HomeMy WebLinkAboutORD-2018-035 Fiscal Year 2018-19 Budget Amendment #4ORD-2018-035
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:December 11, 2018
Action Agenda
Item No.8-b
SUBJECT: Fiscal Year 2018-19 Budget Amendment #4
DEPARTMENT:Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Fire Marshal Fee
Schedule Revisions
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2018-
19.
BACKGROUND:
Health Department
1. The Health Department is requesting to amend the FY 2018-19 budget as follows:
x Association of Food and Drug Officials program: Increase budgeted revenue
and expenditure by $2,500. This amendment receives and appropriates US Food
and Drug Administration (FDA) grant funds to be used for purchasing fliers and
educating the public about food safety in multiple languages.
x Bioterrorism Preparedness Program: Reduce budgeted revenue and
expenditure by $3,236. This amendment reflects a reduction in state pass-through
funding related to a federal accounting error in FY 2017-18.
x Family Success Alliance program: Reduce budgeted revenue and expenditure
by $1,492. This amendment corrects a redundancy in the FY 2018-19 operating
budget in which these funds are included twice.
x Formerly Incarcerated Transitions (FIT) program: Increase budgeted revenue
and expenditure by $12,271. This amendment rolls forward grant funds received in
FY 2017-18 from Duke Endowment to FY 2018-19 as approved by the grantor.
x Kindergarten Readiness program: Reduce budgeted revenue and expenditure
by $8,572. This amendment corrects a redundancy in the FY 2018-19 operating
budget in which these funds are included twice.
(See Attachment 1, column 1)
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SOCIAL JUSTICE IMPACT:The following Orange County Social Justice Goals are
applicable to this item:
x GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
x GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
x GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Library Services
2. The Orange County Library Services has received the following additional funds:
x State Aid Funds – receipt from the North Carolina Department of Cultural
Resources, Library Development Section, of additional State Aid funds of $4,527
for FY 2018-19. This brings the total budgeted funds to $104,527 in FY 2018-19,
compared to $107,384 in FY 2018-19. These additional funds and will be used to
enhance existing programs.
x Friends of the Library – receipt of donated funds of $2,350 from the Friends of
the Library to support marketing materials for web address updates and signage
related to the Orange County Main Library.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT:The following Orange County Social Justice Goals are
applicable to this item:
x GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
x GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
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Orange County Public Transportation
3. The Orange County Public Transportation Department has as part of its Transit Plan in
FY 2018-19 the purchase of updated dispatching and scheduling software at an
estimated cost of $111,000. These are fully reimbursable from available Transit Tax
proceeds from the Article 43 Transit Sales Tax. This budget amendment provides for the
receipt of these reimbursable funds and appropriates this amount for this software
procurement project. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT:The following Orange County Social Justice Goal is
applicable to this item:
x GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
County Capital Projects
4. This budget amendment provides for the re-purposing of $15,000 in available County
Capital funds within the completed County Telephone System Replacement Capital
project to a Facilities Improvements Capital project in order to construct a southern
access road to the Greene Tract. The County will manage the project and will receive
reimbursements of $15,000 from the Town of Chapel Hill through a cost share
agreement. This budget amendment provides for the re-purposing of these funds and
the receipt of the reimbursement funds from the Town of Chapel Hill, and amends the
following Telephone System Replacement Capital Project Ordinance, and creates the
following Greene Tract Improvements Capital Project Ordinance: (See Attachment 1,
column 4)
Telephone System Replacement Project (-$15,000) - Project # 30037
Revenues for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Alternative Financing $575,000 ($15,000) $560,000
Total Project Funding $575,000 ($15,000) $560,000
Appropriated for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Equipment $500,000 $0 $500,000
Professional Services $75,000 ($15,000) $60,000
Total Costs $575,000 ($15,000) $560,000
Greene Tract Improvements Project ($30,000) - Project # 10066
Revenues for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Alternative Financing $0 $15,000 $15,000
Reimbursement from Town of
Chapel Hill $0 $15,000 $15,000
Total Project Funding $0 $30,000 $30,000
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Appropriated for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Equipment $0 $0 $0
Professional Services $0 $0 $0
Construction $0 $30,000 $30,000
Total Costs $0 $30,000 $30,000
SOCIAL JUSTICE IMPACT:There is no Orange County Social Justice Goal impact
applicable to this agenda item.
Department of Environment, Agriculture, and Parks and Recreation (DEAPR)
5. The Department of Environment, Agriculture, and Parks and Recreation (DEAPR) has
receive donated funds of $3,700 from the Nutrition Hub and Strawbridge Studios to
provide support for recreational programming within the department. This budget
amendment provides for the receipt of these donated funds for the above purpose
mentioned.(See Attachment 1, column 5)
SOCIAL JUSTICE IMPACT:The following Orange County Social Justice Goal is
applicable to this agenda item:
x GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department of Social Services
6. The Department of Social Services has received public donations totaling $537 to be
used for youth sponsorships for recreational activities. This budget amendment provides
for the receipt of these donated funds for the above purpose mentioned.
7. The Department of Social Services has received final grant award notifications for FY
2018-19 for both of the department’s Workforce Innovation and Opportunity Act (WIOA)
Grants within the General Fund. At the time of the budget adoption, only estimates were
used based on prior year funding amounts until the department received the final grant
awards. The WIOA Building Futures Program Grant will receive less funds than
estimated in the amount of $5,196, while the WIOA Adult Worker Services Grant will
receive $18,386 in additional funds than previously estimated. This budget amendment
provides for the reduction in the WIOA Building Futures Program Grant, and provides for
the increase in the WIOA Adult Worker Services Grant.(See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT:The following Orange County Social Justice Goal is
applicable to this agenda item:
x GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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The Building Futures Program provides job training, support, and experience to youth,
while the Adult Worker Services Program provides job training, support, and experience
to adults and dislocated workers.
Emergency Services – Fire Marshal
8. The Orange County Fire Marshal requests the addition of four (4) permit fees to the
County Fee Schedule for FY 2018-19. These fees are now part of the recently received
revised State’s fire inspection codes, which go into effect January 1, 2019. Staff will
monitor any additional revenue realized from these permit fees throughout the fiscal year,
and bring back to the Board of County Commissioners at a future meeting any actual
revenue received. This budget amendment provides for the addition of these permit fees
to the County’s Adopted Fee Schedule for FY 2018-19. (See Attachment 4).
SOCIAL JUSTICE IMPACT:There is no Orange County Social Justice Goal impact
applicable to this agenda item.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2018-19 budget in the General Fund by $136,775, and increases the County Capital Fund by
$15,000.
RECOMMENDATION(S):The Manager recommends the Board approve budget and capital
project ordinance amendments for Fiscal Year 2018-19.
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Attachment 1. Orange County Proposed 2018-19 Budget Amendment
The 2018-19 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #3-A
#1 Health Department -
receipt of additional
revenue, as well as
notification of reductions
in revenue, for various
Health Department
programs
#2 Library Services -
receipt of additional
State Aid Funds of
$4,527 and receipt of
donated funds of
$2,350 from the Friends
of the Library
#3 Orange Public
Transportation - receipt
of reimbursement funds
of $111,000 from
Transit Tax proceeds
for the purchase of
updated dispatching
and scheduling software
#4 County Capital
Projects - receipt of
reimbursement funds of
$15,000 from the Town
of Chapel Hill for their
share of constructing a
southern access road to
the Greene Tract
#5 DEAPR - receipt of
donated funds of
$3,700 from the
Nutrition Hub and
Strawbridge Studios to
provide support for
recreational
programming within the
department
#6 Social Services -
receipt of donated funds
of $537 to be used for
youth sponsorships for
recreational activities;
and a decrease of
$5,196 in WIOA
Building Future Grant
funds and an increase
of $18,386 in WIOA
Adult Worker Services
Grant funds related to
the final grant award for
FY 2018-19
Budget as Amended
Through BOA #4
General Fund
Revenue
Property Taxes 158,561,382$-$ 158,561,382$ 158,561,382$-$-$-$-$-$-$ 158,561,382$
Sales Taxes 24,140,242$-$ 24,140,242$ 24,140,242$-$-$-$-$-$-$ 24,140,242$
License and Permits 313,000$-$ 313,000$ 313,000$-$-$-$-$-$-$ 313,000$
Intergovernmental 17,296,375$-$ 17,296,375$ 17,696,004$1,471$ 4,527$ 111,000$-$-$ 13,190$ 17,826,192$
Charges for Service 12,456,495$-$ 12,456,495$ 12,458,995$-$-$-$-$-$-$ 12,458,995$
Investment Earnings 415,000$ 415,000$415,000$415,000$
Miscellaneous 3,114,760$ 3,114,760$ 3,180,102$2,350$3,700$537$ 3,186,689$
Transfers from Other Funds 1,637,600$ 1,637,600$ 1,637,600$1,637,600$
Fund Balance 8,820,099$ 8,820,099$ 8,820,099$8,820,099$
Total General Fund Revenues 226,754,953$-$ 226,754,953$ 227,222,424$1,471$ 6,877$ 111,000$-$3,700$ 13,727$ 227,359,199$
Expenditures
Support Services 13,182,883$-$ 13,182,883$ 13,174,909$-$-$-$-$-$-$ 13,174,909$
General Government 22,214,157$-$ 22,214,157$ 22,214,157$-$-$-$-$-$-$ 22,214,157$
Community Services 13,159,487$-$ 13,159,487$ 13,204,082$-$-$ 111,000$-$3,700$-$ 13,318,782$
Human Services 39,202,652$-$ 39,202,652$ 39,380,262$1,471$6,877$-$-$-$ 13,727$ 39,402,337$
Public Safety 25,318,777$-$ 25,318,777$ 25,341,445$-$-$-$-$-$-$ 25,341,445$
Education 109,871,663$ 109,871,663$ 109,871,663$109,871,663$
Transfers Out 3,805,334$-$ 3,805,334$ 4,035,906$4,035,906$
Total General Fund Appropriation 226,754,953$-$ 226,754,953$ 227,222,424$1,471$ 6,877$ 111,000$-$3,700$ 13,727$ 227,359,199$
-$-$-$-$-$-$-$-$-$-$-$
County Capital Project Fund
Revenues
Transfer From the General Fund 220,000$220,000$ 220,000$220,000$
Alternative Financing -$-$-$
Appropriated Fund Balance -$-$-$-$
Intergovernmental -$15,000$15,000$
Medicaid Maximization Funds -$-$-$
Total Revenues 220,000$-$ 220,000$ 220,000$235,000$
Expenditures
County Capital Projects 220,000$220,000$ 220,000$15,000$235,000$
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Attachment 2
General Fund Budget Summary
Original General Fund Budget $226,754,953
Additional Revenue Received Through
Budget Amendment #4 (December 11, 2018)
Grant Funds $172,918
Non Grant Funds $431,328
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $0
Total Amended General Fund Budget $227,359,199
Dollar Change in 2018-19 Approved General
Fund Budget $604,246
% Change in 2018-19 Approved General Fund
Budget 0.27%
Original Approved General Fund Full Time
Equivalent Positions 904.270
Original Approved Other Funds Full Time
Equivalent Positions 90.850
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2018-19 995.120
Year-To-Date Budget Summary
Fiscal Year 2018-19
Authorized Full Time Equivalent Positions
Paul:
increase time-limited Office
Assistant II position in Health
by .17 FTE; increase of .25
FTE in Eldercare Manager
position; moves 1.0 FTE
Occupational Therapist and
.75 FTE Human Services
Cooordinator from Grant
Project Fund to General Fund
(BOA #1)
Paul:
approved tme-limited 1.0 FTE
Reentry Coordinator position
and a time-limited 1.0 FTE
Reentry Case Manager with
CJRD; move 1.0 FTE
Occupational Therapist and
.75 FTE Human Services
Coordinator to General Fund
(BOA #1); 1.0 FTE
Information Technology
Analyst position in the
Sheriff's Office (9/20/18
mtg.)
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Attachment 3
Department:
Division Name of Fee Reason for Increase
Current
Rate
Proposed
Rate Effective Date
Fire Marshal
Emergency responder radio
coverage system
A construction permit is required for the installation
of or mondification to emergency responder radio
coverage systems and related equipment.
Maintenance performed in accordance with this code
is not condsidered to be a modification and does not
require a construction permit. $0.00 $200.00 January 1, 2019
Fire Marshal
Gates and barricades
across fire apparatus
access road
A construction permit is for the installation of or
modification to a gate or barricade across a fire
apparatus access road.$0.00 $100.00 January 1, 2019
Fire Marshal
Smoke control or smoke
exhaust systems
Construction permits are required for installation of
or alteration to smoke control or smoke exhaust
systems. Maintenance perfomed in accordance to
this code is not considered to be an alteration and
does not require a permit.$0.00 $200.00 January 1, 2019
Fire Marshal
Solar photovoltaic power
systems
A construction permit is required to install or modify
solar photovoltaic power systems. Maintenance
performed in accordance with this code is not
considered to be a modification and does not require
a permit.$0.00 $100.00 January 1, 2019
Proposed Budget Amendment
Emergency Services
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