HomeMy WebLinkAboutAgenda - 10-05-2004-5kORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 5, 2004
Action Agenda
Item No. ~~
SUBJECT: Bid Award: CCTV System for Jail
DEPARTMENT: Purchasing, Sheriff
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Bid Tabulation
INFORMATION CONTACT:
David Cannell, 245-2651
Pam Jones, 245-2652
Sheriff Pendergrass, 245-2900
TELEPHONE -NUMBERS:
Hillsborough
Chapel Hill
Durham
Mebane
732-8181
968-4501
688-7331
336-227-2031
PURPOSE: To consider awarding a bid far CCTV System for the Jail from Electro Micro
Security Systems, Inc. from Durham, NC,
BACKGROUND: Currently, the .Jail utilizes black and white cameras and monitors that were
originally installed in 1982, The Jail inspector for the State of North Carolina has expressed
multiple concerns about the system during periodic inspections and has requested that it be
replaced with a color CCTV system, Among those concerns are exposed wires as well as the
fact that some cameras in the jail are unprotected against possible vandalism by inmates as
they are moved within the jail, The current system is also in constant disrepair and provides no
recording capabilities, The ability to retard and maintain an archive of the recordings will
provide a valuable tool for possible litigation arising from the jail.
Purchasing & Sheriff staff developed a bid package that not only address the concerns of the
inspector but also safety concerns within the jail. The system consists of:
• Four (4) color digital video recorders with 600 GB storage each
• Five (5) color high resolution day/night cameras with motorized zoom lenses
• Thirteen (13) color high resolution day/night cameras with fixed lenses
• Thirty four (34) color nagged dome interior cameras
• Sixteen (16) 14" high resolution color monitors
• Two (2) 9" high resolution color monitors
• Any additional wiring (will utilize existing wherever possible)
• Installation & training
• One year on-site maintenance
Bids were solicited from seven (7) firms, and three of those firms attended apre-bid conference
and walk-through at the Jail. Four firms submitted bids. Electro Micro Security Systems, Inc. of
Durham, NC submitted the lowest responsible bid that was responsive at a total cost of
$59,852. Staff thoroughly evaluated the bids and checked references.
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $59.852.
Sufficient funds are allocated in the 2004-2014 GIP Budget.
RECOMMENDATION(S): The Manager recommends that the Board award a bid to Electro
Micro Security Systems, Inc. of Durham, North Carolina in the amount of $59,852 for providing
and installing a CCTV System at the Jail; and authorize the Purchasing Director to execute the
necessary paperwork.
BID TABULATION
TOTAL COST
ELECTRO MICRO SECURITY
Durham, NC $59,892.00
ACC
Greensboro, NC $60,022.00
SFI (note 2)
A ex, NC $65,379.00
PSA
Ra1ei h, Nc $75,883.72