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HomeMy WebLinkAboutAgenda - 12-18-2018 8-e - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2018 Action Agenda Item No. 8-e SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Craig Benedict, Director, 919-245-2575 Carrboro City Schools: Schools APFO Ashley Moncado, 919-245-2589 Capacity Calculation and Change Request Form (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 15, 2018 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2019 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2019. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2017 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2018 membership numbers. 2 In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. As an additional point of information, the County has budgeted for charter school students in recent years as follows: CHCCS OCS Fiscal Year Number of Students Number of Students 2017-18 162 617 2018-19 155 (-7) 769 (+152) FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2018 Membership and Capacity numbers as submitted by each school district. i 3 School • Capacity, - Request Form School District: Orange County Schools SAPFO CAPS Year: November 15,2018-November 14,2019 Capacity and Membership Submittal Date: November 15,2018 Elementary Square 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Justifleation School Feet Requested Requested Requested Requested Requested Footnote H Membership Capacity Capacity Capacity Capacity Capacity Cameron Park 70,812 565 565 565 502 502 597 Central 52,492 455 455 455 428 428 267 Efland Cheeks 64,316 497 497 497 455 455 467 Grady Brown 74,016 544 544 544 490 490 462 Hillsborough 51,106 471 471 471 420 420 435 New Hope 100,164 586 586 586 526 526 589 Pathways 85,282 576 576 576 540 540 388 Total 1 498,1881 3,6941 3,6941 3,6941 3,3611 3,3611 1 3,205 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: C)A& Il�lb-18 Superintendent Date BOCC Chair Date Membershi Certification: Il-tb-18- Su erintendent Date BOCC Chair Date 4 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAP FO CAPS Year: November 15,2018-November 14,2019 Capacity and Membership Submittal Date: November 15,2018 Middle Square 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Justifleation School Feet Requested Requested Requested Requested Requested Footnote# Membership Capacity Cap�acity Capacity Capacity Capacity A.L. Stanback 136,000 740 740 740 740 740 649 C.W. Stanford 107,620 726 726 726 726 726 649 Gravelly Hill 123,000 700 700 700 700 700 481 Total 366,6201 2,166 2,166 2,166 2,166 2,166 1,779 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: Sup rintendent Date BOCC Chair Date Membership Certification: C��4x LL It - lL- i� Su erintendent Date BOCC Chair Date 5 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15,2018-November 14,2019 Capacity and Membership Submittal Date: November 15,2018 2014-2015 2015-2016 2016-2017 2017-2018 I I High School Square Requested Requested Requested Requested Requested Justification Membership Feet Capacity Capacity Capacity Capacity Capacity Footnote# Orange 213,509 1,399 1,399 1,399 1,399 1,399 1,290 Cedar Ridge 206,900 1,000 1,000 1,000 1,000 1,000 1,018 Partnership 6,600 40 40 40 40 40 41 Total 427,0091 2,439 2,439 2,439 2,439 2,439 2,349 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC.2.The 2012-2013 capacity numbers for Orange High School(1,399)is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012. Justification: Capacity Certification: Lit11 l(o l Supverintendent Date BOCC Chair Date Membership Certification: Id�V' �N 1,1 � Iq S erintendent Date BOCC Chair Date 6 School • Capacity, . • Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2018-November 14,2019 Capacity and Membership Submittal Date: November 15,2018 Elementary Square 2014-2015 I I r 2016-2017 2017-2018 2018-2019 Justification Membership School Feet Requested Requested Requested Requested Requested Footnote# (referenced Capacity Capacity oo Catrboro 60,832 533 533 533 5181 518 487 Ephesus 66,952 448 448 448 436 436 440 Estes'HiIIs 56,299 527 527 527 516 516 473 Glenwood 50,764 423 538 423 41 412 484 FP Graiiarn 66,689 538 423 538 52;: 522: 615 McDotigle 98,000 564 564 564 548 549 540 Rashkis 95,729 585 585 585 568 568 454 Scroggs 90,980 575 585 575 5.58 558 470 Seawell 52,896 466 585 466 45t1 45Q, 503 Morris Grove 90,221 585 575 585 5681 568;''� 555 Northside 99,500 585 466 585 568 569'' 450 Total 828,8621 5,8291 5,829 5,829 5,664 51664 5,471 Special Note(s): 1.For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: Superintendent Date BOCC Chair Date Membership Certification: 4) lLl.ln 1¢+ �� 9 ��l 1 lz Superintendent Date BOCC Chair Date 7 School • Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2018-November 14,2019 Capacity and Membership Submittal Date: November 15,2018 Square 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Justification Membership Middle School Feet Requested Requested Requested Requested Requested Footnote# (referenced capacity Capacity Capacity Capacity Capacity school 122,467 670 774 774 774 774 736 Ivtc' auk 136,221 732 732 732 732 732 683 Phillips 109,498 706 706 706 706 706 654 Smith 128,764 732 732 732 732 732 860 Total 496,950 2,8401 2,944 29 ; ,9441 2,9441 1 2,933 Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity Certification: / uperintendent Date BOCC Chair Date M b ership Certification: Superintendent Date BOCC Chair Date 8 School APFO Capacity, Membership School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2018-November 14,2019 Capacity and Membership Submittal Date: November 15,2018 Square 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 ,Justification High „School Feet Requested , , Requested Requested Footnote# (referenced Capacity Capacity •acity Capacity Capacity school Chapel Hill 241,111 1,520 1,520 1,520 1,520 1,520 1,527 East Chapel Hill 259,869 1,515 1,515 1,515 1,515 1,515 1,493 Carrboro 148,023 800 800 800 800 800 877 Phoenix Acad. 5,207 40 40 40 40 40 35 654,2101 3,8751 3,8751 3,8751 3,875 875 =``., Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity" Certification: Superintendent Date BOCC Chair Date Membership Certification: Superintendent Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel Hill/Carrboro School District Orange Coun School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2018-19 LOS LOS (per MOU) Actual 2018-19 LOS Elementary 105% 96.6% 105% 95.4% Middle 107% 99.6% 107% 82.1% High 1 110% 1 101.5% 110% 1 96.3% Chapel Hill/Carrboro School District Orange ounty School District Capacity Capacity Nov. 15 Increase Capacity Capacity Nov. 15 Increase At 100% 2018 At 100% 2018 At MOU Prior Year from At MOU Prior Year from LOS Membership Prior LOS Membership Prior LOS* Maximum* Membership Year LOS* Maximum* Membership Year Elementary 5664 5947 5471 5522 (51) 3361 3529 3205 3183 22 Middle 2944 3150 2933 2833 100 2166 2318 1779 1730 49 High 3875 4263 3932 3927 5 2439 2683 2349 2445 (96) * Class size ratio is 1:20 in grades K-3.