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HomeMy WebLinkAboutAdult Care Home CAC minutes 0920181 Orange County NC Adult Care Home Community Advisory Committee ~Thursday, September 20, 2018 ~ Passmore Senior Center Hillsborough, NC Committee Member Attendees: Max Mason, Chair, Autum Cox, Ombudsman for Orange County NC, Gloria Brown, Co-Secretary, Yvonne Mendenhall, Co-Secretary, William “Will” Lang, Michael Zuber, Tiketha Collins, Nancy McCormick, and Annie Deaver, Director Orange County Department on Aging. Prospective Members: Allison Brown Excused: None Guests: None Minutes To be Approved Tuesday, November 6, 2018 ACTION/OUTCOME Welcome Max Mason, Chair  M. Mason called the meeting to order.  M. Mason asked new attendees to please introduce themselves.  Allison Brown shared her background, a resident of Orange County for eight (8) years and her reason for joining she is an “old soul” and values seniors.  M. Mason asked committee members to please introduce themselves.  The meeting was called to order at 3:35 pm.  ACTION ITEM Approval of May 31, 2018 Committee Meeting Minutes Max Mason, Chair  M. Mason asked if anyone has any suggestions or corrections for the May 31, 2018 meeting minutes.  No comments or corrections.  W. Lang motioned that the May 31, 2018 Committee minutes be approved.  G. Brown seconded the motion.  The full committee approved the motion. SEPTEMBER 2018 AGENDA Triangle J Council of Governments Autumn Cox, Orange County Ombudsman  A. Cox stated that she sent out training dates for the new prospective members Allison Brown and Shade Little.  M. Mason and A. Cox brought a concern to the committee from the Orange County Commissioners: the Orange County NC Adult Care Home Community Advisory Committee members being low. Per the statue we should have twelve (12) member slots.  One facility on our roster has 3 license units.  Discussion: it is not feasible to merge the Orange County NH & ADH committees.  We will be adding two (2) members to our roster.  An ADH Team consists of three (3) members and an ADH Team Quorum consists of two (2) members to make a facility visit. Exit Visit of concerns need to be discussed prior to leaving by  The full committee approved the minutes. 2 the Quorum. If you are making a stop by visit only one person is needed.  Team members will take an official copy of the facility report to the administrator or person in charge when they go for their next visit.  A. Cox will send to the official reports to the ADH Administrators, ADH members when she uploads them to the county. Orange County Department of Aging (OCDOA) Annie Deaver, Director  A. Deaver stated that an OCDOA couple of new SRT groups are happening at the OCDOA Aging Transition SRT (Senior Resource Teams): (see attached brochure).  Interfaith SRT meets at UNC Hospital Hillsborough  End of Life SRT at meets at the Seymour Center (volunteer driven)  Long-Term Care SRT-10/11/18-1pm-2:30pm-Seymour Center  LGBTQ SRT-9/26/18-10am-11:30am-Seymour Center  Connect More (peer support to connect seniors to services)  Would the STR meetings a good place to recruit CAC ADH members?  The full committee accepted the report Orange County Adult Day Home: Visitation Reports:  A. Cox stated at Name Badge are not a NC State Requirement so the questions needs to be removed. She will review and update the format tomorrow.  Stratford – (June 21, 2018) approved with minor edits)  Carillon - (June 7, 2018) approved with minor edits)  Adorable - (Villines) (June 7, 2018) report not in materials for this meeting will be submitted at the September 20, 2018 meeting.  Good discussion about each facility followed the oral presentation.  Staffing schedules for the facilities. Additionally, we tried to provide some background to the new members about CAC’s entire portfolio and some of the general issues and challenges the committee faces. Discussion:  This proposed protocol, which some of you may do anyway / already, is really just intended to help us monitor the issues we deem most significant and have a formal, written record to help hold the centers accountable for addressing the issues. Please comment, as our intention is not to unilaterally decide something without everyone's input.  The other primary issue we discussed was trying to align the Department of Aging's initiatives  The full committee accepted the report with minor edits as needed. 3 with the specific needs of the individual facilities / homes. This objective relates to our past- discussed effort to create a master list of community groups / engagement programs that we could distribute to facilities and / or at least be conversational about (so that we could make informed recommendations / linkages).  The motivation for both of these discussions was an expressed desire to be more than a quasi- regulatory agency / punitive body, but rather, a partner to offer assistance.  For the record, Y. Mendenhall has been an amazing example of doing just this. We should really consider trying to adopt this approach.  W. Lang and A. Deaver have some things to discuss independently. Committee Opportunities: Max Mason M. Mason stated the w currently have seven (7) members with a capacity for twelve (12) members on this committee and two prospective members. We are still recruiting for committee members. Max Mason maxomason@yahoo.com Autumn Cox acox@tjcog.org – Ombudsman Orange County Annie Deaver adeaver@orangecountync.gov – Orange County Dept. on Aging, Director Yvonne Mendenhall menholiday@aol.com Gloria Brown browng@piedmonthealth.org William George Lang wglang1954@gmail.com Michael Zuber michaelalanzuber@gmail.com Tiketha Collins tikethacollins@gmail.com Nancy McCormick nancycm@live.com Alison Brown alisonatbrown@gmail.com; Shade Little shadekslittle@gmail.com M. Mason asked A. Cox to give an update of OCADH Leadership: A. Cox stated that: M. Mason, Chair ________, Vice-Chair Yvonne Mendenhall and Gloria Brown Co-Secretary No Vice Chair.  The full committee accepted the report. 4 M. Mason asked Michael Zuber to be Vice Chair as A. Cox stated that Michael you are invited since you had expressed an interest. Overview of the upcoming Leadership Training such as learning opportunities and meeting other members. State of NC does not require ADH to have generators and no hook-up at some and have to evacuate the building. Since the hurricane hit there has been a lot of need in NC for everything at ADH and NH. Stratford has a new administrator and she hasn’t met him. G. Brown and N. McCormick met him and positive comments and brought up the AC was out for a couple weeks and no calls from the residents that are “frequent” callers. Future items for the CAC Committee: M. Mason and A. Cox The committee discussed implementing a new process for how we conduct visits and what we do with the visit reports. The following is an outline of the procedure we think would make the visits more targeted and assist with holding the facilities accountable for the issues we identify: 1. Review PRIOR visit report individually before conducting the next visit. Having a brief conversation with your visit team before entering would be beneficial. 2. Meet with Administrator / person-in-charge PRIOR to beginning formal visit to specifically discuss the items of concern identified on PRIOR report. 3. Conduct visit, paying specific attention to the items of concern from prior report (though not to the exclusion of observing new / additional issues). 4. Briefly conference with visit team after visit. 5. Meet with Administrator/person-in-charge AFTER visit to clearly outline the areas of concern identified during that day's visit. 6. Send copy of visit report to administrator after drafted and/or approved (Autumn to clarify whether we can send anything other than approved report).  The full committee accepted the report 2018 Orange County Adult Day Home Committee Elections M. Mason stated that he would create ballot for 2018 elections: Michael Zuber, Chair Max Mason, Vice Chair Gloria Brown. Secretary Will Lang, Vice- Leadership Secretary  The full committee approved the OCADH Leadership Roster 5 M. Mason Closing Remarks Max Mason, Chair M. Mason thanked everyone for their commitment and I mean that very sincerely as I know I've been mostly AWOL. And, lastly, a special thanks to Autumn, who continues to manage this CAC's business (while out on leave)! I'm personally very appreciative.  None. ADJOURNMENT Respectfully submitted, ____________________________________Max Mason, Chair ____________________________________Gloria A. Brown, Co-Secretary M. Mason adjourned the meeting at 5:45pm.