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Home My WebLink AboutAgenda - 12-03-2018 8-g - Efland Sewer System - Transfer of Ownership to City of Mebane 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 3, 2018 Action Agenda Item No. 8-g SUBJECT: Efland Sewer System - Transfer of Ownership to City of Mebane DEPARTMENT: Planning and Inspections, County Manager's Office and County Attorney's Office ATTACHMENT(S): INFORMATION CONTACT: 1. Sewer Utility Dedication Form Craig Benedict, Planning Director, 2. Efland Sewer System Summary 919-245-2592 3. Map Attachments 3.1 through 3.4 Bonnie Hammersley, County Manager, 4. Orange County / City of Mebane Utility (919) 245-2300 Service Agreement Exhibit Howard Fleming, Jr., Erosion Control/ Stormwater/Engineering Supervisor, 919-245-2586 James Bryan, Staff Attorney, 919-245-2319 PURPOSE: To transfer ownership of the Efland Sewer utility infrastructure to the City of Mebane. BACKGROUND: The County has a Utility Service Agreement (signed in 2004 and amended in 2012) with the City of Mebane for provision of water and sewer utility service in the area east of the City of Mebane between Bowman & West Ten Road and the Highway 70 corridor, easterly to Efland (see Attachment 4). In the agreement, Orange County agrees to turn over ownership and operation of any utility infrastructure built in the agreement's designated service area to the City of Mebane. In this sense, the County is acting as a developer of this designated growth area, building a framework of sewer infrastructure from which future development can grow. The Efland Sewer to Mebane, Phase 2 Extension infrastructure improvements are substantially complete and ready to place into service. The project was funded primarily by Article 46 sales tax revenue. These most recent improvements are primarily intended to switch the sewage flow from treatment by the Town of Hillsborough (since 1988) to ownership, maintenance and sewage treatment by the City of Mebane. In addition to being a "connection" to the existing Efland- Cheeks Collection System serving approximately 325 customers, this most recent project adds 1.6 miles of gravity sewer that will provide an additional backbone of sewer infrastructure for an area that has been designated for economic development for many years, but which had no utility infrastructure readily available. A summary of the sewer system is listed on Attachment 2, and a map of the total infrastructure to be transferred is shown on Attachments 3.1 through 3.4. The next step is to transfer ownership to the City of Mebane. 2 The sewer infrastructure installed by the County as part of this project and the associated easements are the property of the County. Per the interlocal agreement, this property must be transferred to the ownership of the City of Mebane. This transfer of property/assets needs to be approved by the BOCC. Staff has developed a utility infrastructure dedication form for this transfer (Attachment 1) based on previous Orange County utility transfer forms. With this foresight, staff coordinated with the City of Mebane during permitting and the City is already listed as the "Permittee" on the sewer permit obtained from the State to construct this project. City of Mebane staff have been closely involved with design, construction, testing and operational training as the County prepares to switch the sewage flow and place the West Ten Pump Station into operation, which is anticipated before the end of the year. Mebane staff members are intimately familiar with the remainder of the Efland Sewer System as the City has been maintaining it under contract to Orange County since 2016. FINANCIAL IMPACT: There is a net positive financial impact with respect to the operating budget associated with approving the transfer of utility infrastructure ownership to the City of Mebane, as the City will from this point forward be maintaining the system, treating the sewage, and be responsible for billing. Efland sewer customers have been paying a sewer rate similar to Mebane's out-of-town customer rate. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Adding reliable infrastructure results in positive outcomes related to the above Goal. RECOMMENDATION(S): The Manager recommends the Board: 1. Approve the transfer of ownership of the utility infrastructure and easements to the City of Mebane and authorize the Chair to sign the Dedication Form (Attachment 1) and any subsequent utility infrastructure and/or easement transfer documentation, as may be necessary; and 2. Authorize the Manager, Attorney and staff to pursue any further actions necessary to complete the transfer of ownership to the City of Mebane, per the 2004/2012 Orange County-Mebane Utility Service Agreement and as may be required of the North Carolina Department of Environmental Quality (NCDEQ). 3 Attachment 1 Sewer Utility Dedication Form City of Mebane City of Mebane 106 E. Washington St. Mebane, NC 27302 Re: Efland Sewer System, known to the North Carolina Department of Environmental Quality as the Efland-Cheek Collection System, Permit No. WQCS00194 Subject: Transfer of Ownership to City of Mebane Orange County, North Carolina, the current owner of the subject public sanitary sewer collection system, does hereby dedicate and convey unto the City of Mebane, its successors and assigns, all of its rights, title, easements and interest in and to the sewer lines, pump stations and appurtenances, constructed in accordance with various plans over the years as summarized on Attachment 2 and more particularly delineated on map Attachments 3.1 through 3.4. IN WITNESS WHEREOF, this letter is executed by the duly authorized officers of Orange County, North Carolina and its corporate seal to be hereunto affixed, on the day, month of in the year 2018. ATTEST: BY: Donna S. Baker Clerk to the Board, Orange County Chair, Orange County Board of County Commissioners Board of County Commissioners NORTH CAROLINA ORANGE COUNTY I, a Notary Public, hereby certify that personally appeared before me this day and acknowledged that she is the Clerk to the Board of County Commissioners for Orange County, NC, a government entity, and that by authority duly given as the act of the Board of County Commissioners, the foregoing instrument was signed in its name by its Chair, sealed with its corporate seal, and attested as its Clerk. Signature of Notary Public My Commission Expires: 4 Attachment 2 Efland Sewer System Summary: • Approximately 11 .6 miles of gravity sewer • Approximately 1 .5 miles of publicly-maintained (5 3") service force mains • Approximately 4.2 miles of transmission force main to Mebane • 3 duplex pump stations • 3 publicly-maintained individual service pump stations SECTION PIPE SIZES/ CONST. PLAN NAME ENGINEER MATERIALS DATE EFLAND-CHEEKS HAZEN AND SEWER: 8" & 12" A TOWNSHIP SANITARY SAWYER ULTRA-RIB PVC 1989 SEWER FACILITIES FORCE MAIN: 10" PVC HANCOR, INC. — NORTH CAROLINA PLANT PHILLIP POST & FORCE MAIN: B SANITARY SEWER ASSOCIATES 2" PVC 1993 EXTENSION EFLAND ESTATES—CAIN COULTER HART SEWER: 8" PVC C DRIVE IMPROVEMENTS JEWELL THAMES FORCE MAIN: 1997 1997 2"SCHEDULE 80 PVC BARBER & ROSS CIVIL FORCE MAIN: D SANITARY SEWER CONSULTANTS 3" PVC 1999 E RICHMOND HILLS KIMLEY-HORN AND SEWER: 2002 ASSOCIATES 8" SDR-35 PVC ASHWICK SUBDIVISION— PHILLIP POST & SEWER: F PHASE 1 ASSOCIATES SDR-35 PVC 2002 ASHWICK SUBDIVISION— PHILLIP POST & SEWER: G PHASE 2 ASSOCIATES SDR-35 PVC 2006 COULTER JEWELL SEWER: THAMES (DESIGN); 8" PVC & 8" DIP, EFLAND SANITARY SEWER McGILL DEPENDING ON H IMPROVEMENTS 2007 ASSOCIATES— DEPTH OF BURY 2013 (CONSTRUCTION FORCE MAIN: ENGINEERING & 8" DIP INSPECTION) I McGOWAN INTERCEPTOR McGILL SEWER: 2014 ASSOCIATES 12" DIP TINNIN WOODS SUMMIT DESIGN SEWER: J SUBDIVISION AND ENGINEERING 8" PVC 2014 SERVICES HOBBS UPCHURCH SEWER: (PARTIAL DESIGN); 12" SDR-35 PVC & 12" ELFAND SEWER TO McGILL CL. 50 DIP, K MEBANE - PHASE 2 ASSOCIATES DEPENDING ON 2018 EXTENSION (FINAL DESIGN AND DEPTH OF BURY CONSTRUCTION FORCE MAINS: ENGINEERING & 10" & 12" C900 PVC INSPECTION NOTES: (1) SEE COLOR-CODED ATLAS(NOT A PART OF THESE TRANSFER DOCUMENTS) Attachment 3. 1 - Efland Sewer System 5 YANCEY X00\o. • of � - z - 1 U 1 I FF BIUCKWALTER LN� ;� ♦ 1 Richmond Hills ZI CO - - - - GREGG ST- - ;_ ♦, Pump Station 1 to 1- 4"4GER CT IC 11 ?G\R�v f 1 •- %y N,� IQ ♦ . . 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