Loading...
HomeMy WebLinkAboutAgenda - 11-08-2018 3 - Board of Commissioners - Boards and Commissions Appointment Process Discussion ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 8, 2018 Action Agenda Item No. 3 SUBJECT: Board of Commissioners- Boards and Commissions Appointment Process Discussion DEPARTMENT: Board of Commissioners ATTACHMENT(S): Attachment A - Issues to be Discussed Attachment B - Emails from the Triangle J Council of Governments Ombudsman Regarding Adult Care Home Community Advisory Committee Attachment C - Proposed Streamlined Abstract/Membership Roster/Applicant Interest List Format for Board Appointments INFORMATION CONTACT: Donna Baker, Clerk to the Board, 919- 245-2130 Thom Freeman. 919-245-2125 PURPOSE: To discuss various issues related to the Boards and Commissions Application/Appointment process. BACKGROUND: Members of the Board of Commissioners have referenced various topics over the past year related to Boards and Commissions for Board discussion. Staff met over the summer break to review these topics and develop proposed recommendations/changes to be discussed further at this work session. Attachment A details identified issues to be discussed, and Attachment C depicts a proposed streamlined abstract format/membership roster/applicant interest list for Board appointments. FINANCIAL IMPACT: There is no financial impact associated with discussing issues related to the Boards and Commissions Application/Appointment process. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends that the Board discuss the various issues related to the Board and Commissions Application/Appointment process and provide direction to staff. 1 Attachment A 1. Discussion Decision Point: -To consider discussing the Adult Care Home CAC and the possibility of the reduction in number of positions (since there are sometimes many vacancies) and/or the option of merging this committee with the Nursing Home CAC. See Attachment B- emails from Autumn Cox, Ombudsman, Area Agency on Aging-TJCOG. . 2. Discussion/Decision Point: --To consider the vetting of applicants for certain boards as appointments come up ( i.e. OWASA, BOA, Planning, ABC Board, etc.) by a committee made up of BOCC members (two members) that would then make a recommendation to the BOCC. 3. Discussion/Decision Point --To consider not having elected officials from other jurisdictions representing Orange County on a board/commission. 4. Discussion/Decision Point: -Applicants – To consider either revising the Applicant Application to allow applicants to include other governmental boards (municipal) they may be currently serving on OR requiring that applicants can only serve on two advisory boards (which our policy currently states but that only includes other Orange County advisory boards) and including within this parameter for two boards – both Orange County and/or municipal boards. 5. Discussion/Decision Point: - At Large vs Designated Positions- to consider reducing the number of designated positions and replace with at- large positions to better fill more positions on boards/commissions in a timely manner. 6. Discussion/Decision Point: -To consider adding appointments on the agendas on a quarterly basis only. (however, there may be “time sensitive” appointments once in a while) 7. Discussion/Decision Point: -To consider moving the Appointments higher up on the Agenda 8. Discussion/Decision Point: -Applicant Interest Listing: Thom Freeman currently contacts applicants before putting up on abstracts to see if they are still interested in a position on a board and if there is no response email/call within a specified timeframe- and it is still less than two years for the application on file, does staff keep applicant on interest list or remove. 2 Attachment A 9. Discussion/Decision Point: -Appointments: Reformatting of appointment abstract (to reduce duplication of information), membership roster and applicant interest listing to orientate both to same format and reduction of duplication of information on applicant interest list. (examples in Cttachment C- were used on a trial basis at the Sept. 4th meeting). 10. Discussion/Decision Point: -Boards/Commissions Attendance by BOCC members: To request an alternate to attend meetings if a BOCC member is unable to attend a board or commissioner meeting (whether it is an internal board/commission or an intergovernmental board). 3 Attachment B From: Autumn Cox [mailto:acox@tjcog.org] Sent: Wednesday, September 05, 2018 2:07 PM To: Donna Baker; Thom Freeman Cc: Max Mason; John Roberts Subject: RE: RE: Adult Care Home Community Advisory Committee Donna, If you could please send the information to Chair Dorosin about the number of vacancies for the Orange ACH CAC. If he has any questions or wants to discuss things further, Max and I can come meet with him. Autumn Cox , Regional Long Term Care Ombudsman For US Mail: 4307 Emperor Blvd., Suite 110, Durham, NC 27703 (o) 919-558-9401/ (f) 919-998-8101 acox@tjcog.org / www.tjcog.org From: Autumn Cox [mailto:acox@tjcog.org] Sent: Wednesday, September 05, 2018 11:26 AM To: Donna Baker; Thom Freeman Cc: Max Mason Subject: RE: RE: Adult Care Home Community Advisory Committee I also cover Chatham County, and the CAC is a Joint Committee. It is a smaller group because they do not have as many buildings to cover. Johnston County is more comparable in size (licensed buildings) and they also have a joint committee. I am unsure what it would look like for Orange, but it is something that I will mention to both Max and Vibeke so we can brainstorm to see if we think it would be beneficial to transition to a joint committee. Did the attorney mention the reason or benefits for possibly moving to a joint committee? Thank you! 4 5 Attachment B From: Autumn Cox [mailto:acox@)tjcog.org] Sent: Wednesday, September 05, 2018 7:26 AM To: Thom Freeman; Donna Baker Cc: Max Mason Subject: RE: RE: Adult Care Home Community Advisory Committee After reviewing the state website again for correct licensing, we have 7 Adult Care Homes in Orange County with 10 or more beds. According to the formula, that would be 5 CACs for the first 3 buildings, and one CAC for each addition building (4) putting us at 9. When I arrived two years ago, it was in Charlotte's (previous ombudsman) notes that this committee has 12 spots. I am unsure if the committee asked the County for the additional positions, but according to state statue, we can ask for up to five. If we are going off the number 9 based on licensed beds in Orange County, the our committee would be considered full if the two new applicants proceed. However, after speaking with Max, we are okay with the additional positions because we can assign more people to a building and not just use the minimum, thus more residents receiving personal visits from CAC members. As far as the numbers, I feel that we are okay right now and do not see the vacancies as an issue because our teams are getting the visits done within the timeframe required. If you would like to meet with Max and myself, with the chair, to discuss the committee further, we would be more than happy to do so. Thanks again. + ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 4, 2018 DRAFT ATTACHMENT 3 Action Agenda Item No. SUBJECT: Animal Services Advisory Board -Appointments DEPARTMENT: Board of Commissioners ATTACHMENT(S): Membership Roster Recommendations Applications for Persons Recommended Applicant Interest List Applications of Persons on the Interest List INFORMATION CONTACT: Clerk's Office, 919-245-2130 PURPOSE: To consider making appointments to the Animal Services Advisory Board. BACKGROUND: The following information is for Board consideration: POSITION NO. NAME SPECIAL REPRESENTATIVE TYPE OF APPOINTMENT TERM EXPIRATION DATE 5 Dr. Bryan Stuart Town of Hillsborough First Full Term 06/30/2021 13 Lisa Wells Manager/Owner Retail Pet Services Partial Term 06/30/2020 NOTE - If the individuals listed above are appointed, the following vacancies remain: POSITION NO. POSITION DESIGNATION EXPIRATION DATE VACANCY INFORMATION 2 · Veterinarian 06/30/2019 This position has been vacant since 9/20/2017. FINANCIAL IMPACT: None SOCIAL JUSTICE IMPACT: Enable Full Civic Participation. Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. RECOMMENDATION(S): The Manager recommends that the Board consider making appointments to the Animal Services Advisory Board. 6 Board and Commission Members And Vacant Positions ATTACHMENT 3 Anintal Services Advisory Board Meeting Times: 6:30pm-8:30pm Third Wed. each month Meeting Place: Community Room of the Animal Services Facility Positions: 13 Length: 3 years Terms: 2 Contact Person: Bob Marotto Contact Phone: 919-968-2287 Description: <div>The charge ofthe Animal Services Advisory Board is to advise the Board of County Commissioners on matters of concern regarding animal issues and animals services ,in Orange County. &nbsp;To work with the Animal Services Director (or designee) on various policy concerns and issues regarding County animal services. &nbsp;To carry out duty to hear Potentially Dangerous Dog Declaration appeals as prescribed by N.C. Gen. Stat. §67-4.1©. &nbsp;Position #1 &quot;Veterianarian from Health Board&quot;, may serve 3 terms to coincide with the Board ofHealth terms.</div> Dr. Susan Elmore 1 Sex: Female Race: white VACANT 2 Sex: Race: Dr. Evelyn Daniel Township: Chapel Hill Resid/S pee Reg: Special Repr: Veterinarian from Health Board (3 terms) Township: Resid/Spec Reg: Special Repr: Veterinarian First Appointed: 09/21/2010 Current Appointment: 06/20/2017 Expiration: 06/30/2020 Number of Terms: 3 First Appointed: Current Appointment: Expiration: 06/30/2019 Number ofTerms: 3 Sex: Female Race: white Township: Chapel Hill Resid/Spec Reg: Special Repr: Town of Carrboro First Appointed: Current Appointment: Expiration: Number of Terms: 06/19/2018 06/19/2018 06/30/2021 1 Amanda Schwoerke 4 Sex: Female Race: Hispanic VACANT 5 Sex: Race: Warren Po1ier Jr 6 Sex: Male Race: white Edmund Tiryakian 7 Sex: Male Race: white Township: Chapel Hill Resid/Spec Reg: Special Repr: Town of Chapel Hill Township: Resid/S pee Reg: Special Repr: Town ofHillsborough Township: Chapel Hill Resid/Spec Req: Special Repr: Non-Municipality Township: Little River Resid/Spec Reg: Special Repr: At-Large First Appointed: 06/19/2018 Current Appointment: 06/19/2018 Expiration: 06/30/2021 Number ofTerms: 1 First Appointed: Current Appointment: Expiration: 06/30/2018 Number ofTerms: First Appointed: 04/23/2013 Current Appointment: 09/15/2015 Expiration: 06/30/2018 Number ofTerms: 2 First Appointed: 06/07/2016 Current Appointment: 06/07/2016 Expiration: 06/30/2019 Number ofTerms: ------------------- -------- ---- Thursday, August 02,2018 Page 1 7 ATTACHMENT 3 Applicant Interest Listing-NEW by Board Name and by Applicant Name Animal Services Advisory Board Contact Person: Bob Marotto Contact Phone: 919-968-2287 Matthew Bonds Sex: Male Race: white Date Applied: 04/26/2018 Township: Chapel Hill Res. Eligibility: C.H. Twnshp; C.H.Cty. Also Serves On: ------- ------------------------------------ -- Paula Greeno Sex: Female Race: white Date Applied: 04/30/2018 Township: Chapel Hill Res. Eligibility: Chapel Hill Township Also Serves On: Thilo Hanisch Sex: Male Race: white Date Applied: 04/03/2017 Township: Hillsborough Res. Eligibility: County Also Serves On: Mr Robe1i Hogan Sex: Male Race: white Also Serves On: Susan Houser Sex: Female Race: white Date Applied: 07/20/2018 Township: Chapel Hill Res. Eligibility: C.H. City Limits -------------------------- Date Applied: 03/20/2017 Township: Chapel Hill Res. Eligibility: C.H. City Limits Also Serves On: Dr Daniel I(emp Sex: Male Race: Other Date Applied: 06/02/2017 Township: Bingham Res. Eligibility: Also Serves On: Cindy Robertson Sex: Male Race: white Date Applied: 04/30/2018 Township: Hillsborough Res. Eligibility: County Also Serves On: -- ------ ------ Thursday, August 02, 2018 Page 8 of65 8