HomeMy WebLinkAboutORD-2018-031A Fiscal Year 2018-19 Budget Amendment #3
ORD-2018-031
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 13, 2018
Action Agenda
Item No. 8-c
SUBJECT: Fiscal Year 2018-19 Budget Amendment #3
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Paul Laughton, (919) 245-2152
Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2018-
19.
BACKGROUND:
Sheriff’s Office
1. The Sheriff’s Office has received a grant award of $2,500 from the Alzheimer’s
Foundation of America to help those affected by Alzheimer’s and other dementia related
illnesses. These funds will be used to support training and equipment needs for the life
track program (to track walk-off patients). This budget amendment provides for the
receipt of these grant funds for the above stated purpose. (See Attachment 1, column 1)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Department of Social Services
2. The Department of Social Services has received $2,164 in public donations to support
the Annual Toy Chest Drive in December. This budget amendment provides for the
receipt of these funds, and is budgeted in the Adoption Enhancement Fund, outside of
the General Fund. (See Attachment 1, column 2)
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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
The Department of Social Services manages various donation programs including Toys
for Tots to assure that any available programs are accessible to all low income families.
Emergency Services
3. Due to the current remediation issues at the Emergency Services building at 510
Meadowlands, there is an urgent need to relocate the primary 9-1-1 Center to the Backup
9-1-1 Center at the West Campus building. To have the Backup 9-1-1 Center fully
operational as a primary 9-1-1 Center for an extended amount of time, the purchase of
additional equipment is needed to ensure continuity of 9-1-1 operations. The total cost of
the equipment is estimated at $615,000. Staff is currently working with the State 9-1-1
Board to determine potential reimbursement eligibility from State 9-1-1 funds for all or
part of the equipment costs. Until the reimbursement eligibility amount is determined,
staff recommends re-purposing available funds in the Orange County Radio/Paging
Systems Upgrade Capital Project to the 9-1-1 Backup Center Capital Project to cover the
cost of the equipment.
Federal Engineering is continuing its analysis work on the current VIPER System as
included in the Orange County Radio/Paging Systems Upgrade Capital Project to
determine if the existing system, with changes, could accommodate the radio
communication needs of first responders in the County. Once the analysis is complete
and options are provided and selected for the most effective and feasible solution, staff
will bring back a recommendation to the Board of County Commissioners. Staff would
then include those costs as part of the planned Spring 2019 financing package to replace
the funds in that project that were re-purposed to accommodate the immediate needs of
the 9-1-1 Backup Center. This budget amendment provides for the re-purposing of
$615,000 from the Orange County Radio/Paging Systems Upgrade Capital Project to the
9-1-1 Backup Center Capital Project, and amends the following Capital Project
Ordinances:
Orange County Radio/Paging Systems Upgrade Project (-$615,000) - Project # 30060
Revenues for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Alternative Financing $1,543,750 ($615,000) $928,750
Total Project Funding $1,543,750 ($615,000) $928,750
Appropriated for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Equipment $1,421,873 ($615,000) $806,873
Professional Services $121,877 $0 $121,877
Total Costs $1,543,750 ($615,000) $928,750
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9-1-1 Backup Center Project ($615,000) - Project # 30062
Revenues for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Alternative Financing $380,000 $615,000 $995,000
NC 9-1-1 Grant $600,000 $0 $600,000
Emergency Telephone System
(E91-1-1) Funds $447,652 $0 $447,652
Total Project Funding $1,427,652 $615,000 $2,042,652
Appropriated for this project:
Current
FY 2018-19
FY 2018-19
Amendment
FY 2018-19
Revised
Equipment $1,047,652 $615,000 $1,662,652
Professional Services $50,626 $0 $50,626
Construction $329,374 $0 $329,374
Total Costs $1,427,652 $615,000 $2,042,652
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
Planning and inspections
4. The transfer of the Efland Sewer project to the City of Mebane is scheduled to take place
at the end of the 2018 calendar year. Prior to this transfer, there is a need for repairs of
approximately $52,000 to the last section of the gravity sewer as discovered in a recent
cleaning and video program. In addition, $25,000 is needed to cover the increased Town
of Hillsborough treatment rate costs to the end of the calendar year, as well as $8,000 for
the pump replacement of the Richmond Hill Sewer Lift Station, which is nearing end of its
life cycle of seventeen years. This budget amendment provides for the appropriation of
$85,000 from reserves within the Efland Sewer Operating Fund from accumulated and
available Capital Facility Fees. With this appropriation, staff estimates this will deplete
the reserves within this Fund as the transfer of the Efland Sewer to Mebane is scheduled
at the end of the 2018 calendar year. (See Attachment 1, column 3)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
This budget amendment provides for the receipt of these additional funds and increases the FY
2018-19 budget in the General Fund by $2,500, increases the Adoption Enhancement Fund by
$2,164, and increases the Efland Sewer Operations Fund by $85,000.
RECOMMENDATION(S): The Manager recommends the Board approve budget and capital
project ordinance amendments for Fiscal Year 2018-19.
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Attachment 1. Orange County Proposed 2018-19 Budget Amendment
The 2018-19 Orange County Budget Ordinance is amended as follows:
Original Budget Encumbrance
Carry Forwards Budget as Amended Budget as Amended
Through BOA #2-B
#1 Receipt of a $2,500
grant award from the
Alzheimer's Foundation of
America to help those
affected by Alzheimer's
and other dementia related
illnesses
#2 Department of Social
Services receipt of $2,164
in citizen donations in the
Adoption Enhancement
Fund to support the
Annual Toy Chest Drive.
#3 Appropriation of
$85,000 in available
reserves within the Efland
Sewer Operations Fund
Budget as Amended
Through BOA #3
General Fund
Revenue
Property Taxes 158,561,382$ -$ 158,561,382$ 158,561,382$ -$ -$ -$ 158,561,382$
Sales Taxes 24,140,242$ -$ 24,140,242$ 24,140,242$ -$ -$ -$ 24,140,242$
License and Permits 313,000$ -$ 313,000$ 313,000$ -$ -$ -$ 313,000$
Intergovernmental 17,296,375$ -$ 17,296,375$ 17,680,836$ 2,500$ -$ -$ 17,683,336$
Charges for Service 12,456,495$ -$ 12,456,495$ 12,458,995$ -$ -$ -$ 12,458,995$
Investment Earnings 415,000$ 415,000$ 415,000$ 415,000$
Miscellaneous 3,114,760$ 3,114,760$ 3,180,102$ 3,180,102$
Transfers from Other Funds 1,637,600$ 1,637,600$ 1,637,600$ 1,637,600$
Fund Balance 8,820,099$ 8,820,099$ 8,820,099$ 8,820,099$
Total General Fund Revenues 226,754,953$ -$ 226,754,953$ 227,207,256$ 2,500$ -$ -$ 227,209,756$
Expenditures
Support Services 13,182,883$ -$ 13,182,883$ 13,174,909$ -$ -$ -$ 13,174,909$
General Government 22,214,157$ -$ 22,214,157$ 22,214,157$ -$ -$ -$ 22,214,157$
Community Services 13,159,487$ -$ 13,159,487$ 13,204,082$ -$ -$ -$ 13,204,082$
Human Services 39,202,652$ -$ 39,202,652$ 39,380,262$ -$ -$ -$ 39,380,262$
Public Safety 25,318,777$ -$ 25,318,777$ 25,326,277$ 2,500$ -$ -$ 25,328,777$
Education 109,871,663$ 109,871,663$ 109,871,663$ 109,871,663$
Transfers Out 3,805,334$ -$ 3,805,334$ 4,035,906$ 4,035,906$
Total General Fund Appropriation 226,754,953$ -$ 226,754,953$ 227,207,256$ 2,500$ -$ -$ 227,209,756$
-$ -$ -$ -$ -$ -$ -$ -$
Efland Sewer Operating Fund
Revenues
Charges for Services 102,250$ 102,250$ 102,250$ 102,250$
Transfer from General Fund -$ -$ -$ -$
Appropriated Fund Balance 54,500$ -$ 54,500$ 54,500$ 85,000$ 139,500$
Total Revenues 156,750$ -$ 156,750$ 156,750$ -$ -$ 85,000$ 241,750$
Expenditures
Operating 156,750$ -$ 156,750$ 156,750$ 85,000$ 241,750$
Adoption Enhancement Fund ("DSS Client Services Fund")
Revenues
Intergovernmental 131,865$ 131,865$ 131,865$ 131,865$
Donations 424,591$ 424,591$ 424,591$ 2,164$ 426,755$
Transfer from Grant Projects 76,945$ 76,945$ 76,945$ 76,945$
Total Revenues 633,401$ -$ 633,401$ 633,401$ -$ 2,164$ -$ 635,565$
Expenditures
General Assistance 633,401$ 633,401$ 633,401$ 2,164$ 635,565$
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Attachment 2
General Fund Budget Summary
Original General Fund Budget $226,754,953
Additional Revenue Received Through
Budget Amendment #3 (November 13, 2018)
Grant Funds $160,250
Non Grant Funds $294,553
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)$0
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures $0
Total Amended General Fund Budget $227,209,756
Dollar Change in 2018-19 Approved General
Fund Budget $454,803
% Change in 2018-19 Approved General Fund
Budget 0.20%
Original Approved General Fund Full Time
Equivalent Positions 904.270
Original Approved Other Funds Full Time
Equivalent Positions 90.850
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2018-19 995.120
Year-To-Date Budget Summary
Fiscal Year 2018-19
Authorized Full Time Equivalent Positions
Paul:
increase time-limited Office
Assistant II position in
Health by .17 FTE; increase
of .25 FTE in Eldercare
Manager position; moves 1.0
FTE Occupational Therapist
and .75 FTE Human Services
Cooordinator from Grant
Project Fund to General
Fund (BOA #1)
Paul:
approved tme-limited 1.0
FTE Reentry Coordinator
position and a time-limited
1.0 FTE Reentry Case
Manager with CJRD; move
1.0 FTE Occupational
Therapist and .75 FTE
Human Services Coordinator
to General Fund (BOA #1);
1.0 FTE Information
Technology Analyst position
in the Sheriff's Office
(9/20/18 mtg.)
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