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HomeMy WebLinkAboutASAB Agenda 112118 Animal Services 1601 Eubanks Road, Chapel Hill, NC 27516 919-942-PETS (7387) ANIMAL SERVICES ADVISORY BOARD (ASAB) 6:30 to 8:00 p.m. Wednesday, November 21, 2018 Animal Services Center Proposed Agenda • Review and adoption of meeting agenda • Review and approval of October 17, 2018 ASAB meeting summaries • September 19 meeting summary • October 17 meeting summary • Review of public participation guidelines—Molly Mullin, ASAB Vice-Chair • General public comments on items not on the agenda (3 minute limit) • Monthly Meeting Attendance Record (confirm completion) • Animal Services Advisory Board • 2019 ASAB Progress Report and Work Plan • Pat Sanford Animal Welfare Award (Evelyn Daniels) • Old Business • Unified Animal Ordinance Amendment • Evaluation of Owner Surrender Animals Suspected of Mistreatment • Legislative Agenda Items • New Business • Animal Services Updates • Information Items • Monthly Sheltering Statistical Reports, September 2018 (forthcoming) • Monthly Field Service Statistical Report, September 2018 (forthcoming) • Informal discussion ASAB Meeting Agenda November 21, 2018 Page 2 Accompanying Documents 1. Proposed summary of September 19, 2018 ASAB meeting 2. Proposed summary of October 17, 2018 ASAB meeting 3. 2019 ASAB Progress Report and Work Plan (forthcoming) 4. Legislative Agenda Recommendations 5. October 2018 Sheltering Statistics (forthcoming) (http://www.orangecountync.gov/departments/animalservices/2018_monthly_reports.php#) 6. October 2018 Field Services Statistics (forthcoming) (http://www.orangecountync.gov/departments/animalservices/2018_field_statistics.php#) WORKING DOCUMENT NAME OF BOARD: Animal Services Advisory Board Report Period: 2018-2019 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory boards and commissions in preparation for its annual planning retreat. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Animal Services Advisory Board (ASAB) Person to address the BOCC at Work Session—if applicable and contact information: Currently, Maureane Hoffman, ASAB Chair; and/or Molly Mullin, ASAV Vice-Chair. Primary County Staff Contact: Bob Marotto, Animal Services Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The ASAB has a monthly meeting except for the months of July and December. These meetings ensure that there is sufficient time to listen to stakeholders and address issues and concerns in a deliberate and timely manner. Three (3) ASAB members serve on the Animal Services Hearing Panel Pool. They chair the appeal hearing panels convened under the Unified Animal Ordinance. Each month there are between two (2) and four (4) appeal hearings. Three members of the ASAB serve on the review committee for the Pat Sanford Animal Welfare Award. Every fall the committee reviews applications and makes a selection based upon award criteria. Finally, the ASAB sometimes create task forces to address specific issues in greater depth. Recently, one examined how Orange County Animal Services might approach the owners of surrendered animals that are suffering as a result of some kind of neglect. Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. The ASAB serves as a sounding board for policy issues raised by residents or identified by the BOCC. Residents are referred to the ASAB as a critical step in any consideration of stakeholder concerns, before bringing an item to the Board of County Commissioners. Integral to this general responsibility is a concern with ensuring that the practices and outcomes of Orange County Animal Services meet or exceed prevailing professional standards. A good illustration is the ASAB’s support for the county’s Community Spay and Neuter Program and its effort to manage free roaming cats in more proactive and humane ways. The board has also supported Animal Services in exploring how to serve underserved parts of our county. Also integral to this responsibility is receiving feedback from the board members who serve on the Animal Services Hearing Panel Pool. This is one basis for the ASAB to working with staff to maintain a list of challenges and problems that may be addressed through the amendment of the Unified Animal Ordinance. Finally, the ASAB is concerned with the human aspects of animal issues as well as animal welfare. Fundamental to this concern is the relation of animals to public health and safety. Indeed, one board member is the veterinarian for Orange County Health Board. What are your Board/Commission’smost important accomplishments? The ASAB continued to work with staff and stakeholders managing pet overpopulation in Orange County. Free-roaming cats have been of great significance to recent efforts in this area, and among other things, the ASAB and staff together have sought to establish strong working relations with potential community partners. These have included efforts to craft a “working barn cat” program with the Agriculture Preservation Board. Also, the board worked closely with Animal Services staff and one of the county’s staff attorneys to develop some amendments for the Unified Animal Ordinance. These were developed on the basis of the county’s experience with the Unified Animal Ordinance since its adoption early in 2016. The BOCC adopted these amendments in November of 2018. This is also an excellent illustration of the interdependence of the ASAB and the Animal Services Hearing Panel Pool. One of the ordinance amendments allowed for the review and revocation of a dangerous animal declaration made under the ordinance. This amendment was developed because of concerns voiced by member of the Hearing Panel Pool that lifelong declarations and restrictions were onerous and unreasonable. The ASAB worked with staff to develop several other important deliverables. One was to develop a more satisfactory procedural approach to animals suffering from neglect that are surrendered to Animal Services. Another was a coordinated effort between Animal Services and county’s Homelessness Coordinator to identify community resources that can be tapped to help care for pets belonging to the homeless as they undergo different transitions. Finally, the ASAB continued to assist the BOCC in ensuring that board vacancies are filled in a timely and effective manner. It routinely makes recommendations to the BOCC based upon interviews with candidates for vacant positions. It also provides each new member with an orientation, which includes an introduction to the board, a review of county policies for boards and commissions, and an overview of Animal Services operations. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. In addition to activities mentioned above, the board sometimes hosts partner organizations, supports the annual Open House, and provides its own appreciation for all Animal Services staff. As indicated earlier, members of the board are available to serve on task forces charged with the in depth review of a specific issue of concern from the standpoint of operations, programs or policies. Describe this board/commission’s activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Work done by the ASAB in coordination with Animal Services staff touches several principles and priorities. Three principles and priorities seem noteworthy with respect to the ASAB in calendar year 2018. These are: Sustainable Services • Supported strategic plan for managing pet overpopulation to control as well as to reduce the use of euthanasia a means of population control. • Supported efforts to advance the plan for managing free roaming cats in Orange County as part of the overall strategic plan. • Supported efforts to meet or exceed professional standards within the field of animal welfare and animal services. Making County Government Accessible, Understandable and Transparent • Served as a sounding board for stakeholder concerns about animal issues and animal related policies. • Coordinated openly and effectively with the BOCC and County Manager (including vetting and recommending candidates for ASAB vacancies). • Made recommendations regarding various animal issues and worked with staff to put forward needed amendments to the Unified Animal Ordinance. . Advisory Board Roles and Responsibilities • Provided a setting for stakeholder communication about various animal-related matters • Sustained ASAB by vetting candidates for board vacancies, making recommendations to the BOCC, and conducting orientations for new members If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board’s activities/accomplishments as they may relate to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) Not applicable. Identify any activities this board/commission expects to carry out in 2016 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The ASAB expects to be especially concerned with several areas in the coming year. These are: Sustainable Services • Support strategic plan for managing pet overpopulation to control costs as well as to reduce the use of euthanasia a means of population control. • Support efforts to advance the plan for managing free roaming cats in Orange County as part of the overall strategic plan. Support efforts to meet or exceed professional standards within the field of animal welfare and animal service. Making County Government Accessible, Understandable and Transparent • Serve as a sounding board for issues and policy concerns. • Coordinate with staff to advise the BOCC and County Manager regarding strategic initiatives and public policy. • Identify needed amendments to the UAO for based upon the experience of the Animal Services Hearing Panel Pool. Advisory Board Roles and Responsibilities • Provide a setting for stakeholder communication about animal- related matters • Providing leadership to the appeal hearing panels by having three (3) board members be part of the Animal Services Hearing Panel Pool and chair the hearing panels • Recommend ASAB applicants to the BOCC and orient new members to the role and responsibility of the advisory board. • Supporting the Pat Sanford Animal Welfare Grant with board members serving along with staff on the annual grant application review panel. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners’ attention? Managing Pet Overpopulation: The board will continue to work with staff to implement a plan for managing free roaming cats. In particular, the board will work with staff to coordinate with the Agricultural Preservation Board and other entities to advance the “working farm cat” program. The board will also continue to work with staff to develop community partnerships and resources for addressing the challenges presented by free roaming cats. More generally, the board will work with staff to ensure that organizational forms and practices responsible for the county’s success in managing over population are recognized, supported and extended into the future. This is a critical commitment to ensure that pet overpopulation is managed in the long run in Orange County in a humane as well as cost effective manner. Community Services and Community Centers: The board will continue to work with staff to consider how to best implement community-oriented developments in the fields of animal welfare and animal services in Orange County. It is expected that Animal Services will continue to work toward partnering with established community centers in Orange County to build stronger community relations through which various services and resources can become better known. Easement Area: The board plans to continue to support staff in ensuring that dog walking trails are recreated in the area of the new OWASA and Duke Energy Easement. The board also plans to continue to support staff in ensuring that the entrance and presentation of the Animal Services Center is not compromised by these easements. Unified Animal Ordinance: The ASAB will continue to coordinate with staff to identify and address “issues” in the administration of the ordinance in areas that may be subject to administrative appeal. As in the past, it is expected that this may bring forth recommendations for ordinance amendments based upon the experience of the Animal Services Hearing Panel Pool with the appeal process. ASAB Vacancies: The board will continue to assist the BOCC in ensuring that board vacancies are filled in a timely and effective manner. It will make recommendations for vacancies to the BOCC based upon interactive candidate interviews. The board will also provide each new member with an orientation, which includes an introduction to the board, a review of county policies for boards and commissions, and an overview of Animal Services operations. Drafted on November 16, 2018 (BM) Orange County Animal Services 1601 Eubanks Road, Chapel Hill, NC 27516 919-942-PETS (7387) ANIMAL SERVICES ADVISORY BOARD (ASAB) 6:30 to 8:00 p.m. Wednesday, September 19, 2018 Meeting Summary MEMBERS PRESENT: Maureane Hoffman (Chair), Molly Mullin (Vice-Chair), Diane Obeid, Edmund Tiryakian, Beth Grooms, Evelyn Daniel, Susan Elmore, Lee Pickett, Bryan Stuart MEMBERS ABSENT: Amanda Schwoerke, Lisa Wells, Gina Hahn STAFF PRESENT: Andi Morgan (Asst. Animal Services Director) GUESTS PRESENT: None _____________________________________________________________________________________ Call to order: 6:30pm Review and adoption of the Agenda: approved Summary of August 15, 2018 meeting: Motion to approve summary with this addition: Recommend a new agenda item for ASAB October meeting: Make recommendations for changes in the NC general statues to the BOCC as part of their legislative agenda. Motion passed unanimously Review of public participation guidelines: Not reviewed General Public Comments on items not on the agenda: None Monthly Meeting Attendance Record: Confirm completion Welcome new board members: • Lisa Wells (retail sector position) • Bryan Stuart, Ph.D. (Hillsborough position) • Lee Pickett, VMD (veterinary position) • Next new member orientation will be October 4th Note: One position is still open: at large non-municipal Animal Services Advisory Board Updates: New Business • 2018 Pat Sanford Animal Welfare Award o Award guidelines were distributed to ASAB members o October 15 is the deadline for submitting a grant application, either electronically or via mail, and the award committee will make a final decision no later than November 15 o Selection of ASAB committee members to serve on the grant review committee: Bryan Stuart, Lee Pickett, Evelyn Daniel • Animal Services Updates—Andi Morgan o Discussed success of “Clear the Shelters” event, support efforts for hurricane Florence, and upcoming events such as vaccination clinic (9/27), spay/neuter day (10/17), October dog adoption month, donation for surgery animal warming blankets, filling 3 final staffing vacancies and fate of trees near easement • Information Items o Monthly Sheltering Statistical Reports, August 2018 (forthcoming) o Monthly Field Service Statistical Report, August 2018 (forthcoming) o Due to staffing shortages and the need for a customized software program, these reports will be slightly delayed Adjournment and next meeting: • The meeting was adjourned at 7:26 pm. The next meeting is October 17, 2018 at 6:30 pm, Orange County Animal Services Center. Minutes taken: Susan Elmore Orange County Animal Services 1601 Eubanks Road, Chapel Hill, NC 27516 919-942-PETS (7387) ANIMAL SERVICES ADVISORY BOARD (ASAB) 6:30 to 8:00 p.m. Wednesday, October 17, 2018 Meeting Summary MEMBERS PRESENT: Maureane Hoffman (Chair), Molly Mullin (Vice-Chair), Evelyn Daniel, Susan Elmore, Beth Grooms, Diane Obeid, Lee Pickett, Amanda Schwoerke, Bryan Stuart, Edmund Tiryakian, Lisa Wells MEMBERS ABSENT: None STAFF PRESENT: Bob Marotto (Animal Services Director) GUESTS PRESENT: None Call to order: 6:32 p.m. Review and adoption of the Agenda: approved Summary of September 19, 2018 meeting: Will review via email before next meeting Review of public participation guidelines: Not reviewed General Public Comments on items not on agenda: None Membership Updates: • There are 2 vacancies on ASAB: After reviewing the applications on file, Animal Services is requesting additional applications • New member orientation was held with Lisa Wells, Bryan Stuart, and Lee Pickett • Michelle Walker agreed to extend her term as a member of the Hearing Panel Pool Animal Services Advisory Board Updates: Old Business • Unified Animal Ordinance Amendment: o Received an update on the BOCC meeting agenda with respect to proposed amendments to the ordinance o On motion, approved giving Bob Marotto, with county attorney Anne-Marie Tesco, the discretion to make any BOCC-requested changes to the proposed amendments. • 2018 Pat Sanford Animal Welfare Award: o Discussed the status of the award selection process o Agreed that the ASAB review committee will bring award recommendations to the next ASAB meeting for approval • Owner Surrender Evaluation Form: o Form was distributed to ASAB members o Discussed the appeals process for these determinations, including who should hear appeals and whether there is even a need for formal review o Discussed the possibility of sharing information with area animal shelters o Agreed to discuss these matters further at the next ASAB meeting after Bob Marotto consults with county attorney Anne-Marie Tesco New Business • 2019 ASAB Progress Report and Work Plan: o Previous reports were distributed to ASAB members o Agreed that Bob Marotto will propose a draft, then bring for approval/preliminary approval to November meeting. • Legislative items: o BOCC approved ASAB’s recommendation that the dangerous-dog amendment be included in NCACC’s legislative agenda o Discussed the need to bring statute into conformity with the Unified Animal Ordinance with respect to muzzling Agreed that ASAB members will propose language at the next meeting for discussion by ASAB, for possible proposal to BOCC later Adjournment and next meeting: • The meeting was adjourned at 7:44 p.m. The next meeting is November 21, 2018, at 6:30 p.m., Orange County Animal Services Center. Minutes taken: Amanda Schwoerke Legislative Agenda Items: North Carolina Dangerous Dog Laws North Carolina Dangerous Dog Law (67-4.5): A provision for local government to review and revoke a potentially dangerous dog declaration: 67-4.5: Nothing in this Article shall be construed to prevent a city or county from adopting or enforcing its own program for control of dangerous dogs. A city or county may, by Ordinance, provide for review and revocation of a declaration of a dog as “potentially dangerous” pursuant to this Chapter. North Carolina Dangerous Dog Law (67-4.2): Provisions for professional training without a muzzle in a secured setting: An exception to the requirement for the dog to be muzzled and leashed off the owner’s property exists for professional training in a secured setting. Professional training refers to training with a person accredited by the Certification Council for Professional Dog Trainers or another recognized and approved professional body. A secured setting is physically enclosed and includes only the dog owner, trainer and other individuals involved in the training.