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Home My WebLink AboutAgenda - 05-17-2005-5pORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 17, 2005 Action Agenda Item No. SUBJECT: Budget Amendment #12 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): Attachment 1, Budget as Amended Spreadsheet Attachment 2, Year-To-Date Budget Summary Attachment 3. Soccer Superfund Capital Project Ordinance Attachment 4, West Ten Soccer Complex Capital Project Ordinance INFORMATION CONTACT: Donna Dean 245-2151 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Attachment 5, Twin Creeks Park Capital Durham 688-7331 Project Ordinance Mebane 336-227-2031 Attachment 6, Triangle SportsPlex Capital Project Ordinance PURPOSE: To approve budget ordinance and capital project ordinance amendments for fiscal year 2004-05.. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following program: a, Long Term Care Screening (EDS) - an additional State allocation of federal funds totaling $11,084 will be used to enable low-income, minority individuals to defer or prevent institutionalization by providing quality services to meet basic needs, These additional funds bring the current budget to $55,082. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) The Department of Social Services has received the following donations from citizens that are set-aside in a special Adoption Enhancement Fund: a, Foster Care Donations -donated funds totaling $2,000 from citizens to help sponsor the needs of a foster care child, such as meals with parents, hair cuts, and field trips, This budget amendment provides for the receipt of these donated funds (See Attachment 1, column #2) b. General Assistance Donations -donated funds totaling $750 from citizens to help with special needs of clients, including senior citizens. This budget amendment provides for the receipt of these donated funds. (See Attachment 1, column #2) Department on Aging 3. The Department on Aging has received additional funds for the current fiscal year for the following programs: a, Community Alternatives Program -additional Medicaid reimbursements totaling $10,600 to cover the costs of nursing aide services for homebound citizens, This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #3) b. Case Assistance -additional funds totaling $5,750 received from the Home and Community Care Block Grant to help offset the Senior Times publication costs, This budget amendment provides for the receipt of these additional funds, (See Attachment 1, column #3) c, Adult Day Care -additional funds totaling $1,675 through the Home and Community Care Block Grant earmarked for Adult Day Health Services as a result of a $5,00 per day increase in the reimbursement rate. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #3) d. Retired Senior Volunteer Program (RSVP) -during the course of the fiscal year, RSVP has collected additional contributions from its Volunteer Income Tax Assistance (VITA) program, These contributions have surpassed the budgeted revenue by $1,144 for FY 2004-05, and will be used to purchase an LCD projector for volunteer training, recruitment, and recognition, This budget amendment provides for the receipt of these donated funds, (See Attachment 1, column #3) Health Department 4, The Health Department has received additional funds totaling $840 through a reallocation of funds from the Center far Disease Control to be used in the Department's tuberculosis program, These funds will be used for additional training for the nurses in charge of the tuberculosis program. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column #4) Soccer Superfund Capital Project Ordinance 5. At the regular meeting on May 3, 2005, the BOCC decided to allocate between two projects the $1,025,000 remaining from 2001 voter-approved Recreation & Park Bonds for the 3 Soccer Superfund. $375,000 of that amount, for construction of two fields, will be added to $975,000 in Soccer Superfund money already approved for the West Ten Soccer Park, bringing the total of that capital project ordinance appropriation to $1,350,000. The BOGG also decided to allocate $6,50,000 towards the development of soccer fields at Twin Creeks Park, The accompanying capital project ordinances will appropriate these new funds to the two respective soccer field projects, The existing Soccer Superfund Capital Project Ordinance will be closed out as of June 30, 2005. (See Attachment #3, Soccer Superfund Capital Project Ordinance, Attachment #4, West Ten Soccer Complex Capital Project Ordinance, and Attachment #5, Twin Creeks Park Capital Project Ordinance) Triangle SportsPlex 6. This past winter, the Board authorized the Manager and staff to expend up to $40,000 in funds appropriated for the County's facilities/services agreement with Eaton Vance to conduct due diligence assessments of the financial and physical condition of the SportsPlex operation and facilities. These assessments were considered by the BOGC in their decision to enter negotiations with Eaton Vance regarding the County s proposed purchase of the SportsPlex property, The County's contractual obligation with Eaton Vance ended on March 31, 2005, and therefore, there were sufficient funds remaining in the 2004-05 budget for the professional services associated with the due diligence assessments, One outcome of the BOCC's decision to try to reach agreement on the acquisition of the SportsPlex was an interim agreement between the County and Eaton Vance to generally continue the existing agreement through the end of June 2005, at the same monthly rate of $33,333,33, while bath parties are pursuing good faith negotiations on the sale of the property, The accompanying budget amendment would restore the $40,000 previously designated for due diligence assessments to enable the County to meet its contractual arrangements through the end of FY 2004-05. Funding for this $40,000 transfer would come from savings on lower than expected debt service payments already appropriated in the original FY 2004-05 budget, (See Aftarhment 6, Triangle SportsPlex Capifal Project Ordinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and capital project ordinance amendments, ~~. aEE~ 6~ oa ab m'~ 4~ va a~ o~ a`a L~ o`' U~ ms 7 a O~ E° c n a~` d~$ ^ '~ A ~ - ^ 47 7 ^ e ^ A am oe ~~ m » .. . ~~pa o68 g ~B~ ya ~,~r• ~~5 p~ ~ 3 e $ . 8 ~- €_ ° ~8~~ $gsF ~~ }S ~ •ry fl ~ '°°S'~~~a E~~ €~ Fe a 3 §i§g a ~Eo E ~ ~ $$ ~ ~ Q~R~~€~~adk QoQ~E~ =: ~i n °g N °g N °g N °g N -=g R~~g@~~ sa;e3x~ ~g g~a a`g?o~ € R~E gE8& E 8~ 66 ~SFe~N~ 8 a' y"8 ~a'•~4> ~ a~45i a~y u' °b~a~ d $ . w „ N ° AT3 q 88°O~q ~o~ a~X° e y 3 o o ~ g~a ~~E ~ 9~~ qE N N N 8L n ~ n a ~ .: p h ? 3. 3. '~, %t "J q ° °. S a C a ° ° ° n S . ~m 9 ~ ~ ~ ao ~r d p ., a ~ 8e °,€ m ~ e a o „$ o ~ ~ n n n R ~ a a 5 "s s g° ee a ^ ~ R °s, s ~ ~ d `' M ~ m 3$ ' e 3 ~ ~ m 's 0 9 gg d a g c ~ EB ~ S S ~ C a z ~ B ? o ° ~o ~ 8 ~ ° €g s ~ °c E 2 E 5 ± ~ 9 ° e ° a ° e ° ~ = `' ~ ° a S ~ g ° ~ ~ d 3 W u rc i Year-To-Date Budget Summary Fiscal Year 2004-05 General Fund Budget Summary Ori final General Fund Bud et $136,408,768 Additional Revenue Received Through Budget Amendment #12 (Ma 17, 2005 Grant Funds $362,383 Non Grant Funds $1,099,490 Additional County Dollars (i,e. County Fund Balance Appropriated to Date) to Cover Unantici ated Expenditures $1,065,899 Total Amended General Fund Budget $138,936,540 Dollar Change in 2004-05 Approved General Fund Bud et $2,527,772 Change in 2004-05 Approved General Fund Budget 1.85% Authorized Full Time Equivalent Positions Original Approved General Fund FuII Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 Additional Positions Approved Mid-Year 8.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2004-05 817.774 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year $19,524 Attachm~en~~t 2 V ryovers as authorized annual budget inance($617,136), iget carry Nards($319,663), TDR sibility study ~ropriatlon ($39,100), i appropriation to mac Shelter ($90,OD0) CPS Positions (2) - 311y State funded Social Worker positions In Orange County cools -totally funded ~ Medicaid funds and oolfunds Public Health Nurse ~ition for Child Health ~e Consultant Project - ded thru Smart Start ATTACHMENT .3 ~// C~ Recreation and Parks Facilities -Soccer Supertund Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct soccer fields at bath existing and future park sites located throughout the County. Proceeds from the 2Q01 voter approved bands finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2003-04 FY 2004-05 Through FY 2004-05 Sales Tax $0 $0 $0 2001 Bonds $500,000 $1,500,000 $2,000,000 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Other $0 $0 $0 Total Fundin $500,000 $1,500,000 $2,000,000 Section 4. The following amount is appropriated for this project: Through FY 2003-04 FY 2004-05 Through FY 2004-OS Land Ac uisition $500,000 $500,000 $1,000,000 Desi n $0 $0 $0 Construction $0 $1,000,000 $1,000,000 Other $0 0 $0 To[al Costs $500,000 $1,500,000 $2,000,000 ATTACHMENT 3 Section 5. The fallowing amounts have been transferred from this project to the fallowing capital projects: Through FY Through FY 2003-04 FY 2004-OS 2004-05 Transfer to West Ten SoccerCom lex $508,500 $841,500 $1,350,000 Transfer to Twin Creeks Park $0 $650,000 $650,000 Total Costs $508,500 $1,491,500 $2,000,000 Section 6. This ordinance supersedes all previous Soccer Superfund Capital Project Ordinances for Orange County. Section 7. With these appropriations, the Soccer Stlperfund Capital Project Ordinance will be closed out as of June 30, 2005. Adopted this 17th day of May 2005. ATTACHMENT 4 ,^ Recreation and Parks Facilities -West Ten Soccer Complex Capital Project Ordinance Be it ordained by the Orange Cotanty Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds far the development of a six field soccer complex adjacent to the Orange County Middle School #3 site through a collaborative effort between Orange County and Orange County Schools. Proceeds from the 2001 voter approved Soccer Supertund bonds finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein, Section 3. The following revenue is anticipated to complete this project: Through FY 2003-04 FY 2004-OS Through FY 2004-OS Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 2004 Two-Thirds Net Deb[ $0 $0 $0 Fees $0 $0 $0 Transfer from Soccer Su erfund 2001 Bonds $508,500 $841,500 $1,350,000 Total Fundin $508,500 $841,500 $1,350,000 Section 4. The following amount is appropriated for this project: Through FY 2003 04 FY 2004-05 Through FY 2004-OS Land Ac uisition $508,500 $0 $508,500 Plannin /Arch/En ineerin $0 $119,000 $119,000 Construction $0 $722,500 $722,500 Other $0 0 $0 Total Costs $508,500 $841,500 $1,350,000 Section 5. This ordinance shall be in effect until .June 30, 2005. Adapted this 17th day of May 2005. ATTACHMENTS Recreation and Parks Facilities -Twin Creeks Park Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds tc construct a district park located on County-owned property near the intersection of Old Highway 86 and Eubanks Road in Chapel Hill. Plans include renovations to the house and barn located on the property, installation of water and sewer infrastructure and construction of playing fields, nature trails and a picnic area surrounding an existing pond. Proceeds from the 2001 voter approved bond finance the project. Section 2. Section 3. Section 4. Section 7 The officers of the County are hereby directed to proceed with the project within the budget contained herein. The following revenue is anticipated to complete this project: Through FY 2003-04 FY 2004-05 Through FY 2004-05 Sales Tax $0 $0 2001 Bonds $200,000 $1,000,000 $1,200,000 Private Placement $0 $0 Fees $0 $0 Transfer from Soccer Superfund 2001 Bonds $0 $650,000 $650,000 Total Fundin $200,000 $1,650,000 $1,850,000 The following amount is appropriated far this project: Through FY 2003-04 FY 2004-05 Through FY 2004-05 LandBuildin $0 _ $0 m Planning/Architect/En ineerin $55,000 $55,000 Construction $145,000 $1,640,000 $1,785,000 Other $0 $10,000 $10,000 Total Costs $200,000 $1,650 000 $1,850,000 This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2005. Adopted this 17~' day of May 2005. ATTACHMENT 6 Triangle SportsPlex Annual Contract and Reserve ' Q Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13,2 of Chapter 159 of the General Statutes of Narth Carolina, the following capital project is hereby adopted, Section 1. The project authorized provides funds in accordance with the operaticnal agreement of a swimming pool to serve all areas of Orange County. Proceeds from the County's portion of the ane half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2003-04 FY 2004-05 Through FY 2004-05 Sales Tax $3,700,000 $400,000 $4,100,000 Bond Funds $0 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Transfer from General Fund $0 $40,000 $40,000 Dedicated Pro e Tax $0 $0 $0 Total Fuudin $3,700,OOD $440,000 $4,140,000 Section 4. The following amount is appropriated for this project: Through FY 2003-04 FY 2004-05 Through FY 2004-05 Land/Buildin $0 $0 $0 Desi $0 $0 $0 Consfruction $0 $0 _ $0 Other $0 $40,000 $40,000 .ountn uhonto on- Coun A ency $3,700,000 $400,000 $4,100,000 Total Costs $3,700,000 $440,000 $4,140,000 Section 5. This ordinance supersedes all previous Triangle SportsPlex Capital Project Ordinances for Orange County, Section 6. This ordinance originally adopted June 29, 1992 and subsequently amended, shall be in effect from July 1, 1998 until June 30, 2005, Adopted this 17th day of May 2005,