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HomeMy WebLinkAbout2018-758-E DEAPR - S&ME Gas Survey for old Hillsborough landfill DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE [Departmental Use Only] TITLE Fairview Landfill FY 2018-2018 NORTH CAROLINA CONSULTING SERVICES AGREEMENT R'FQ---UNDER $90,000 ORANGE COUNTY This Agreement, made and entered into this 20th day of November, 2018, ("Effective Date") by and between Orange County, North Carolina a body politic and corporate of the State of North Carolina(hereinafter,the "County")and S&ME , (hereinafter,the "Consultant"). WITNESSETH: That the County and Consultant, for the consideration herein named, do hereby agree as follows: ARTICLE 1 SCOPE OF WORK 1.1 Scope of Work 1.1.1 This Services Agreement ("Agreement") is for professional consulting services to be rendered by Consultant to County with respect to (insert type of project) completing a landfill gas survey and surface water and sediment sampling as part of a project assessing soil and groundwater conditions at the former Hillsborough Landfill near Torain Street in Hillsborough, NC, in accordance with a Work Plan approved by the NC DEQ DWM Inactive Hazardous Sites Branch. 1.1.2 By executing this Agreement,the Consultant represents and agrees that Consultant is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent,professional and timely manner. 1.1.3 Time is of the essence with respect to this Agreement. 1.1.4 The services to be performed under this Agreement consist of Basic Services, as described and designated in Article 3 hereof. Compensation to the Consultant for Basic Services under this Agreement shall be as set forth herein. ARTICLE 2 RESPONSIBILITIES OF THE CONSULTANT 2.1 Services to be Provided. The Consultant shall provide the County with all services required in Article 3 to satisfactorily complete the Project within the time limitations set forth. herein and in accordance with the highest professional standards. 2.2. Standard of Care 2.2.1 The Consultant shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Consultant practice throughout the United States and in accordance with applicable federal, state Revised 10/17 1 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE and local laws and regulations applicable to the performance of these services. Consultant is solely responsible for the professional quality, accuracy and timely completion and submission of all reports, drawings, specifications, plans, documents and services (hereinafter "Deliverables")related to the Basic Services. 2.2.2 The Consultant shall be responsible for all errors or omissions, in the deliverables prepared by the Consultant. 2.2.3 The Consultant shall correct at no additional cost to the County any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts in any Deliverables prepared by the Consultant. 2.2.4 The Consultant shall assure that all Deliverables prepared by it hereunder are in accordance with applicable laws, statutes, and that any necessary or appropriate applications for approvals are submitted to federal, state and local governments or agencies in a timely manner so as not to delay the Project. 2.2.5 The Consultant shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. 2.2.6 Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. 2.2.7 If activities related to the performance of this agreement require specific licenses, certifications,or related credentials Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. ARTICLE 3 BASIC SERVICES 3.1 Basic Services 3.1.1 The Consultant shall perform as Basic Services the work and services described herein and as specified in the County's Request for Qualifications, RFQ Number 5223 for Professional Services (the "RFQ") issued September 12, 2016, which is fully incorporated and integrated herein by reference together with Attachments Addendum #1 dated September 26, 2016 (designate all attachments). 3.1.2 The Basic Services will be performed by the Consultant in accordance with the following schedule: (Insert task list and milestone dates) Task Milestone Date Revised 10/17 2 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE 1. Complete a landfill gas survey and surface water and sediment sampling at the former llillsborough Landfill in a reasonable timeframe and in accordance with a Work Plan approved by the NC DEQ DWM Inactive Hazardous Sites Branch. 2. 3. 4. 5.. 6. 7. 8. 9. 10. 3.1.3 Should County reasonably determine that Consultant has not met the Milestone Dates established in Section 3.1.2 of this Article, County shall notify Consultant of the failure to meet the Milestone Date. The County, at its discretion may provide the Consultant seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Consultant cures the Breach. In the alternative, upon Consultant's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Consultant or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule County may immediately terminate this Agreement in writing without penalty or incurring further obligation to Consultant. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. ARTICLE 4 DURATION OF SERVICES 4.1 Scheduling of Services 4.1.1 The Consultant shall schedule and perform his activities in a timely manner so as to meet the Milestone Dates listed in Article 3. 4.1.2 Should the County determine that the Consultant is behind schedule, it may require the Consultant to expedite and accelerate his efforts, including providing additional resources and working overtime, as necessary, to perform his services in accordance with the approved project schedule at no additional cost to the County. 4.1.3 The Commencement Date for the Consultant's Basic Services shall be December 3,2018. ARTICLE 5 COMPENSATION 5.1 Compensation for Basic Services 5.1.1 Compensation for Basic Services shall include all compensation due the Consultant from the County for all services under this Agreement except for any authorized Reimbursable Expenses which are defined herein. The maximum amount payable for Basic Services is twenty nine thousand, eight hundred sixty two Dollars ($29,862.00). Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as percentages of the whole as Revised 1011.7 3 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Project milestones as set out in Section 3.1.2 are achieved. (For example, if there are 10 Project Tasks with Milestone bates then Consultant may invoice for the first 10% of the whole upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Consultant may invoice for the next 10%of the whole.) ARTICLE 6 RESPONSIBILITIES OF THE COUNTY 6.1 Cooperation and Coordination 6.1.1 The County has designated Tom Davis to act as the County's representative with respect to the Project and shall have the authority to render decisions within guidelines established by the County Manager and the County Board of Commissioners and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 6.1.2 The County shall be solely responsible for determining whether Consultant as satisfactorily completed Tasks associated with Milestone Dates. Upon County's written determination to Consultant that a Task has been satisfactorily completed by its accompanying Milestone Date Consultant may submit an invoice for payment. It is agreed that County shall not unreasonably withhold its determination of satisfactory completion of any Task. In the event the amount of an invoice is disputed County may withhold payment until the dispute is resolved by the parties. County may also withhold payment on an invoice until the satisfactory completion of a Task by Consultant. ARTICLE 7 INSURANCE AND INDEMNITY 7.1 General Requirements 7.1.1 Consultant shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, Professional Liability Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the ©range County Risk Transfer Policy and Orange County Minimum Insurance Coverage requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync..qov/departments/purchasing divisionlcontracts. h ). If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here NIA (if no additional insurance required marls NIA as being not applicable). Consultant shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 7.2 Indemnity 7.2.1 The Consultant agrees, without limitation, to indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Consultant except to the extent same are caused by the negligence or willful misconduct of the County. It is Revised 10117 4 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE the intent of this provision to require the Consultant to indemnify the County to the fullest extent permitted under North Carolina law. ARTICLE 8 AMENDMENTS TO THE AGREEMENT 8.1 Changes in Basic Services 8.1.1 Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Consultant. The Consultant shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. ARTICLE 9 TERMINATION 9.1 Termination for Convenience of the County 9.1.1 This Agreement may be terminated without cause by the County and for its convenience upon seven(7)days prior written notice to the Consultant. 9.2 Other Termination 9.2.1 The Consultant may terminate this Agreement based upon the County's material breach of this Agreement; provided the County has not taken all reasonable actions to remedy the breach. The Consultant shall give the County seven (7) days`prior written notice of its intent to terminate this Agreement for cause. 9.3 Compensation After Termination 9.3.1 1n the event of termination,the Consultant shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Consultant. 9.3.2 Should this Agreement be terminated, the Consultant shall deliver to the County within seven (7)days, at no additional cost, all Deliverables including any electronic data or files relating to the Project. 9.4 Waiver 9.4.1 The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Consultant with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. 9.5 Susl2ension 9.5.1 The County may suspend the work at any time for County's convenience and without penalty to County upon three (3) days' notice to Consultant. Upon any suspension by Revised 10/17 5 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE County the Consultant shall discontinue the work and shall not resume the work until notified to proceed by County. ARTICLE 10 ADDITIONAL PROVISIONS 10.1 Relationship of Parties 10.1.1 Consultant is an independent contractor of the County. Neither Consultant nor any employee of the Consultant shall be deemed an officer, employee or agent of the County. Consultant's personnel shall not be employees of, or have any contractual relationship with, the County. 10.2 Limitation and Assi rng went 10.2.1 The County and the Consultant each bind themselves,their successors, assigns, and legal representatives to the terms of this Agreement. Neither the County nor the Consultant shall assign or transfer its interest in this Agreement without the written consent of the other. 10.3 Governing Law 10.3.1 This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. Consultant shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and the Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http:llwww.orangecountync.gov/departmentslpurchasing divisionlcontracts.phpa. Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit the definition of breach to discrimination. By executing this Agreement Consultant affirms that Consultant and any subcontractors of Consultant are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable, failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Consultant's breach of this Agreement. By executing this Agreement Consultant affirms Consultant is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement, Consultant certifies that Consultant has not been identified, and has not utilized the services of any agent or subcontractor identified, on the Iran divestment list created by the State Treasurer pursuant to G.S. 147-86.58 or the Israel boycott list created pursuant to G.S. 147-86.81. 10.4 Dispute Resolution 10.4.1 Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County,North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. The Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. Revised 10117 6 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE 10.5 Extent of Agreement 10.5.1 This Agreement, together with the RFQ together with attachments distributed by the County and the Consultant's submitted Response to the RFQ, all of which constitute the Contract Documents, represents the entire and integrated agreement between the County and the Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. In the event of a conflict among the terms of the Contract Documents, the priority of documents shall be This Agreement, the County's RFQ, attachments to the County's RFQ, the Consultant's Response to the RFQ. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. 10.6 Severability 10.6.1 If any provision of this Agreement is held as a matter of Iaw to be unenforceable,the remainder of this Agreement shall be valid and binding upon the Parties. 10.7 Ownership of Deliverables 10.7.1 All Deliverables, together with all supporting materials, source documentation, data collected, field notes, and working drafts, developed in the performance of this Agreement shall become the property of the County and may be used on any other project without additional compensation to the Consultant. The use of the Deliverables by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. 10.8 Non-Appropriation 10.8.1 Consultant acknowledges that County is a governmental entity,and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Consultant of the unavailability and non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the County's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Consultant of such limitation or change in County's legal authority,. 10.9 Notices and Signatures 10.9.1 This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article Revised 10117 7 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE 40 of North Carolina General Statute Chapter 66.. 10.9.2 Any notice required by this Agreement shall be in writing and delivered by certified or registered mail,return receipt requested to the following: Orange County Consultant's Name&Address Attention: Tom Davis S&ME DEAPR P.O. Box 8181 3201 Spring Forest Road Hillsborough,NC 27278 Raleigh,NC 27616 [SIGNATURE PAGE TO FOLLOW] Revised 10/17 8 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. COUNTY: Orange County CONSULTANT: S&lam DocuSigned by: cuSigned by: 66t& (' aMA , /2018 C�Kj' "M AP. ., 11/19/2018 C0 0637994B755E477... FB5F636F4BB ` ice President Printed Name and Title Revised 10117 9 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE mom November 6, 2018 Orange County Department of Environment Agriculture, Parks and Recreation 306 A Revere Road/PO Box 8181 Hillsborough, NC 27278 Attention: Mr.Thomas W. Davis, P.G. via email: tdavis@orangecountvnc.00v Water Resources Coordinator Reference: Work Plan&Cost Estimate for Remedial Investigation—Above-Ground Landfill Gas Survey and Stream Sampling Task Orders 4831313-4,483DP-5,483DP-6 Hillsborough Dump 195 Torain Street, Hillsborough, North Carolina ID No. NONCDO000483 S&ME Proposal No.43-1600767,Change Order No.3 S&ME Project No.4305-17-061 Dear Mr. Davis; S&ME,Inc. (S&ME), appreciates the opportunity to provide this work plan and cost estimate to conduct additional Remedial Investigation activities at the Hil€sborough Dump site in Hillsborough, North Carolina. This work plan presents our understanding of the project,a proposed scope of services,an estimated project budget and schedule. These services will be performed according to the terms of the Consulting Services Agreement,dated September 7,2018, between the Orange County and S&ME. We understand Orange County will issue a Task Authorization or Purchase Order as acceptance of this proposed work plan and cost estimate. , Project Background S&ME has conducted First Phase Assessment activities(October 2017 through. December 2017) and Waste Delineation activities(May and September,2018) at the Hillsborough Dump site for Orange County(hereafter"the County"). Tom Davis of the County requested S&ME provide a work plan and cost estimate to perform additional services needed to further delineate and characterize contamination the site. This work plan and cost estimate should be considered an additional phase of a multiple stage approach to contaminant delineation for the site. Information provided in the NCDEQ's Guidelines for Addressing Pre-Regulatory Landfills and Dumps,dated November 2015 form the basis of this work plan and cost estimate. This work plan and cast estimate should be submitted to and approved by the DEQ Pre-Regulatory Landfill Unit for the described services to be eligible for cost reimbursement by DEQ. 0 Scope of Services S&ME proposes the following Scope of Services for the Remedial Investigation—Above Ground Landfill Gas Survey and Stream Sampling (483DP-4,5 and 6) at the Hillsborough Dump site.These services will be performed in general accordance with NCDEQ Inactive Hazardous Sites Program guidance documents: Guidelines for S&ME=,Inc.13201 Spring Forest Road I Raleigh,NC 27616 1 p 919,872,2660 1 www.smeinc.com DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Proposal for Above-Ground Landfill Gas Survey and Stream Sampling ..■■ _ Hillsborough Dump a� ID No. NONCDO000483 ls' Task Orders 483DP-4, 5 and 6 Addressing Pre-Regulatory Landfills and Dumps,dated November 2015, Guidelines for Assessment and Cleanup, dated October 2015,and S&ME's approved Standard Operating Procedures and Quality Assurance(SOP/QA) Manual(July 2010),previously approved by NCDEQ. Task 483DP-4 Work Plan/Proposal Preparation The following services were performed: a Developed a drawing to present the proposed boring locations. a Developed cost estimate spreadsheets. 0 Prepared field services schedule and task descriptions. 0 Prepared this proposal and work plan. Task 483DP-5 Above-Ground Landfill Gas Survey and Stream Sampling Subtask A Above-Ground Landfill Gas Survey Above ground landfill gas screening will be conducted on an approximate 100-foot grid pattern as indicated on the attached site map(Figure 1). Data will be recorded from an estimated 180 screening locations. The actual quantity and location of screenings may be adjusted in the field based on site observations and in effort to assess the smaller documented areas of concern (waste and fill areas). S&ME field personnel will also take photographs of vapor screening activities and site conditions/areas of interest (stream conditions,exposed partially buried waste,surface waste, and mounded,lhummocky topography) relevant to future assessment and eventual remediation of the site. The vapor screenings will be conducted as follows: • Ambient air will be screened at four or more background locations. • Bump tests will be conducted to verify proper calibration and instrument accuracy before, during, and after the survey. • Duplicate readings of at least one background and two screening locations will be conducted. • If a duplicate reading differs by 2% or greater,an additional screening will be conducted at the same location. • S&ME will use a GPS unit pre-programmed with the grid screening location name(i.e. 134) and its coordinates to field-locate each screening point. The field crew will locate each screening point and conduct limited vegetation clearing if needed to reach the screening points. • Three meters wiil be used to collect vapor data at each screening point. o Landfill Gas Meter—GEM5000 PLUS(or equivalent)for: methane, hydrogen sulfide, oxygen, carbon dioxide and barometric pressure o Mercury Analyzer-Jerome 431X Mercury(or equivalent)for mercury o Photo-lonization Detector—MIniRae 3000 PI (or equivalent)for total VOCs November 6, 2018 2 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE si Proposal for Above-Ground Landfill Gas Survey and Stream Sampling Hillsborough Dump ID No. NONCD0000483 Task Orders 483DP-4,5 and 6 • The inlet port of each meter will be set at approximately six-inches above the ground surface at each location. The meters will be operated for approximately one minute at each location and the readings will be recorded on a pre-developed form. • A flag with the name of the screening location (Le, 134) will be placed at each location where compounds are detected. GPS coordinates will be collected at these locations. + A temperature and humidity meter(thermohygrometer)will be used to record these parameters in ambient air at least hourly. • A figure called Above Ground Vapor Survey Map will be prepared that identifies the locations where detections above background concentrations were recorded during the survey. This map will only be provided if detections are recorded above background concentrations. Refer to Figure 1 for the proposed sampling grid. Subtask B Surface Water and Sediment Sampling Sample Protocol Media samples will include surface water and stream sediment,and will be collected by the methods described in S&ME's Standard Operating Procedures and Quality Assurance(SOP/QA) Manual('Judy 2070), previously approved by NCDEQ. Media samples will be analyzed by a North Carolina certified laboratory using the most current USEPA. Contract Laboratory Program Target Compound list for: • Volatile organic compounds(VOCs) by EPA Method 8260, including the 10 largest tentatively identified compounds (TICs); • 1,4-Dioxane by Method 8260SIM • Semi-volatile organic compounds(SVOCs)by Method 8270 including the 10 largest TICS; • Metals by totals analysis(antimony,arsenic, beryllium, cadmium, chromium, copper,iron, lead, manganese, nickel,selenium,silver,thallium,and zinc) by Method 6020; • Mercury by Method 7471 (solids) or 7470A(liquid); • Ammonia by Method 350.1 or 9050;. • Sulfate by Method 300 or 9056;and ■ Nitrate by Method 300,9056, or 353.2. S&ME will collect surface water and sediment samples at the eight locations shown on the attached site map (Figure 1) according to our SC]P/QA Manual. The coordinates of the surface water and sediment samp#e location will be recorded by S&ME with a GPS unit, S&ME field personnel will also take photographs of each sample location,stream sampling activities, and site conditions/areas of interest(stream conditions such as the exposed waste along the streambank on the southern portion of the site) relevant to future assessment and eventual remediation of the site, S&ME will collect the samples in a downstream-to-upstream order. If the surface water samples are highly turbid, samples will be collected in separate collection containers and then decanted into the laboratory supplied sample containers, For the purposes of quality assurance,the samples for metals analysis will be allowed to settle for a maximum of five minutes. Collection containers will be supplied by the laboratory and will consist of the same materials as the sample containers. November 6, 2018 3 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Proposal for Above-Ground Landfill Gas Survey and Stream Sampling ANEW J Hillsborough Dump ID No. NONCDO000483 '� r■iir► Task Orders 483DP-4, 5 and 6 S btask C Project Management, Coordination &Support Project Management, Coordination and Support services include: .., Tasks and deliverables required prior to commencing field services: 4 Development of site specific field sampling forms and logs. o Development of site specific field screening forms and logs for landfill gas and surface water/sediment. w Pre-loading the GPS unit with the proposed screening location names and coordinates. o Data download and quality check after sampling event. Provide project management and technical support to the field sampling teams. Laboratory data quality review. Provide project management and communication with NCDEQ and the County. Task 483DP-6 Compile Report S&ME will compile a report that includes the findings of the'items listed above for the scope of services. The following sections and information will be included in the report: Explanation of services performed and the findings, A section concerning any variations from the work plan or the SOPS. Tables summarizing field data, GPS coordinates of all screening and sampling locations. Figures presenting screening and sampling locations. Copies of original field notes. Photograph log of areas of interest for assessment and eventual remediation. We will submit a digital copy(.pdf)of the report as required. Schedule The proposed Scope of Services will be completed within six weeks following receipt of a Task Authorization from the Unit. A proposed field services schedule is presented below. Proposed Field Services Schedule &Level of 5&ME On-Site Staff Schedule Task Others On-Site Project/PM Staff Technician Week 1, Days 1 - 2 Vapor Screening 1 1 Week 1, Days 3 -4 Stream Sampling 1 1 November 6,2018 4 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE ' I Proposal for Above-Ground Landfill Gas Survey and Stream Sampling Hillsborough [lump i arM.rr► ID No. NONCDO000483 N. Task Orders 483DP-4,5 and 6 o Project Budget S&ME proposes to provide the Scope of Services presented above on a time and materials basis for an estimated fee of$29,861.20. See the attached spreadsheet for details of the proposed budget. Task Order No. Descriptioti Budgeted Fees 483DP-4 Work Plan &Proposal Preparation $758.00 483DP-5 Above-Ground Gas Survey and Stream Sampling $24,289.20 483DP-6 Compile Delineation Phase Report $4,814.00 Authorization We understand Orange County will issue a Task Authorization or Purchase Order as acceptance of this proposed work plan and cost estimate. If you elect to accept our proposal by issuing a purchase order,then please reference this change order proposal number(Change Order CO-3)and date. Your purchase order will be an authorization to proceed with the performance of our services. The terms and conditions included in any purchase order shall not apply,as our agreement is for services that are not compatible with purchase order agreements. Closing S&ME appreciates the opportunity to submit this change order proposal to provide additional environmental services for this project. If you have questions concerning this proposal,or if you require additional information, please contact us at (919) 872-2660. Sincerely, S&ME, Inc. , U C! Jason Volker, LSS Samuel P.Watts, P. G. Project Manager Senior Project Manager ivolker@smeinc.com swatts smeinc.com Attachments: Figure 1 Above-Ground Landfill Gas Screening and Stream Sampling Locations Budget Estimate Spreadsheets November 6, 2018 5 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Attachments DocuSign Envelope ID:9D837DE1-58E6-47AF-8OAC-29E747EBFFCE 00.a'Y � 4 hrf � �"� °peg-R°�-. 15 4d.: � 1 :� � .'Y �• - 1 y�..,d •Fy,t, � r. lrt r.5�',� s � d,� '.� . �.. 4 �e1 v. l 4 1 a 0 10 ta S M1! e ' ! z. fd BACKGROUND SCREENING LOCATION p c I 1 �,� \r �s' , �'� •t } i O SURFACE WATER SAMPLING LOCATION `q 900-FT ABOVE GROUND VAPOR GRID PERENN L4L STREAM(ORANGE CO SURVEY 3 4 ^ _ � I �,� —•—INTERMITTENT STREAM{ORANGE CO-SURVEI', KALL i r yi I� �•�_�.._T —50-FT RIPARIAN BUFFER(ORANGE CO.SURVEY) I 24-T GROUND ELEVATEDN CONTOUR DATE { T..... .�� _ r WASTE DISPOSAL AREA 10"24.18 _ t ( FILL AREA me AO NwsetA 1 y MOUNi1EDJ5HALLOW SUBSURFACE WASTE AREA 43.05-17-06j - l j �— ,r .• _�¢ + ®SURFICIAL WASTE AREA F[GI E"a. PROPERTY BOUNDARY(ORANGE CO-suRVEY) wwrosls army ewun sauru a Arum avelvAu �...^. (( y111 1 wr�rs[il ew cmiwmr wrew.mxiumEu nAttoomeAvnsE •.. _ I I I i`l + '� i + � _ DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Budget Estimate Page 1 of 1 Hillsborough Dump Remedial Investigation -Waste Delineation Site ID: NONCDO000483 Task Order:483DP-4 NCDEQ Contact: Zi-Qiang Chen, PhD 5&ME Project No. 4305-17-061 S&ME Proposal No. 43-1600767, Change Order No. 3 Prepared: November 6,2018 Totals Work Plan/Proposal Preparation Project Professional 4 hours at $ 100.00 ! hour $ 400.00 CAD Operator 4 hours at $ 65.00 ! hour $ 260.00 $758.00 Administration 2 hours at $ 49.00 ! hour $ 98.00 Total Proposed Task Order 483DP-4 Budget ► $758.00 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Budget Estimate Page 1 of 2 Hillsborough Dump i Remedial Investigation-Waste Delineation Site ID: NONCDO000483 ° Task Order:483DP-5 NCDEQ Contact: Zi-Qiang Chen,PhD S&ME Project No.4305-17-061 S&ME Proposal No.43-1600767,Change Order No.3 Prepared:November 6,2018 Totals Subtask A:Above Ground Landfill Gas Survey(100'x 100'Grid,-180 points)(2 Days) Staff Professional(travel&on-site) 24 hours at $ 85.00 1 hour $ 2,040.00 Technician(travel&on-site) 24 hours at $ 70,00 ! hour $ 1,680.00 CAD Operator 4 hours at $ 65.00 ! hour $ 260.00 Mileage(Roundtrip from Raleigh&daily site mileage, 100+101day) 220 miles at $ 0.555 1 mile $ 122.10 Landfill Gas Meter-GEM2000 PLUS(CH4I12S,Bar.Pressure) 2 days at $ 125.00 I day $ 250,00 Mercury Analyzer-Jerome 431x 2 days at $ 160.00 1 day $ 320.00 Photo-Ionization Detector-Ion Science Photo-check Tiger PI or Mini Rae $5,981.10 2 days at $ 925.00 f day $ 250.00 3000 Thermohygrometer 2 days at $ 60.00 1 day $ 120,00 Field Expendables 2 days at $ 30.00 1 day $ 60.00 Global Positioning System(GPS)Unit(Trimble GeoXT) 2 days at $ 160.00 1 day $ 320,00 Staff Professional(office) 6 hours at $ 85.00 I hour $ 510,00 Administration 1 hours at $ 49.00 1 hour $ 49.00 Subtask B:Surface Water and Sediment Sampling-(16 samples+QA,2 Field Days) Staff Professional(travel&on-site) 24 hours lat $ 85.00 ! hour $ 2,040.00 Technician(preparation,travel&time on-site) 24 hours $ 70.00 I hour $ 1.680,00 Mileage(Roundtrip from Raleigh&daily site mileage,100+101day) 220 miles $ 0.555 1 mile $ 122.10 Global Positioning System(GPS)Unit(Trimble GeoXT) 2 day $ 160.00 1 day $ 320.00 pHrFemp/Conductivity Meter(Hanna Combo) 2 day at $ 30.00 1 day $ 60,00 $16,094.10 Turbidity Meter(LaMotte) 2 day at $ 30.00 I day $ 60,00 Field Expendables 2 day at $ 30.00 I day $ 60.00 Staff Professional(office) 12 hours at $ 85.00 1 hour $ 1,020,00 CAD Operator 4 hours at $ 65.00 1 hour $ 260.00 Lab Fees for SWISFD Sampling-(See Attached Lab Fees) $10,472.00 Subtask C-Project Management,Coordination and Support(4 Field Days) Senior Professional 1 hour at $ 116.00 1 hour $ 116.0o Project Professional(HASP Prep,Daily Follow-Up with Field Crews and County and Unit 20 hours at $ 100.00 1 hour $ 2,000,00 $2,214.00 PM,project management and invoicing) Administration 2 hours at $ 49.00 1 hour $ 98.00 Total Proposed Task Order 483DiP-5 Budget 1► $24,289.20 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Laboratory Fees -Budget Details Page 2 of 2 tj I Hillsborough Dump, Prepared: S&M>=Proposal No.43-1600787,CO-3 Hillsborough NC Loh:Prism November 6,2018 Subtask B:Surface Water and Sediment Samples-Lab Fees-(16 samples)+QC(2 days) Volatile Organic Compounds by Method 8260B 22 samples at $ 70.00 I sample $ 1,540,00 1,4-Dioxane by Method 8260SIM 22 samples at $ 70.00 1 sample $ 1,540.00 Semi-Volatile Organic Compounds by Method 8270D 22 samples at $ 160,00 1 sample $ 3,520,00 Metals(14)by EPA Method 6020 22 samples at $ 98.00 1 sample $ 2,156,00 Mercury by EPA Method 7470A 22 samples at $ 25.00 1 sample $ 550.00 $10,472.00 Ammonia by Method 350.1 22 samples at $ 25,00 1 sample $ 550,00 Nitrate N&Sulfate by Method 9058 22 samples at $ 28.00 1 ! 1 sample $ 616.00 Above samples include:8 surface water samples,8 sediment samples, 4 duplicates,2 equipment blanks and 2 VOC trip blanks(not charged), Subtotal - Proposed Task Order 483DP-5 Laboratory Fees Budget ■ $10,472.00 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE Budget Estimate aSTUMV Page 1 of 1 Hillsborough Dump Remedial Investigation -Waste Delineation Site ID: NONCDO000483 i Task Order: 483DP-6 ! . a NCDEQ Contact: Zi-Qiang Chen, PhD S&ME Project No,4305-17-061 S&ME Proposal No. 43-1600767, Change Order No. 3 Prepared: November 6,2018 Totals Compile Report for Remedial Investigation-Waste Delineation Senior Professional 2 hours at $ 116.00 1 hour $ 232.00 Project Professional 12 hours at $ 100.00 1 hour $ 1.200.00 Staff Professional 26 hours at $ 85.00 1 hour S 2,210.00 $4,814.00 CAD Operator 12 hours at $ 65.00 1 hour $ 780.00 Administration 8 hours at S 49.00 1 hour $ 392.00 Total Proposed Task Order 483DP-6 Budget ■ $4,814.00 DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE DATE(MMJODIYYYYI CERTIFICATE OF LIABILITY INSURANCE 612512018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(tes)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NANMFEACT Tiffany Davenport HB&T Insurance Services, Inc. PHONE FAX 2108 W. Laburnum Ave Suite 300 •804-678-5027 Arc Na:888-751-3010 PO Box 17370 A 6AI2Ess.. tdaven ort bbandt.com _ Richmond VA 23227 INSURERS AFFORDING COVERAGE _ NAlca INSURER A:Vall2y Fare Insurance Company _ 20608 INSURED 35SMEINC INSURER B:Continental Insurance Company 35289 S&MB Inc. INSURER C:Travelers Pro pert Casualty Cc of Amer 25674 3201 Spring Forest Rd. Raleigh, NC 27616 INSURER D:American Casual Co of Reading PA 20427 INSURER E XL Specialty Insurance Company 37885 INSURER F: COVERAGES CERTIFICATE NUMBER:1573430642 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYPE OF INSURANCE AOOL SUER POLPOLICY NUMBER MMI�61YYYYY EFF MrMtDONYYPY LIMITS LTR A x COMMERCIAL GENERAL LIABILITY Y Y 8042844344 71112018 71V2019 EACH OCCURRENCE $1,000.000 GE TO RE CLAIMS-MADE �OCCUR PREMISES Ea occurrence $1.000.000 MED EXP(Any aria person) $15,D00 PERSONAL&ACV INJURY $1.000,000 G EVIL AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $2.000,000 POLICY�JECT PRO- ®LOG PRODUCTS-COMPIOP AGG $2.000,000 OTHER: I $ B AUTOMOBILE LIABILITY Y Y 6042844313 711I2018 7/112019 COMBINED SINGLE LIMIT $7,000,000 Ea a.dent X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY WIDER C X UMBRELLA LIAS X OCCUR Y Y ZUP51 M6239518 711I2018 7/112019 EACH OCCURRENCE S 5,000.000 EXCESS LIAB CLAIMS MADE AGGREGATE $5,{100,000 DEO I X I RETENTION_$ _ $ D WORKERS COMPENSATION Y VVC642647966 71112018 7/1/2019 X, I S7ATUT€IN ERH- AND EMPLOYERS'LIABILITY - ANYPROPREETORIPARTNERIEXECUTIVE Y� NIA E,L EACH ACCIDENT $1,000.000 OFFICERIMEMBER EXCLUDE07 (Mandatory In NH) E.L DISEASE-EA EMPLOYEE $1;000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $'I'Mo,000 E Professional Liability DPR9927327 711/2018 7/1/2010 5,000,000 Par Clalm rncluding Pollution ! 5,000.000 Aggregate DESCRIPTION OF OPERATIONS 1 LOCATIONS f VEHICLES IACORD 101,Additional Remarks Schedule,may be attached If more space is required) Umbrella policy extends over General Liability,Automobile Liability and Employers'Liability coverages. In the event that the Company cancels the General Liability,Automobile Liability or Employers'Liability policies for any statutorily permitted reason tither than non-payment of premium,the Company agrees to provide ninety(90)days notice of cancellation of the Policy to any entity with Whom the NAMED INSURED agreed in a written contract or agreement would be provided with notice of cancellation of the policy. In the event that the Company cancels the Professional Liability policy for any statutorily permitted reason other than non-payment of premium,the Company agrees to provide thirty(30)days notice of cancellation of the Policy to any entity with Whom the NAMED INSURED agreed in a written contract or agreement See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Dept.Of Environment,Agriculture, Parks and Recre ACCORDANCE WITH THE POLICY PROVISIONS. Attn:Thomas Davis 306 A Revere Read AUTHORIZED REPRESENTATIVE PO Box 8181 ugh Hillsborough NC 27278 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD(name and logo are registered marks of ACORD DocuSign Envelope ID:9D837DE1-58E6-47AF-80AC-29E747EBFFCE AGENCY CUSTOMER ID: 35SMEINC LOC#: Rai ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED BB&T Insurance Services,Inc. S&ME Inc. 3201 Spring Forest Rd. POLICY NUMBER Raleigh,NC 27616 CARRIER - NAiC CODE EFFEC7{VE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE would be provided with notice of cancellation of the policy. Project:Orange Co-Hlllsborou h PRLF(Project No.4305-17-061) Orange County,North Carolina is Included as Additional Insured with respect to General Liability and Automobile Liability Coverage.Umbrella Liability is written an a Follow-Farm basis over the underlying General Liability,Automobile Liability and Employers Liability policies.Professional Liability includes Contractors Pollution Legal Liability and is written on a claims made basis.Certificate holder is additional insured for Contractors Pollution Legal Liability if required by written agreement,but solely to the extent that the INSURED'S liability arises out of Contracting Services rendered by or on behalf of the NAMED INSURED. ACORD 101 (2008101) Q 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD