HomeMy WebLinkAboutAgenda - 08-17-2004-9aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 17, 2004
Action Agenda
Item No. q - «
SUBJECT: Parks Operations Base and County Storage Facility: Approvals for Architect
and Capital Proiect Ordinance
DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No
Services, Budget Office
ATTACHMENT(S):
CRZ Proposal
Map of Proposed Site
Project Ordinance
INFORMATION CONTACT:
Pam Jones, (919) 245-2652
Donna Dean, (919) 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider entering into a contract with Corley Redfoot Zack Architects (CRZ) for
the design of buildings at the Public Works site to be used as a storage facility for County
departments and a base for operations of the Parks Department; and to approve the capital
project ordinance funding the project commensurate with discussions during the recent budget
deliberations.
BACKGROUND: On June 23, 2004, the Board approved aone-year lease to commence on
August 1 for use as a parks operations base. The Board further authorized staff to move
forward with the programming of a permanent facility to be located at the Public Works site on
Highway 86 North, with the intent to see construction completed by the expiration of the lease.
Similar direction was given in the same Board action to program for a storage facility at the
Public Works site for use by County departments.
In an effort to meet the aggressive construction timeline, the staff and Commissioner
representative met over the summer to arrive at a more definitive scope of work for the project.
Highlights of the outcome of the discussion is as follows:
The project should be sited on the parcel of land, currently owned by the
County, as identified by the "X" on the attached map.
Design a parks operations base building utilizing approximately $300,000 of
the estimated $600,000 available for the construction budget (see attached
cost proposal from CRZ for itemized cost centers).
Design a storage facility in a manner that best utilizes the land and available
funds and that will address the most critical storage needs for County
departments.
The consultant will provide costs of construction so that estimated building(s)
size may be calculated. The storage space added is likely to range from
approximately 4,000 to 6,000 square feet, assuming a $50-$75/square foot
construction cost. However, the consultant cautioned that the rising cost of
steel and cement may adversely impact the square footage cost of
construction.
• While there is a need for departmental records storage, the more critical
unmet need seemed to lie in the need for climate controlled storage space in
which to house institutional equipment (e.g. voting machines, EMS/Homeland
security supplies).
• In tandem with this project, possibilities for reallocation/improvements within
existing storage areas will be explored to meet departmental records storage
needs that the new building will not likely be able to address in this phase of
development.
• Both the storage facility and the operations base are likely to utilize pre-
engineered buildings. The consultant will design the project such that both
facilities can be expanded by the addition of other pre-engineered structures.
This will allow the most efficient use of the budgeted funds at this time, as well
as will provide opportunities for expansion as future funding allows.
• The group agreed to recommend that the Board accept the attached design
proposal from CRZ and exempt the project from the qualifications based
architect selection process as allowed by statute.
Information regarding progress of the design will be provided to the Board at milestones of the
project. Commissioner Halkiotis will continue to work with the planning group throughout the
design process.
Pursuant to Board action on June 23, 2004, a surveyor has been retained and is at this time
preparing the survey information needed for the project.
FINANCIAL IMPACT: The total project budget for these two facilities is $675,000 and is being
funded from 2/3 Net Debt Reduction Bonds as recently approved by the Board. The breakdown
of cost centers as provided by CRZ, the proposed architect, are as follows:
• Construction Building and Sitework: $600,000
• Contingency $16,000
• Hillsborough Water/Sewer Fees $5,000
• Professional Design Services Fees $45,000
• Testing, Misc. Fees and Permits 9 000
Total Project Budget $675,000
A capital project ordinance is attached.
RECOMMENDATION(S): The Manager recommends that the Board take the following action:
1. Endorse the development direction of the project as cited above; and
2. Exempt this project from the qualification-based selection process for architect services
as allowed by GG 143-64.32 and award a contract to Corley Redfoot Zack in an amount
not to exceed $45,000 for the design services for this contract; and authorize the Chair to
sign on behalf of the Board.
3. Approve a capital project ordinance appropriating $675,000 to the project.
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Department of l~'urchasing and Central `v~r~ ices
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1'T"I1i: Ms. C'amela K. (cans, (7irectc>r
3
,,~c~4~rcc.Fi~.ru,x~~zv.ec RE: Orange County Parks f~peration Base and Storage hacility
1{illsborough, North CaraTina
i ,~ ~z~ vcttis. to va~,ai.t PROPOSr1h FC7R PROEESSICSNAL T3ESIGN SERVICES
~,~>xr iti~ ;.. , iu ~ r,;f;,h, ,~,~ Dear 'yds. (cx~es:
~~~tin~3. ratinae, a<a Coney Rcdfirot .Lack, Inc, is pleased to stihmrt tr~ you our fee proposal to
~~ provide design se~t~it~us for tTae ~it~ove-re~ferez~ccd project. lVe TooA ft~rward to
~~,aa-. ~, ~r--~<r working with v«u inn t}7is very inpor#mrt pro}ect £or C"?ra~~ge Count'.
~sv of i. <.,,,,, The proposal is based ein c>ur undei-tan~Iulg of th<~ prt?jeret from inforrsiatius~
gathered at a staf#' meeting held tin ~~ug~st 4, 2(R}-I subSeclu~nxt #elc~~~ho~1e
cc~m~ersatit~ns d~~ith c°ou and Paul Inames, C~ous~ty l~:ng~ineea~, a ~neehng with
Lori Taft, Recreation and Parksllanagement Director on a 1~isit to her
department's leased facility, aaxi from a conyer5aticm with Ltargarti~t tlaith of
the'Te>wn ~~f Hiilshcu~c+ugh's I'Iamiing Deparkment rc~gari#i~ig the appn>v47;
process fc+r this proj~ct.
It is t>ur understaclclmg that tl3e proposed Facility i~ i11 be k~c'ated ~x1 an
undeveloped ps`ec:e of property within tlrc existing C~rai~ge County 1'uh.ic 6lorks
<~~:. ti :, ~. ~ lacilit}~ and that ti~elrieular aaess will be proti~icted d7rectly off ok the pati~ed
service road that Connects 1C' gfi to the Puhlic 1\~`nrk5 situ, tVr~ understand thaf
no road improaeulents or 1it`I7C)T approials are reyuixod. In additrun, it is our
~. ,i ~~,. ~~ ., .z>>,
understanding that the existuig utiiitics ~3r~~ <rdcdu.xfu try scrtice the proposed
facility, In teens:># the size and location, IlitIshc3rc~ugh's nc~n-residential w=ater
and sewer capital st~rritcs fees are estimated tc~ L>~~ S?~,(7t)t}_
'Ihe proposed faciliy is fo h«usc the Clrangc~ County TZcrrt~atios~ zuul Parks
t?peraticrns E3a4e, including t7uilding and ou#side ~turage rtc~eds, as i4eP ~v
storage areas for other Counh' departments, such a~., P..~T S ,Board of ETectic~ns,
etc. It was noted at the ryugust 9th m.~cting that addittozral programmaati<
infarmatirnt would hc~ proc~ided to the [3esigster regarding space needs and
design criteria. Tt was fuxthcr noted t}7at C'Ii7 would we>rk dir~rcth= 4yith Von tc~
'. ~' ~~ E'-~~ ti~ . ~-iet-E,<~rc plan n laethty that maxsarei2es the building arc>a withi t t17c~ e*.IaLlishCit 1~udget,
"~' ~'~, ~~"' '`'a ~tfiilr~ accommodating the I~ighcst prior~tl needs and e711~~cc~ng ,`c,r planned
future expanslan.
4
Vls. Pamelei K. tones A.s{;ust 1G, 20{)4
I?E: Orange Cnunty Parks P'Kc''
BASIC SlIZVICE5:
~lhs~ fee fi7r Ei~tiic Sert~ic`,es, includutg the ~It~cvn cxi Hs11sL~<~rou},h approeal process ss `~h,Qilf'.
Basic Scrt~ices consi4t of the: fo3lowing:
Ard;itectural design
Civil [aiginee~ring design
Structural Eingineerinl; design
IIY yCITk~dn~al;'I'Iumbvtg dESlim
Construction ~ldrnini~tration {l;a,rc `xs~ri~cs provida<, one risit per tceck t,, tl~c proje~et dsrnng tno
cvnstruction period. fidd~tional site ~~isits are ~tonsidered Adc3sts~~na1 Services,)
Corie~< Itedfoat Lack, Inc., is pleased to yrot°ide deSTgn services fors' your project. 'the c~'ork ~vi1t tie
prs7duced as ontlined beloi .The crnlsultants listed hate titiorked tiuith us sm similar proiecks, and
slur strong working relationship teill benefit roar protect.
Corlec hedfoot Zack, Inc.: Civil Engineering:~sx1 Architecture
Reece, L~oletnd c'Sc i~'iclarath, Inc: Nlechamcal j E'iet~tricallP7tmibing Isnglnecring
L<v5ater~ilopkins~Chang, PC: Strndurat Enginceris7g
PROJECT BUDGET SUIV1141ARY:
171c C>e.~aigner'S us7derstandin~ {,f the overall brsdg¢t for the proj6rct is as Eollssru:
Censtrnction: f3tiilciing and Sitework S:;~C3C16 ~ 6~Ot000~ ~{~~
Contingency: Ifi,00t)
~5 000 ~ PJ
H11l,borough 4~raterJSev1`er Fees: j11,~HtT ~
Professional I~esil*n Se~rls~e Feet: ~>,(1{10
Testing, '4liscc(!<~neous l~ecs end Pernsits: 9 ili)0
I'<rtal Project Budget: tifiiS,()0()
'The proposed schedule indicates that occlspancy should be na later than Jule 31, 2Op?. bawud <tt7
information gathered to-date, this schedule is "do-able". PIea,c note that thca L?e4rkner's absiztl° h"
adhexe to this schedule iLs prt:dic~ated upon timely rs;ceipt c>f recxnvs and apprn•a1s £rom the Owner;
autlu~rized agencies of the Owner, and k7ca1 and stat< agencies haring; jurisdickdon otss' the prr<ject.
SERVICES NOT INCLUDED:
L:el;al fires
Geerytecl5niaal investi+vatcrn
rox~n pernuttn~g or appttieal procs~ys tees
Renderings ar sxiodels
~~~
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5
'ti1;. Pazn~=la K. Janes Atis;ust 1{} '_{)G~f
ItE: {.)ranee County Parks page
- Constnzctic~n ldministration beyond basic :xi t ices
- tz;ti~riors and furniture selection
- ~C'rail% C~»tsuttant
- bVetlands de]ittez~ti{tn
- \C'I707 permitting
testing of materials during construction period
- ,'tliileay;e
- 1'rintmg, copaing, postay;c fox oti~erall project tto be billed at dtrect cost}
4Ve tii11 be prepared to execute the AiA Standard term cif ~~Ureemezti 13etctieen {7zwier attci r~rcki!!e~ct
a.=, our fom~a3 agreemezzt with the County at t°ovr request.
Ylcase call me if v<>u hate any questions car i:ornmants on the abrn~e prt5posal. tilte are looking
fcrward to this challenging przt}ect and u~ll dedicate cur expertise to meet the expectations c7f
{~rztnge C:c7unty and its citizenry.
Sincerely,
'",~
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l(quz} tit F~'~edlftc>~l',`?1 t~
` k~e Pr~adriiit
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r ~ r t_~~hi.E.Y ftl'%~cx~i 1,~1t K..
Fairview Park -Proposed Uses
40tl 4 400 800 1200 1640 26tl0 2A06 Feet
-
Proposed Hillsborough Public Works Facility an County Property Exchange
~-' Proposed Hillsborough Public Wwks Facility an Hillsborough Property
''. Orange County Publie Works Exchange Area
~:'' Propasod Acfive Recreation
Wetlands
_ ^< Playground and Police Substation N
_~~ Law Impact Recreation
.~ Former Sanitary Landfill
Existing Sur€aae Trash y~, ~,~
Existing Storm Debris and Yard Waste Cotfectian Area
-~] Parcels
~~ 100'x106' Building S
%Mydrography {Gad,Streams}
Alternative 3
7
Parks Operations Base and County Storage Facility
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds for the design and construction of a
base for operations of the Parks Department and a storage facility for
County departments located at the County's Public Works site. Proceeds
from two-thirds net debt reduction bonds finance this project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-OS Through FY
2004-OS
Sales Tax $0 $0 $0
2001 Bonds $0 $0 $0
2004 Two-Thirds Net Debt $0 $675,000 $675,000
Fees $0 $0 $0
Other $0 $0 $0
Total Funding $0 $675,000 $675,000
Section 4. The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-OS Through FY
2004-OS
Land/Building $0 $0 $0
Design $0 $45,000 $45,000
Construction $0 $630,000 $630,000
Other $0 $0 $0
Total Costs $0 $675,000 $675,000
Section 7. This ordinance shall be in effect from the original date of adoption, August
17, 2004, until June 30, 2005.
Adopted this 17th day of August 2004.