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HomeMy WebLinkAboutCFE 031003 Orange County Commission for the Environmen. ad do t C / o PO Box 8181 , , Hillsborough , NC 27278 w: pz Memorandum To : Commission for the Environment From : Cara Crisler and Richard Whisnant , Co - Chairs Date : March 3 , 2003 Re : March 10 Meeting Agenda Please find attached the agenda and materials for the next meeting of the Commission for the Environment , on Monday, March .i 0, 2003 7: 30 p . m . Southern Human Services Center 2505 Homestead Road Chapel Hill , NC The meeting on March 10 is focused on final plans for the March 29 Environmental Summit . If you have questions , or will be unable to attend , please contact Carol Melton ( 245 - 2590 , cmelton@co . orange . nc . us ) by the Friday before the meeting . AGENDA Orange County Commission for the Environment March 10 , 2003 Southern Human Services Center 2505 Homestead Road , Chapel Hill , NC Time Pg Item Title 7 : 30 I . Call to Order 7 : 30 II . Additions or Changes to Agenda 7 : 35 1 III . Approval of Minutes (January 13 , February 10 ) 7 : 40 5 IV . March 29 Environmental Summit Final Plans The plans for the March 29 Environmental Summit, at the NC Botanical Garden , will be discussed and finalized . Please see Attachment 1 . 8 : 15 7 V . Recommendation — Proposed Outdoor Lighting Standards Amendments to Zoning Ordinance Please see Attachment 2 . This item was presented at the quarterly public hearing on February 24 , and was referred to the Planning Board and the Commission for comments ( since the matter is a Zoning Ordinance change , the Commission 's comments will be forwarded to the Planning Board ) . The Planning Board will consider this on April 2 . 8 : 45 114R VI . CFE Goals for 2003 Using the responses prepared for the Board of Commissioners ( Attachment 3 ) and the SOE report, the Commission is asked to develop a set of goals and objectives for the remainder of calendar year 2003 . 9 : 15 23 VII . Appointment to the Intergovernmental Parks ( IP ) Work Group A new member is needed to replace Lee Rafalow on this work group , which meets three time per year ( 4th Wednesday in February , May and October) . A roster is provided as Attachment 4 . 9 : 20 25 VIII . Updates 37 ➢ Comprehensive Plan - Land Use Plan Committee ( Attachment 5 ) ➢ Board of Commissioners meeting items ( Attachment 6 ) 9 : 25 IX . Next Meeting — April 14 Agenda items . 9 : 30 X . Adjournment COUNTY OF ORANGE COMMISSION FOR THE ENVIRONMENT DRAFT Summary of Meeting Held January 13 , 2003 Orange County Southern Human Services Center Chapel Hill , NC Members Present : Cara Crisler , Laura Cotterman , Hervey McIver , Dan Okun , Richard Pratt , Lee Rafalow , Johnny Randall , Mark Smith , Rebecca Vidra , Richard Whisnant , Chris Wachholz , Annette Jurgelski , Julie Tucker Excused Absences : None Staff Present : David Stancil , ERCD Directors Rich Shaw , Land Conservation Manager ; Bradley Decker ERCD Research Associate I . Call to Order Crisler called meeting to order at 6 : 00 p . m . II . Additions to the Agenda There were no additions to the agenda . III . Approval of Minutes ( November 18 , 2002 ) MOTION : Randall motioned to approve the November 18 minutes . VOTE : unanimous . IV . Resolutions of Appreciation Members discussed the resolutions of appreciation for Roy Fortmann and Lee Rafalow and made on correction . MOTION : Whisnant moved to approve resolutions as amended . Seconded by Randall . VOTE : unanimous V . Review of Draft - State of the Environment Report Staff incorporated changes by CfE members to the first rough draft since the November 18 meeting and distributed to members prior to this meeting . VI . Committee Breakouts - SOE Report Sections Members received the updated report in the mail and went into breakout sessions to discuss the individual sections of the report and make final changes . VII . Reconvene - Committee of the Whole Discussion The Commission reconvened to hear reports from each committee on changes from the breakout session and discussed any final changes to the introduction , overview , report format or graphics . Members discussed placement of recommendations in the document to avoid confusion for the reader . Decker is to incorporate final revisions and communicate with members via email prior to the next meeting . Page 1 of 2 Draft January 13 , 2003 Oz Members asked Jurgelski to provide edit services for the final report . Members applauded Decker 's work on this project . VIII . Approval of Meeting Calendar for 2003 Stancil reviewed the meeting calendar for 2003 and noted that the meeting schedule is setup based on the CfE bylaws . IX . Commissioners Retreat Form Members discussed having already completed this task in November . X . Next Meeting February 10 , 2003 XI . Adjournment The CfE adjourned at 10600 p . m . Page 2 of 2 Draft January 13 , 2003 COUNTY OF ORANGE COMMISSION FOR THE ENVIRONMENT DRAFT Summary of Meeting Held February 10, 2003 Orange County Southern Human Services Center Chapel Hill , NC Members Present : Cara Crisler , Laura Cotterman , Hervey McIver , Dan Okun , Richard Pratt , Johnny Randall , Mark Smith , Rebecca Vidra , Richard Whisnant , Chris Wachholz , Annette Jurgelski , Julie Tucker , Lindsay Wichers , Kenneth Meardon and Charles Daniel Excused Absences : None Staff Present : David Stancil , ERCD Director ; Rich Shaw , ERCD Land Conservation Manager ; Bradley Decker ERCD Research Associate I . Call to Order Richard Whisnant called meeting to order at 7 : 30 p . m . II . Welcome New Members Whisnant welcomed the new members — Charles Daniel , Ken Meardon and Lindsey Wichers — to the Commission and asked each member ( new and old ) to introduce themselves to the group . III . Additions or Changes to Agenda Whisnant noted that Hervey McIver had asked to add an item to the agenda concerning The Nature Conservancy land in Orange County . IV . Review Final Draft State of the Environment Report Whisnant thanked Bradley Decker for his outstanding work on the 2002 State of the Environment report . He asked committee chairs to present their committee ' s recommendations included in the final draft . Each committee chair discussed their recommendations and answered questions from other members . Edits were suggested for committee consideration . Whisnant then asked the chair of each committee to send final edits to Decker by Friday of that week . MOTION : Crisler motioned to approve the final draft of the 2002 State of the Environment report with the proposed edits that were discussed . Whisnant seconded the motion . VOTE : Approved unanimously . V . Environmental Summit — March 29 David Stancil presented the draft agenda for the proposed Environmental Summit scheduled for March 29 , 2003 . Stancil informed the group that another group has booked the Southern Human Services Center for that day so another location was needed . Several options were proposed and discussed . CfE members agreed on Page 1 of 3 Draft February 28 , 2003 `a the Totten Center at the NC Botanical Garden . Randall said he would check the Garden schedule that next day and report back to staff on its availability . Next Stancil asked members for their preference on a keynote speaker . After some discussion it was agreed that staff would invite Bill Holman , executive director of the NC Clean Water Management Trust Fund . If Holman were not available , staff would invite Reid Wilson , the new executive director for the Conservation Trust for North Carolina . Stancil reported that staff would send invitations to conservation groups and government agencies for them to attend and participate . Notice would also be sent to newspapers and elected officials . VI . Proposed Public Hearing Item - Outdoor Lighting Standards Amendments to the Zoning Ordinance Mark Smith reported on his recent meeting ( s ) with Orange County Planning Department staff on their efforts to amend the county ' s outdoor lighting standards . He said he had met with Carla Bateman who had attended a workshop for counties to develop such standards . Smith noted that the structure and content of the standards being proposed were not entirely consistent with what he had in mind when he first introduced this issue to the CfE and later to the Planning Board . It was noted that although the public hearing would be held February 25 , written comments would be accepted through mid - to late - March . Smith said he would discuss further with the Planning staff and prepare written comments for CfE consideration at the March meeting . VII . Proposed Conveyance of Land by The Nature Conservancy to Orange County Hervey McIver reported on a proposal by The Nature Conservancy to donate a 10 - acre tract in northern Orange County to the county for future ownership and stewardship . The TNC property includes about 6 acres of a county natural area ( Site H01 - Allison Road Heartleaf Ravine ) . McIver explained that the property had been donated to TNC in 1985 and since then has received little attention . The County is in a better position to provide oversight and stewardship . On a March 2002 site visit by McIver and Rich Shaw , they found several small areas of Lewis ' heartleaf, an endangered plant species found in only four locations in the county . McIver noted that an adjacent property to the south had been recently clear cut . McIver pointed out that the conveyance may be conditioned on the County pursuing formal protection of the site with a conservation easement of dedication as a state nature preserve . MOTION : McIver motioned that the CfE recommend that Orange County accept this potential donation . Randall seconded the motion and it carried unanimously . Page 2 of 3 Draft February 28 , 2003 VIII . Next Meeting — March 10 Agenda Items : Environmental Summit planning , CfE Goals for 2003 IX . Adjournment Whisnant adjourned the meeting at 9030 p . m . Page 3 of 3 Draft February 28 , 2003 ATTACHMENT # 1 Draft 7 — 2/25 /03 lst Annual 0"age &ae# 50ge" sawowx March 29 , 2003 10 : 00 a . m. Location : North Carolina Botanical Garden , Old Mason Farm Road , Chapel Hill Agenda 1 . 10 : 00 Breakfast / Welcome and Introductions (Cara Crisler , Co - Chair , Comm for the ission Environment) 2 . 10 : 10 Recognition of Dignitaries/ Orange County Achievements (Margaret Brown , Chair , Orange County Commissioners) 3 . 10 : 20 State of the Environment presentation (David Stancil , Environment & Resource Conservation Director) 4 . 10045 Keynote Speaker - Reid Wilson ( Executive Director , Conservation Trust for North Carolina ) 5 . 11 : 15 Closing Remarks (Richard Whisnant , Co - Chair , Commission for the Environment) 6 . 11 : 30 Conservation Group Exhibits ( displays in adjoining room) 7. 12 : 00 Adjourn (There will be an optional Nature Hike through the Botanical Garden f ollowing the adjournment) Draft 7 — 2/25/03 Groups to be Invited ➢ General Public (via press releases , PSA' s ) ➢ Members of all area conservation and environmental groups (postcard) ➢ All land trusts (postcard) ➢ Interested citizens , students ( collegiate and high school - flyer and PSA' s ) ➢ Elected Officials (postcard) ➢ Advisory Board members (postcard) ➢ State officials ( DENR Secretary and Section Heads , others as identified) ➢ Media (postcard) Mailing of postcard invitation to master list of advisory boards , elected boards , County environmental groups , area land trusts and organizations . Organizations asked to place notice in newsletters and mailings . Timeline of Actions Leadin 4 to Summit Timei , February 10 , 2003 CFE reviews Summit agenda and plans February Keynote speaker and other speakers solicited and confirmed . March 3 Notice of Summit (postcard) mailed to all invitees (see above ) February 11 - March Summit subcommittee finalizes all 9 programmatic details , publicity plan Ma � CA 10 CFE reviews and approves Summit agenda and plan . Program details sent to Board of Commissioners March 17 News release / PSA' s run March 21 Printed copies of SOE report available March 23 Facility Set - Up , Final Arrangements March 29 Hold Summit Ot 'LC , Notcs ➢ Ask local restaurants and markets to contribute food for the breakfast/snacks ➢ Conduct a survey at close of event to gauge attendees reaction to SOE, priorities q i� J their reaction ATTACHMENT # 2 � r . 1 ORANGE COUNTY BOARD OF COMMISSIONERS and PLANNING BOARD PUBLIC HEARING AGENDA ITEM ABSTRACT Meeting Date : February 24 , 2003 Action Agenda item No . C . 1 . a SUBJECT : Outdoor Lighting Standards Zoning Ordinance Amendment DEPARTMENT : Planning and Inspections PUBLIC HEARING : (Y/ N ) FYes ATTACHMENT ( S ) : INFORMATION CONTACT : Proposed Ordinance Craig Benedict, Director , ext . 2592 Robert P Davis , Planner III , ext . 2580 Carla Thames , Planner I , ext . 2603 TELEPHONE NUMBERS : Hillsborough 732 -8181 Chapel Hill 9680 4501 Durham 688 =7331 Mebane 336 =227 -2031 PURPOSE : To receive public comment on the proposed Outdoor Lighting Standards in the Zoning Ordinance BACKGROUND : Presently , the Orange County Zoning Ordinance does not have any outdoor lighting standards for new or existing development . Generally , the lighting information that the County reviews has been submitted as part of the site plan approval , limiting oversight to those projects requesting a construction authorization . As development and population numbers increase in the County an effective lighting standards ordinance that reflects community values can be an important component in helping to maintain a high quality of life . On occasion , the Planning Department receives complaints that specific lights exceed the brightness necessary to accomplish a particular task . Without clear standards , enforcement action is limited . In these cases , persuasion is the chief enforcement tool and generally has a low rate of success . More recently , there have been concerns about the general loss of darkness during the nighttime hours . ` Light Pollution ' , the common term for sky glow , adversely affects astronomical observations of stars and also reduces nocturnal activities of various nighttime species . Without effective regulations , the detrimental aspect of wasteful , intrusive lights will continue to reduce darkness at night . G : currentplanning/caria /outdoodightingstandards/abstract 2 Another often -overlooked economic benefit of having outdoor lighting standards is the energy efficiency savings realized . Many of the most commonly used lights are expensive to install initially , plus have higher operating costs ongoing . Outdoor lighting standards that promote the use of efficient , yet adequate lighting can result in substantial cost savings for the private sector , while simultaneously promoting energy conservation . Finally , properly installed and maintained lighting acts as a deterrent to crime and will result in increased security for residents , businesses and visitors in Orange County . Development Process , Schedule and Action Public Hearing on February 24 , 2003 . RECOMMENDATION ( S ) : Planning Staff recommends APPROVAL of the proposed Amendment . Administration recommends referring the proposed amendment to the Planning Board for a recommendation to be returned to the Board of County Commissioners no sooner May 20 , 2003 . G : currenVanning/calla/outdoorlightingstandards/abstract 3 An Ordinance Amending the Zoning Ordinance Of Orange County Be it ordained by the Board of Commissioners of Orange County that the Orange County Zoning Ordinance is hereby amended as follows . Section 1 . ZONING ORDINANCE , Amend Table of Contents , Article VI to add new provisions entitled " Outdoor Lighting Standards and to identify it as Section 6 . 31 with corresponding subheadings and nomenclature as specified in this Ordinance amending the Zoning Ordinance of Orange County . Section 2 . ZONING ORDINANCE , Amend Article 6 by adding a new requirement to read as follows . 6 . 31 Outdoor Lighting Standards 6 . 31 . 1 Purpose and Intent A. Outdoor lighting is provided for a variety of purposes to the benefit of modern society. For work or recreation , it enables people to see essential detail in order that they may undertake their activities at night . It facilitates the safety or security of persons or property, for example through lighting on roads and pathways . It may be used to emphasize features of architectural or historical significance , and to light parks and gardens . It is used for advertising or display to promote products or services , or to call attention to commercial premises by means of area lighting or signs . B . It is the intent of this ordinance to preserve , protect , and enhance the lawful nighttime use and enjoyment of any and all property through the use of appropriate lighting practices and systems . Such individual fixtures and lighting systems are designed , constructed , and installed to maintain safety, security and productivity, and curtail the degradation of the nighttime visual environment. 6 . 31 . 2 Definitions Cutoff Fixture : An outdoor lighting fixture shielded or constructed in such a manner that no more than two and one half (2 1/2) percent of the total light emitted by the fixture is projected above the horizontal plane of the fixture . Direct Light : Light emitted directly from the lamp , off of the reflector diffuser, or through the refractor or diffuser lens , of a luminaires Fixture : The assembly that houses the lamp or lamps and can include all or some of the following parts : a housing , a mounting bracket or pole socket , a lamp holder , a ballast, a reflector or mirror , and/or a refractor or lens . Flood Lamp : A form of lighting designed to direct its output in a specific direction with a reflector formed from the glass envelope of the lamp itself. Such lamps are so designated by the manufacturers and are typically used in residential outdoor area lighting . Floodlight : A form of lighting designated to direct its output in a diffuse , more or less specific direction , with reflecting or refracting elements located external to the lamp . Footcandle : (fc) The illuminance measured one (1 ) foot from a one (1 ) candela source . Full Cutoff Fixture : An outdoor lighting fixture shielded or constructed in such a manner that it emits no light above the horizontal plane of the fixture . Fully Shielded : Outdoor light fixtures shielded or constructed so that no light rays are emitted by the installed fixture at angles above the horizontal plane as certified by a photometric test report. Glare : Light emitting from a luminaire with an intensity great enough to reduce a viewer ' s ability to see , and , in extreme cases , causing momentary blindness . IESNA: The Illuminating Engineering Society of North America , a non - profit professional organization of lighting specialists that has established recommended design standards for various lighting applications . Light Trespass : The shining of light produced by a luminaire beyond the boundaries of the property on which it is located . Lumen : A unit of luminous flux . One footcandle is one lumen per square foot. For the purposes of this 5 Ordinance , the lumen - output values shall be the INITIAL lumen output ratings of a lamp . Luminaires, A complete lighting system that includes a lamp or lamps and a fixture . Semi -Cutoff Fixture : An outdoor fixture shielded or constructed in such a manner that it emits no more than five (5 ) percent of its light above the horizontal plane of the fixture , and no more than twenty (20 ) percent of its light ten ( 10) degrees below the horizontal plane of the fixture . 6 . 31 . 3 Applicability A. All nonresidential outdoor lighting fixtures installed on private or public property shall apply except as stated in Section 6 . 31 . 4 . B . All outdoor lighting fixtures existing and legally installed and operative before the effective date of this ordinance are exempt from these requirements . When existing lighting fixtures become Inoperable , their replacements are subject to all the provisions of the Outdoor Lighting Standards . C . Compliance with this Section shall be administered by the Orange County Planning Department . D . In the event of a conflict with any other section of this article, the more stringent requirement shall apply . 6 . 31 . 4 Exemptions The following are exempt from the provisions of the Outdoor Lighting Standards : A. Any lighting used for single family residential or bona fide agricultural purposes . B . Traffic control signals and devices . C . Streetlights installed prior to the effective date of the adoption of this provision . D . Temporary emergency lighting ( i . e . fire , police , repair workers , etc . ) . E . Moving vehicle lights . R Y'` 6 F . Navigation lights ( i .e . airports , heliports , radio/television towers , etc .) . G . Seasonal decorations with individual lights in place no longer than 60 days . H . Security lights of any wattage that are controlled by a motion -sensor switch , do not remain on longer than 12 minutes after activation , and do not exceed 150 watts (2200 lumens) . 6 . 31 .5 Submittal Requirements A lighting plan shall be submitted with site plan or preliminary plan approval documents . The plan shall contain the following information : A. Plans showing the location , type , and height of luminaries including both building and ground fixtures ; B . A description of the luminaries , including lamps , poles or other supports and shielding devices , which may be provided as catalogue illustrations and product specifications from the manufacturer ; C . Photometric data , such as that furnished by the manufacturer, showing the angle of light emission ; and D . Additional information as may be required by the Planning Department in order to determine compliance with this Section . 6 . 31 . 6 General Standards For All Areas . A. Unless otherwise specified , the maximum light level shall be 0 .5 footcandle at any residential property line and 1 . 0 footcandle at any non -residential property line . B . All flood lights shall be installed such that the fixture shall be aimed down at least forty-five (45) degrees from vertical , or the front of the fixture is shielded such that no portion of the Fight bulb extends below the bottom edge of an external shield . C . Any facilities that require floodlighting may not arrange the light in such a way that it will shine towards 14) 7 roadways , onto adjacent residential property or into the night sky. D . All flood lamps emitting 1 , 000 or more lumens shall be aimed at least sixty (60) degrees down from the horizontal , or shielded such that the main beam from the light source is not visible from adjacent properties or the public street right-of-way. E . All wall pack fixtures shall be cutoff fixtures . F . All lights shall be shielded in such a way as to direct light towards the Earth ' s surface and away from reflective surfaces , except as expressly exempted from the provisions of these regulations . G . Any luminaire with a lamp or lamps rated at a total of more than 1 , 800 lumens , and all flood or spot luminaires with a lamp or lamps rated at a total of more than 900 lumens , shall not emit any direct light above the horizontal plane through the lowest direct- light- emitting part of the iuminaire . H . Any temporary outdoor lighting that conforms to the requirements of this Section shall be allowed . Nonconforming temporary outdoor lighting may be permitted by the Planning Director after considering : 1 ) the public and/or private benefits that will result from the temporary lighting , 2 ) any annoyance or safety problems that may result from the use of the temporary lighting , and 3) the duration of the temporary nonconforming lighting . 1 . If any subdivision proposes to have installed street or other common or public area outdoor lighting , the final plat shall contain a statement certifying that the applicable provisions of the Orange County Outdoor Lighting Standards will be adhered to . The required Lighting Plan and associated documents shall be submitted and approved by the Planning Department prior to installation of any regulated fighting . J . Upward flagpole lighting is permitted for governmental flags only, and provided that the maximum lumen output is 1300 lumens . Flags are encouraged to be taken down at sunset to avoid the need for lighting . 8 K. Any interior lighted signs may not be lit at night when the face of the sign is removed or damaged in such a way that the light may distract drivers or adjacent property owners . L . Any light fixture must be placed in such a manner that no light emitting surface is visible from any residential area or public/private roadway, walkway, trail or other public way when viewed at ground level . 6 . 31 .7 Lighting in Parking Lots and Outdoor Areas A. Other than flood lights and flood lamps , all outdoor area and parking lot lighting fixtures shall be cutoff fixtures . Be The mounting height of all outdoor lighting , except outdoor sports field lighting and outdoor performance area lighting , shall not exceed thirty-six (36 ) feet above finished grade . C . Any light fixture must be placed in such a manner that no light emitting source surface is visible from any residential area or public/private roadway. 6 . 31 . 8 Lighting for Vehicular Canopies Areas under a vehicular canopy shall have a maximum point of horizontal illuminance of twenty-four (24) maintained footcandles (fc ) . Areas outside the vehicular canopy shall be regulated by Section 6 . 31 . 5m acceptable methods include one or more of the following . A. Recessed fixture incorporating a lens cover that is either recessed or flush with the bottom surface (ceiling) of the vehicular canopy. B . Light fixture incorporating shields , or shielded by the edge of the vehicular canopy itself so that light is restrained to five degrees or more below the horizontal plane . Co Surface mounted fixture incorporating a flat glass that provides a cutoff fixture or shielded light distribution . D. Indirect lighting where light is beamed upward and then reflected down from the underside of the vehicular canopy. Such fixtures shall be shielded such 9 that direct illumination is focused exclusively on the underside of the vehicular canopy. E . Other method approved by the Planning Director . 6 . 3M Outdoor Sports Field/ Outdoor Performance Area A. The mounting height of outdoor sports field no nd outdoor performance area lighting fixtures shall exceed sixty (60) feet from finished grade unless approved by the Planning Director after receipt of sufficient evidence indicating the need for additional height. Be All outdoor sports field and outdoor performance area lighting fixtures shall be equipped with a glare control package (louvers , shields , or similar devices ) . The fixtures must be aimed so that heir beams are directed and fall within the primary playing or performance area . C . The hours of operation for the lighting system game or event shall not exceed on hour after the end of the event. 6 . 31 . 10 Lighting of Outdoor Display Areas A. Top mounted fixtures required for legally existing lighted signs . Lighting fixtures used to externally illuminate an outdoor advertising sign shall be mounted on the top of the sign structure . All such fixtures shall comply with the shielding requirements of this Section . Bottom mounted outdoor advertising shall not be used . Be Outdoor advertising signs of the type constructed of translucent materials and wholly illuminated from within do not require shielding . Dark backgrounds with light lettering or symbols are preferred , to minimize detrimental effects . Unless conforming to the above dark background preference , total lamp wattage per property shall be less than 41 watts . C . Compliance Limit. Existing outdoor advertising structures shall be brought into compliance within three (3) years from the date of adoption of this provision . 10 D . Prohibitions . Electrical illumination of outdoor advertising off-site signs between the hours of 11000 p . m . and sunrise is prohibited . ildings and Landscaping . 6 . 31 . 11 Lighting of Bu Lighting fixtures shall be selected , located , aimed , i v and shielded so that direct illumination is focused exclus y on the building fagade , plantings , and away from adjoining properties , public or private rights -of-way , and the night sky. 6 . 31 M Prohibitions A. The use of laser source light or any similar high intensity light for outdoor advertising or entertainment, when projected above the horizon , is prohibited . Be The operation of searchlights for advertising purposes is prohibited . C . Electrical illumination of outdoor advertising off-site signs is prohibited . D . Use of mercury vapor luminaires is prohibited . 6 . 31 M Severability Should any section , clause or paragraph of this Section be declared by court of competent jurisdiction to be Inval , the same will not affect the validity of the Ordinance as a whole or part hereof other than the part declared to be invalid . 17 11 Section 3 . This ordinance is effective upon its adoption . NOW THEREFORE BE IT RESOLVED by the Board of Orange County Commissioners that this ordinance entitled "An Ordinance Amending the Zoning Ordinance of Orange County" be adopted . Upon motion of Commissioner seconded by Commissioner , the foregoing ordinance was adopted this day of , 2003 . I , Donna S . Baker , Clerk to the Board of Commissioners for Orange County , DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on , 2003 as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of the said Boa*rd . WITNESS m hand and the seal of said County , this day of 2003 . SEAL Clerk to the Board of Commissioners I ATTACHMENT #3 1 � ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS ' ANNUAL PLANNING RETREAT January 25 , 2003 The Board of Commissioners has expressed interest in receiving input from various advisory boards and 'commissions in preparation for the BOCC ' s annual planning retreat . Please complete the following information, limited to the front and back sides of this form . Other background materials may be provided as a supplement to , but not as a substitute for, this form . Board/Commission Name : Commission for the Environment Person to address the BOCC at Retreat and phone number : N/A # Positions Specified by BOCC : 16 Chair ' s Name : Co - Chairs , Cara Crisler and Richard Whisnant Chair ' s Phone : 9284700 (Crisler) , 962 - 9320 (Whisnant) Chair ' s E -mail : caracrislergmindsprinc . com , richard_whisnant a ,unc . edu Chair ' s Fax : 962 - 0654 (Whisnant) Primary County Staff Contact : David Stancil Brief Statement of Board/Commission ' s Assigned Charge and Responsibilities 1 . To advise the BOCC with regard to environmental policy, with particular emphasis on environmental protection . 2. To educate the public and local officials on environmental issues. 3 . To perform special studies and projects on environmental questions, as requested by the BOCC. 4. To recommend environmental initiatives to the BOCC. List of Specific Tasks , Events , or Functions Performed or Sponsored Annually • State of the Environment report (biannual, with an odd year Progress Report) • Conduct first Orange County Environmental Summit (biannual - 3129103) • Identify priorities for the Lands Legacy Annual Action Plan (natural areas and wildlife habitat) • Review and comment on projects with significant environmental issues (such as forestry) • Conduct special studies (Alternative-Fuel Vehicles, Sustainability, Light Pollution) CADocuments and Settings\AdministratorEocal SettingATemp%occ retreat form - de 2003 .doe What 2001 - 2002 BOCC adopted goal(s) , if any, does this board/commission have a role in ca yi nng out? • Natural Resources • Lands Legacy • Water Resource Quantity and Quality • Watershed Protection • Parks and Open Space • Air Quality Describe this board/commission5 s activities/ accomplishments in carrying out the 2001 - 2002 BOCC goal(s) , if applicable . • Prepared 2nd State of the Environment report (currently being completed. This major report has commanded much of the Commission 's time since July 2002) • Oversaw update to the 1988 Inventory of Natural Areas and Wildlife Habitat underway • Continued work on Natural Areas Element of the Comprehensive Plan • Developed proposal for first annual Environmental Summit and Conservation Award • Provided recommendations on the Lands Legacy Annual Action Plan • Reviewed existing Environmental Impact Ordinance • Evaluation of forest cover types and changes in forest cover 1988 to 1998 • Worked with Planning Department on light pollution • Worked regionally on Triangle Greenprint regional open space project • Recommendation and evaluation of International Council for Local Environmental Initiatives (approved by BOCC in November 2001) • Received presentation on Cost of Community Services studies • Reviewed Environmental Impact Ordinance, with recommendations forthcoming • Created new Water Resources Committee to fold in ground water project as proposed in goals • Participated in first Water Summit • Received presentation on Water Resource Management from Triangle J Identify any activities this board/commission expects to carry out in 2002 -2003 as they relate to established BOCC goals . • Complete update to Natural Areas Inventory in Summer 2003 • Complete draft Natural Areas Element of Comprehensive Plan with recommendations on how to protect existing areas • Continue to review and advise on Lands Legacy acquisitions on natural areas and wildlife habitat • Continue to pursue Sustainable Forestry programs • Work with staff and Towns to develop emissions inventory in light of ICLEI program CADocuments and Settings\AdministratorUcal Settings\Temp\bocc retreat form - cfe 2003.doc 21 and upcoming ground- level ozone non - attainment • Complete (in conjunction with Planning Board) , a Light Pollution ordinance • Develop educational materials folder on various environmental programs and resources available • Use report on Environmental Impact Ordinance to recommend new uses and changes • Complete review of previous Water Resources Committee work and develop recommendations on implementing measures for ground water protection • Continue to gather data on surface water supplies and needs, and begin thinking about ways to tie together surface and ground water protection programs What activities does this board/commission contemplate , and/or what issues does this board/commission foresee at this time , that could lead to a proposed new BOCC goal ( s) for 2002 -2003 ? The expected announcement of non - attainment for air quality (ground- level ozone) will require the County (and Towns) to begin developing a program to improve air quality and inventory and reduce vehicle emissions . This could be expected to be a major new objective of the Air Quality goal requiring significant resources . In priority order, what are the concerns or emerging issues your board has identified for the upcoming fiscal year that it plans to address , regardless of their relationship to any existing or new BOCC goal ? • Assist in plans to develop an emissions inventory and air quality analysis to address ground- level ozone • Development of an environmental educational materials folder for citizens • Development of a 2003 - 04 State of the Environment update • Recommendations on use of the Environmental Impact Ordinance • Natural Areas Element of the Comprehensive Plan ready for BOCC review and public hearing in fall 2003 Describe any training related to its primary responsibilities that this Board/Commission has received during 2001 , either collectively, or for individual members . Many of the Commission for the Environment members are appointed based on technical expertise and knowledge in specific environmental areas, and all members regularly attend seminars, conferences and workshops regularly during the year related to their professional duties (biological resources, air quality, water resources, other) . CADocuments and Settings\Admimstrator\Local Settings\Temp\bocc retreat form - cfe 2003.doc 202 ATTACHMENT #4 2 3 (am Clow CL p W w 0 a U �- 0) F- I-- F- I- _ =3 _ EMMEW _ L W = 0 = _ = O = Z a) � Q O � = ra ra 2 Mona2 mc: � U u U U U bf o W O Z Ora O (1) V U Loa W J �" N >< M a� i 00 W Q C Ol (� M c > 00 a� Ll ) M F' � , , U � cn pN1 3 o C) pp 0 . � O W p M m � `-� o N 00 1 d" 'ti d' 1 Q0 m 0) Lr ) O ,-� Q� 00 ct W N o 7y f� N M M o M ^ O �6 00 Nra o rr ww 4 , O O N � L H �- (� (p -� Q) � U } � O � c L U N F" L L L Cn O O ra Q) MOMMERN Q o a, E °� o = �. m (a — — U mo c c ui z � c � v — cn rC MEMEMMEM — Z Q a) - o . 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NU V a2 � � � .-iU UNU QNU ORANGE COUNTY PLANNING & IN , ATTACHMENT 05 La Craig N . Benedict , AIC. , o : Dave Stancil , ERCD e'oUntp o1 Comprehensive Planning 306E Revere Road � (919 ) 245111111112575 � P O Box 8181 (919 ) 644 - 3002 (FAX ) O << b eato.L Hillsborough , www . co . orange , nc . us North Carolina , 27278 PAFF Pdd J: r MEMORANDUM TO : Comprehensive Plan Land Use Committee ( CPLUC ) CC : Geoffrey Gledhill , John Link , Buck Tredway , Margaret Brown , Alice Gordon , Stephen Halkiotis FROM : Tom Altieri , AICP , Comprehensive Planning Supervisor t DATE : February 10 , 2003 SUBJECT Comprehensive Plan Land Use Element Update Following is a synopsis of the direction given by the BOCC at the January 25tn Department Head Retreat in regards to the Comprehensive Plan Land Use Element . PRESENTATION Mr . Craig Benedict , AICP , Planning Director , presented the following at the Retreat : • Review of information studied by the CPLUC over the past 9 months • General recommendation that 5 Growth Management Tools ( GMTs ) be considered further • General description of each tool ( See attached summary sheet ) Following the presentation , there was open discussion regarding the process in which the GMTs should be considered by the BOCC and conveyed to the citizens of the County . The following tasks resulted from this discussion . TASKS - NEAR TERM • The BOCC suggested that County planning staff begin developing specifics for each of the 5 GMTs • Staff will incorporate GMT specifics and all supporting information including land use goals , ob jectives , implementation policies , and previous studies into a G : \ Comprehensive Planning Div \ TAltieri \ Memos \ MEMO cpluc lu update 020603 . doc Page 1 of 2 booklet . Many previous committee and board reports have contributed to this upcoming compilation of land use recommendations . This land use booklet will be completed and distributed to the BOCC , CPLUC , and PB early in March ( The CPLUC will be given an opportunity to review and comment on the booklet prior to distribution . Editorial or annotated comments are welcome . This will be done informally and wil= require a meeting of the CPLUC ) . Please feel free to stop by our office for any clarification or questions • The BOCC requested a joint workshop between the CPLUC , BOCC , and the Planning Board to review the 5 GMTs and their specifics . This workshop is anticipated to take place March 25th at the Government Services Center ( GSC ) JOINT WORKSHOP - TOPICS FOR DISCUSSION • Land use booklets • Options for community outreach Role of County staff and CPLUC members in outreach efforts • Scheduling Confirmation of the date , time , and location of the joint workshop will be provided by the end of this month . TASKS - FUTURE • Additional opportunities for informal community outreach will be identified and conducted during April and May ( At a minimum , the CPLUC will be asked for their assistance with community outreach efforts and may assume a role as " ambassador " in areas of respective expertise and interest ) • May 2003 has been established as a target date for a Public Hearing on land use recommendations • The BOCC may consider adopting recommendations following summer break in August or September 2003 The following provides a tentative schedule for completion of the Comprehensive Plan Land Use Element update : MARCH 2003 . . . lesson fee sea Masao * 600260 & mass@ raosor & & @are 066666 Dos , , , JOINT CPLUC , BOCC , and PB WORKSHOP APRIL - MAY 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMUNITY OUTREACH (to be defined ) MAY2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B000 PUBLIC HEARING AUGUST OR SEPTEMBER 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B000 ADOPTION Please feel free to contact me with any questions or concerns . Thank you . & AComprehensive Planning Div \ TAltieri \ Memos \ MEMO cpluc lu update 020603 .doc Page 2 of 2 27 GROWTH MANAGEMENT TOOLS FOR CONSIDERATION 1 . Re duced Residential Densities In The Rural Areas 2 . Ma ' or Subdivisions Limited To Areas With Urban J Infrastructure Potential 3 . A Clearly Defined Urban Growth Boundary (UGB ) And Interim Growth Boundary (IGB ) 4 . Sustainable Minimum Lot Size To Ensure Land Holding Capacity Is Not Compromised p 5 . Transfer Of Development Rights To Create Sending And Receiving Areas ,ret � z tm we :, .. � °� ,�fil t �c`Et ry t F� it ' Its .I - k hlil qrm vn n @f1 r C ' t eti, L t 4 y?" l tf�k r- tat, ' Growth Management Tools for Consideration 1 . Reduced Residential Densities in the Rural Areas Definition Reduced residential densities imply a decrease in the number of housing units allowed per acre in order to keep density low . This may be achieved by establishing a minimum lot size since the greater the lot size , the lower the density. Bene ts : • The costs to provide public facilities are reduced since fewer people will live in the rural areas . • Helps protect rural areas , such as prime farmland, sensitive habitat, open space , and critical watershed areas , as well as maintaining the rural character of the area. • Reduces traffic and air pollution in the rural areas . • Encourages higher density and investment in the already urban areas , Chapel Hill, Carrboro , Hillsborough, and Mebane . Obstacles . • The reduction in density must be carefully determined so that it does not actually promote and encourage sprawl . • May experience opposition from landowners in the rural areas that wish to develop at a greater density or at least have the option . • Will require a commitment from the urban areas , Chapel Hill , Carrboro , Hillsborough, and Mebane , to increase density within their town limits and invest in the already urban areas . Examples : Rural Buffer within Orange County ( 1 unit per 2 acres) 2 . Major Subdivisions Limited to Areas with Urban Infrastructure Potential Definition ,* Restricts any major subdivision (five lots or more) development to the urban or future urban areas of the County that can currently provide .or will provide public services and infrastructure , such as water and sewer . Bene ts : • Easier and less costly access and provision of public facilities and services , as well as a lesser need to expand these services outside of urban areas . • Less stress on the rural and environmentally significant areas of the County. • Directs higher impact growth to areas that can better accommodate it . Obstacles . • Requires an amendment or addition to the County ordinance that would restrict major subdivisions to these areas . CT ;Comprehensive Minning T.)i %A&T.rkM CPLU("\i&-Februar% �%Nigint Torah for Consideration • "I Olds do c 1 • Requires cooperation from urban areas , Chapel Hill , Carrboro , Hillsborough, and Mebane , to accept these subdivisions and subsequent higher densities . • May receive opposition from developers who wish to develop major subdivisions outside of the urban areas . Examples : Moore County, NC 3 . A Clearly Defined Urban Growth Boundary (UGB) and Interim Growth Boundary (IGB) Definition : An Urban Growth Boundary is a line drawn around an urbanized area that utside that boundary. Intended to slow or prevent sprawl , Ue Bs o prohibits development o are also designed to accommodate growth for a designated period of time and are used guide infrastructure development . Generally, UGBs are created to identify growth areas for the next few decades . An Interim Growth Boundary helps direct development within the UGB in the short term by designating appropriate development areas within a shorter time frame . IGBs can also focus growth near short-term and current infrastructure . Benefits . • Clearly defines where growth should and should not occur, and can even designate areas appropriate for development within certain time frames . • Directs development back into urban areas , instead of allowing it to sprawl out into rural areas . • Uses scarce public resources more efficiently. • Protects rural areas and open space from development . Obstacles : • Establishing the boundary may be difficult to agree upon, especially if cooperation is needed from many different towns . • Need to incorporate other tools to encourage growth within the boundary and keep it from continuing outside the boundary . • May increase housing and development costs since cheaper land (rural areas) will not be available for development . Examples : Portland, OR; Orange County- Chapel Hill- Carrboro Joint Planning Area 4 . Sustainable Minimum Lot Size to Ensure Land Holding Capacity is not compromised De znition : Establishing the minimum size of a lot for new development in the rural areas so ed. This that economic , social , and environmental systems are not compromis may involve determining what density a lot can be developed so that the operation individual wells and/or on- site septic systems are still functional . Benefits : • Reduces water resource stress and environmental hazards from failed septic systems . • Ensures adequate well recharge area. Ci ` Cnmprehensive. PLInning 1 ivV p:!`ker'.C:PI:UC' i Frl?rua! .M1irirn To; ls for Cnnside! ation • To!n's dt e 2 30 Obstacles . • Determining the amount of stress the land can accommodate will require research and a qualified staff. • sprawl and stress on the land can still occur . If the minimum lot size is set too low , Examples : Chatham County, NC 5 . Transfer of Development Rights (TDR) to Create Sending and Receiving Areas De inition : Transfer of development rights is a system that assigns development rights to parcels of land and gives landowners the option of using those rights to develop or to sell their land . TDRs are used to promote conservation and protection of land by giving landowners the right to transfer the development rights of one parcel to another parcel . By selling development rights , a landowner gives up the right to develop his/her property, but the buyer could use the rights to develop another piece of land at a greater intensity than would otherwise be permitted. Generally, a TDR program sets up sending areas (location of original development rights that want to promote conservation and reduced densities) that sell development rights and receiving areas (location where purchase development rights can be applied, generally areas that can accommodate higher densities) . Benefits : • Helps protect and preserve open space , prime farmland, and other important lands , and if set up correctly can be done in a contiguous fashion . • Provides landowners with an alternative to developing their land . Provides a monetary incentive for landowners to preserve land , while providing the benefit of added density to developers . • Generates more investment in targeted growth areas , such as Chapel Hill , Carrboro , Hillsborough, and Mebane . Obstacles : • Requires a qualified staff to administer the program and keep track of all sending and receiving areas . • ire i May require agreements with Chapel Hill, Carrboro , Hillsborough, and Mebane to increase densities within town boundaries , and perhaps require the creation of urban growth boundaries . • Approval would need to be obtained from the NC General Assembly before implementing a TDR program . • The concept is unfamiliar to many citizens and would require a public education campaign to gain support . Examples : Montgomery County, MD ; New Jersey Pinelands ; Pennsylvania counties and cities CT 1Cnmprehensiva !'lonning l�i�'icparkerlC PL.Ut:',i -Februar;%�Mgmt "f cxds toi Cnnside.ret ion • 'f oni's. dt�c 3 r 311 ORANGE COUNTY BOARD OF COMMISSIONERS DECISION ITEM ABSTRACT Meeting Date : February 17 , 2003 Action Agenda _p Item No . U SUBJECT : Rural Buffer Flexible Development Amendment DEPARTMENT : Planning and Inspections PUBLIC HEARING : (YIN ) NO ATTACHMENT ( S) : INFORMATION CONTACT : Ordinance Amendment Craig Benedict , Planning Director ext . 2592 Draft Minutes Nov . 25 , 2002 Public Robert P . Davis , Planner III , ext . 2580 Hearing Proposed Ordinance at Public Hearing TELEPHONE NUMBERS : Hillsborough 732 =8181 Chapel Hill 9684501 Durham 688 =7331 Mebane 336 -227 =2031 SENSES MENEWEN PURPOSE : To make a decision on a Subdivision Regulations amendment to allow flexible development guidelines to be applied in the Rural Buffer Zoning District and to expand notification procedures countywide . BACKGROUND : During a recent subdivision process , citizens adjacent to the development proposal questioned why there were no adjoining resident notifications for major subdivision proposals in the Rural Buffer similar to those required in other zoning districts . After a discussion of what the current standards in the other zoning districts were , it was agreed that an amendment to the subdivision regulations would be needed to create a consistent public notification process for major subdivisions in all County regulated zoning districts . These amendments , if approved , will create the same process countywide with regard to Neighborhood Information Meetings and mail notification and will eliminate the disparity in the processing of major subdivisions . Also as a part of the ordinance is an additional provision that requires a sign posting on the property intended to give observant area residents not within the mail notification range relevant information about the subdivision proposal and a contact telephone number for more information . The sign posting is not a requirement for any major subdivision in the ' County processed under the current subdivision regulations . Subdivision Regulation Changes : A . Allows the Flexible Development Option ( NOTE : Excludes the Village Option ) to be used for all major subdivisions located in the Rural Buffer , but only in accordance with the Joint Planning Area agreement and rules . 32 2 B . Amends Concept Plan application requirements for all major subdivisions within the County' s Jurisdiction 1 . Maintains the notification process to adjoining property owners 2 . Requires Planning Staff to post a sign on proposed subdivision a minimum of seven ( 7 ) days prior to the Neighborhood Information Meeting ( NIM ) a . States date , time and location of the NIM b . States total number of lots c . States the Planning Department Telephone Number C . Raises the percentage of residential lots on the "Yield " plan to show soil suitability for at least 50 % of the potential lots rather that 10 - 15 % as currently required : These Subdivision Regulation amendments were originally integrated into the proposed Special Use Permit process for Major Subdivisions presented at the public hearing in November 2002 . Because other parts of the proposed Public Hearing ordinance are being processed independently , this recommendation and ordinance have been removed from the Public Hearing ordinance and are proceeding along a separate track . Planning Board Recommendation : FINANCIAL IMPACT : There is no public financial impact associated with this item . RECOMMENDATION ( S ) : Administration recommends Approval of the amendments . 3 Sold = Proposed Language = Deleted Language An Ordinance Amending the Subdivision Regulations of Orange County Be it ordained by the Board of Commissioners of Orange County that the Orange County Subdivision Regulations is hereby amended as follows : Section 1 . SUBDIVISION REGULATIONS . Amend the definition of SUBDIVISION, NOR (1 ) to read as follows . MINOR ( 1 ) Create more than five (5 ) lots , including the residual acreage , from any one ( 1 ) tract of land in any ten (10) year period; Section 2 . SUBDIVISION REGULATIONS . Amend Section III-D - 1 to read as follows : Concept Plan Approval Section 3 . SUBDIVISION REGULATIONS . Amend the third paragraph of Section III-D4 - c to read as follows : Twenty-five (25) copies of a Concept Plan of the proposed major subdivision prepared in accordance with the specifications for Concept Plan drawings as contained in Section V-B of this Ordinance . A Concept Plan shall eeiisist-eft ee paft ineluding include the following : Section 4 . SUBDIVISION REGULATIONS . Amend the first paragraph of Section III-1) 4 - d to read as follows : Upon receipt and acceptance of the Concept Plan application, the Planning Department shall schedule a Neighborhood Information Meeting (NIM) and mail notices of the meeting to each owner of property within 500 feet of the property proposed to be subdivided . Additionally, the staff shall place a sign on the property indicating the total number of lots proposed, the date, the time, the location of the NIM, and the Planning Department telephone number. The sign shall be posted on the property at least seven (7) days prior to the NIM. The NIM shall be held a minimum. of 14 days prior to the Planning Board meeting at which the concept plan is scheduled to be heard . Notices of the NIM shall be mailed by first class mail at least ten ( 10 ) days prior to the date of the meeting . 4 Section 5 . SUBDIVISION REGULATIONS . Amend Sections III-D - 2 , III-D -2a, III- D - 2b , III-D -2c , III-D - 2d and III-D -2e by deleting them in their entirety and reserving Section III-D -2 for future use . Section 6 . SUBDIVISION REGULATIONS . Amend Section IV=B40 , Section B to read. as follows . Section B APPLICABILITY . All Flexible Development subdivision plats shall comply with the requirements and standards specified herein and in all respects with other applicable codes and ordinances to the extent that they are not in conflict with these provisions , provided, however, that Flexible Developments located within the Stoney Creek Basin Overlay District shall comply with provisions of Article 6 . 30 of the Orange County Zoning Ordinance and the Village Option for a Flexible Development cannot be located in the Rural Buffer (RB) zoning district. Applicants seeking approval of a Minor Subdivision Final Plat by the Plan ng Department are encouraged i to work with the Planning Department staff in identifying and preserving open space areas as part of such developments . Section 7 . SUBDIVISION REGULATIONS . Amend the second paragraph of Section IV-B40 , Section E . 1 to read as follows : Oi sites flat by pubhe sewefage V1mVVll +alr fifteen perEefft-( 10 =17 ; te- 1S ° ; ef the He r�i �-1' D .i o &r9-hint _ If the residential lots are proposed to be served by septic systems , the "Yield" plan shall show soil suitability for individual septic tanks by a preliminary soil suitability analysis performed in the field on at least ith all of the proposed lots located on a 50 % of the proposed lots w map showing the location of soil types suited for septic systems based on the Orange County, N. C . Soil Survey. The soil suitability analysis and map shall be prepared by a Soil Scientist in consultation with the Soil Scientist of the Environmental Health Division of the Orange County Health Department. 5 ", Section 8 . SUBDIVISION REGULATIONS . Amend Section V-A by deleting it in its entirety and reserving Section V -A for future use ; amend Section V -B to read as follows : Concept Plan Ze e D tofieiT�eept ft, e D " r " ' €e . Section 9 . This ordinance is effective upon its adoption . NOW THEREFORE BE IT RESOLVED by the Board of Orange County Commissioners that this ordinance entitled "An Ordinance Amending the Subdivision Regulations of Orange County" be adopted . Upon motion of Commissioner , seconded by Commissioner the foregoing ordinance was adopted this the day of , 2003 . I , Donna S . Baker, Clerk to the Board of Commissioners for Orange County, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on , 2003 as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of said Board . WITNESS my hand and the seal of said County, this day of , 2003 . SEAL Clerk to the Board of Commissioners Attachment 6 Update Items Last Month ' s Board of Commissioners Meetings Attached are abstracts of selected materials of interest from the previous month' s Board of Commissioners agendas . Where appropriate , action taken on the Ite1�1 Is written on the tap of the abstract. For more details on these items , please go to http • / / www co orange . nc . us / OCCLERKS / agenmenu . htm February 24 , 2003 ( Quarterly Public Hearing and Meeting Rescheduled from February 17 � Orange County Zoning Ordinance Text Amendments a . Amend Article 6 to establish Outdoor Lighting Standards ( see Attachment #2 ) b . Amend Article 6 . 23 . 7 Stream Buffers and Article 22 Definitions to broaden the methods for identification of streams that require stream buffers . The specific change is to include a provision allowing use of the Soil Survey of Orange County and field identification by County staff to identify streams subject to stream buffers . A new definition for Water Feature is added as a part of the amendment . ( PG . 39 ) Process for Efland - Cheeks Park Phase II ( PG . 45 ) Major Subdivision and Rural Buffer Notification and Flexible Development Amendments ( PG . 51 ) Report from the Joint Orange Grove Road Transportation Group ( PG . 63 ) February 26 Worksession School Issues ( PG . 67 ) 38 ORANGE COUNTY BOARD OF COMMISSIONERS and PLANNING BOARD PUBLIC HEARING AGENDA ITEM ABSTRACT Meeting Date : February 24 , 2003 Action Agenda Item No . C . 1 . b SUBJECT : Stream Classification and Buffer Amendments DEPARTMENT : Planning & Inspections PUBLIC HEARING : (YIN ) YES ATTACHMENTS } : INFORMATION CONTACT : Proposed Ordinance p . 3 Craig Benedict , Director , Ext . 2592 Stream Classification Checklist p . 5 Robert P . Davis , Planner III Ext . 2580 Reynolds Ivins , EC Supvr. Ext . 2456 TELEPHONE NUMBERS : Hillsborough 732 -8181 Chapel Hill 9684501 Durham 688 =7331 Mebane 336 =227 =2031 PURPOSE : To receive citizens comments regarding the proposed Stream Classification amendment within the Stream Buffer Section of the Zoning Ordinance . BACKGROUND : The North Carolina Division of Water Quality ( DWQ ) in the Department of Environment and Natural Resources is the agency responsible for statewide regulatory programs in groundwater and surface water protection . The DWQ mission is to preserve , protect and enhance North Carolina' s water and groundwater resources through quality itting , responsible management , fair and effective monitoring programs , efficient perm enforcement and excellence in public service . This charge is carried out through resources at both the state and local levels . The statewide watershed protection program is an example of state and local government regulatory powers . The County' s watershed protection program requires stream buffers be established and enforced along all solid and intermittent blue line streams as identified on the United States Geological Survey ( USGS ) topographic maps . Presently , stream buffers within Orange County ' s zoning jurisdiction are only required along streams identified on USGS topographic maps . The USGS maps do not protect all water features that are important to water quality . The DWQ estimates that streams represented on USGS topographic maps underestimate the actual presence of streams by approximately 25 % . These underrepresented types of streams , which have a high level of impact on water quality , are not protected at all under the County zoning stream buffer regulations . Another major shortcoming of the sole use of USGS maps is that the streams , which are identified on the maps , are based on aerial photography with no field verification . This lack of field verifications by the USGS creates problems , acknowledged by the DWQ , with regard to enforcement of the stream buffer regulations on a lot- by-lot basis . G : currentplanning/eddie/streambuffer/abstract-streamciassificaton ( Feb24 , 2003) 2 Three common problems encountered include , but are not limited to , disputes as to whether a USGS stream actually exists , disputes as to whether the location of said USGS stream is as shown on the map and disputes concerning whether the floodplain is properly mapped based on the inaccurate location of a USGS stream . The State ' s original decision to require the use of USGS maps at the time the watershed protection rules were adopted was due to the fact that the USGS maps were available throughout the state while better maps , such as the Soil Survey , were not . Orange County adopted the USGS maps ' by reference ' , as did other jurisdictions throughout the State . Due to the ' by reference ' adoption of the USGS maps the County s ability to relocate the stream is not available and the procedure for correcting an inaccurate stream location on a USGS map at the Federal level is lengthy and expensive . Furthermore , the correction of one inaccurate stream ily mean that inaccuracies for other streams on the same on a USGS map does not necessar map are corrected . There are better methods than the use of static maps to protect stream quality and watersheds , the two most notable being DWQ certification of local governmental personnel and delegated authority . Orange County now has staff members trained in identifying surface water features that have a direct impact on water quality . Prior to receiving delegated authority for enforcement of the Neuse River Buffer rules from DWQ , each member of the Orange County Erosion Control staff received 50 hours of field training and classroom testing under the Surface Water Identification Training and Certification ( SWITC ) program . House Bill 1257 mandated the SWIT certification program to be taught by DWQ staff. This training , which is intended to ensure the enforcement of rules enacted by the N . C . Environmental Management Commission , is deemed sufficient by DWQ for stream identification use and establishing buffers per state - mandated watershed protection rules . The stream identification checklist that County staff uses to identify streams was developed by DWQ . It is included as an attachment . This proposed amendment will allow usage of available , existing methods to protect streams by rdinance that would allow , in addition to the USGS maps , broadening language in the zoning o the use of the Soil Survey of Orange County and field identification of water features by County staff . By using these three methods of water feature identification in combination with each other , virtually all streams that affect water quality will be protected . Another derived benefit is that the availability of County staff to do field determinations of streams will provide a service to property owners , more accurate and without cost , that will help them maintain a high quality of stream preservation . A visual presentation of portions of the Cane Creek , Upper Eno and University Lake watersheds showing the difference between the USGS maps and Soil Survey will be presented at the Public Hearing . FINANCIAL IMPACT : There is no public financial impact with this decision . RECOMMENDATION ( S ) : Planning Staff recommends APPROVAL of the proposed amendments . The Administration recommends that the amendments be referred to the Planning Board to return a recommendation to the BOCC no sooner than May 20 , 2003 . G : currentplanning/eddie/streambuffer/abstract-streamclassification ( Feb24 , 2003 ) Public Hearing Ordinance An Ordinance Amending the Zoning Ordinance Of Orange County issioners of Orange County that the Orange Be it ordained by the Board of Comm County Zoning Ordinance is hereby amended as follows : Section 1 . ZONING ORDINANCE . Amend Article 22 definition for Stream Buffer to read as follows : Stream Buffer- -A stream buffer is an area of land adjacent to a streams or a FEMA-identified floodplains , whichever is greater , which , except as permitted in Article 6 . 23 . 7 of this Ordinance , must remain undisturbed in its natural state . Streams are sbew44 identified as by any of the following means : 1 ) shown as solid blue lines and or as broken blue lines on the USGS Quadrangle maps , 2 ) shown as a water feature in the Orange County Soil Survey , or 3 ) a field determination by County staff trained by the North Carolina Division of Water Quality ( NCDWQ? . The stream buffer shall extend around the perimeter of all water belies features including ponds , lakes and reservoirs if any portion of the stream buffer of a V 4tent stream touches the water bedy feature . Disputes pertaining to water feature decisions by County staff shall be filed directly to the NCDWQ . Section 2 . ZONING ORDINANCE . Amend Stream Buffers definition in Article 6 . 23 . 7definition to read the same as that in Article 22 as follows : Stream Buffer--A stream buffer is an area of land adjacent to a streams or a FEMA -identified floodplains , whichever is greater , which , except as permitted in Article 6 . 23 . 7 of this Ordinance , must remain undisturbed in its natural state . �e eea+at Streams are sheer identified as by any of the following means : 1 ) shown as solid blue lines and or as broken blue lines on the USGS Quadrangle maps , 2 ) shown as a water feature in the Orange County Soil Survey , or 3 ) a field determination by County staff trained by the North Carolina Division of Water Quality ( NCDWQJ . The stream buffer shall extend around the perimeter of all water be4ies features including ponds , lakes and reservoirs if any portion of the stream buffer of a stream touches the water belly feature . Disputes pertaining to water feature decisions by County staff shall be fled directly to the NCDWQ . Public Hearing Ordinance 4 Section 3 . ZONING ORDINANCE . Amend Article 22 to add a new definition for Water Feature to read as follows : Water Feature—A prominent aspect or characteristic of a geographic idence of a naturally occurring presenceeodf area that exhibits verifiable ev water in the soil . Examples of water features include , but are not lima to , perennial and intermittent streams , lakes , ponds , reservoirs , springs , artesian wells , irrigation wells , marshes or swamps , wetlands , and natural drainage ditches ( non - ephemeral ) . Section 4 . This ordinance is effective upon its adoption . NOW THEREFORE BE IT RESOLVED by the . Board of Orange County Commissioners that this ordinance entitled "An Ordinance Amending the Zoning Ordinance of Orange County" be adopted . Upon motion of Commissioner seconded by Commissioner , the foregoing ordinance was adopted this day of , 2003 . 1 , Donna S . Baker , Clerk to the Board of Commissioners for Orange County , DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on , 2003 as relates in any way to the adoption of the foregoing and that said proceedings are recorded in the minutes of the said Board . WITNESS my hand and the seal of said County , this day of 2003 . SEAL Clerk to the Board of Commissioners �4 5 NCDWQ Stream Classification Form Project Name : River Basin: County: Evaluator. DWQ Project Number. Nearest Named Stream: Latitude : Signature: Date : USGS QUAD : Longitude: Location/Directions: * PLEASE NOTE: If evaluator and landowner agree that the feature is a man-made ditch, then use of this form is not necessary. Also, if in the best professional judgement of the evaluator, the feature is a man -made ditch and not a modified natural stream—this rating system should not be used* Primary Field Indicators : (Circle One Number Per Line) I Geomorphology Absent Weak Moderate Stron 1 ) Is There A Rifflc Pool Seouence? 0 1 2 3 2) Is The USDA Texture In Stmambed Different from u oundin Terrain? 0 1 2 3 Are Natural Levees Present? 0 1 2 3 4) Is The Channel Sinuous? 0 I 2 3 5) Is There An Active (Or Relic) Flood lain Present? 0 1 2 3 2 3 6) Is The Channel Braided? 0 1 e Recent Alluvial Deposits Present? 0 I 2 3 8 Is There A Bankfull Bench Present? 0 I 9) Is A Continuous Bed & Bank Present? 0 l 2 3 NOTF: IfBrzd & p(ink Cyu&dByDiichinr ,4nd WITHOUT Sinuorify Then Score=0 ' MEN . 10) Is A 2 Order Or Greater Channel (As Indicated On Tow Map AndlVr In Field) Present? Ye,s=3 N0=0 PRIMARY GEOMORPHOLOGY INDICATOR POINTS: II Hydroloazy Absent Weak Moderate Strone 1 ) Is There A Groundwater Fiow/Disch e Present? 0 1 2 3 PRIMARYHYDROLOGYINDICATOR POINTS: III Biology Absent Weak Moderate - Strong e Fibrous Roots Present In Streambed ? 3 2 1 0 2 Rooted Plants Present In Streambetl? 3 2 1 0 3 Is Peripbyton P e nt 0 1 2 3 4 ) Am Bivalycs Present? 0 1 2 3 _ PRIMARY BIOLOGY INDICATOR POINTS: Secondary Field Indicators : (Circle One Number Per Line) I. Geomorphology Absent Weak Moderate Strong ) Is Ibrre A Head Cut Present In Channel ? 0 . 5 1 1 . 5 2 Is There A Grade Control Point In Channel ? 0 .5 ! 1 . 5 3) Does Topography Indicate A Natural raina a Way? 0 . 5 1 1 . 5 SECONDARY GEOMORPHOLOGYINDICA TOR POINTS: II HydrologY Absent Weak Moderate Strong 1 ) Is This Year' s (Or Last ' s) Leafliner Present In Streambed ? 0 2 Sediment On Plants rDebris) Present? 0 .5 Wrack Lines Present? 0 95 1 1 . 5 4) Is Water In Channel And >48 Hrs. Since 0 . 5 1 L5 Leg Known ? Indicated n #9 idiz Thbore nd # low• 5) Is There Water In Channel During Dry 0 . 5 Conditions Or In Growing Sum)? 6 Hydric $oils Present In Sides Of Channel (Or In Headcut)? Yes= 1 S No = O SECONDARY HYDROLOGY INDICATOR POINTS: III Biology Absent Weak Moderate Strong 11 ) Are Fish Present? 0 . 5 L 1 .5 2) Are Amphibians Present? 0 05 1 L5 3 ) Are AauaticTurtles Present? 0 55 1 1 5 4) Are Crayfish Present? 0 15 1 1 . 5 5) Are Macrobenthos Present? 0 65 1 ! .5 6) Are Iron Oxidizing Bacteria/FunM Present? 0 . 5 ! 1 . 5 7) Is Filamentous Algae Present? 0 05 1 115 8) Are Wetland Plants In SVeambed ? SAV Mostly OBL Mostly FACW Mostly FAC Mostly FACU Mostly UPL (• NOTE: If Total Absence Of All Plants In Streambed 2 1 . 75 .5 0 0 As yoleo Above Sky nix SteyY SECONDARY BIOLOGY INDICATOR POINTS: TOTAL POINTS (Primary + Secondary)`(If Greater Than Or Equal To ,l9 Points The Stream Is At Least Intermittent) 1 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : February 17 , 2003 Action Agen a Item No . SUBJECT : Process for Efland - Cheeks Park Phase II DEPARTMENT : Environment and Resource PUBLIC HEARING : (YIN ) No Conservation ATTACHMENT INFORMATION CONTACT : 1 ) Staff Report David Stancil , 245 - 2590 2 ) Existing Concept Plan Map Lori Taft , 245 - 2660 3 ) - 1 -22 -03 Staff Proposed Strategies Memo TELEPHONE NUMBERS : Hillsborough 732 - 8181 Chapel Hill 9684501 Durham 688 =7331 Mebane 336 -227 =2031 PURPOSE : To consider approval of a process to begin the planning and design for Efland — Cheeks Park Phase II , and appointment of an Efland - Cheeks Park Conceptual Plan Review Committee , as outlined in the Park Facility Process ( PFP ) report of January 27 , 2003 . BACKGROUND : On January 27th , staff presented the most recent proposal for Park Facility Planning ( PFP ) for County parks . As proposed in the report , staff recommends that Efland - Cheeks Phase II be the first park design process to be pursued ( a report on Interim Facilities is also being prepared ) . As noted in the January 27 report memorandum , staff suggests starting with Efland - Cheeks Park for the following reasons : 1 . Phase I of this park is already open to the public , so some level of parking and other infrastructure is in place 2 . There is an existing adopted concept plan from 1996 3 . The community group which helped plan Phase I is still meeting on a regular basis and is interested in participating in Phase 11 4 . The scope of the project ( $ 250 , 000 ) is small , and funds exist in the current year budget For these reasons , staff suggested that the Efland Cheeks Phase II process could be initiated in March . This project is a bit different from other projects , as there is an existing concept plan prepared by a consultant in 1996 . However , Phase I of the park does not conform exactly to that plan . 2 Give t t fact , rather than creating a group to develop a new concept plan , staff suggested that citizen committee ( including the Board ' s representatives , Commissioners Halkiotis and Carey ) might be asked to review the existing concept plan , determine its validity , and then recommend which facilities should be pursued with the available $ 250 , 000 in funding . This process could be considerably shorter than a full concept plan process , and staff projects that - even with other ongoing resource needs for projects underway - the committee ' s report could be completed by June (with presentation to the Board in August/ September) . The attached process includes a proposed timetable of actions , a proposed charge and operating principles , and suggested appointments to the Concept Plan Review Committee . If the Board finds this process acceptable , staff would propose to begin recruitment for any citizen positions on February 181h , and return to the Board with possible appointments on March 5 . FINANCIAL IMPACT : Phase II of the project is funded at $ 250 , 000 via the 2001 Parks and Open Space bond . The total amount has been appropriated in FY 2002 - 03 . The costs of this portion of the project (design and concept plan review committee ) are expected to be less than $ 1 , 000 and would be handled by existing staff. Any needed modifications to the concept plan design would be accomplished by the Open Space Design Specialist . RECOMMENDATION ( S ) : The Manager recommends that the Board . 1 . Approve the proposed mission and process for Efland - Cheeks Park , Phase II , 2 . Fix the membership of the Concept Plan Review Committee , as desired , and 3 . Authorize staff to begin recruitment for the Concept Plan Review Committee , to be appointed in March . u4mi for t nq If to 10. to o of Iff • y . h « L' D aIII(er 1 jfit '.• a' I. it, to .NO ir of of if . l • up1 _ . fibre of it 04116 II., ofr. FEKS -- j tt of if VID ., . 44 � If �� � � _ .Alm- . . a I I of of of of of If go ' fff . - of Airl— .,�� . - of 'I matiffs y,; mo, IF iw III , If fo or or 'PU QOWN If a to I I It 3 . . • I 1 �4: - _ — 1. If or ftff- r �« I I 4 EFLAND - CHEEKS PARK , PHASE II Proposed Process — Draft 213103 A . Site Information - Efland- Cheeks Park Size . 11 acres Location : Co - located with Efland - Cheeks Elementary School, off US 70 in western Orange County Status : Phase I of park was constructed using funds authorized by County voters in the 1996 Parks Bond. Phase I includes a multi purpose field, walking track, basketball courts, and a picnic shelter Funding : $250, 000 for Phase II (Phase I was $861 , 000) Source : 2001 Parks Bond (appropriated in FY 02= 03) B . Proposed Timetable of Actions Action • Board approves charge and mission of Concept February, 2003 Plan Review Committee Concept Plan Review Committee appointed March, 2003 (Commissioner representatives : Commissioners Carey and Halkiotis Concept Plan Review Committee reviews April-June , 2003 existing plan and determines whether to use or modify Ian , makes recommendations Concept Plan Review Committee August, 2003 recommendations to Board of Commissioners Board of Commissioners reviews and approves August - September , 2003 Phase II recommendations Site plan submitted for approval , construction September - November , 2003 drawings prepared Develop bid documents , solicit bids December , 2003 - February, 2004 BOCC approved contract for Phase II May, 2004 construction Construction of Phase II A) April- July 2004 ; or B) April- October, 2004 . Timetable varies depending on type of facilities constructed . ' P 5 C . Rationale for Process Phase II of this park project would involve selecting from several potential facilities , including nature trailsiboardwalk , a nature teaching platform , lighting of the playing field , parking areas , or other park amenities . This park process is somewhat unique , in that there is an existing Concept Plan from 1996 . However , there are two factors warranting a review of the Park Concept Plan : 1 ) community residents have expressed interest in a second picnic shelter , which is not part of the Concept Plan , and 2 ) Phase I of the park as built does not conform exactly to the Concept Plan . For this reason , it is proposed that the Concept Plan Committee k by reviewing the 1996 Concept Plan and begin its wor determining its validity and whether facility plans can be feasibly added or deleted . Upon that review , the Committee would then recommend facilities to be constructed with the Phase II funding . D . Proposed Charge to Concept Plan Review Committee 1 . REVIEW THE EXISTING CONCEPT PLAN FOR EFLAND-CHEEKS PARK AND DETERMINE WHETHER MODIFICATIONS ARE NEEDED TO THE PLAN 2 . USING THE BOARD OF COMMISSIONERS ' GUIDING PRINCIPLES HEREIN , AND OTHER GUIDELINES AS MAY BE SUBSEQUENTLY ADDED , DEVELOP RECOMMENDATIONS ON FACILITIES TO BE CONSTRUCTED IN PHASE II OF THE PARK ( INCLUDING A MODIFIED CONCEPT PLAN , IF NEEDED ) 3 . COMPLETE THE COMMITTEE ' S REPORT / RECOMMENDATIONS BY JUNE 309 2003 . Product : A report with recommendations ( including a modified Concept Plan , if needed ) , by June 30 , 2003 50 1 ORANGE COUNTY BOARD OF COMMISSIONERS DECISION ITEM ABSTRACT Meeting Date : February 17 , 2003 Action Agenda Item No . - cw� SUBJECT : Major Subdivision and Rural Buffer Notification and Flexible Development Amendments DEPARTMENT : Planning and Inspections PUBLIC HEARING : (YIN ) NO ATTACHMENT ( S ) : INFORMATION CONTACT : Ordinance Amendment p 3 Craig Benedict , Planning Director , ext . 2592 Minutes Nov . 25 , 2002 Public Hearing p 6 Robert P . Davis , Planner III , ext . 2580 TELEPHONE NUMBERS : Hillsborough 732 =8181 Chapel Hill 968 =4501 Durham 688 -7331 Mebane 336 =227 =2031 PURPOSE : To make a decision on a Subdivision Regulations amendment to : 1 ) allow flexible development guidelines to be applied in the Rural Buffer Zoning District , 2 ) enhance the notification procedures by requiring an informational sign to be placed on major subdivision proposals in the County planning jurisdiction prior to Neighborhood Information Meetings , and 3 ) increase , at concept stage , the percentage of lots that requires a soil analysis by a soil scientist . BACKGROUND : During a recent subdivision approval for a tract in the Rural Buffer, citizens adjacent to the development proposal questioned why there were no resident notifications for major subdivision proposals in the Rural Buffer similar to those required in other zoning districts . There was also a question concerning why there is not an open space component required in Rural Buffer developments . After a discussion of the review standards in the other zoning districts , it was decided that an amendment to subdivision regulations was needed in order to create consistent procedures in both the development and the public notification process for major subdivisions within County- regulated zoning districts . The Subdivision Regulations presently require that only Conventional Development apply to major subdivisions in the Rural Buffer . The property owner notification of a Neighborhood Information Meeting ( NIM ) and mandatory open space provisions are components of the Flexible Development guidelines of the Subdivision Regulations . Flexible Development is not allowed in the Rural Buffer . Therefore , there is no NIM and developments have tended toward projects that had either no open space or an amount less than 33 % . These amendments , if approved , will mandate application of the Flexible Development standards in the Rural Buffer , provided that proposals are in accordance with the Joint Planning Area agreement and rules . For major subdivisions in the Rural Buffer , two - acre lot minimums and at least 33 % open space will be required for all Flexible Development proposals . The Conventional Development Plan option will still be optional as it is now in non - Rural Buffer districts . In summary , this amendment means that v , 2 development proposals in the Rural Buffer shall be submitted , reviewed , regulated , and processed in the same manner as are other major subdivision projects within the County ' s planning jurisdiction . A second provision integrated into the existing Flexible Development guidelines is an amendment that requires staff to post an informational sign intended to give public notice of the Neighborhood Information Meeting ( NIM ) on major subdivision tracts . The sign will give area residents information about the subdivision proposal as well as the Planning Department telephone number to call for more information . Presently , the subdivision regulations do not require a sign posting for the NIM anywhere within the County ' s zoning jurisdiction . The final change in the amendment is to increase the percentage of lots in the " Yield " plan that would have to be evaluated by a soil scientist for soil suitability of septic systems when a Flexible Development is being prepared . The current percentage is 10 - 15 % of the proposed lots ; the recommendation is to raise the percentage to 50 % of the proposed lots . This higher percentage will require the design of a subdivision to reflect the available soils within a project at the concept plan stage , not at the preliminary stage . Notification Procedures in Joint Planning Area Agreement for Courtesy Review The Joint Planning Area ( JPA ) Agreement specifies how notification to Carrboro and Chapel Hill is to be carried out for developments , text and map amendments in the Rural Buffer . County notification procedure has been to send the entire application to Chapel Hill and Carrboro in packet form , just as it is sent to the various boards as a part of the County approval process . Each year , the Planning Department creates a meeting schedule calendar for the Planning Board . This calendar integrates the BOCC meeting dates into the Planning Board meeting schedule . By following the proper meeting sequence and dates listed on the yearly board calendars , the County is assured that no project is approved counter to JPA agreement . Subdivision Regulation Changes : A . Allows the Flexible Development Option ( NOTE : Excludes the Village Option ) to be used for all major subdivisions located in the Rural Buffer , but only in accordance with the Joint Planning Area agreement and rules . B . Amends Concept Plan application requirements for all major subdivisions within the County ' s Jurisdiction 1 . Maintains the mail notification process to adjoining property owners for the NIM 2 . Requires Planning Staff to post a sign on proposed subdivision a minimum of seven ( 7 ) days prior to the Neighborhood Information Meeting ( NIM ) a . States date , time and location of the NIM b . States total number of lots c . States the Planning Department Telephone Number C . Raises the percentage of residential lots on the "Yield " plan to show soil suitability for at least 50 % of the potential lots rather that 10 = 15 % as currently required . These Subdivision Regulation amendments were originally a part of the proposed Special Use Permit process for Major Subdivisions that was presented at the public hearing in November 2002 . Because other parts of the proposed Public Hearing ordinance are being processed independently , this recommendation and ordinance have been removed from the Public Hearing ordinance and are proceeding along a separate track . au Planning Board Recommendation : On February 5 , 2002 , the Planning voted 7 - 1 to recommend approval of the amendments . The only discussion centered on whether the ordinancetheould specify Licensed Soil Scientist rather than Soil Scientist . The Board decided to leave ordinance as written because Environmental Health reviews the work of the soil scientists in either case . FINANCIAL IMPACT : There is no public financial impact associated with this item . RECOMMENDATION ( S ) : Administration recommends Approval of the amendments . Planning Board recommends Approval of the amendments . Planning Staff recommends Approval of the amendments . 54 3 Bold = Proposed Language £Efk,et#r'e gae = Deleted Language An Ordinance Amending the Subdivision Regulations of Orange County Be it ordained by the Board of Commissioners of Orange County that the Orange County Subdivision Regulations is hereby amended as follows : Section 1 . SUBDIVISION REGULATIONS . Amend the definition of SUBDIVISION, MINOR (1 ) to read as follows : ( 1 ) Create more than five (5 ) lots , including the residual acreage, from any one ( 1 ) tract of land in any twenty feurm (24) "" ten (10) Vll<li year period ; Section 2 . SUBDIVISION REGULATIONS . Amend Section III-D - 1 to read as follows : Concept Plan Approval ; n all Zoning Distriets &eer+ the Ruff B " ���r 7► V Li L L11V 1 1 yJ µ11V Section 3 . SUBDIVISION REGULATIONS . Amend the third paragraph of Section III-D - 1 -c to read as follows : Twenty- five (25) Sixteen ( 16) copies of a Concept Plan of the proposed subdivision prepared in accordance with the specifications for major subd Concept Plan drawings as contained in Section V-B of this Ordinance . A Concept Plan shall eens st of tkee r, aflsrn ffielu ing include the V V LLL LL) , 111Vi ,,,.,..uab following : 1 Section 4 . SUBDIVISION REGULATIONS . Amend the first paragraph of Section III-D4 - d to read as follows . Upon receipt and acceptance of the Concept Plan application, the Planning Department shall schedule a Neighborhood Information Meeting (NM and mail notices of the meeting to each owner of property within 500 feet of the property proposed to be subdivided. Additionally, the staff shall place a sign on the property indicating the total number of lots proposed, the date, the time, the location of the NIM, and the Planning Department telephone number. The sign shall be posted on the property at least seven (7) days prior to the NIM. The Ne R'�bef ^ ^ a I f,. ,-. nat e Meeting TA lT�T 4) NIM shall be held 1 LLaVV \ a minimum of 14 days prior to the Planning Board meeting at which the concept plan is scheduled to be heard. Notices of the NIM shall be mailed by first class mail at least ten ( 10) days prior to the date of the meeting. G : currentplanning/robert/majorsubdivisionsup/ruralbufferflexibledevelopment 55 4 Section 5 . SUBDIVISION REGULATIONS . Amend Sections III-D -2 , III-D -2a, III- D -2b , III-D -2c, III-D-2d and III-D -2e by deleting them in their entirety and reserving Section III -D - 2 for future use . Section 6 . SUBDIVISION REGULATIONS . Amend Section IV -B - 10 , Section B to read as follows . Section B APPLICABILITY the T 1 B ffef (RBI rTAYlYWx dis LL le ► VMY t � nni Or • i _ Tr er� n - r-.rr. < � n or i� n'f�'TTr > > t' r r ' All Subdivision Prrefinunainj Pim by the Be. Flexible Development subdivision plats shall comply with the requirements and standards specified herein and in all respects with other applicable codes and ordinances to the extent that they are not in conflict with these provisions , provided, however, that Flexible Developments located within the Stoney Creek Basin Overlay District shall comply with provisions of Article 6 . 30 of the Orange County Zoning Ordinance and the Village Option for a Flexible Development cannot be located in the Rural Buffer (RB) zoning district . Applicants seeking approval of a Minor Subdivision Final Plat by the Planning Department are encouraged to work with the Planning Department staff in identifying and preserving open space areas as part of such developments . Section 7 . SUBDIVISION REGULATIONS . Amend the second paragraph of Section IV - B - 10 , Section E . 1 to read as follows : fifteen 0 showing the 1 fbrm septie systems as be If the residential lots are proposed to be served by septic systems , the "Yield" plan shall show soil suitability for individual septic tanks by a preliminary soil suitability analysis performed in the field on at least 50 % of the proposed lots with all of the proposed lots located on a map showing the location of soil types suited for septic systems based on the Orange County, N . C . Soil Survey. The soil suitability analysis and map shall be prepared by a Soil Scientist in consultation with the Soil Scientist of the Environmental Health Division of the Orange County Health Department. G : currentplanning/roberVmajorsubdivisionsup/ruralbufferflexibledevelopment 5 s Section 8 . SUBDIVISION REGULATIONS . Amend Section V-A by deleting it in its entirety and reserving Section V - A for future use ; amend Section V -B to read as follows : Concept Plan $der . Section 9 . This ordinance is effective upon its adoption. NOW THEREFORE BE IT RESOLVED by the Board of Orange County Commissioners that this ordinance entitled "An Ordinance Amending the Subdivision Regulations of Orange County" be adopted. Upon motion of Commissioner , seconded by Commissioner the foregoing ordinance was adopted this the day of 2002 . I, Donna S . Baker, Clerk to the Board of Commissioners for Orange County, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on , 2002 as relates in any way to the adoption of d proceedings are recorded in the minutes of said Board . the foregoing and that sal WITNESS my hand and the seal of said County, this day of 2002 . SEAL Clerk to the Board of Commissioners G :currentplanning/roberVmajorsubdivisionsup/ruralbuffernexibledevelopment 57 APPROVED 2/412003 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS AND ORANGE COUNTY PLANNING BOARD JOINT PUBLIC HEARING NOVEMBER 25 , 2002 7 : 30 P . M . The Orange County Board of Commissioners and the Planning Board met in joint session for a public hearing on Monday , November 25 , 2002 at 7 : 30 p . m . in the F . Gordon Battle Courtroom in Hillsborough , North Carolina . COUNTY COMMISSIONERS PRESENT : Chair Barry Jacobs and Commissioners Margaret W . Brown , Moses Carey , Jr . , Alice M . Gordon and Stephen H . Halkiotis COUNTY ATTORNEY PRESENT : Geoffrey Gledhill and S . Sean Borhanian COUNTY STAFF PRESENT : County Manager John M . Link , Jr . , and Clerk to the Board Donna S . Baker (All other staff members will be identified appropriately below) PLANNING BOARD MEMBERS PRESENT : Chair Nicole Gooding - Ray and Vice Chair Hunter Schofield , Jay Bryan , Barry Katz , Craufurd Goodwin , Ted Triebel , Rachel Preston , Howard McAdams , Jay Bryan , Maria Tadd , and Renee Price PLANNING BOARD MEMBERS ABSENT : . NOTE : ALL DOCUMENTS REFERRED TO 1N THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK' S OFFICE . A. OPENING REMARKS FROM THE CHAIR Chair Jacobs asked for any comments from any of the County Commissioners . Commissioner Gordon said that the County Commissioners are going to have to make comments on the Long Range Transportation Plan . She is assuming that no one else has anything more to input , but if they do , they should let her know . Chair Jacobs turned the meeting over to the Planning Board Chair . Be PUBLIC CHARGE The Chair dispensed with the reading of the public charge . C . PUBLIC HEARING ITEMS Planning Board Chair Nicole Gooding - Ray chaired these items . Z=> (C . 1 . a -e and C . 2 . b — Orange County Subdivision Regulation Text Amendments and Orange County Zoning Ordinance Text Amendments ) Orange County Planning Director Craig Benedict went over the items in the agenda abstract . He gave a history of each item . He said that these items will not be voted on this evening because this is a public hearing for public input . The primary topic is the issue of growth management techniques for subdivisions . 58 i 1 . Orange County Subdivision Regulations Text Amendments a . Amend Section III =D -1 to require notification of adjacent property owners , posting of a sign on property proposed for major subdivision development and a Neighborhood Information Meeting for all Concept Plan applications for major subdivision development including the Rural Buffer . Craig Benedict explained some maps . Presently there are certain processes for subdivisions . Before a major subdivision comes forward in Orange County IS jurisdiction outside of the rural buffer , there is a neighborhood information meeting . The purpose of this amendment is to standardize what occurs in both sections of the County , so there is equity in the rural buffer and Orange County jurisdiction areas . The suggested amendment is a sign on the property when major subdivisions come forward . The sign will notify people of the Planning Board meeting to consider the subdivision . Chair Jacobs asked about where the sign has to be located and Craig Benedict said they will be visible from the public road . There was no public comment on this item . b . Delete the entire text of Section 111 -D =2 and reserve for future use . c . Amend Section III =D -3 to require Class A Special Use Permit in addition to Preliminary Plat Approval for Major Subdivisions creating 20 or more lots or involving 20 or more acres . Craig Benedict said that , presently , a major subdivision goes through the process of a concept plan where developers bring in a conventional plan and a flexible option plan . This is brought forward to the Planning Board and the board decides which plan is the best . The developer then brings forward a preliminary plat . The Planning Board makes a recommendation to the Board of County Commissioners and the County Commissioners make the decision . The purpose of the new process is to be able to more comprehensively review the preliminary plat part of the subdivision and put it in a special use process . He described the different standards for subdivisions . The Planning Board is discussing the traffic impact study for subdivisions . Presently , a traffic impact study is required for an 80 -lot or above subdivision . This could be changed , depending on which road the subdivision is proposing . Other issues include fire protection , mitigation for resource damage , drainage and storm water management , solid waste management, irrigation , open space maintenance , Crime Prevention Through Environmental Design , etc . These aspects can be added to the subdivision review process during the preliminary plat stage and the special use class A stage . Before final adoption , there needs to be adequate public input. The County Commissioners and the Planning Board have discussed the threshold for the special use process being 20 lots . It could also be 20 acres . CommIF issioner Gordon asked if Craig Benedict was recommending all of the standards if the project is large enough . Craig Benedict said that they have discussed this with the Planning Board and the County Commissioners in detail . They thought that it would be best for this meeting to have the all inclusive list of the different options and then pare this down or have a phase one or a phase two investigation . Commissioner Gordon said that this would probably need some fine tuning because that is a lot of standards for a small developer. She is especially In in groundwater availability . Some of the standards should apply to all subdivisions . Commissioner Carey said that if the threshold would be 20 acres rather than 20 lots , then be is concerned . If there is a small project, it could be very daunting . Craig Benedict explained the different densities on a map . Commissioner Carey would like to hear from the public about the thresholds . He encouraged the staff to look at some differentiation in the criteria for different levels of projects and maybe even looking at increasing the acreage . Chair Jacobs asked if it was possible to do the acreage so that you differentiate based on the underlying zoning . For example , if it is one -acre lots , 20 acres might work; whereas , if it is two-acre lots , maybe 40 acres might work . Craig Benedict said that they could go in this direction . Jay Bryan made reference to the standards and said that the board considering the project has to make sure that the use will maintain or promote public health , safety , and welfare and will enhance the value of contiguous property , and that the character of the use will be in harmony with the area . He said that the standards said that the board can deny the application if it finds that the use will not maintain or promote public health , safety , and welfare . In Carrboro , the way the ordinance is phrased , the board can deny an application where it is shown that the use will not maintain or promote public health , safety , and welfare . He asked if the standards could be changed to make it more flexible that would be in keeping with the present standards . Craig Benedict said that these general standards are used for the other 28 special uses that are out there — both class A and class B special uses . He said that the special use process is a quasi -judicial findings of fact process . The standards are not subjective . Geoff Gledhill said that he does not know how Carrboro does it , but the standard in all of these evidentlary questions is going to be a greater . weight of the evidence . Regarding the general standard about maintaining or promoting public health , safety , and welfare , the ordinance has a special provision that implies that it would . In order for a project to be turned down because it fails to maintain or promote public health , safety , and welfare , the burden shifts to those who oppose it to prove that in some specific manner by substantial evidence , the use does not maintain public health , safety , and welfare . It would require specific evidence that there is a specific problem . Some examples are traffic problems . Barry Katz asked if the County would be responsible to remedy a problem that may arrive if all of the bodies approve a subdivision and it turns out that there are public health failures . Craig Benedict said that sometimes a problem would come back to the local govemment if the project was already completed . Barry Katz made reference to the notification and said that 500 feet from the project is too small for a project that is going to impact people in a greater area . He asked for consideration of 1 , 000 feet. He made reference to page three , number 11 and irrigation . He asked if there were any standards for how irrigation systems can be approved or not approved . Craig Benedict said that there are certain building code requirements if it is from public water and sewer. They are trying to tie this in with the conservation ordinance . Geoff Gledhill said that the irrigation standard is in the draft. The system has to be designed and can be operated according to a water conservation plan described in the Resource Management Plan . Barry Katz asked about borrowed open space that is referred to in the document. Craig Benedict said that borrowed open space is where , instead of everybody having a three - acre lot and having their own open space , there would be a 1 . 5-acre lot and the extra space is put into some kind of common area . V roil Rachel Preston said that the North Carolina Landscape Contractors Registration Board is the licensing board and anyone doing landscaping has to have a license and has to go through a rigorous exam . She asked for some type of reference to this . She said that this should be enforced . Craig Benedict said that he agreed that we need to look at the landscape standards . He said that they have added the concepts of xeri -scaping , which is using native trees and low water use trees to reduce overall water consumption . Rachel Preston said that there are nurseries in the area that provide plants native to Orange County and non -native plants that are not invasive . She suggested putting in phrases that encourage people to purchase plants within Orange County — both native and non -native . Commissioner Brown asked about setbacks from creeks . Craig Benedict said that storm water , drainage , and erosion control refer back to the stream buffer requirements that are in other sections of the code . There are very good standards in this area . There is a minimum of 50 feet on either side of the stream . In the Neuse River Basin , there are additional requirements . The hope is to use these rules in the Cape Fear Basin . Chair Jacobs made reference to landscaping and Orange County becoming a non -attainment area for air quality . He said that maybe we could take a leadership role with landscaping requirements to be more energy efficient. Commissioner Brown asked if the ordinance will actually protect open space in terms of design . She asked how this ordinance would affect design in terms of open space . Craig Benedict said that in the analysis , we define primary and secondary conservation areas . Primary conservation areas are stream buffers , wildlife corridors , etc . Secondary conservation areas could be a wooded area or an open field . This amendment will ask developers to do a more elaborate analysis of an inventory of a native tree area and an open space analysis . Commissioner Brown said that a smaller developer is going to need assistance in understanding what this says . Craig Benedict said that there is an example that will be used for the general public and property owners that is called Above and Beyond . It will be air photos showing how subdivisions fit or do not fit into the landscape . Also , it will show what happens over time to inappropriately placed open space areas . This was a very good study of things that happened in the Vermont/New Hampshire area . Discussion ensued about open space design in subdivisions . Chair Gooding -Ray said that she did not see anything about light pollution . Craig Benedict said that it is in the ordinance . He said that there is a Dark Skies initiative coming forward . There was no public comment on this item . d . Amend Section IV-B - 10 . B to allow all Flexible Development options except the village option in the Rural Buffer. Craig Benedict said that this amendment is to allow flexible development within the rural buffer. He referred to the County map . Presently , in the rural buffer, there is only the conventional plan allowed . The amendment is that any developer within the rural buffer would provide two plans . In the rural buffer , it is suggested that flexible development standards be identical to all other areas in County jurisdiction . Developers could either bring in an estate option (four-acre lots ) or a conservation cluster option , which would be at least 33 % open space . This is an effort to have the RIP ..,. . ..,,, ,, . . . 10 rules be similar, both in the rural buffer and in other sections of the County . Commissioner Brown asked about the village option and Craig Benedict said ible development . It is a very dense development . It is more that it is an option of flex appropriate for transition areas . Commissioner Brown would like this addressed at some point to make sure that it is only an option that is available in public water and sewer areas . Barry Katz asked the Board of County Commissioners to review the village options . He said that the only place where a village option would make sense would be where there was access to municipal services or public water and sewer. Geoff Gledhill read from section 8 . 8 . 29 . 1 , subsection `d ' as follows: " If the residential lots are proposed to be served by a community water and/or sewer system , proof that the systems will be operating either directly or through a contract with the water and/or sewer provider whose service area or interest area as defined in the Water and Sewer Management Planning and Boundary Agreement include the subdivided land . " This is attempting to open the door to these community systems if the utility provider would be responsible for them . Commissioner Gordon said that the provision on page nine deserves further scrutiny . She does not believe that this says what Geoff Gledhill explained . It needs to be said more clearly somehow . Craig Benedict will work with Geoff Gledhill on this . Commissioner Gordon agreed that the village option should have public water and sewer. Renee Price is concerned about cost and the impact this has on others . She asked who would pick up the tab for running the line . There was no public comment on this item . e . Amend the Subdivision Regulations to make major subdivisions of land creating 20 or more lots or involving 20 or more acres a Class A Special Use Permit . This is addressed in item 2- b . These items ( 1 a -e and 2b ) have similar subdivision and zoning issues and the recommendation from staff is to refer them to the Planning Board and return to the Board of County Commissioners no later than January 2111 for review . Item 2b is as follows ; Amend the Zoning Ordinance to make major subdivisions of land creating 20 or more lots or involving 20 or more acres a Class A Special Use Permit. A motion was made by Commissioner Carey , seconded by Commissioner Brown to refer items 1 a -e and 2b to the Planning Board to be returned to the Board of County Commissioners no later than January 21 , 2003 . VOTE : UNANIMOUS 2 . Orange County Zoning Ordinance Text Amendments a . Amend Article 6 . 18 to allow development of a " Master Telecommunications Plan ' which identifies sites within the County where an applicant may construct a wireless telecommunications facility by seeking issuance IS of a building permit in accordance with the specifications set forth in the Plan . 1 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : February 17 , 2003 Action Agenda Item No . SUBJECT : Report from the Joint Orange Grove Road Transportation Group DEPARTMENT : Planning and Inspections PUBLIC HEARING : (YIN ) No ATTACHMENT ( S ) : INFORMATION CONTACT : Craig Benedict , ext . . 2592 Excerpt from JOGRTG — Orange Grove Road Case Study Karen Lincoln , ext . 2594 JOGRTG Report and Access Management Plan ( under TELEPHONE NUMBERS : separate cover) Hillsborough 732 =8181 Chapel Hill 9684501 Durham 688 =7331 Mebane ( 336 ) 227 -2031 PURPOSE : To receive a report from the Joint Orange Grove Road Transportation Group . BACKGROUND : The Orange County Board of Commissioners and Hillsborough Town Board , at a joint meeting in May of 2002 , established the Joint Orange Grove Road Transportation Group ( JOGRTG ) as part of a continuing planning cooperative effort . Existing and proposed development activity as well as existing public facilities such as schools in this corridor prompted a review of transportation issues and a discussion regarding the range of transportation planning initiatives that can lead to a well - planned , safer , multimodal transportation system in concert with a coordinated land use development pattern . The North Carolina Department of Transportation ( NCDOT ) was also a partner in the effort . The JOGRTG found that the crux of many solutions was based in access management . The Orange Grove Road Access Management Plan is the product of the group ' s work . The Access Management Plan will help manage growth in the area , as well as promote safety for motor vehicle , pedestrian and bicycle traffic . Other groups can use this report and goals to support their efforts in related areas such as "Walkable Hillsborough " initiatives . FINANCIAL IMPACT : There is no direct financial impact associated with this item . RECOMMENDATION ( S ) : The County Manger recommends that the Boards receive the report and consider authorizing staff to pursue the recommendations . 2 PHASE II ORANGE COUNTY CASE STUDY I . BACKGROUND II , COMPREHENSIVE LAND USE REVIEW III . ROAD CONNECTIVITY IV . RECOMMENDATIONS FOR ROAD CONFIGURATION V . INTERSECTION IMPROVEMENTS AND SIGNALIZATION VI . ACCESS MANAGEMENT AND RECOMMENDED LAND USE CONTROLS VII . RECOMMENDATIONS 3 I . Background The Orange Grove Access Management Plan is being created by a joint effort between the Town of Hillsborough and Orange County to address development pressures in the Orange Grove Road corridor and corresponding impacts to the safety of bicycle and pedestrian traffic in the corridor . Providing safe access for school children traveling to Grady Brown Elementary School and Cedar Ridge High School and bicycle and pedestrian traffic crossing the bridge over Interstate 40 was a major factor in the appointment of the Joint Orange Grove Road Transportation Group by the Hillsborough Town Board and the Orange County Board of Commissioners . The commissioners , at a joint meeting of the two boards on May 6 , 2002 , agreed to appoint two commissioners from each jurisdiction to study transportation issues in the Orange Grove Road corridor and prepare a recommendation on ways to address those issues . The group ' s recommendations are contained in this access management plan for the Orange Grove Road corridor . The study area for the corridor extends along Orange Grove Road from Churton Street to New Grady Brown School Road and includes the largely undeveloped area bounded by 1 -40 , 1 - 85 and Oakdale Drive , Orange Grove Road is a two - lane , twenty-foot wide shoulder section road . Bicycles must share the 10400t travel lanes with motor vehicles and there are no sidewalks . The North Carolina Department of Transportation does not own nor have a right- of- way easement throughout the entire corridor for the currently proposed sixty-foot right-of-way . In the last few years , there have been several proposals for multifamily residential development I n the corridor . The Heritage , a 171 - unit multifamily development in the corridor , was approved January 2000 . The Town of Hillsborough , since then , has received several applications for multifamily developments and anticipates making decisions on applications for two developments totaling 516 units between December 2002 and February 2003 . Roadway improvements in the corridor will be needed to accommodate new development . Development applications that impact the corridor should address dedication of right- of-way , construction of turn lanes , intersection improvements , bicycle and pedestrian needs and other deficiencies that may be exacerbated by the new development . This document provides guidance for the improvement of the corridor with recommendations regarding road connectivity , road cross section and bicycle and pedestrian access , and land use controls . 4 II . Comprehensive Land Use Review The study area lies almost entirely within Hillsborough ' s land use jurisdiction . Only the portion from Interstate 40 to New Grady Brown School Road is within the land use jurisdiction of Orange County . Orange Grove Road from Churton Street to Mayo Drive is currently zoned for general commercial uses to provide for future expansion of the general commercial district south of the historic downtown area . The remainder of the corridor is zoned for residential uses ranging from low-density agricultural residential zoning to high -density multifamily zoning . Retail and service operations exist within walking or cycling distance from the residentially zoned property , but there are no roadway connections from the residential areas to the commercial district on Churton Street . This plan recommends several connections that can be realized with future land use decisions . New Grady Brown Elementary and newly constructed Cedar Ridge High School are within walking and cycling distance from residential areas . The schools are located on New Grady Brown School Road which takes access from Orange Grove Road and Dimmocks Mill Road . Both Orange Grove Road and Dimmocks Mill Road are on adopted bicycle plans for the Town of Hillsborough orough or Orange County . However , lack of adequate bicycle facilities on those roads and on New Grady Brown School Road present an unsafe environment for using bicycles as a means for transportation to the schools . Likewise , lack of sidewalks throughout the corridor make walking undesirable . Another major obstacle to the safety of bicycle and pedestrian transportation and the connectivity of the Orange Grove Road bicycle route is the narrow two - lane bridge that carries Orange Grove Road over Interstate 40 . Bicyclists and pedestrian must share the roadway with motor vehicles crossing the bridge , as there are no shoulders or facilities for cyclists or pedestrians . There is a large amount of undeveloped land between the commercial district along Churton Street and the area bounded by Interstate 85 , Orange Grove Road and Oakdale Drive . This plan recommends roadway connections that could form a network to provide easy access between development along Orange Grove Road and the commercial areas along Churton Street and also to the schools . f F 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : February 26 , 2003 Action Agenda Item No . 1 SUBJECT : School Issues DEPARTMENT : County Manager/ Budget PUBLIC HEARING : (Y/ N ) No ATTACHMENT ( S ) : INFORMATION CONTACT : 10 / 17 /02 CHCCS Resolution on New John Link or Rod Visser , ext 2300 Facilities Donna Dean , ext 2151 11 /20/02 Chair Letter to CHCCS TELEPHONE NUMBERS : Draft Collaboration Initiative MOU Hillsborough 732 = 8181 Policy on Planning and Funding School Chapel Hill 9684501 Capital Issues Durham 688 =7331 Mebane 336 -227 -2031 PURPOSE : To discuss various school capital and operating issues . BACKGROUND : The Commissioners and staff, often working with school boards and staff and other interested organizations and members of the community , made substantial progress during 2002 on a wide range of initiatives intended to enhance public education in Orange County . There are a number of pending matters with varying degrees of urgency that the Board may wish to discuss at this work session and to provide direction to the Manager in working further with County and school staffs . CHCCS New Facilities — Possible Next Steps The Chapel HilkCarrboro Board of Education adopted a resolution on October 17 , 2002 outlining their position on several issues related to planning for new capital facilities . The Chair sent a response on behalf of the Board in a letter dated November 20 , 2002 . Since that time , there has been extensive public discussion and deliberations by the Chapel Hill Town Council which resulted in elimination of the Town ' s Southern Park site as a possible location for a proposed third high school in the Chapel HilkCarrboro system . Both the BOCC and Chapel Hill - Carrboro Board of Education have conducted their annual planning retreats during the past few weeks . This work session will provide the BOCC with an opportunity to discuss with CHCCS representatives the context and constraints within which next steps can be taken to resolve the need for additional permanent high school capacity in the Chapel Hill - Carrboro system . High School Planning Task Force This task force , comprised of the Chairs and Vice- Chairs of the BOCC and both school boards , met five times between May and November 2002 . Discussion moved from general review of past examples and continuing opportunities for sharing on high school programming and facilities to a more specific focus in the later meetings on relevant issues and possible locations for a proposed third high school in the Chapel HilkCarrboro system . The general feeling of the 2 Task Force at the conclusion of its most recent meeting on November 22 , 2002 was that the group had essentially accomplished all that it could . School Collaboration Initiative An offshoot of the High School Planning Task Force was a set of discussions this past fall between the Chairs of the Board of Commissioners and the two Boards of Education regarding opportunities for collaboration on programs and facilities between the two school systems . Those discussions , which included faculty from the Institute of Government ( IOG ) , were a follow ommittee of school board members at the urging up to preliminary work done a year ago by a c of the BOCC . Dr . Phil Boyle of the IOG has drafted a proposed agreement between the County and the IOG under which he would lead an assessment of collaboration efforts and opportunities between the school systems . The study is proposed at a cost of $ 20 , 000 , to be borne by the County . It could likely get underway as early as March 2003 if the Boards agree to participate . School Facilities Task Force This task force , comprised of two or three members from each governing board , has met six times thus far , beginning in May 2002 . The meetings to date have focused largely on clarifying issues and developing recommendations to the BOCC related to adoption of the Schools Adequate Public Facilities Ordinance and Memorandum of Understanding . The second phase of the Task Force ' s work will likely focus on review of and recommended modifications to the BOCC ' s adopted school construction standards for elementary , middle , and high schools . Chapel Hill Township Park and Educational Campus ( CHATPEC ) The CHATPEC Master Plan Work Group has thus far met on four occasions . The Work Group has taken a tour of the site , received a report on site opportunities and constraints , and has begun discussion of a master list of potential facilities . A subset of the group is planning a visit to a similar park and campus in Wilmington . The next Work Group meeting is scheduled for March 13 , where the group will continue discussion of the draft master list of potential facilities , and prepare for the formation of subcommittees that will develop the concept plans for both the school campus and the park . Schools Adequate Public Facilities Ordinance ( SAPFO ) and Memorandum of Understanding ( MOU ) Work among the County , Towns , and school systems on SAPFO has been ongoing for several years . Substantial progress has been made in recent months , with that progress culminating in the BOCC ' s approval of the MOU in December 2002 . A public hearing regarding future adoption of the ordinance was held by the BOCC in January 2003 . FINANCIAL IMPACT : There is no financial impact associated directly with discussion of this agenda item . However, future decisions the Board will make regarding many of the topics to be discussed ( e . g . new school construction ) will have multi - million dollar implications for future capital and operating budgets . RECOMMENDATION ( S ) : The Manager recommends that the Board discuss the various school issues and provide any necessary direction to staff regarding next steps . CHAPEL HILL- CARRBORO CITY SCHOOLS Lincoln Center , Merritt Mill Road • Chapel Hill , North Carolina 27516 Telephone : ( 919 ) 967 - 8211 Neil G . Pedersen Nettie Couins-Hart , Assistant Superintendent Superintendent for Instructional Services Raymond J . Reitz Steve Scroggs , Assistant Superintendent Chief Technology officer for Support Services TO : Board of Education FROM: Neil G. Pedersen Superintendent SUBJ : Issues Related to New Facilities , DATE : October 5 , 2002 At it ' s October 3" meeting , the Board of Education clarified its position on several issues related to planning for new education facilities . The resolution below has been written to capture the consensus of the Board. It should be clearly stated from the outset, however, that long-range facility planning is challenging in a community such as ours . We must continually adjust to changes in enrollment trends ; therefore , although these plans reflect our best thinking based on current enrollment projections , they are subject to change as conditions necessitate . RESOLUTION Be it, therefore , resolved that the Board of Education adopts the following statements as the official position of the Board as it moves forward with the provision of adequate facilities for its students and staff through the year 2010 . 11 : 1 . The Board of Education , via this resolution , formally requests the Orange County Board of County Commissioners (BOCC) to authorize the use of 2001 bond funds originally associated with Elementary School No . 10 for a third high school . These funds will be combined with funds from previously identified revenue sources to A44 Itlotlal I it)] fo r M a tioti Items Commission f or the Environment Agenda r + i 1 .. , 4A S nv , Ale% n m e nta uca ion Advocate The Newsletter of the National Environmental Education Advancement Project Fall 2002 "Building Community " at NAAEE by Abby Rarske_y, NEEAP Co-Director How do you build community ? Members of the EETAP x ={' Demonstration Communities Project demonstrated how at this year ' s ' North American Association for Environmental Education (NAAEE) e wit conference in Boston , Massachusetts . With "DiversitEE" as the theme of the conference , the nine members of the EETAP �((t1, { Demonstration Communities , most of whom had never been to an NAAEE conference before , felt welcomed . In the process of starting on the left top row : Joe Heinilich, Elaine Jane Cole, Alnta Golvan, Nick Plata, Dawn wrench, Gina ( Queen ) Lagaly, Tania Madfes, holding the three-hour symposium on meshing community needs Lisa LaRocque, DoiiGlas Palenshus, Kathy Comisarow, Brady Beecham, with environmental education (EE) , the nine panelists themselves Gar)) Cook, Gus Medina, Abby Ruskey, Isabel Castillo, Hilda Castillo, formed into a new community representing leaders at the cutting HYder Hope Houston , J. Allen Johnson and Alvah Boyd. edge of local EE capacity building . EETAPCases Workshop : The team members traveled to Boston from three very different EETAP Tps� a � �g�� �ug' a� � 1Ve�'�lty communities : El Paso , TX/Juarez , New Mexico , Oklahoma City, Oklahoma and Orange County, California . During the NAAEE b ) Planners and Presenters of the EETAP Cases Workshop session "Building Community Capacity for EE" they each presented Twenty people with diverse backgrounds and experiences came their project ' s progress and discussed the following question with together for a 2- 1 /2 day workshop August 27 - 30 at the Lied audience input : Conference Center in Nebraska City, NE . The purpose of the How has your understanding of environmental sleeting was to start a process for creating a collection of cases education or community-based work changed on environmental education and cultural diversity that will serve since you started work partnering ? as a springboard for others to discuss . the values and issues involved in creating a more inclusive field . This is an effort by All team members felt that their experiences in the project had both EETAP to capture and use practitioner knowledge to better prepare environmental educators for working in and with diverse increased their understanding of what environmental education is and how it can be utilized in and enhanced through use in their cultural conununities • ( Continued on page 6) communities . At the end of the day representatives of Project del Rio , NEEAP and Ins i de this Is s u e .+ EETAP management discussed strategies for building local ` capacity, defining EE within communities and measuring project News From Here and There . . . . . . . . . . . . . . . . . . . . . . . . . 2 success . The bonds that had been formed among this small but At The Grassroots : Cultural Sensitivity in EE . . . 3 vivacious group was evident as members hugged and took pictures of one another while group leaders attempted to pry them out of the In the Spotlight : EETAP State U�dates . . . . . . . . . 4 - 5 meeting room to head back to their respective homes . In the course What ' s New With EETAP ? of a day the community experts had indeed "built community" in • order to strengthen the field ' s understanding of local EE capacity Resources & Opportunities . . . . @ 0 so 0 0 0 0 0 too of a * * & . . . 7 building . To learn more about each community, see page 8 . LC Design Workshop : Modeling the Process . . . . ? EETAP States Discuss Diversity . . . . . . . . . . . . . . . . . . 8 For more information about the Demonstration Communities project . . . . . $ go to the NEEAP website at www uwsp edu/cnr/neean . Spotlight on Demonstration Communities �. 7L A,V, -I I Th. e EE Advocate h _ - F. I: I.LhI — L'r: . - , Page 2 ;N . - I - ; r � = i""A the 2 aFFTVI r _ . ,� ' ` = As vte goto pant with this issue of Thy E r , " I ', _ : = y ! News from i Aclvocate, NEEA�P is putting the , II vn = , 7 �L2r2 \; 4 � _ . _, .�Cere and II anotliei busy year , as a managing partner for t1ie ,, E 'and"Training Pa> tnexshIT . FL _ (EETAPI = - - IIII AL k j A II The theme o this Issue is "VIVI s ter in Enviraninenta� L_ EE in AlaskaIF Education" What ;does t1 term. z, eX and how dt we by Eric Wade, Ap }., nclueve _its Tuts ls5ue of the EE _ , Ir, t LINK I; nIL I 1 t to' answez these questions_fully, butwefeelJ I Fp __ proviF1�FkLlkI­A IF.LII ded ;' What ' s going on in environmental education in Alaska ? That ' s a you with news about some very important developments in question that seems as broad and expansive as Alaska itself. The Ff 1FV_pk I- _III IIlT Ip lI AA FF II AlA Ll FI- LAcFFIp IF FIIF I,7 If IIFF- IV 3 the aiea 'of culttual divarsl y and E eP tybul7ding Work` ' Alaska Natural Resource and Outdoor Education Association described in - ;the lead article "EETA1? Cases Vk` - I - F (ANROE) , with the assistance of several sponsors , set out to prQnuses , to have a field Wide apple of " t F, In :preparing t discover some answers through a statewide environmental environmental eduea ors for worl+ �vxt i d1 F_r _ education conference that was held November 7 - 9 , 2002 in aoirlmtrtzties Also fealLlreds a sCry abpnttthe' EETA)? h Anchorage , at the Campbell Creek Science Center and Alaska i DemorrstMion Communities Project; vuli three tear Cs of pacific University . The conference theme : "Discovering and cultuialIy diverse educators in .three :verb dld'ferentti Defining Environmental Education in Alaska , " proved to bring conunt nitres across the ' c,ountiy are I .411 g EE to the deeds F Alaska ' s environmental educators together. } of people locally = - I z t The conference included over 30 presentations , three keynote At d ;Grassi oots `(page: 3) descrabes how Ti✓xesa 1Vlaurad speakers , a resource fair and fieldtrips . It was also highlighted by r fid ` the EE VCoune l -of Ohio EECO) axe` on fihe� vuay to } a statewide comprehensive planning session facilitated by Abby develo:ptng a " speclnlyworkshop fore VirNV rep__ ntal • Ruskey, Co -Director of the National Environmental Education educatgs with the" impoitant :inclusion ol? educators from Advancement Project , which was attended by over 100 diverse cultures React;- about the Worlshop end provide : _ educators . This session providee a springboard to future EECO with your' ideas aid questions:vaa EELmk j= planning for environmental educators in the state . < , _ = Also avatlall'e are state. capacity building update about ' There was a good balance of rural and urban educators from across Alaslc {next col urn n) oriel the I✓ETAP: States (pages � `& 8 ) , ` the state participating in the planning process . "What's New With EETAP � ':' ar�d ` new =dlvetsityjrelated ch act buiIdin resources can by foumd _on a es fi A p y g s P r , For more information about ANROE visit their short report , on NEE- I-— pilot ,eadersh p Clinic -F.LF rt _ k web site at www, anroc . org , or contact Eric Wade ;Vdoikslop zs 'also on page 7 , { at admire@anroe . org , (907 ) 376-2561 . As a participant in the , IEE and CulturidI - I �relt I , - I TM Woilcs_hop I was treated to pne 'of the' snot stlking _ I%v pi ofessional , development oppoltu ittes of my carer Z '_ eilcoti a e : ou to seeJc out ="o , or�unifies such a 4-hr g PP J . woilcsllop and the discuss�ortI started '-on EEZin1c and " The EE Advocate is a bi- annual publication of the : engage in the work of " Culturing EE" (see ; g2esourcEs andT : National EE Advancement Project (NEEAP) Opporturutes' ) that 1S so ftiridarriental to oiir ahlity to College of Natural Resources achev nvrIoiam ntad1Ieracy pIu'll? 7 University of Wisconsin-Stevens Point t Stevens Point WI 54481 -3897 Abby Ruskey y Telephone : 715 -346-4748 Fax : 715 - 346-4385 Ca Directox, NEEAP E-mail: neeap@uwsp .edu Website : http ://www. uwsp . edu/cnr/neeap Staff: Dr. Richard Wilke, Co-Director s F r= U Abby Ruskey, Co-Director, Newsletter Editor-in-Chief �. _ - s Jeremy Higgins , Outreach Specialist V_ Are You Moving : N Amy Kowalski, Communication Specialist, Newsletter Editor I Amy Heart, Administrative Assistant If you are moving or changing positions and would like to stay 5j V, This publication is funded by the U. S. Environmental Protection Agency (USEPA) through the informed about environmental education capacity buildin p y g ; ti Environmental Education and Training Partnership (EETAP) under agreement efforts by receiving T72e EE Advocate , send us your updated #EPA-NE-82865901 -0 to the Universip of Wisconsin-Stevens Point ( UWSP). Its consents do not necessmily reflect the views and policies of the USEPA, EETAP or UWSP. You nnnv reproduce these contact information at neeap @ uwsp . edu or 715 - 346-4748 . - materials for the non-connnercial purpose of educational advancement. . . _ - - - - . - - . .. .. - . .. . . - - ! 'l The EE Advocate O Page 3 � t� tie � Ya� s � � � � $ � a� 631 � iti l ire E © An �n t do t dialogue by Teresa Aloii�ad, Executive Director; E�rvirorzmentol Education Cocencil flf Ohio , (EECO ) �.IaIIaaIIIaI _ It is a coillplaint we 've -when it comes to getting people, of:diversecultures to. our workshops and programs our programs are geared to everyone , regardless of cultures , backgrounds ; or beliefs; but " they '' don 't cone currently, EE= has been most effective in appealing to :white ; female , elementary science` educators , weaving out : a vast majority of other educators m other aaaIalIIaiiltures gender, grade levels and disciplines , = _ ' �� G�� ��- t® � eel � �z fz � a�ri� h -��� h It is time ly that four of the eight states participating the EETAP P _ P gaa _ :- States Program — Arizona; Calforiva 0lclahoma `and Ohio - included ® t���y ��� ® 19 C�j� j�2 �tnien �IaIa � � r � , culty one of the dimensions of their pro (read more ural diversit as � i about the EETAP States on pages 4- Sj : Nationally; critical discussions � ���� � �� �� _��� �� '��" ` _ have been held by the North American Association forEnviropmentalaaa _ - _ _ - ; . aaa -. Education ( NAAEE) at conferences since 1999 and recently; EETAP set out to consider caaaaIaaIIase studies of �� in different cultural settings' ( see EETAP Cases Woi-lCshoaaIIIIII� 1 ) : EE it�d C�tltrt �•al ,Diversity oi? page . All these indicate the growing understanding that customizing .prograininirigtyith cultural sensitivity is crucial if we want to change the face of EE: fr In this light, the Environmental` Education Council of Ohio (EEC O ) is planivng a special workshop forenvironmei7tal educato aaaas at the EECO conference March 2 $ - 30; 2003 . with theimportant inclusion of educators from diverse cultures . I offerfo� your feedback , three broad areas that guide our plan: ` .��� � =� aIIaaa �---� � � �-�,� -' ��� l: dei� etol� gicidelifzes ora ivlaat cidturally sensitive EE approacji �s would , look -like . What' � zzr�erisfons are " salient in ' adapting instructional EE materials and teaching practice to sI - Ip�a���o �; cxtlturally d�veise audience ? _. While related, this proceIkLss must not be . a - confused with multicultural education :' Our goal:: is no, �� teach , about. dverse: cultures . 'Rather we are asking haw rnizlticix�turaJ - viewpoints impact the way we design and deliverEE , ( e . g . inner city educators of homeless yoiithtell us to focus oi� " contzXt " aiid " family" in teaching abouthabitats ) Caste 2 . provi.de en. vii�oaamental edtrcatars }vitla the skills, tools and' Iz�aoivled�e to better serve c�clturally dyers >e arrdi�fzc�s. °We ae all tr experts in the " ways of nature" - we can make all hinds of connections with water cycles , totting logs and even the moon ! het , it feels life we are stumbling re the dark when it comes fo theways of culture" - wh_ at values are cherished` Uy different cultuies ? �TVhat are their worldviews ? How can we incorporate this, knowledge into BIallaaE ? What professionaldevelapmeit oppo aaaaaaII rtunities do vie iieecl to design so that fewer gild fewer will ,say, " we offered but no one Caine + " Whom should we -work _with ? How should we starts 3. provide sic��iort fof� EE leaders to engage in ongoing exchange of ideas on enlzaraci'1g cultr�ral diar versity. We need to feed and '. nourish' each :other in our commitment to include other cultures in EE `and to help = :each ether with resources , information aUorit = < groups ,-' networks or strategies that could be applied elsevcwliere , This is an exciting and challenging path to journey and EE-Link is facilitating an "e - Cafe" to provide .space foY• fellow - sojouniers. to ; - stop in , bare experiences ; warrrof p%tfalls ; point to useful resources . . : EECO will be honozed if our workshop can act as a testing ground for your ideas ! I hope that through EE-Link (eelinlc . net) , you will join Ohio , he other EETAP states ' and NAAEE continue . the much-needed discussion to bring cultural sensitivity to maturity in EE . Turn to page 7 of this issue for a short listing of resources related - -tz� � � � �Iaa ;W-��� to diversity and EE in the " Resources & Opportunities " section _ - The EE Advocate - -� a Page 4 `=Y= ,�� SION q4 Tk r . 'A` ��t the Spotlight : NEETA ' State ` yd�ates T : E � �: •y r y The EETAP States Program seeks to quickly and successfitlly advance EE training to eight t � capacity building and ocusin on riori initiatives in the field of Lei 0i ti states ittilizi.ng the tools of capa ty g f g p ty en.viron. tn. ental education. This two -year program is funded by EETAP through a grant from the IN, US EPA and managed by NETAP. Thanks to the EETAP States for providing the following updates. Ar0ona :z� Making Changes to Build Capacity California : Broadening the EE Circle In order to achieve the capacity building efforts we have set out Following outreach efforts at state and regional California to accomplish through the EETAP States Program , The Arizona Association for Bilingual Educators ( CABE ) conferences , the NO Association for Environmental Education (AAEE ) California EETAP project provided cultural competency realizes some organIII izational transformation is necessary training at the California Regional Environmental Education to most effectively meet these goals . Recognizing this , Community (CREEC) conference . CREEC coordinators received the AAEE Board conducted a visioning process to CABE information, extensive background information regarding become a more widely recognized organization with California ' s language and ethnic diversity issues and materials greater ability, agility and effectiveness . demonstrating the similarities of EE and English Language Development strategies . Coordinators were We have upgraded our informational materials , including the tt encouraged to develop an outreach strategy to CABE newsletter, brochure , letterhead , and web site . Our Mission and h 1_ __ leaders and English Language Learner ( ELL) Vision statements were updmp ated to reflect the significance of , , audiences in their region , diversity and partnerships for AAEE as an organization . And ! circulation for our " SunCatcher" newsletter increased from 300 California ' s EETAP project broadened its circle to 3000 through EETAP- sponsored mailings and partnerships . � � : "' pf EE leaders by convening a meeting of eivronmental educators serving preservice : ' This July, an OAT (Organizational Assessment Tool) workshop , � teachers and multicultural populations . At this facilitated by Abby Ruskey, took place . Through this process , meeting; two task forces were created to pursue need for strategic , tactical AAEE participants identified a clear n g , elements of the California EETAP plan . The and operational planning , and a need for strengthening AAEE 4 Preservice Task Force will tackle planning for a in the areas of leadership development and membership . In spring EE preservice conference as well as other response , a team from AAEE attended the Leadership Clinic key initiatives . The Diversity Task Force began Design Workshop this fall ( see page 7 ) . yob 1 , TNm o its work by examining the themes of access , As a result of this training , an Arizona EE authenticity and vision . leadership clinic , emphasizing diversity outreach to Hispanic and Native Illinois : Capacity Building Takes Time f _ P Y g American audiences , will be presented as Lyn Fleming,, io g gThrough the EETAP rant, Illinois is working to build a Jill Rub a professional development component in and Diane Benoit at the system of five regions called Centers of Regional -Y conjunction with the September 2003 Leadership Clinic Design Environmental Education (CORE''- ) to promote cooperation AAEE conference . workshop, Fall 2002 . and partnerships between EE agencies within the same } region . In addition , we are creating a statewide EE electronic z communication web site . Both aspects of the project have Ohio : DiversitEE Initiative 4' been moving forward , but we have run into a few roadblocks Newly christened the Ohio DiversitEE Initiative , the project in Ohio has brought forth new ideas and Our biggest challenge has been in recruiting people to the CO _. programs . The effort has been challenging but teams . Our intention is to build the teams , and then have each one rewarding : we have established relationships with the Ohio develop a work plan for its region ; therefore , we did not assign tasks Alliance of Black School Educators and are developing for each team to accomplish . This , however, made pulling the CORE' follow - ups to the Language of Nature Writing Institute for teams together very challenging , because people wanted to know language arts teachers . We have developed an educator ahead of time what was expected of them before making a workshop for local inner city educators as well as directors and commitment to join the team. It was a bit like the " chicken or egg" youth leaders of social service agencies in Columbus offering dilemma . Should we decide what the regions should do so that afterschool programs at more than 60 sites . A summer everyone understands what is expected of them, or should we form workshop is being planned for high school educators involving the teams and let them determine what is best in their own regions ? several districts . Programs have been developed for early childhood audiences in Cincinnati and Akron that will reach We have learned (and continue to learn) that capacity building takes more than 20 sites . In each of these initiatives , the key has been time and patience - and that even though we are anxious to see , a for our regional directors to work within the existing final product, we must allow time for the process to come together. infrastructure of our partners in ways that made sense to them. 75 The EE Advocate T Page 5 Utah : jump Starting the Certification Program Missouri : Partnering for Communities The Utah Certification Program continues to make strides With the Environmental Education Certification VVI forward . A rough draft of a certification packet has been Program successfully launched , the Missouri completed . It includes general background information regarding EETAP State Team is busy working on the other I IN certification , the forins needed to apply for certification and the two project components : development of an online rubrics outlining the competencies needed to be completed . searchable EE database and a Community-Based VIC = s i We are currently undergoing pilot testing of the program , and by Leadership Clinic . early Fall the certification development team will meet again to further discuss the certification process . Modeled after the Colorado Alliance for Environmental We are still exploring the administration and Education site (www. caee . org) , this resource database will allow costs of the program , as well as some of the people to search by region for anything from grade specific process details . A second round of pilot programs about caves , to organizations working with recycling testing is slated for later this Fall . In early Spring, and events ranging from eagle watches to stream clean-ups . The we are looking to "jump start " the Utah l Missouri EE Association Programs Committee is working, closely - with EE Link, a proj Certification Program by holding a Certification of NAAEE , on the development of the Summit to develop our first round of mentors f Missouri specific program . needed in the process , Vill Partnering with the University of Missouri Outreach and . . v:t ` - = Extension , Bridging the Gap and the Missouri Department of Conservation , the Community -B ased Leadership Clinic planned for Spring 2003 is starting to take form . Modeled after the extremely successful national Leadership Clinic model , this Clinic : . . . :- ----- IV will provide 8 - 10 selected community teams of 6- 8 individuals the leadership training and resource expertise needed to develop OkRah ®flflIta : Diverse stakeholders at Work an action plan for an environmental project to be carried out in their community. Resource experts will be selected based on This year has been one of growth through meeting challenges . communities environmental issues . Some of the planners for this Time was o`ii . . ,Uiggest challenge . It took us longer than Community-Based Leadership Clinic recently attended the NEEAP anticipated to design and disseminate our state needs Leadership Clinic Design Workshop to brush up on . their assessment survey. The reason it took longer than anticipated is knowledge of and learn new skills about participant- driven because of the time needed for our Steering Committee to get to design , as well as network with others across the country know and trust one another. A driving goal of our project is to planning similar events . truly increase the diversity of partners involved with environmental education in our state . That process takes time . e K ' Time well spent because we Washington : Integrating EE in Higher Ed now have an evolving and w r EETAP Washington is pleased to report that we have recruited diverse steering committee more Faculty from Colleges of Education than anticipated . At our which actively participates in EETAP Summer Institute we recruited 15 Colleges of Teacher the networking process and has g buy - in because of each Preparation - that ' s 68 % 1 The EETAP Summer Institute was held V. members involvement in the July 10 - 12 , 2002 for Faculty of Colleges of Teacher Preparation . ti Nine Schools of Education represented by 11 Faculty { design and distribution of the in the EETAP workshop . national perspective survey. The survey was key in participated p p p provided by EETAP and NEEAP, and the on- going work to bring ter.. revealing what Oklahomans Environmental Education to the table through the National believe they need in reference NCATE sneering Committee members ( 1 to to) to EE in the state . We are now ) Patricia Kell )? ( Fiscal Agent) , Rev. i Council for Accreditation of Teacher Education (mpressed our faculty. The faculty agreed to work with our Julius Clay ( Oklahoma Council of ready to design regional IV Churches representative ),e ), a „ d xi der leadership clinics and mover integrated benchmarks and standards and Houston ( Diversir )? Consultant) at toward creating a master plan r`' -- L � : asked for another gathering this fall . All Oklahmnrr 's Aug its / Sleeting >- �T resources will now be framed by the Integrated for EE in the state . Committee meeting . ` EE benchmarks/standards . 1 f� 4 A 7Rt The EE Advocate Page 6 ': ( EETAP Cases 117orkshop, coot. ) p 'What � ^ j , 0X4 The team explored and developed " seed" cases through the �' V ha t �s JVe w � facilitation of Tania Madfes of WestEd (WestEd is an education � laboratory serving four western states ) . Cases are candid , With EETAP ? e Au dramatic , highly readable first person accounts of events or by Dr. g usto Medina series of events that offer a problem-based snapshot of an Project Director, EETAP on - the -job dilemma . Read alone , they offer an almost virtual experience of walking in another ' s shoes and the opportunity for In developing the Year 2 - 3 work plan , EETAP partners self- reflection , In a group discussion , cases are especially incorporated diversity within many activities . Following are powerful , allowing different points of view to be aired and updates of activities with a focus on diversity. examined . The storylines of the cases will involve interactions With teachers , administrators , volunteers , community members , EETAP States Program colleagues , and students . The various quandaries described in NEEAP is assisting States that identified diversity as one of their the cases arise during those interactions . Each case in the Primary goals . California is developing capacity for diverse collection will provide an opportunity to examine a number of environmental education (EE) stakeholders in collaboration with issues as they occur in the real world of environmental the California Alliance for Bilingual Education (CABE) . They are education . The questions posed by the authors deal with launching a state wide EE plan and coordinating state relationships , personalities , strategies , equity , workshop government outreach strategies . Oklahoma has created a delivery and follow - up , and program administration and support . consortium of diverse stakeholders within the state and is undertaking a survey of state EE needs . Read more about these Cases are powerful discussion catalysts . Good discussion can and other EETAP States on pages 4- 5 . help people dig into a case and learn things that assist them in thinking differently about issues . Deliberations stimulated Demonstration Communities Program through discussion can help people to : NEEAP is working with the Opportunities Industrialization Center to develop a community EE vision and goals . The Demonstration Spot issues and frame problems in ambiguous situations Communities met at the NAAEE conference for a symposium on Interpret situations from multiple perspectives P P P P evaluation of needs and program development. Read " ` Building Identify crucial decision points and possibilities for Community ' at NAAEE " on page 1 and " Spotlight on the action Demonstration Communities on page 8 for more information . y Recognize benefits and potential risks inherent in any course of action Provide EE Training to Urban-based Organizations Identify and test principles in real situations Project Learning Tree (PLT) , Project Water Education for Teachers Generate new principles that guide actions . P P g (WET) , and World Wildlife Fund (WWF) are building urban The EETAP Cases Workshop was a successful and positive partnerships in Atlanta , Cincinnati , and Richmond . WET is heading the effort in Atlanta by choosing educators from three experience . Several participants stated that it was the best professional development experience they had attended . A total schools for training in EETAP partner programs as well as the concept "Environment as an Integrating Context" from the State of eigh " seed"seed cases were started and reviewed . Working in ~ mall gl'OL1pS , participants read each other ' s cases and provided Education and Environment Roundtable . WWF is working with the Cincinnati Zoo , which is leading the effort with the Greater constructive feedback on how to improve the cases . Over the next eight months the team will continue to work together to Cincinnati Environmental Educators . PLT is heading up the effort develop the " seed" cases . The team will meet again in Winter in Richmond and partnering with the Urban League in VA . 200 ; to review and critique the cases before completing final drafts , editing , and testing . Watch for the casebook release in Relationships with Professional Education Associations PLT is providing professional development in EE at the next early 200'l . National Alliance for Black School Educators annual meeting . "'Through our combined experiences and world views we hope to not only clarify For more information about these diversity related activities , contact EETAP. Also read " EETAP Cases Workshop : EE and our o w § beliefs , but create a tool on Cultural Diversity " in this issue for another diversity -related e § vironinental education and cultural activity. n� diversity that will serve as a springboard CrbI���C -Of �TBtlITx1I �efiD�LC�S -� � $ u � < ` for others to discuss the values and issues IJ"� ��xs���o� v� sc�nsin- ste� e�s PQi�� Yj volved in creating a more inclusive Meld. 99 — Augusto Medina, EETAP ; Lisa LaRocque and Alma Galvan, Project del Rio 1 ? The EE Advocate Of o p I 7'' , es ® uCeS C� port1� nitl25 Pagel �J M order to assist states and communities ivho are building capacity for environmental education and developing sustainable grassroots organizations, NEEAP offers Resources and Opportunities. In this section, you will find information and contacts geared towards networking, partnering and finding opportunities, near initiatives, and relevant Internet links and listserves. In Her e ai e ' thiee sampleaI resources recently published pr brvaght_ty vur atteij�ti�neJafedto dtVrsitand exvonerttaAII VII education NEEAP s dovelopirig acorn -ehensiye -8 atigof capac tybullding r`csources fo thefieldln l IF ding iA � t - al ielated to dLversity, and irvlte any suggestions you may have fon th1s41itzngreeap �ws edn) f r IF If Toolkit for Cross - Cultural Collaboration This web resource was created as a result of a study of collaboration styles of African American , Asian American , Native American , Hispanic American , and Anglo American communities . The Toolkit is designed to help administrators and community leaders become more culturally aware and therefore more effective at collaborating successfully. www awesomelibrary. org/multiculturaltoolkit . html Culturing Environmental Education The latest issue (vol 7 , # 1 ) of the Canadian Journal of Environmental Education coins this new term which the editor claims , " although not perfect, speaks to the need for a paradigm shift in our approach ; to a root and branch re - conceptualization of the relationship between issues of culture , environment and education . . . we wanted to investigate the potential for reframing environmental education around the the loosely defined notion of ` culture " ' . This issue brings international perspectives to this challenge and can be ordered from the Canadian Journal of Environmental Education, Arts and Sciences Division , Yukon College , P. O . Box 2799 , Whitehorse , Yukon , YlA 5K4 ($ 25 Canadian including S &H) . Cafe Principles World Cafe ➢ Create Hospitable Space World Cafe Conversations are an intentional way to create a living network of ➢ Explore Questions That Matter conversation around questions that matter. A Cafe Conversation is a creative ➢ Connect Diverse People and Ideas process for leading collaborative dialogue , sharing knowledge and creating ➢ Encourage Each Person ' s Contribution possibilities for action in groups of all sizes . For a facilitated approach conducive to ➢ Listen Together for Patterns , Insights " Culturing EE " and " Cross - Cultural Collaboration " visit World Cafe at and Deeper Questions www. tliewoieldcafe . com/worldcafe . html ➢ Make Collective Knowledge Visible Finally, Capacity Building Described in a Nutshell ! ! Have you found yourself tongue- tied or talking all over the map when asked " what IS EE capacity building ?" Have you been in the middle of preparing a presentation and needed a definition or example ? The moment you ' ve been waiting for is here ! NEEAP and NAAEE staff finally tools the proverbial "bull by the horns " and have provided the field with a 6 -page information-packed Capacity Building feature in the fall 2002 issue of the EE Communicator. If you ' re an NAAEE member, you ' ll be recieving your copy in the mail in November. . . if not take yourself to www. naaee . org and download the EE Communicator for free (along with an NAAEE membership form - wink , wink) . This feature brought to you by. 0 . . you guessed it . . . . EETAP with funding from the U . S EPA . LL _ t .. _ t' Ld IF q Leadersfii C inic Des n orksho .1V�o&OR SW. IF tl><IF T z # r Y k X „ r ` z a , -W.- 4 ' horo fwtclre11�7Cirls T kur. - artici rant dravefa from a Vague concept to �of�crete � z :a. g P _FII _Ia -` - bLrus ness was my bxggestgcran froIW; ITS works3�op " Carolyn Wafikins (Ohio)FF _ j tat aI IF e ' Five state teams (Arizona, C i ifouiia, M ssopr , Ohzo , Oklahoma) and one xegmua team -tat III - xD = IF _ (Colunbra Riven-B asln) came together In late September at the Lied Conference Ctez�rxn FaF Nebraska -Cit , NE for. the : rototy e wo kshop for Manners t�ff`environmerital ed caX n IF— Y r P p rLL _y Lea ershi ' :Clznz'cs . . e work - ho ifiself was desi Teed fro 'thekn � n hshea hart . k d p '�I P ; 1 n ' � K : Y p a 1 = �+ -z - � book :TI� e Leacle3 shi1� G�cnac Manual Tapl� or Transfonnfenc� �� r ,3 - }. - v _ 'l a d s ate ; eaclexshthzcsrfi -- - u4= _ _ .,: t yam . -� � the ; roeessesncl .tools fioin ash national r1 ona 1 7j ? .. � .t . � O O _. - - - - -r s - i - - . t'_- - ors C;„..; - - - ' _- �-. '- ter - {. . - I. ,. , o e worksho tovid d each teem w�th �the o O rtum tt rachc e .'a en_ tot I� _ r pP I, Y: , t.p._ � � g�f - - �_ _ :�1 �_ P �./ P t i - P P : .-. r - : _zk Y a J" t 4 ';.x �`.=' " �. :;� ri L . d/ �-Q`U fit:^ -1 y = r_ . :, _. � tgz r7s7r4 , h�rescrtd ( K - .`°> fit; en events ' rt�e . anti :' ereralf 1 develo meat skills anti to draft laps foir artxci a : t v p ' ' - P - P P P - r _ _. 3tcttroitnexo; ez3? ar - 3 - f sF ei E ` r �ffr �utixre 3:- a: rwarrvl r �z the _ � _� . vei leased with the o tcome _of this: wor?ksho Y P F - P _ r =ter _ - _ .• , . .. . ; :; �oiksbo s . %�.JLf Ruses atamrukeCearthimk>net, i g u� erorleshn �r r v . P . _ - y 8 The FEE AdvocateiV - Page 8 `- Nonprofit Organization National EnIF vironmental Education U . S . POSTAGE AdvancementProject P A I D College of Natural Resources Un><veait Of Wisconsin- Stevens Point STEVENS POINT, WIS . y PERMIT NO . 19 Fa Stevens Point; WI 54481 Fall Fla NWLIC 530 4 4 *r E1AVID STANCYL ORANGE COUNTY wwreR RESOURCES COMM PO PDX alai 1 l li ! lint II III III I ill I III II r F ��i F tFi ii , it ii i Ft tiF ! ii iiFt FF tiit iii r — _ w all all; _Y IF Fla Fail a: all L ht �n ra a the Fail IF ATa � _Spit = IF Ia i totes Discuss DiversityFFl a. II rII aa II FF Dernonstrat ion Co r ulc ti -a By NEEAP StaffaIIlXa gauge bounty : , During ahalf- day meeting at the North American Association for The Grourdwatei Guardian (OU) c�mm�uuty team haspariPred Environmental Education (NAAEE) annual conference in with thelacalCREEC (CaliformaRgianTEEonsoihum) team >3oston , MA this August , representatives from the eight states The '= teams eomine iareayah irnreszvii at professor� l Ir laFLlF ( AZ , CA , IL , MO ) OH ) OK , UT and WA) of the Environmental ed�tatc� rs , intcilaxefe ts ,agency staff , Education and Training Partnership ' s (EETAP) States Program environm ental org nizatton taf , and= bu"sigless and InduaI stry shared experiences from their first nine months of activity. leaders TogekaFl 1101 th s6 leaders are developing plant tczFJll caQrdat scibntrfic and educational reso�aies around anew ' T EETAP States presentations reported involvement with state law regtiizing school campuseso comply with storm ` professional EE certification programs , correlating EE materials w� ti regulations avd Wile combine exng eravronnlerttl to education standards , developing statewide networks of education iesouxces in thec4�trYty arrdatur them iri ' communication and diversity outreach . This last topic , diversity vroksliops , meetings fox_ . school Idrxunistrutors and othe IaII outreach , prompted questions and discussion regarding what is targeted groups meant by diversity and how to best communicate with non - traditional audiences about environmental education E1hsolJ4arez National partners from Project WET, Project Learning Tree, World Project del 121os teiig up u71th a special xniti hve , 7Healthy Wildlife Fund , and National Project for Excellence in Cfllnmunities , att-WUnivesityof �` xas , El .Paso . Thiseaz�i Environmental Education joined EETAP management to interact W be wrki i with one corrirnurt� y, �happaral , Na _ with EETAP State teams around various state initiatives . idrrtify the aria strategies; that group and . ndividuals ; deed lri girder t( I ecome active and effectiv ens lo ,create Hyder Houston , a diversity consultant with the National a Healthy: enwanm€ � t tliraugh eduatinon Environmental Education Advancement Project (NEEAP) helped laI FpI LF facilitate that discussion and has also been working with four of 1clahoma City the EETAP States to enhance their diversity outreach efforts . teeriilg commi"tteef sixndivrclual � =including a FI LF lc� w income n using consultant , the �xe( utivt Dctf�r . of the IF II If you would like to learn more about the EETAP States Program Orga atio- of 71I a nal' C;enters (an; dolt iteia y progi any) , see pages 4 - 5 of this issue , visit the NEEAP website at an epide niologist, . az d a le10islativ�hatsonis; leading thi✓_effoz wmlw . uwsp . edu/cnr/neeapor email us at neeap@uwsp . edu . To in -04 1ahamazty The gr®up i looll� ng 11tQ pursuingthree ; find out more about EETAP visit www. eetap . orgo r activities atith rim 1) becorn i�g a Clroul dWater uard3an Coirrm�athty, 2) providing corninunity eduration �elateii to a superfur d drimp located iri the neighs°orh old and 3) hflldingaIl an envonaneztal educations expo in 2003 . att; s Offia or `cox- - ;�Z^' � •7 �• t+,. T •"' It Ir It In IF ir w If tjq it pp aNIMj 1..eIt, 41 j41 y d 't nitt ' s �+I ."A t - - r "=I�r�_k- ? It I , 'tom "���-�.� �'-• 'SYfi�?; { 8 � .� � E�� -e•� ���; It,It LL �[ it IV 1 S lIttr sr I. '+� ` _. 'x-$1 r2�.-+• 'a; ?r b It"r LIt am, IF a _ t•- r titr--�rsisn If it m . »� . •�7�+r"x 'rk � �..`..�itF n. �s .-., ,�"SFj'"�' ��_ ^,.,. v��{'�r'�`��,da-� �>•fi�'ergo - _ - Y`�+3• =L-• yw5�y�'tt �� �) .: .. r�t�� �''S._ �� � - � � / ' is fie- w_••� r'1•.2�'�' - G `S�' _ - • ! �'.' r r If If IL ik� Fy,aA' sc- -s'ti .tGt +a ''std'3C 3 ' - r L.II is �r u �' _ , ritl # tra- [ AV h ayka - _ 4 x . 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TT.`'.'.; we - i a j ` x = - - jIl y _ - s le Joel.Ite Jot , .r . n _ S too wk- Fe -4tFl to A Y } r ell t r dams, p Im For le Ilo ILL + 7&1 , C — — iy e o It ee�w }tP ' rI '{ St>e e- 1fid 4 k - ; chapelhillnews . com Page 1 of 3 [a � l� _ _ IF C111a AdT %fC F el Hilft ewsMUM x. . .. . .... . . . . . � LLlEATHER - - - - CURRENT: 33 ° F Published : Tuesday , February 25 , 2003 Overcast newspaper information . About The Chapel Hill TODAY : High 360F ; Low News 34 ° F . Mostly cloudy , p . m . How does a stream rain . ; Feedback TOMORROW : High 39 ° F ; • Obituary Form Low 34 ° F . Rain ; cloudy flow ? Town tests a Engagement Form and cold . . Wedding Form IF - 1UElla �i - - - - - - - - definitions Residents Say merger talk New development ordinance gets early * Advocate Classifieds at could stall school classified . triangle . com trial centering on the difference between Election finance idea raises a stream that is ' ephemeral ' and one questions p • Ideas for Valentine 's that Is ' intermittent . ' Day ! How does a stream flow? Town tests definitions Roberson St . to become By KIRK ROSS , STAFF WRITER - IS �:rdenl Lovers thoroughfare CHAPEL HILL — For some , the term Is _ MT Students ! earn tornado stream" mike ht evoke transcendental thoughts of safety Saturday g g 1 1G ■ ' nature , but for residents , developers and town Deep Dish moves into new officials the definition of ephemeral has become vq �dm space in mall anything but insubstantial . 'Courageous conversations ' Death Notices With one of the key environmental protection measures in the town ' s newly adopted land use Honor Rolls ordinance centered around stream protection , the advertising Celebrations process of characterizing streams is already promising to be a pivotal and potentially Search before you shop ! ' Extraordinary heritage' controversial issue . Browse latest ads from The N & O - SPORTS - = - - - - - - _F I - - Recreation On Monday , residents of the Kings Mill and Morgan Strayer University- Online Creek neighborhoods took exception to the classes available ! Wildcats wake up and win definition of portions of a waterway that flows into Viewpoint Morgan Creek near the site of a proposed 11 - home Triangle Town Center Tar Heels silence Coastal development . Sales & Specials Carolina Different portions of the waterway were Kids Day - Help improve Names & Notes characterized as either " perennial , " "intermittent" or health care for our children = 4UFt : T4I IF F - - - - - - - "ephemeral " the three definitions of streams in Leaping the language the town ' s new ordinance . Each definition requires Tra_v..el_ barrier different setback requirements and determines the Hunt helped create garden shape of the stream ' s Resource Conservation travel . triangle . com District , in which building is prohibited under the A flash , a click, a moment, a new rules . Make your beach vacation memory plans ! CO1. mmuniTY F _ - - - _ _ _ Neighbors of the proposed Creekside subdivision , 71 Village voices by D . G . including one who produced a video walking tour of AAA- Go shopping ! Martin the waterway in question , argued that portions of Neighbors the stream defined as ephemeral were actually FREE travel brochures intermittent , requiring a greater setback and yielding _ _ _ _ _ fewer buildable lots than propose . Icon - = - Sho.ppin. http * //www . triangle . com/triangle . com/communities/chap elhill/story/2248131 p - 2119069c . . . . 02/26/2003 0N0 Od o � xo � xNY N � v, o d CD � No w . (ED00 , .� �' w -� � • -� °° ar z a, � -� a- mod � � p p C • h UQ P- r� C Q c M rr p �p �- z � � z G z z Ana � d n azCD JZ n � v t7 �. � � N z C� C7 � n o n � n � Na �`•) � N � � n � nC� ~ . 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