HomeMy WebLinkAboutAgenda - 10-05-2004-5lORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 5, 2004
Action AgeSda~
Item No.
SUBJECT: Budget Amendment #3
DEPARTMENT: Budget
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Bolin Creek Greenway
Capital Project Ordinance
Attachment 4, Greenway Development
Reserve Capital Project
PUBLIC HEARING: (Y/N) No
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Ordinance Mebane 336-227-2031
Attachment 5. Youth Tobacco Prevention
Grant Project Ordinance
PURPOSE: To approve budget, grant project and capital project ordinance amendments for
fiscal year 2004-05.
BACKGROUND:
Social Services
The Department of Social Services has received Special Child Incentive funds from the
State totaling $20,865, These funds will be used for the promotion and support of adoption
services, including recruitment, contracts, post-adoption services, and any other need that
relates to the promotion of and provision of adoption services, These funds are set-aside in
anon-general fund called Adoption Enhancement Fund, This budget amendment provides
for the receipt of these funds. (See Attachment 1, column #1)
Sheriff Department
2, The Sheriff Department has received notification from the U.S, Department of Justice of
funds totaling $28,469 to be used for the operation of a gang prevention program called
Gang Resistance Education and Training (G.R.E.A.T,). This program originally started as
Project Outreach in 1992. G.R,E.A.T. is a project that uses the skills of federal, state, and
local law enforcement personnel to develop a program that educates youth about the
dangers associated with joining street gangs and engaging in youth violence, The
department will arrange with local middle/junicr high schools to schedule 13 one period
classes to instruct students on the dangers of gangs in accordance with the G.R,E,A,T.
program lesson plans. Classes will be taught in an appropriate education time slot as
determined by local school officials, This budget amendment provides for the receipt of
these funds. (See Attachment 1, column #2)
3, On September 9, 2004, the Board of County Commissioners accepted an award from the
U.S. Justice Department State Criminal Alien Assistance Program (SCRAP) in the amount of
$27,614, In June 2000, the Sheriff Department entered into an agreement with Justice
Benefits, Inc, (JBI) to secure appropriate Federal financial assistance in recovering federal
funds that are due to counties who house federal inmates, Based on their work, Orange
County will receive $27,614 from the U,S, Department of Justice, This budget amendment
provides for the receipt of these funds, (See Attachment 1, column #3)
Environment and Resource Conservation Department
4, On September 9, 2004, the Board of County Commissioners approved an allocation of
$75,000 from the 2001 Parks and Open Space Bond funds (Joint Town/County Open Space
portion) to cover a portion of the costs of a planned engineering and design study far the
extension of the Bolin Creek Greenway, The Town of Chapel Hill has agreed to earmark
$100,000 in 2003 Town Parks bonds far this effort, for total anticipated casts of $175,000 in
FY 2004-05, This budget amendment provides for this appropriation from the 2001 Parks
and Open Space Bond funds. (See Attachment 3, Bolin Creek Greenway Capital Project
Ordinance, and Attachment 4, Greenway Development Reserve Capital Project Ordinance)
Health Department
5. The American Lung Association awarded the Orange County Health Department's Health
and Wellness program a "Not On Tobacco" (NOT) mini-grant in the amount of $1,500. The
grant funds are intended to facilitate the implementation of a NOT program, aten-session
youth smoking cessation program, The NOT program will be administered to 15 Orange
County youth through the Health Department's Health and Wellness grant project manager.
The North Carolina Health and Wellness Trust Fund has also awarded the Orange County
Health Department's Health and Wellness program additional one time grant funds to
promote a 100% Tobacco Free Schools (TFS) campaign, Grant funds in the amount of
$4,953 are to be used for teacher and student education and training to promote the goal of
TFS, It is expected that through educating the teachers and students, they will become
advocates, role models, and leaders in both their schools and community for the TFS
campaign.
This budget amendment provides for the receipt of $1,500 and $4,953 from the American
Lung Association and the NC Health and Wellness Trust fund, respectively, far the above
stated purposes. (See Attachment 5, Youth Tobacco Prevention Grant Project Ordinance)
Arts Commission
6, The Howard Perry and Walston Foundation has selected the Orange County Arts
Commission to receive quarterly donations during FY 2004-05 to be used far community art
projects, The employees will donate a portion of the real estate sales each quarter; the Arts
Commission has received $1,275 for the first quarter of this fiscal year. These funds will
help support two projects currently underway in collaboration with the Chapel Hill Public Arts
Commission at Homestead Aquatics Center and Southern Community Park. The donations
will partially offset the County s portion (50%) of the travel expenses for the seven artists
interviewed for these public art projects, This budget amendment provides for the receipt of
the first of four quarterly allocations from the Howard Perry and Walston Foundaticn. (See
Attachment 1, column # 6)
Human Rights and Relations
7. The County's Human Rights and Relations office was notified of an award of $60,000 in FY
2003-04 from the Housing and Urban Development (HUD) Partnership Initiative, These
funds were not made available to the County until early FY 200405 because of auditing that
had to be completed on prior year funding before new funds could be allocated. These
funds are now available and will be used to partner with other agencies to coordinate a fair
housing education and outreach campaign for the residents of Orange County. This budget
amendment provides for the receipt of $60,000 through the HUD Partnership Initiative for
the above stated purposes. (See Attachment 1, column #7)
Animal Services
8. The Orange County Animal Shelter has recently received a donation in the amount of
$10,000 from the estate of a farmer long-time resident and devoted pet lover in Chapel Hill.
This donation will be used to help fund additional spay/neuter programs at the Shelter. This
budget amendment provides far the receipt of these donated funds. (See Attachment 1,
column #8)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance, grant project ordinance, and capital project ordinance
amendments.
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Year-To-Date Budget Summary
Fiscal Year 2004-05
General Fund Budget Summary
Ori final General Fund Bud et $136,408,768
Additional Revenue Received Through Budget
Amendment #3 (October 5, 2004):
Grant Funds $100,978
Non Grant Funds $63,444
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$0
Total Amended General Fund Budget $136,573,190
Dollar Change in 2004-05 Approved
General Fund Bud et
$164,422
Change in 2004-05 Approved General
Fund Budget
0.12%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 741.974
Original Approved Other Funds Full Time
Equivalent Positions 67.800
Additional Positions Approved Mid-Year 1.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2004-05 810.774
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year $19,524
Attachment 2
-' 1. Human Resources
Technician
ATTACHMENT 3 (%~
Bolin Creek Greenway
Joint Town/County Open Space/Greenway Development
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted,
Section 1. The project authorized provides funds to extend the Bolin Creek Trail
upstream of Airport Rcad. The extension of the existing Bolin Creek Trail
would be a step towards linking the existing trail with Carrbara, the
proposed woodland trail system of southern Orange County, Duke Forest,
the proposed Carolina North property, and the northwest areas of Chapel
Hill. Proceeds from the 2001 voter approved bond referendum via a
transfer from the Greenway Development Reserve Capital Project finance
the project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-OS Through FY
2004-05
_
Sales Tax $0 $0 $0
2001 Bonds $0 $0 $0
2004 Two-thirds Net Debt $0 $0 $0
Fees $0 $0 $0
Transfer from Greenway
Develo ment Reserve
$0
$75,000
$75,000
Total Fundin $0 $'75,000 $75,000
Section 4. The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-05 Through P'Y
2004-OS
Land/Buildin $0 $0 $0
PI arming/Architect/E
ngineering
$0
$0
$0
Contribution [o Town
of Cha el Hill
$0
$75,000
$75,000
Other $0 $0 $0
Total Costs $0 $75,000 $75,000
Section 7. This ordinance shall be in effect from the original date of adoption, March
24, 2003 until June 30, 2005.
Adopted this 5th day of October 2004,
ATTACHMENT 4
Greenway Development Reserve
Joint Town/County Open Space/Greenway Development
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13,2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted,
Section 1. The project authorized provides funds to extend un-built portions of the
Chapel Hill and Carrboro greenway systems in a fashion to provide future
connections to Town and County parks and other open space networks.
Funds would be used specifically for trail construction and some land
acquisition, as needed. Proceeds from the 2001 voter approved bond
referendum finance the project,
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein,
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-OS Through FY
2004-OS
Sales Tax $0 $0 $0
2001 Bonds $400,000 $350,000 $750,000
2004 Two-thirds Net Debt $0 $0 $0
Fees $0 $0 $0
Other $0 $0 $0
TotalFundin $400,000 $350,000 $750,000
Section 4. The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-OS Through FY
2004-OS
LandBuildin $0 $0 $0
Pl anninglArchitect/En
ineerin
$0
$0
$0
Constmction $400,000 $275,000 $675,000
Transfer to Bolin
Creek Greenwa
$0
$75,000
$75,000
Total Costs $400,000 $350,000 $750,000
Section 7. This ordinance shall be in effect from the original date of adoption, March
24, 2003 until June 30, 2005.
Adopted this 5th day of October 2004.
ATTACHMENT 5 'f~1
Youth Tobacco Prevention Project
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adapted.
Section 1.The project authorized is the Youth Tobacco Prevention Project in the Orange County
Health Department. The purpose of this grant program is to prevent youth from
beginning tobacco use and assist those that are already users to stop,
Section 2.The officers of the County are hereby directed to proceed with the grant project within
the grant document and the rules and regulations of the grantors,
Section 3.The following revenue is anticipated to be available to complete this project:
2002-03 Grant Funds -Health & Wellness Trust $81,.351
2003-04 Grant Ftmds -Health & Wellness Trust $81,.351
2004-OS Grant Funds -Health & Welhiess Tnrst $86,.304
2004-OS Grant Funds -American Lung Association $1,500
Total Gr°ant Fur:cls $250,.506
Section 4.The following amount is appropriated for this project:
Humar¢ Services -Youth Tobacco Prevention Project $2.50,.506
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations,
Section 6. Funds may be advanced from the General Fund far the purpose of making
payments due,
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made. available to the finance officer
for direction in carrying out this project,
Section 8. Positions authorized through this grant project include:
1.0 Full-Time Equivalent Senior Public Health Educator position.
Section 9. This ordinance shall remain in effect through June 30, 2005.
Adopted this the 5th day of October 2004,