HomeMy WebLinkAboutAgenda - 09-21-2004-9aARANGE CAUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 21, 2004
Action Agen a
Item No. -
SUBJECT: Conceptual Design for CHCCS High School #3
DEPARTMENT: Manager/Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
04/22/04 CHCCS Agenda Materials
Related to High School #3
INFORMATION CONTACT:
Rod Visser, 245-2300
Donna Dean, 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To review the conceptual design for Chapel Hill-Carrboro City Schools (CHCCS)
High School #3,
BACKGROUND: In November 2000, the Board of Commissioners approved a "Policy on
Planning and Funding School Capital Projects" that identifies two levels of school construction
projects. Of those, Level 2 projects (such as High School #3) are major projects that require
several phases tc complete. For these projects, the Commissioners approve project funding in
four phases;
• ConceptlPre-Planning Phase -includes preliminary programming and design work that
would result in conceptual drawings and preliminary cost estimates.
• Planning Phase -includes siting the facility, construction of infrastructure, and
preparation of construction documents in preparation for bidding process,
• Design and Construction Phase -includes final design, facility construction and
purchase of equipment, furnishings, technology, and one-time start up items.
Final Accounting Phase - provides a reconciliation of actual project expenditures with
approved budget.
In June 2003, the Commissioners appropriated about $2.77 million in funding for the
Concept/Pre-Planning phase and for site acquisition for High School #3. Commissioner Brown
was appointed to serve as the Commissioner liaison for this project. She and Assistant County
Manager Rod Visser were asked by CHCCS to serve on the High School #3 Advisory
Committee, which met on many occasions with the project architects throughout FY 2003-04 to
provide feedback about the high school building design. Commissioner Gordon attended
Advisory, Committee meetings when Commissioner Brown was unable to attend,
CHCCS representatives and the architects are ready to present the conceptual design plans to
the Board of Commissioners for review at this September 21 BOCC meeting. Background
materials provided to the Board of Education by the architects and CHCCS staff for the Board
of Education's April 22, 2004 meeting are provided with this abstract as background information
for the BOCC,
FINANCIAL IMPACT: Na additional financial impact is associated at this time with this agenda
item. The current BOCC-approved High School #3 project budget is $30,842,000, This
includes the basic project appropriation of $27.8 million, an additional $1,9 million for "smart
growth" initiatives, and an additional $1.142 million in accumulated CHGGS school impact fees
that were earmarked for additional costs of site acquisition,
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
review plans for High School #3 as presented by representatives of the Chapel Hill-Garrboro
City Schools,
Chapel Hill -Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Hill, NG 27516
Telephone: (919) 967-8211
Fax: (919) 933-4560
Neil Pedersen, Superintendent Nettie Collins•Hart, Assistant
Superintendent for Inslnictional Services
Ray Reitz, Ohief Technology Officer Steve Scroggs, Assistant Superintendent
for Support Services
To: Neil Pedersen, Superintendent
From: Steve Scroggs,Assistant Superintendent
Re: High School #.3 Update
Date: April 2, 2004
Included is an update on the planning process for High School #3. The update wilt
include a presentation by the architects on the design and development stage of the
project, Further information is provided on the schedule, square Footage and budget.
1. Design
The design for high school #3 includes a student capacity of 800 with a core facility for
1,200 students. The proposed design includes a full gym, auditorium, commons and
athletic complex. The design reflects the needs of the high school reform committee by
designating career and feclmieal education space for academies and a design that features
smaller learning comrnuttities. The High School Advisory Connnittee has spent a great
deal of time ensuring thaC shdent areas are sufficient in size and that the school reflects a
kinder, gentler and wanner atmosphere, Moseley Architects will provide a presentation
highlighting these planting efforts so far'.
2. Presentation
Moseley Architects will present the present status of the high school design. This design
was reviewed by the High School Advisory Committee on Monday, April 5 and received
a broad base of support. While the design process continues, the committee felt strongly
enough to move the plan forward for Board of Education review.
There are several concerns about the project that must be addressed as the planning
process moves forward. Those include the schedule, square footage and the budget.. Each
concern is more fully explained below.
3. Schedule
The schedule for completion of the third high school in August 2006 has become
more difficult. A variety of factors has contributed to this scheduling difficulty and
should be reviewed by the Board.
• The normal approval process by the Town of Carrboro will not be completed
before the summer recess. Even with the Alderman's best efforts, further
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reviews will be required. They are now examining a parCial or slab approval
that would allow site work to begin before the final approval takes place. This
idea has only recently been introduced and a final answer on the feasibility of
the request has not been received.
• The lengthy site selection process by the Board of L^ducation took longer than
expected. The additional review of the Old L,ystra Road and the Southern Park
site removed time From an already compressed schedule. Re-reviews of sites
requested by the Commissioners also added time to the site selection process,
• A delay in approval of the use of etninent domain by the County
Commissioners, Cied to Che interlocal agreement, has also contributed to delays
in the project. The use of the interlocal agreement required several board
meetings stretching over the sunmier months in 2003.
• The length of time devoted to the interlocal agreement, addendum "B" and
"smart growth" efforts that are still not completed have added time to the
planning effort.
• The change in projecC architects by Moseley Architects has required additional
transition time.
• Support Services experienced a delay in securing permission to do field work
on Che Glover property, again adding to the potential for delay..
While no single group or firm contributed excessively to the delay, all the involved
parties collectively contributed their small part. Those small parts when combined
together have resulted in a schedule that may not be met.
4. Square Footage
The original square footage of the building was established at 182,000 square feet
The $30,000,000 budget reduced that figure to 155,000 square feet. The present
option contains 161,556 square feet. That square footage has been reviewed by staff
and architects for additional areas for reduction and few, if any, are available. Any
further reduction in square footage would have a permanent impact on the core
facilities that would be difficult to compensate for later. To reach the square foot
target of 155,000 would require a reduction of an additional 6,500 square feet. This is
the equivalent of eight classrooms or the auditorium. A review of the comparable
projects around the state indicates that our square footage is lower than other similar
sized projects.
Student S uare Foota e S .Ft. Per S .Ft. Per
Project Capacity Core Total Capacity Core
Southside 750 1,286 169,674 226 132
Northside 905 1,225 176,510 195 144
CHCCS 800 1,200 163,500 204 136
Cedar Ride 1,000 1,500 206,900 207 138
Using the School Planning Division guidelines and extrapolating a 1,200-core
capacity, a square footage requirement of over 170,000 square feet is indicated. As
the High School Advisory Committee worked through the design and development
5
process, additional square footage was always requested. Unless the program or
capacity numbers are changed, any architectural reduction would be minimal at best.
5. Budget
The administration and the architects have been working on the design for a
$.30,000,000 high school. That figure is a reduction from the $.33..9 million dollars
originally requested. The original budget included a larger school with off site athletic
facilities. With a $30 million budget, the capaaity of the school was reduced by 200
students, thus reducing the square footage.. This allowed enough site room for a track
and competition field to be added back into the project. The reduction in capacity did
not entirely offset the additional cost of the field and track, The present budget is
approximately $.30,64.3,951 or $644,000 over budget.. This figure also includes
moving baseball and softball field construction to another phase or Ending different
revenue streams. This estimate cost overrun is approximately the same as the per
square foot cost associated with the square footage increase from 155,000 to 161,556.
The estimates above are being researched. Independent estimates are being solicited
for site development work to ensure accuracy, as those numbers have seemed high,
even for a difficult site. The current steel marlceC is also of concern as prices for
constntction have risen due to the rapid steel price increase.
Summar°y
Design work is moving ahead and the final design will be oue that serves students
well for many years to come.. The smaller learning conununities, bright and open
conuuon spaces and compact design are all forward-looking elements. As work
continues, the schedule and budget are two of the critical areas that must be
continually monitored to ensure no additional slippage. Help from the Town of
Carrboro on the approval process and additional revenue from some other sources
will be required to bring the project in, on time and within budget,
Mr. Scroggs and representatives from Moseley Architects will be present to answer
any questions you may have.
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