HomeMy WebLinkAboutAgenda - 12-18-2018 8-b - Fiscal Year 2018-19 Budget Amendment #4 1
ORD-2018-035
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11, 2018
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2018-19 Budget Amendment #4
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Paul Laughton, (919) 245-2152
Spreadsheet Gary Donaldson, (919) 245-2453
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Fire Marshal Fee
Schedule Revisions
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2018-
19.
BACKGROUND:
Health Department
1. The Health Department is requesting to amend the FY 2018-19 budget as follows:
• Association of Food and Drug Officials program: Increase budgeted revenue
and expenditure by $2,500. This amendment receives and appropriates US Food
and Drug Administration (FDA) grant funds to be used for purchasing fliers and
educating the public about food safety in multiple languages.
• Bioterrorism Preparedness Program: Reduce budgeted revenue and
expenditure by $3,236. This amendment reflects a reduction in state pass-through
funding related to a federal accounting error in FY 2017-18.
• Family Success Alliance program: Reduce budgeted revenue and expenditure
by $1,492. This amendment corrects a redundancy in the FY 2018-19 operating
budget in which these funds are included twice.
• Formerly Incarcerated Transitions (FIT) program: Increase budgeted revenue
and expenditure by $12,271. This amendment rolls forward grant funds received in
FY 2017-18 from Duke Endowment to FY 2018-19 as approved by the grantor.
• Kindergarten Readiness program: Reduce budgeted revenue and expenditure
by $8,572. This amendment corrects a redundancy in the FY 2018-19 operating
budget in which these funds are included twice.
(See Attachment 1, column 1)
2
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Library Services
2. The Orange County Library Services has received the following additional funds:
• State Aid Funds — receipt from the North Carolina Department of Cultural
Resources, Library Development Section, of additional State Aid funds of $4,527
for FY 2018-19. This brings the total budgeted funds to $104,527 in FY 2018-19,
compared to $107,384 in FY 2018-19. These additional funds and will be used to
enhance existing programs.
• Friends of the Library — receipt of donated funds of $2,350 from the Friends of
the Library to support marketing materials for web address updates and signage
related to the Orange County Main Library.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
3
Orange County Public Transportation
3. The Orange County Public Transportation Department has as part of its Transit Plan in
FY 2018-19 the purchase of updated dispatching and scheduling software at an
estimated cost of $111,000. These are fully reimbursable from available Transit Tax
proceeds from the Article 43 Transit Sales Tax. This budget amendment provides for the
receipt of these reimbursable funds and appropriates this amount for this software
procurement project. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
County Capital Projects
4. This budget amendment provides for the re-purposing of $15,000 in available County
Capital funds within the completed County Telephone System Replacement Capital
project to a Facilities Improvements Capital project in order to construct a southern
access road to the Greene Tract. The County will manage the project and will receive
reimbursements of $15,000 from the Town of Chapel Hill through a cost share
agreement. This budget amendment provides for the re-purposing of these funds and
the receipt of the reimbursement funds from the Town of Chapel Hill, and amends the
following Telephone System Replacement Capital Project Ordinance, and creates the
following Greene Tract Improvements Capital Project Ordinance: (See Attachment 1,
column 4)
Telephone System Replacement Project (-$15,000) - Project # 30037
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $575,000 ($15,000) $560,000
Total Project Funding $575,000 ($15,000) $560,000
A ppropriated for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Equipment $500,000 $0 $500,000
Professional Services $75,000 $15,000 $60,000
Total Costs $575,000 ($15,000) $560,000
Greene Tract Improvements Project ($30,000) - Project # 10066
Revenues for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Alternative Financing $0 $15,000 $15,000
Reimbursement from Town of
Chapel Hill $0 $15,000 $15,000
Total Project Funding $0 $30,000 $30,000
4
Appropriated for this project:
Current FY 2018-19 FY 2018-19
FY 2018-19 Amendment Revised
Equipment $0 $0 $0
Professional Services $0 $0 $0
Construction $0 $30,000 $30,000
Total Costs $0 $30,000 $30,000
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
applicable to this agenda item.
Department of Environment, Agriculture, and Parks and Recreation (DEAPR)
5. The Department of Environment, Agriculture, and Parks and Recreation (DEAPR) has
receive donated funds of $3,700 from the Nutrition Hub and Strawbridge Studios to
provide support for recreational programming within the department. This budget
amendment provides for the receipt of these donated funds for the above purpose
mentioned. (See Attachment 1, column 5)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department of Social Services
6. The Department of Social Services has received public donations totaling $537 to be
used for youth sponsorships for recreational activities. This budget amendment provides
for the receipt of these donated funds for the above purpose mentioned.
7. The Department of Social Services has received final grant award notifications for FY
2018-19 for both of the department's Workforce Innovation and Opportunity Act (WIOA)
Grants within the General Fund. At the time of the budget adoption, only estimates were
used based on prior year funding amounts until the department received the final grant
awards. The WIOA Building Futures Program Grant will receive less funds than
estimated in the amount of $5,196, while the WIOA Adult Worker Services Grant will
receive $18,386 in additional funds than previously estimated. This budget amendment
provides for the reduction in the WIOA Building Futures Program Grant, and provides for
the increase in the WIOA Adult Worker Services Grant. (See Attachment 1, column 6)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
5
The Building Futures Program provides job training, support, and experience to youth,
while the Adult Worker Services Program provides job training, support, and experience
to adults and dislocated workers.
Emergency Services — Fire Marshal
8. The Orange County Fire Marshal requests the addition of four (4) permit fees to the
County Fee Schedule for FY 2018-19. These fees are now part of the recently received
revised State's fire inspection codes, which go into effect January 1, 2019. Staff will
monitor any additional revenue realized from these permit fees throughout the fiscal year,
and bring back to the Board of County Commissioners at a future meeting any actual
revenue received. This budget amendment provides for the addition of these permit fees
to the County's Adopted Fee Schedule for FY 2018-19. (See Attachment 4).
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
applicable to this agenda item.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2018-19 budget in the General Fund by $136,775, and increases the County Capital Fund by
$15,000.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for Fiscal Year 2018-19.
Attachment 1. Orange County Proposed 2018-19 Budget Amendment
The 2018-19 Orange County Budget Ordinance is amended as follows: 6
ceipt of donated funds
#5 DEAPR-receipt of of$537 to be used for
#3 Orange Public #4 County Capital youth sponsorships for
#1 Health Department- #2Library Services- Transportation-receipt Projects-receipt of donated from recreational activities;
receipt of additional receipt of Funds $3,700 from the
of reimbursement funds reimbursement funds of and a decrease of
well as State Aid receipt of Nutrition Hub and
Encumbrance Budget as Amended revenue as of$111,000 from $15,000 from me TOVm $5,196 in WIOA Budget as Amended
Original Budget Budget Amended nolcalion ofreductions $4,527 and receipt of Strawbridge Studios to
Carry Forwards Through BOA#3-A Transit the Tan proceeds of Chapel Hill for their Building Future Grant Through BOA#4
revenue,for various donated the F of provide support for
for the purchase of share of constructing a funds and an increase
in Department $2,350 from the Friends recreational
programs of the Library updated dispatching southern=road to programming within the $18,386 in W IOA
and scheduling software the Greene Tract department Adult Worker Services
Grant funds related to
the final grant award for
General Fund
Revenue
Property Taxes $ 158,561,382 $ $ 158,561,382 $ 158,561,382 $ $ $ $ $ $ $ 158,561,382
Sales Taxes $ 24,140,242 $ $ 24,140,242 $ 24,140,242 $ $ $ $ $ $ $ 24,140,242
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000
Intergovernmental $ 17,296,375 $ $ 17,296,375 $ 17,696,004 $ 1,471 $ 4,527 $ 111,000 $ $ $ 13,190 $ 17,826,192
Charges for Service $ 12,456,495 $ $ 12,456,495 $ 12,458,995 $ $ $ $ $ $ $ 12,458,995
Investment Earnings $ 415,000 $ 415,000 $ 415,000 $ 415,000
Miscellaneous $ 3,114,760 $ 3,114,760 $ 3,180,102 $ 2,350 $ 3,700 $ 537 $ 3,186,689
Transfers from Other Funds $ 1,637,600 $ 1,637,600 $ 1,637,600 $ 1,637,600
Fund Balance $ 8,820,099 $ 8,820,099 $ 8,820,099 $ 8,820,099
Total General Fund Revenues $ 226,754,953 $ $ 226,754,953 $ 227,222,424 $ 1,471 $ 6,877 $ 111,000 $ $ 31700 $ 13,727 $ 227,359,199
Expenditures
Support Services $ 13,182,883 $ $ 13,182,883 $ 13,174,909 $ $ $ $ $ $ $ 13,174,909
General Government $ 22,214,157 $ $ 22,214,157 $ 22,214,157 $ $ $ $ $ $ $ 22,214,157
Community Services $ 13,159,487 $ $ 13,159,487 $ 13,204,082 $ $ $ 111,000 $ $ 3,700 $ $ 13,318,782
Human Services $ 39,202,652 $ $ 39,202,652 $ 39,380,262 $ 1,471 $ 6,877 $ $ $ $ 13,727 $ 39,402,337
Public Safety $ 25,318,777 $ $ 25,318,777 $ 25,341,445 $ $ $ $ $ $ $ 25,341,445
Education $ 109,871,663 $ 109,871,663 $ 109,871,663 $ 109,871,663
Transfers Out $ 3,805,334 $ $ 3,805,334 $ 4,035,906 $ 4,035,906
Total General Fund Appropriation $ 226,754,953 $ $ 226,754,953 $ 227,222,424 $ 1,471 $ 6,877 $ 111,000 $ $ 3,700 $ 13,727 $ 227,359,199
$ $ $ $ $ $ $ $ $ $ $
County Capital Project Fund
Revenues
Transfer From the General Fund $ 220,000 $ 220,000 $ 220,000 $ 220,000
Alternative Financing $ $ $
Appropriated Fund Balance $ $ $ $
Intergovernmental $ $ 15,000 $ 15,000
Medicaid Maximization Funds $ $ $
Total Revenues $ 220,000 $ - $ 220,000 $ 220,000 $ 235,000
Expenditures
County Capital Projects $ 220,000 $ 220,000 $ 220,000 $ 15,000 $ 235,000
Attachment 2 7
Year-To-Date Budget Summary
Fiscal Year 2018-19
General Fund Budget Summary
Paul:
Original General Fund Budget $226,754,953
increase time-limited Office
Additional Revenue Received Through Assistant II position in Health
Budget Amendment #4 (December 11, 2018) by .17 FTE; increase of.25
Grant Funds $172,918 FTE in Eldercare Manager
Non Grant Funds $431,328 Position; moves 1.0 FTE
General Fund - Fund Balance for Anticipated Occupational Therapist and
.75 FTE Human Services
Appropriations (i.e. Encumbrances) $0 C000rdinator from Grant
General Fund - Fund Balance Appropriated to Project Fund to General Fund
Cover Anticipated and Unanticipated (BOA#1)
Expenditures $0
Total Amended General Fund Budget $227,359,199
Dollar Change in 2018-19 Approved General Paul:
Fund Budget $604,246 approved tme-limited 1.0 FTE
% Change in 2018-19 Approved General Fund Reentry Coordinator position
Budget 0.27% and atime-limited 1.0 FTE
Reentry Case Manager with
CJRD; move 1.0 FTE
Authorized Full Time Equivalent Positions Occupational Therapist and
Original Approved General Fund Full Time .75 FTE Human Services
Equivalent Positions 904.270 Coordinator to General Fund
(BOA#1); 1.0 FTE
Original Approved Other Funds Full Time
Information Technology
Equivalent Positions 90.850 Analyst position in the
Total Approved Full-Time-Equivalent Sheriff's Office (9/20/18
Positions for Fiscal Year 2018-19 995.120 mtg.)
Attachment 3 8
Proposed Budget Amendment
Department: Emergency Services
Current Proposed
Division Name of Fee Reason for Increase Rate Rate Effective Date
A construction permit is required for the installation
of or mondification to emergency responder radio
coverage systems and related equipment.
Maintenance performed in accordance with this code
Emergency responder radio is not condsidered to be a modification and does not
Fire Marshal coverage system require a construction permit. $0.00 $200.00 January 1,2019
Gates and barricades A construction permit is for the installation of or
across fire apparatus modification to a gate or barricade across a fire
Fire Marshal access road apparatus access road. $0.00 $100.00 January 1,2019
Construction permits are required for installation of
or alteration to smoke control or smoke exhaust
systems. Maintenance perfomed in accordance to
Smoke control or smoke this code is not considered to be an alteration and
Fire Marshal exhaust systems does not require a permit. $0.00 $200.00 January 1,2019
A construction permit is required to install or modify
solar photovoltaic power systems. Maintenance
performed in accordance with this code is not
Solar photovoltaic power considered to be a modification and does not require
Fire Marshal systems a permit. $0.00 $100.00 January 1,2019