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HomeMy WebLinkAbout2018-707-E AMS - Chapel Hill Movers office relocations DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B os [Departmental Use Only] TITLE Departmental Moves FY 18119 ORANGE COUNTY CONTRACT UNDER$5,000.00 NORTH CAROLINA TMS AGREEMENT, made and entered into this 17th day of October, 2018, ("Effective Date") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and Chapel Hill Moving Company, Inc (the "Provider"), patty of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: OC Departmental Moves for: Board of Elections, Cedar Grove,Hillsborough Commons Surplus,and Passmore. The term of this agreement rendered shall be from 10/22/2018 to 12/31/2018, Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement, Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS I. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Four Thousand Three Hundred Sixty Nine and Eighty Two,($4369.82). Payment shall be made within thirty(30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement,County may,without fault or penalty,withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3, Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers'compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sale expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described ur the Orange County Revised 10/17(Mgr appry A 6/18) I DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php}. If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark NIA as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. indemnity: The Provider agrees,without limitation,to defend, indemnify,and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees)arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination:This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangccouniync.gov/departments/purcliasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the ten-ns of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Revised 10117(Mgr appry A 6/18) 2 DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate.In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement,then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement,effective as of the day first written above. ORANGF "ltTT T'FV PROVEDER -- [Docusigned by: Oacusigned by:: P V 7 °°,. °� 61,a.ln, smil, By. 9E88CA48CF64498... Titl PreSl OB7F25UF3D8485... Depareinenil vlrector Title: 200 S.Cameron St. Chapel Hill Moving Company,inc P.O.Box 8181 7401 Rex Road,Ste 104 Hillsborough,NC 27278 Chapel Hill,NC 27516 i i Revised 10117(Mgr appry 5k 6/18) 3 DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B 4 Chapel Hill Moving Company, Inc. U 7401 Rex Road, Ste. 104 Chapel Hill, NC 27516 C� e 919.929.603 1 Q*co MOVING SERVICES INVOICE Date: 9126118 Invoice#: 083118 Payment Due: Upon Receipt Move Date: 8131/18 AND 917/18 Name: Orange County(Board of Elections) Description: Relocate Board of Elections from Whitted Building =, 208 S. Cameron St. Time/Rates: 8/31 Base Charge=$120.00 (2 movers) Hourly Rate= 'I hour 33 minutes @$120/hr(2 movers) = $186.00 917 i Base Charge = $170.00 (3 movers) Hourly Rate = 3 hours 22 minutes @$170/hr(3 movers)=$572.00 TOTAL AMOUNT DUE = $1048.00 r i Thank You For Your Business! 12o�e 506 V61- 179 DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B Chapel Hill Moving Company, Inc. F 7401 Rex Road, Ste. 104 Chapel Hill, NC 27516 91 9.929.6683 cod, MOVING SERVICES INVOICE Date: 9/26/18 Invoice#: 082118 Payment Due: Upon Receipt Move Date: 8121/18 Name: Orange County Description: Remove items from several offices and deliver to Cedar Grove Facility Storage Time/Rates: Base Charge= $170.00 (3 movers) Hourly Rate= 4 hours 11 minutes @ $170/hr(3 movers) =$711.00 TOTAL AMOUNT DUE = $881.00 Thank You For Your Business! DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B Chapel Hill Moving Company, Inc. u 7401 Rex Road, Ste. 104 Chapel Hill, NC 27516 919.929.6688 Q*cod MOVING SERVICES INVOICE Date: 9126M8 Invoice#: 083018 Payment Due: Upon Receipt Move Date: 8130118 Dame: Orange County Description: Dump Lead from Cedar Grove Facility Time/Rates: Base Charge= $120(2 movers) Hourly Rate= 7 hours 25 minutes @ $1201hr(2 movers) _$890 TOTAL LABOR = $1010.00 Dump Fee Load 1 =$108.58 (Ticket 00477510) Dump Fee Load 2=$99.24 (Ticket 00477380) TOTAL AMOUNT DUE = $1217.82 Thank You For Your Business! (0 n- ,,. 4- DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B �. Chapel Hill Moving Company, Inc. U 7401 Rex Road, Ste. 104 f Chapel Hill, NC 27516 919.929.6683 *C® 4 MOVING SERVICES INVOICE Date: 9126118 Invoice#: 091118 Payment Due: Upon Receipt Move Date: 9111118 Name: Orange County(Mayo St. Surplus) Description. Surplus Load from 113 Mayo 5t. => Cedar Grove Surplus Time/Rates: Base Charge =$120.00 (2 movers) Hourly Rate= 5 hours 2 minutes tr $1201hr(2 movers)= $604.09 TOTAL AMOUNT DUE = $724.00 i Thank You For Your Business! i DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B q. Chapel Hill Moving Company, Inc. u 7401 Rex Road, Ste. 104 Chapel Hill, NC 27516 v �" 91 9,929.6683 co MOVING SERVICES INVOICE Date: 9128113 Invoice#: 092718 Payment Due: Upon Receipt Move Date: 9127/18 Name: Orange County(Passmore Center) Description: Moving from Cedar Grove and Whitted Building=> Passmore Center Time/Rates: Base Charge= $170.00 (3 movers) Hourly Rate= 1 hours 56 minutes @ $170/hr(3 movers)= $329.00 TOTAL_ AMOUNT DUE = $499.00 Thank You For Your Business! DocuSign Envelope ID: B4FCE778-8528-44CE-AA6B-2D12919CBB9B CHAPHIL-01 MWITHROI+'if CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDAIYYYY) 09/26/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED,Provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NEW CT Harold W.Wells&Son,Inc. PHONE FAX 1 N 3rd Street AIC,No,Ext 91 D 762-8551 1 Arc No: 910 254-9404 Wilmington,NC 28401 E-MAIL RES,insurance @welisins.com INSURERS AFFORDING COVERAGE NAIC# INSURER A;TransGuard Insurance Company of America Inc INSURED INSURER B:Brid efield Casualty Insurance 10335 CHAPEL HILL MOMNG CO INC INSURERC: 7401 REX RD STE 104 INSURERD: CHAPEL HILL, NC 27518 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY Err POLICY E.XP LIMITS -- 3D IDD IMMIDDIYYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE Fx-]OCCUR TCP0001375.00 0410112018 0410112019 DAMAGE TO RENTED 5 100,000 eccurrence MEDEXp(Anyone person) $ 5,000 PERSONAL&ADV INJURY $ 1,O00,DDD GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL.AGGREGATE $ 2,000,000 X POLICY j�� r 17 LOC PRODUCTS-COMPIOP AGG $ 2 000 000 OTHER: Empl Benefits $ 1,000,000 A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 ANY AUTO TCP0001375.00 0410112018 0410112019 BODILY INJUIiY.(per person) 5 OWNED SCHEDULED AIllT4S ONLY AUTOS p BODILY INJURY Per acddeni $ X AURTOs ONLY AF1T0'W P p uldM GE $ UMBRELLA LFAB OCCUR EACH OCCURRENCE EXCESS LIAR CLAIMS-MADE AGGREGATE S DIED RETENTION$ B WORKERS COMPENSATION X PER L OTH- ANDEIYIPL©YERS'LIABILITY YIN 019640672 04/0112018 0410112019 500,000 ANY PROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT S oFFFICElMp1M EXCLUDED? NIA i {Mande ory n E.L.DISEASE-EA EMPLOYEE S 500,000 If yes,describe under 5300,000 DESCRIPTION OF OPERATIONS below I I t E.L.DISEASE-POLICY LIMIT A Cargo TCP0001375.00 04/01/2018 0410112019 Per Truck 100,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedula,may be attached If more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Orange Count THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 y ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 8181 Hillsborough,NC 27278 — f AUTHORIZED REPRESENTATIVE ACORD 25(2016103) O 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD