summit for March 2003 , and to solicit nominations for a new Orange County Conservation Award , The Board may also wish to make recommendations on a preferred date for March 2003 from among the three dates listed ( March 15 , March 22 and March 29 ) . •' Draft 3 - IMI = 02 3 Orange County Envoonmental Swot To beheld every' two years oe the Saturda,yrn Marsh 10.•00a. m. to 12 .aoon March 15 , March 22 , or March 29 , 2003 Location : Southern Human Services Center . Meeting room and lawn (weather permitting) . Draft Agenda for March xx. 2003 1 . 10 : 00 Breakfast / Welcome and Introductions 2 . 10 : 10 Dignitaries / Other Brief Speakers 3 . 10 : 25 State of the Environment presentation (public audience) 4 . 10 : 45 Keynote Speaker 5 . 11 : 15 First Annual Orange County Conservation Award(s) d . 11 : 30 Free-time , Exhibits (all land trusts and conservation groups invited to have displays) 7 . 12 : 00 Adjourn (Nature Hike /Field trip - optional) Invitees ➢ General Public ➢ Members of all area conservation and environmental groups ➢ All land trusts ➢ Interested citizens , students (collegiate and high school) ➢ Elected Officials ➢ Advisory Board members ➢ State officials (DENR, others) ➢ Media Tt Draft 3 10 - 01 - 02 4 I one Actions Needed / 'Timeline Note : Work on the SOE report would continue throughout the timeline below Time , Activity September " October 2002 Present Summit and Conservation Award concept to BOCC for approval . Begin solicitation for Conservation Heroes award . Make sure exhibitors/partner groups available for Sumunt . Complete draft a pgd qprogramp October 2002 Solicit keynote speaker November 2002 Make recommendations to .BOCC on Conservation Heroes January- February, 2003 BOCC reviews/approves Conservation Heroes Finalize program and details (by 1/ 31 ) . Publicize event / invite media (including UNC publicity) in February . March 15 , 2003 Hold event (ask attendees for feedback) . Survey participants on event . Other Notes ➢ : Ask local restaurants and markets to contribute food for the breakfast/ snacks ➢ Conduct a survey at close of event to gauge attendees reaction to SOE , priorities and their reaction I 1 . ➢ Obtain canopy for outside activities ➢ Offer a framed print with plaque as the Orange County Conservation Award ➢ . Ask ONCDENR Secretary Bill Ross to be keynote speaker at initial summit f 5 Grange County Conservation Award 200243 Nomination Form The Conservation Award is an bi- annual award that recognizes individuals and organizations that have shown a sustained and outstanding commitment to conservation of natural and cultural resources in Orange County ., The recipient can be a landowner, concerned citizen, member of a private organization (business or non-profit) , or any other person who has worked towards natural or cultural area conservation. To nominate an individual for this award, please fill out the form below and return by email, fax, or mail to : Environnxent and Resource Conservation Department PO Box 8181 Hillsborough, NC 27278 Phone : 919/245 -2590 Fax; 9191644-3351 Email ; cme1ton@co . orangc -nc .us ML Supplemental materials, such as photos of a preserved property or public relations materials the individual produced that generated a lot of positive feedback, may be included. The award will be presented at the Orange County Environmental Summit on March 2003 . Deadline for Submitting Nominations is Nominee NAME : ADDRESS : MEN CITY/STATE/ZIP : DAYTIME PHONE : E-MAIL : Submitted By: NAME : ORGANIZATION: ADDRESS : CITY/STATE/21P : DAYTIME PHONE: E-MAIL : Please submit a brief narrative (600 words or less) clearly explaining how the individual nominated is an exemplary conservationist and why he/she should receive the Conservation Award. ...... ..,.. ...� . .. .. ...... ................. .. . .. ... :.� ,..•, . •. ..... ,.....,............. ... ..........t.. n . t.. nn.n",...,, . t.. . .,. .t. .,, n...xt .t.'. un .ouw ,.t . . . . .t._, t,i...._n .t . a t . .t, A . .xx .,r ... . a.t. I .. t t. .. a .•._..t..0 vt....ets,.t,_t to r.e t. . t , , i:,. .,. nn . ., . . a. �r. , .•..a_, ... ,.a,_u_.;rmzut,:. t :t.. o. _.....,,. ,. . ,n. .a I � ' ; Attachment 3 Update Items Last Months Board of Commissioners Meetings The attached are abstracts of selected materials of interest from the previous months Board of Commissioners agendas . where appropriate, action taken on the it is written on the top of the abstract. For more details on the items , please go to http : / / www , co . orange . nc . us / OCCLERKSZagenmenu , htm 9 - 17 - 02 Resolution Endorsing Rural Planning Organization Memorandum of Understanding . Recognition of H2Oranae Drought Response Program Cooperative Agreement - Acceptance of USDA Grant for Farmland Easements Report and Action on Growth Controls in Large Residential Projects Oranqe County / Durham I - 85 / U . S . 70 Economic Development District Area 10 - 1 - 02 Proposed Environmental Summit and Conservation Award ( tabled , see agenda item VI ) G OUP ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : September 17 , 2002 Action Agenda Item No . SUBJECT : Resolution Endorsing Rural Planning Organization Memorandum of Understanding DEPARTMENT : Planning and Inspections PUBLIC HEARING , (YIN ) No ATTACHMENT ( S ) : INFORMATION CONTACT : 1 . Resolution Endorsing MOU Karen Lincoln , ext . 2594 2 . Memorandum of Understanding 3 . Information Requested 8/26/02 TELEPHONE NUMBERS : Hillsborough 732 =8181 Chapel Hill 9684501 Durham 688=7331 Mebane (336)227w2031 PURPOSE ; To endorse the Memorandum of Understanding ( MOU ) for a Rural Transportation Planning Organization ( RPO ) for the Research Triangle Rural Planning Area , BACKGROUND : The Orange County Board of Commissioners , at its regular meeting on August 20 , 2002 , endorsed establishing a RPO with Chatham , Lee and Moore Counties with Triangle J Council of Governments (TJCOG ) serving as Lead Planning Agency for the RPO . The Board reviewed the MOU for the RPO after the quarterly public hearing held August 26 , 2002 , and noted several areas of concern . The attached report contains information regarding those A ssues . Triangle J 4 Council of Governments (TJCOG ) plans to have a chartering ceremony on Friday , September 20 , 2002 at 9 : 00 a . m . if North Carolina Secretary ' of Transportation Lyndo Tippett will be able to attend on that date . The Chairs of the Boards of County Commissioners for Orange , Chatham , Lee and Moore Counties will officially sign the MOU to establish the Rural Transportation Planning Organization at the chartering ceremony . FINANCIAL IMPACT , If Orange County establishes an RPO with other counties in the Region J Planning Area , Orange County will have an annual obligation of its share of 20 % of the funding for the lead planning agency staff and there will be additional Orange County staff time . RECOMMENDATION (S ) : The Administration recommends that the Board approve the resolution endorsing the Memorandum of Understanding . 1 _ nj le ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : September 17 , 2002 Action Agenda Item No . 6 - B SUBJECT : Recognition of H2Orange Drought Response Program DEPARTMENT : EMS , Health PUBLIC HEARING : (Y/ N ) No ATTACHMENT ( S ) E. INFORMATION CONTACT : Eric Griffin , ext 968 -2050 Rosemary Summers , ext . 2400 TELEPHONE NUMBERS . Hillsborough 732 = 8181 Chapel Hill 968 =4501 Durham 688 = 7331 Mebane 336 -227 = 2031 PURPOSE : To officially recognize the newly implemented H2Orange Drought Response Program . BACKGROUND : The H2Orange Drought Response Program held its kick - off with a press briefing Friday , September 13 , with representatives of Wal- Mart of Durham /Chapel Hill on hand to donate over 1 , 000 gallons of bottled water to area human services agencies and the Orange County Social Services Department for their needy clients . H2Orange is a work group comprised of local water suppliers , municipalities , government agencies , non- profits , and the agricultural community collaboratively working to empower citizens to conserve water and develop strategies for the months ahead . The multi -faceted campaign addresses drought awareness , water conservation strategies , and encouraging consumer use of water saving devices . As water restrictions tighten , wells begin to dry up and the demand for water increases , local communities search for solutions to the five -year drought . H2Orange will work to address these issues . H2Orange will have an informational display at this Board of County Commissioners meeting . FINANCIAL IMPACT : None RECOMMENDATION ( S ) : The Manager recommends that the Board officially recognize the important work of H2Orange . IN � 1 ORANGE COU14TY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting [date : September 17 , 200 Action Agere a Item No . -� - SUBJECT : Cooperative Agreement - Acceptance of USDA Grant for Farmland Easements DEPARTMENT : Environment and Resource PUBLIC HEARING; (YIN ) N � Conservation ATTACHMENT INFORMATION CONTACT , 1 ) GooperaItive Agreement David Stanci1 , 245=2590 Farmland Protection Program release Rich Shave , 245 - 591 Brent Rogue , 45 - 7 !50 TELEPHONE NUMBERS . Hillsborough 78 -8181 Chapel Hill 9684501 Durham 6884331 Mebane 336-2 7 -2031 P V RP0 E ; To consider entering into a cooperative agreement wKh the United States Commodity Credit Corporation (which administers the U IDA Farmland Protection Program ) for purposes of ac pting grants totaling $ 784 , 155 for the purchase of farmland oonser aflo n easements , BACKGROUND : In April of this year, the 2002 Farm Bill was signed into law . Included In the Farm BlII was an appropriation ofv 48 million to the USDA Farmland Protection Program ( FP P ) , to be administered at the state Jovial by th a U DA Natural Resource Conservation Service ( NRCS ) . The Farmland Protection Programs t nd. s up to a 50 % ranch of the purchase. of ag riou ltu ral conservation easements , On June 27 ' , the Board authorized County staff to submit a grant applioativn for the acquisition of conservation easements , and staff ( with assistance from the District onservaborilst and Soil and Water 0istriot staff) submitted a grant applioatien in the amunt of $ 788 ,900 in Juiy for this purpose . Staff received confirmation on Friday, September 13 that the aunty ' s grant had been approved In the amount of $ 784 , 155 ( 99 .4 % of the total requested ) . USDA is required to encumber the funds for the grant prior to the end of the Federal fiscal year on September 30 , and . a signed cooperative agreement must be received by the State Conservationist by September 20 . The County will than have two years from the data of the agreement to complete . the negotiation of easements . . . , , . I F I _ . < . , _ . . . . .. . . . . . . _ . . . _ _ . . . . , .t. .. , . n . , •. , ... . u . . tt.,t . .. .t.. t ..t. v ..t.. _, ...t .t , ... .. - t ,tt , . , a td . . ,, . . . . . ....�. . . .� . . .a ..t....... . at.. . • ,., . . . . ,er/ f, FI N AN C LAIL I M PACT : The grant in the a mou nt of $ 784 , 15 b wil I be match ed by Cou my fu nds over three fiscal years ( including the current fiscal year) . Funds for easement purchases are programmed In the 00 - 03 Capital Investment Flan adopted by the 13oard can June 271 % and in the proposed Bend and Alternative Financing schedule that the Board reviewed on September 3 , 2002 ( FY 2DOM4 and 2004 . O5 ) 0 RE MMENDATI0N ( S ) as The Managar recommends t lai t the Board approve the cooperate agreement , pending finer review by the County Attomey , to be transmitted to the State Conseryationi t by SeptembBr 20 , 20D2 . . .. .a.. .% . -.. .. . .._.... . . ..,....a ..,. ....... ..... ....... .la\a. .a.t\,:a:IV WN:'.%:Snail\' a:1 " a . � . ♦ i ._ . as . . �. t , .. _ .... ... ... .._.,..�. _a. ... .a..._:. .. .... a .•\ . 1 . .\ . . ... t .._a. % .1. .1. -. \tl. •".t'• Ia::. a. •..'i\lar:a\..1 a .' :� \.-1 : t: ..i \a1:.1\.t\. a.: '..:. :t. ,aa.-.:.::aaa.a'.a. to '\tu:\.tit:\.:\l.t. ,�:♦:'.::1:1\:\a*_L'.\:\aa:ll\:t\.\f:) .i\'.\a .:a: , �.\.\\:l':\: .a a.:.. ,L'. ' �\.:i� �.\:.\. , \t'.:.1.:`.\' .,.a:`.._\l': a:t.il.l:\\a. ', .Slaaaa ia,.i :aial .aaaav-.. aF • F~4 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : September 17 , 2002 Action Ager� Item No . SUBJECT : Report and Action on Growth Controls in Large Residential Pr09ects DEPARTMENT : Planning and Inspections PUBLIC HEARING : (Y/N ) No ATTACHMENT ( S ) : INFORMATION CONTACT : Craig N . Benedict , ext . 2592 1 June 18 , 2002 BOCC Report and Action 2 . Planning Board Letter of May 6N, 2002 . TELEPHONE NUMBERS : . 3 . Planning Staff Report — Growth Control Issues Hillsborough 732 =8181 4 . Outline of Growth Control Recommendations from Chapel Hill 9684501 County Manager, County Attorney , & Planning Durham 688 =7331 Director Mebane (336 ) m227 -2031 5 . . Chart of Upcoming Growth Control Activities Mebane ( 336 ) -227 =2031 PURPOSE : To provide a report on various elements associated with the implementation growth controls in large residential projects . BACKGROUND : On May 6 , 2002 , the Orange County Planning Board forwarded a letter to the Board of County Commissioners regarding the need for growth controls ( . . . which might include a moratorium . . . } in large residential developments . This topic was also broached at a joint Board of Commissioners / Planning Board meeting on June 6 , 2002 . On June 18 , the Board of County Commissioners passed a resolution (see - attached ) regarding the actions and issues that needed -to IN be researched prior to further deliberation . The Planning Board discussed these issues within its purview on August 7 , 2002 . The attached report outlines staffs preliminary findings . Since that August 7 meeting , the County Manager, County Attorney and Planning Director have met and formulated some recommendations for short-term actions . Long -term actions noted on the chart include proceeding with the Unified Development Ordinance ( UDO ) and Comprehensive Plan . A brief discussion was held at the August 29 , 2002 BOCC Work Session regarding this topic , but a more thorough explanation will be forthcoming at this meeting . FINANCIAL IMPACT : No financial impact at this time . RECOMMENDATION : The Manager recommends that the Board discuss the information presented and provide direction to County Attorney and Planning Director to prepare a Special Use Process for major subdivisions for the Public Hearing and action this year. Also begin process for UDO development through a Request for Qualifications ( RFQ ) . .• <!..`+;lv!':::tl`\:' .111\:'vtlt::i:.tl`1: vSv1'.1`.'\.: . .1 ...'1\.L . . .L. .1• . l 1 i .•l • . . \ , v :\. • a 4 . 0 ORANGE COUNTY BOARD OF COMMISSIONERS WORK SESSION AGENDA ABSTRACT Meeting Date : September 17 , 2002 Action Agenda Item No . Q � SUBJECT : Orange County I Durham k85 / US 70 Economic Development District Area DEPARTMENT . Planning and Inspections PUBLIC HEARING : (Y/ N ) No ATTACHMENT (S ) : INFORMATION CONTACT : Craig Benedict , ext . 2592 Map Dianne Reid , ext. 2326 Paul Thames , ext . 2303 TELEPHONE NUMBERS : Hillsborough 732w8181 Chapel Hill 968 =4501 Durham 688 =7331 Mebane ' ( 336) -227 -2031 PURPOSE : To update the Board of County Commissioners on progress of the Orange County / Durham 1 = 85 / US 70 Economic Development District Cooperative Planning Area . BACKGROUND : Respective Orange County and City of Durham staffs have developed some preliminary recommendations regarding cooperative planning systems between both jurisdictions : Discussion , research , and analysis have been in progress since June of 2001 to evaluate topics of joint interest . Those topics include : I . Planning 11 . Water and Sewer III . Annexation IV . Financing of Utilities of areas near 1 =85/ US70 After this progress report work-session , planning staffs are prepared to present our preliminary reports to respective managers and then to governing beards in the next few months . The purpose of these - cooperative planning efforts is to improve land use and transportation decisions , improve intergovernmental coordination and information sharing , and be able to consistently respond to inquiries for development in the area , as well as , respond to public health emergencies such as failed septic systems . There are six companion studies , plans and agreements that affect this area . 1 . Subject Areas - Planning Studies and Reports A . 1 . Orange County Economic Development District ( EDD ) k85/ US Hwy 70 Adopted 3/ 1 /94 and amended thru 8/20196 . . t . . . ... .\. ., . - . . . � ' ., :, '... ,. . .. . . . . -:i•. . .._. . \. . • . .. . ... . . . . . • ,t .. . . . ..... .. . i \ . \.1 . _•:\•• :AO , .. \u.... t.. , . .\•.n..._f .,.1.L. .\.\.�, (. _\�.v._::!11'. \. .,. ... • ._i�\.. ..._�•L•1. \• .. . � ... . .,. \ . .\. ..1.\f.i 0 2 1 Primary Development Area 287 acres Secondary Development Area 100 acres Open Space Area 186 acres Right- of-way 60 acres 2 . Commercial Industrial Activity Node B . Stoney Creek Basin Small Area Plan Adopted 8/5/96 C . Durham Urban Growth Boundary and Study D . Orange County Water and Sewer Management Plan and Boundary Map (see Attachment #4 ) ' E . Town of Hillsborough and City of Durham Water/Sewer Boundary Agreement F . Resolution of Cooperation ' — A resolution of cooperation between the City of Durham , North Carolina , the Durham County, North Carolina , the Town of Chapel Hill , North ' Carolina , and Orange County, North Carolina relating to land use planning along and 1111 near jurisdictional boundaries . Joint staffs are working on an abridged list of potential government actions by the respective jurisdiction . A map is attached which illustrates some areas of potential use and cooperation . FINANCIAL IMPACT ; None at this time RECOMMENDATION (s) : Receive the status report and offer comment and direction to• the staff. r 1 � i • Ey, bIJ�PI��r . �YAJlV i Yi1mFa. k ,btiJa•r+.li:irJ a sax;F ap IT f�: is 1 '~� �/,; `' ►"'-.. j,'i,[ival'" V oN r•• -' 1 is t- .Ft MOO {l r. i ,ase ��� v t•. iL:�•_•:�_ I1('-jTti�ca. 6� rl�md • aJl -SIY � ,uv12. . E.. lr� hlt .d�}'r as ••I(' .0 7' 1^ ..r.:,-, • _ �.;. 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Its - SUBJECT : Review Work in Progress and Authorize Negotiation of an Agreement to Secure an External Evaluation of the Orange County Animal Shelter DEPARTMENT : Health PUBLIC HEARING : (YIN) No County Manager' s Office ATTACHMENT ( S ) : Veterinarians ' Reports Background Report INFORMATION CONTACT : AHA and HSUS Evaluation Proposals Rosemary Summers , ext 2411 APS Funding Request & Contract Gwen Harvey , ext . 2300 Shelter Statistics TELEPHONE NUMBERS : Subcommittee Minutes Hillsborough 732 "8181 APS Financial Statements Chapel Hill 968/ 4501 APS By Laws Durham 688 -7331 County Attorney Memo Mebane 336 =227 ,2031 PURPOSE : To provide the Board of County Commissioners with information on actions underway to address operational concerns at the Orange County Animal Shelter , propose entering into an agreement with the consultation arm of a national humane organization to conduct a comprehensive assessment, and receive feedback and direction from the Board on particular issues they may wish examined through the evaluation process . BACKGROUND : Several residents raised concerns at the BOCC meeting on September A31 2002 regarding the operation of the Orange County Animal Shelter and the contract that the County has with Animal Protection Society of Orange County (APS ) to provide those shelter services . Specific concerns were raised regarding disease management practices at the shelter. Concerns were also raised regarding adoption procedures and responsiveness to public input . The health department staff took immediate steps to procure a preliminary assessment of disease management practices . The health director consulted with Dr. Kate IN Wilder , the Board of Health veterinarian and with Dr. Lee Hunter, the NC Public Health Veterinarianoto select external veterinarians that could provide -an unbiased assessment of disease management at the shelter. aDr. Richard Fish , an infectious disease specialist with the NCSU School of Veterinary Sciences , and Dr. Dwight Bellinger, Director of Animal Research Laboratories at UNC at Chapel Hill , were contacted and agreed to examine practices at the shelter. They made a site visit on September 17 , inspected the facilities , and interviewed the APS Executive Director and the Shelter Manager . Their findings , received on September 24 , relate to the physical plant and quarantine and sanitation practices , and are being reviewed with APS management for actionable items . A copy of their report is attached . C Second , the . health department staff has , gathered information on a comprehensive external review of shelter operations . There are at least two organizations that conduct these assessments nationally . One is the Humane Society of the United States ( HSUS ) and the other is the American Humane Association . Both conduct assessments that address such areas as shelter operations , adoptions , spay/neuters , field services , community outreach , governance , management and leadership , human resources , and. financial information . A description of each consultation service is attached . An external assessment would provide an unbiased view of shelter operations and offer benchmarks with other organizations providing , shelter services nationwide . To the health department ' s knowledge there has not been an external assessment of operations since the inception of the contract with the APS for the operation of the shelter. In addition to the usual areas of operations , management , and leadership ; Staff is proposing that the assessment address the issues outlined below specifically , and seeks Board feedback or clarification on any other areas of concerns . • Program and management improvements • Public interaction and customer service/satisfaction • Considerations 'for the design , maintenance , and programming of any new facility • Continued review and consideration of best disease management practices • Adoption policies ( ensuring that healthy animals are adopted ) • Provisions for effective , low-cost spay/neuter operations • Operational policies , procedures , protocols * Records- keeping • Rules codification and review • Governing structure ; • Other systems to support the humane treatment of animals and that promote public . understanding and trust Either agency would require the organization being studied to submit the 'formal request for an assessment , therefore the APS Board will consider the proposal at their meeting on October 14 . The Board of County Commissioners would be entered as a coe-requestor and receive the full report of findings for in depth consideration . The ' entire assessment process beginning after a contract is established would take from four to six months . Additionally , staff has attached the following reports for your review and reference : • Background Information • APS Funding Request and Contract • Shelter Statistics • Financial Statement • Organizational By Laws Minutes from the Animal Control and Environmental Health Committee of the Board of Health when it dealt specifically with shelter performance issues , • County Attorney memo re : open meetings and public records law applicability to APS c � k� Y, w a . - -- toggle, 03 mow : took FINANCIAL IMPACT , The cost of the external assessment by either AHA or HSUS ranges from $ 8 , 000 to $ 20 , 000 and is typically based on size of the shelter, the size of the county , and the scope . of the assessment , A specific cost will be derived following formal application for consultation and staff negotiation , and will be reported to the BOCC . It is proposed that the County pay the full cost from funds within the Board ' s contingency account . The contingency is currently budgeted at $ 25 , 000 but with the future availability of the additional half-cent sales flax , that amount could be supplemented , if the Board desires , for other anticipated projects ( such as the IOG assessment of schools@collaboration ) by an appropriation from fund balance . RECOMMENDATION (S ) : The Manager recommends that the Board receive the report on action steps underway , provide further feedback and clarification on issues it wants particularly addressed within the comprehensive external evaluation of the Orange County Animal Shelter , and authorize entering into an agreement with either Athe American Humane Society or the Humane Society of the United States for said evaluation in an amount estimated between $ 8 , 000 and $ 20,10000 z � A � � ition � ( nfo Matiot) Items JIM Commission for the Environment Agenda % ::t4, ti �r ti r Projected Water Remaining in OWASA Reservoirs if Streamflows Remain at 2001 =2002 Levels SI : i i 100% '• ` " ' Actual Drawdown 80 % ,',;;; 70% 50 % ` Demand ) Reduction 50 % So 40% 3. 250% Demand 20% at Reduction 10 °/o Normal Demand - '=1 0 % I. ;;<,' ;. � Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan t 0. 11 2001 42002 12003 .a 0 :t -do lot i `` WE MAY RUN OUT OF WATER INf 2003 IF THE DROUGHT a ;o:. ? ; ,:.:: I CONTINUES . PLEASE CONSERVE NOW SO THAT ENOUGH WATER NEXT YEAR , >> ' , AT WE WILL HAVE ti ot'` �; ;1 Considering the effect on our com- deficits in the spring and summer Showers and Baths — Take short ' munity ' s reservoirs , the present of 2003 . showers , which use less water than .a .� drought is the worst on record— baths . Replace old showerheads with `_'' '' ' going . ' '� • ��� '��: . g g back 77 years , Therefore , as shown in the chart newer low -flow fixtures . Free low— . ,;.;; ; a , above , there is a real risk that we flow showerheads are available (2 per l� >; For the first spring since it was could run out of water in 2003 . lot% customer) at the OWASA offices , 400 :� , 1� completed in 1989 , the Cane Creek Jones Ferry Road, Carrboro . Reservoir was not full in the spring RECOMMENDED INDOOR '1�•a ' '1 to at : of 2002 . Nor was University Lake, WATER CONSERVATION Faucets — Don ' t leave faucets running ; ,;` ;; i� which is much smaller. while washing shav41 ing or brushing tilt ' In addition to ceasing outdoor your teeth . Fix leaks . The last time that our reservoirs " L4 water use as required under the i ; ; :;.r were both full was June of 2001 .::. emergency water use restrictions, Dishwashing — Use disposable cups , ;, .� ;;;:� *'` the following indoor conservation plates , and utensils to reduce . the need �t; 4, Recent rainfall added only 19 days are recommended: for washing dishes . `1 methods to our community ' s water supply, munity ' s 4%t 1% �' 'a 2 ' and did not change the overall Dishwashers and Washing Machines "`a' Toilets — Flush only when necessary. }' ''; drought conditions . — Use these appliances only sparingly, "''' "" Replace old (pre4 994) toilets with I. ; `' ? new ones that use less water. If you and only with full loads . If you ' re in 14 St k;,�aat The IWI Cane Creek Reservoir, our ' :: 11'' the market for a new a liance , lease cannot replace an old toilet, put an pp P primary water supply, and University open container of water in the tank check EPA' s Energy Star website at \), NNI, I ``���•� Lake are less than 40 % full as we http : //www. energystar. gov/products . latI>`,`>,t ;;l; I to reduce flush volume . Use food IT enter the driest months of the year. 61 I' llhl to; coloring to check for flapper leaks 911!111 ' in each toilet tank. If the coloring Bottled water: Use bottled water for ; ` While winter rains normally replenish p appears in the bowl without flushing , cooking and drinking . our reservoirs by early spring , there there is a leak, which should be fixed is no guarantee that rainfall will be promptly. normal . The drought is forecast to continue , and we could have another OWASA is the public, nonprofit dry winter with further water supply PLEASE water and sewer utility serving �-�t ^ � T �r T the Carrboro - Chapel Hill l . l 1 I V .l PARVF, I community. NO I Orange Water and Sewer Authority Presorted Standard U. S . 400 Jones Ferry Road Postage OF OWASA Carrboro , NC 27510 PAID ksAl Chapel Hill , NC Permit No . 487 OF IF 26/4* ' *** ** * * * * ** * * * * * * ** * *ECRWSS* *C 029 RESujE--Nd 11 IN . ;:1 . CHAPEL HILL, I TC 27514 IFNI ?; ; >OFF 1 4t ..ii4• • IF ti Or. OF OF OF I f Y ? r• '0. lE * N I r It 41 t 4 1 1 S I r IT IF F , R . 0 : III I I r . Fr . 1 . 4 - ' ' U . , - I F + Ew w I R1 C I wT I _N I I IN I OF r 1 . -A FR4E IF, Nr I E . FF .. EC - T I I Fr r {ti{ 3 t , ; + UNDER PUBLIC PROCLAMATIONS ISSUED BY THE TOWN OF HOW TO. OF lit IN % litt< ; \+ , CARRBORO TOWN OF CHAPEL HILL AND ORANGE COUNTY CONTACT OWAF. SA EMERGENCY WATER USE RESTRICTIONS ARE IN EFFECTIF IN FOR OWASA CUSTOMERS UNTIL FURTHER NOTICE . If you have a question , comment or , J �, *it,>> �`!; � �� � concern about water conservation ; '' ' + ` ' � '�It%'i ' IlMDOOR WATER r"" TgFRVATION mandatory water use restrictions or DUE TO THE CON - ; t; ', +� 'a IS ALSO VERY . other water 1'T r or wastewater service IF NII TINUING SEVERE PLEASE SEE ►IDE items , we invite you to . -it 41 OF THIS SHEET FOR MORE DROUGHT ALL OUT Visit our office at 400 Jones ; Ferr INFORMATION ON THE SEVER- Y `'' Road Carrboro .. . We are open from . 8 " DOOR USE OF ITY OF THE DROUGHT AND ON am to 5 pm on weekdays except holi - RECOMMENDED CONSERVA- '' OWASA - SUPPLIED days . ; ,a;:,t;� TION MEASURES . `11. 0 ' '%' '` IN POTABLE WATER IS Call us at 9684421 . PROHIBITED . SE PROHIBE USAR Send us an # e - mail at AGUA POTABLE EN webmaster@owasa. org . Sao 146 ' ' OUR RESERVOIRS ARE STILL LESS THAN 40 % FULL DESPITE EL EXTERIOR . Visit our website , www. owasa . org , which includes information on conser- RECENT RAINS . C Y VVA PARA TRADUCION DE ESTE vation methods . ALL CUSTOMERS ARE DOCUMENTO , LLAME POR Send us a fax at 9684464 . REQUESTED TO REDUCE THEIR FAVOR LA EMPRESA DE AGUA OVERALL WATER USE BY 25 % POTABLE Y ALCANTARILLADO We appreciate hearing from you . Your OR MORE , AT 96844210 MANDA CORREO feedback will help us do a better job ! ELECTRONICO A i I