HomeMy WebLinkAboutAgenda - 06-23-2004-9aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 23, 2004
Action Agen a
Item No. -
SUBJECT: Proposed Addendum B to the Interlocal Agreement on CHCCS High School #3
DEPARTMENT: County Manager/Planning PUBLIC NEARING: (Y/N) No
ATTACHMENT(S):
August 2003 Interlocal Agreement
Revised Proposed Addendum B INFORMATION CONTACT:
1/21/04 CHCCS Superintendent Letter re:
"Response to Smart Growth
Recommendations"
Staff Analysis of Addendum B
May 18, 2004 Carrboro Staff Comments
June 8, 2004 Carrboro Board of Aldermen
Agenda Materials
June 18, 2004 Planning Director Memo
John Link, 245-2300
Craig Benedict, 245-2592
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To further discuss and consider approval of a proposed addendum to the interlocal
agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-
Carrboro City Schools (CHCCS) high schooh
BACKGROUND: On June 23, 2003, the Board of Commissioners approved an interlocal
agreement between the County and CHCCS that established the anticipated budget and other
considerations related to the project to design and build a third high school in the Chapel Hill-
Carrboro system, The BOCC determined that they would provide $27,8 million in capital
funding for this project, The original agreement provided that CHCCS would be responsible to
fund, in a manner not requiring Orange County to incur additional debt, any amount by which
the overall high school #3 project cost should exceed the $27,8 million budget, The BOCC also
indicated that they would provide an additional $2.2 million if CHCCS provided the BOCG with a
satisfactory proposal "for a design of CHCCS high school #3 that promotes smart-growth, which
design addresses `reduced parking, (reduced] land disturbance, and other deleterious aspects
of current plans"' On August 7, 2003, Chapel Hill-Carrboro Board of Education likewise
approved this agreement.
In conjunction with its approval of the interlocal agreement, the Board of Education proposed
two addenda that they believed would help clarify the intent and scope of the interlocal
agreement. The County Commissioners considered the proposed addenda at their regular
meeting on August 19, 2003, but refrained from taking action at that time pending requested
modifications to both. The County Attorney and staff followed up on BOCC questions and
comments about the addenda, and presented a revised version for the Board's consideration at
the December 9, 2003 meeting, There was insufficient time at that meeting for the BOCC to
review and discuss the proposed addenda, so the Board took action to refer the revised
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addenda directly to the Chapel Hill-Carrboro Board of Education so they could review the
addenda and provide comments during the BOGC's winter break.
The Board of Education considered the revised addenda at their meeting on January 15, 2004
and approved Addendum A without change from the version referred to them by the BOCG an
December 9, The Board of County Commissioners subsequently approved Addendum A at
their meeting an February 17, 2004, thus putting its provisions into effect,
The Board of Education determined that all but three points identified in the revised Addendum
B were acceptable as rewritten. However, the Board of Education also determined that further
cost and feasibility study related to shuttle buses and park & ride shelters would be needed, and
that changes related to the number of permitted staff/visitor parking spaces would be needed,
As requested by the BOCC, Planning staff conducted analysis of the outstanding issues, The
Planning Director was scheduled to provide a brief report at the April 20, 2004 BOCC meeting
on the implications of those outstanding issues so that a determination can be made in the near
future by the BOCC of the amount of "smart growth" additional funding that may be provided to
the budget far this capital project. However, time considerations limited this presentation, and,
in the alternative, the BOCC asked that the proposed Addendum B and associated materials be
forwarded to the Carrboro Board of Aldermen for comment during one of its next two meetings,
if possible,
The materials were forwarded to Carrboro and comments by Carrboro staff were received by
the County in mid-May. Those comments are attached. The Carrboro Board of Aldermen did
hear a presentation from CHCCS staff on the proposed high school #3 at the Board's June 8,
2004 meeting, and Board members provided general feedback during the meeting. However, it
is County staffs understanding from Carrboro staff that no conclusive comments or decisions
were made by the Board on June 8 and that, other than the minutes of the meeting, there are
no plans to detail the presentation content and comments into a formal document.
The Administration recommends that the Board consider approving a version of Addendum B
that is revised from the mast recent version the Board examined, This revised Addendum B
removes for subsequent consideration (perhaps as the substance of a future "Addendum C")
the elements of smart growth initiatives (as discussed in the attached June 18, 2004 Planning
Director memo) that have work remaining. The four smart growth initiatives have an
approximate cost to implement, and same can create a cost savings. Reduced parking can
save money and/or reduce offsite Smith Level Road and Rock Haven Road intersection
improvements, If NCDOT can incorporate it into their upcoming transportation improvement
plan, that can also save over $200,000.
To implement these important student transportation initiatives such as shuttles, park-and-ride
shelters and sidewalk connectivity enhancements, staff proposes that $300,000 be held in
reserve of the $2,200,000 additional appropriation that was in excess of the initial High School
#3 project budget of $27,800,000. Staff further recommends that $1,900,000 be formally
allocated for the other smart growth building and site aspects that have been incorporated into
the high school proposal. These other aspects have been exhibited and are as noted in
Addendum B (excluding Items 1, 7a, 7d and 7f),
FINANCIAL IMPACT: There is no financial impact associated directly with the discussion of
this item. However, as noted above and in accordance with the interlocal agreement approved
by bath governing boards, the high school #3 capital project budget will be increased by up to
$2,2 million if the BOCC indicates its satisfaction that the project reflects the "smart growth"
planning principles contained in Addendum B, If this revised Addendum B is approved, $1,9
million of that $2,2 million would be considered to have been formally approved by the BOCC
and formally added to the overall project budget for High School #3.
RECOMMENDATION(S): The Manager recommends that the Board review the comments
from Orange County Planning staff and Tciwn of Carrboro staff regarding high school #3;
approve the revised Addendum B; and provide appropriate direction to staff regarding the
outstanding transportation-related issues remaining to be resolved in a subsequent addendum
to the basic August 2003 interlocal agreement,
~3' Q'
NORTH CAROLINA
INTERLOCAL AGREEMENT
ORANGE COUNTY
THIS INTERLOCAL AGREEMENT, made and entered into this ~ ~
day of ~/,[,(~~/~ 2003 and effective as of the _~ day of
~~,/~~, 2003, by and between the CHAPEL HZLL-CARRBORO CITY
BOARD OF EDUCATION, a body politic of the State of North
Carolina, hereinafter called the ~~BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the ~~BOARD OF COMMISSIONERS,"
to memorialize an agreement between the parties regarding
approval by the BOARD OF COMMISSIONERS of the amount to be spent
by the BOARD OF EDUCATION for the site of the third high school
in the Chapel Hill-Carrboro City School District, hereinafter
called CHCCS high school 4i3, and regarding amounts to be
appropriated by the BOARD OF COMMISSIONERS to the capital outlay
fund of the BOARD OF EDUCATION for CHCCS high school #3;
W I T N E S S E T H:
WHEREAS, the BOARD OF EDUCATION exercises the statutory
authority to administer the Chapel Hill-Carrboro City School
System, and the BOARD OF COMMISSIONERS exercises the statutory
duty to provide certain school funding to the BOARD OF
EDUCATION; and
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WHEREAS, both the BOARD OF EDUCATION and the BOARD OL'
COMMISSIONERS agree that investment in public education is a
priority of both boards and essential to the educational,
cultural and general development of the community and to its
quality of life; and
WHEREAS, aggressive capital spending, coupled with high
annual per-pupil allocations, placed Orange County at the
forefront of "actual effort" in school spending in North
Carolina every year since 1997 and in the top five annually
since 1990, according to the N.C. Public School Forum; and
WHEREAS, the impending implementation of the Schools
Adequate Public Facilities program in Orange County, hereinafter
called "SAPFO," makes providing timely capacity in the Chapel
Hi11-Carrboro School District high school level a heightened
priority; and
WHEREAS, consideration of Chapel Hill-Carrboro School
District high school level capacity in the initial
implementation of SAPFO will be suspended until CHCCS high
school #3 is available for' student enrollment; and
WHEREAS, the two boards recognize that disputes regarding
the amount to be spent on CHCCS high school #3, as well as the
amount to be appropriated by the BOARD OF COMMISSIONERS to the
capital outlay fund of the BOARD OF EDUCATION, have the
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potential to delay the opening of CHCCS high school #3 and
should be avoided; and
WHEREAS, the BOARD OF COMMISSIONERS in cooperation with the
BOARD OF EDUCATION and the Orange County Board of Education has
adopted School Construction Standards, hereinafter called "the
Standards," for each public school level, elementary, middle and
high; and
WHEREAS, the BOARD OF EDUCATION, on June 19, 2003, adopted
resolutions in support of its decision to locate CHCCS high
school #3 on a site abutting Rock Haven, Ray and Smith Level
Roads south of Chapel Hill and Carrboro and in Carrboro's
planning jurisdiction; and
WHEREAS, by the June 19, 2003 resolutions, the BOARD OF
EDUCATION requested the BOARD OF COMMISSIONERS approve the
purchase by the BOARD OF EDUCATION of certain identified
properties for a total appraised value of $2,535,700 and further
requested permission from the BOARD OF COMMISSIONERS for the
BOARD OF EDUCATION to exercise the BOARD OF EDUCATION'S
statutory authority to acquire the identified parcels by the
exercise of eminent domain; and
WHEREAS, by the June 19, 2003 resolutions, the BOARD OF
EDUCATION requested the BOARD OF COMMISSIONERS approve a capital
project ordinance for CHCCS high school #3 to include $2,535,700
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for land acquisition and 5239,375 for planning fees through
schematic design; and
WHEREAS, the BOARD OF EDUCATION resolved, in the June 19,
2003 resolutions, that it would not request from the BOARD OF
COMMISSIONERS "funding for the acquisition of land for the
[CHCCS high school #3) project over and above the appraised
value that would increase the debt of the County;" and
WHEREAS, the BOARD OF EDUCATION does not have a contract
for the purchase of any of the identified properties necessary;
and
WHEREAS, the process of acquiring property by eminent
domain does not permit a determination at the time it is
exercised of the total cost of the properties condemned, rather
the total cost of the properties condemned may not be known for
years after the property is acquired, occupied and in use by the
condemning authority; and
WHEREAS, site design consultants of the BOARD OF EDUCATION
advised the BOARD OF EDUCATION that the construction of CHCCS
high school X63 on the identified parcels presents certain design
issues including the likelihood that the considerable rock
located on one or more of the identified parcels adds
uncertainty to the development costs of CHCCS high school dk3;
and
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WHEREAS, the BOARD OF COMMISSIONERS endorses neither the
site selected for CHCCS high school 4k3 nor the acquisition by
eminent domain of the parcels of land that will make up the
site, however, the BOARD OF COMMISSIONERS acknowledges that the
BOARD OF EDUCATION is within its statutory power to acquire the
properties it has selected for the siting of CHCCS high school
#3 and to do so by the exercise of eminent domain; and
WHEREAS, the amount of funding identified by the BOARD OF
COMMISSIONERS for CHCCS high school #3 is $27,800,000; and
WHEREAS, no concept plan for CHCCS high school #3 has yet
been presented by the BOARD OF EDUCATION to the BOARD OF
COMMISSIONERS with a projected cost of $27,800,000; and
WHEREAS, the BOARD OF COMMISSIONERS on June 16, 2003, in
the context of a proposal by the BOARD OF EDUCATION for the
approval of approximately $33,870,000 in funding for CHCCS high
school #3, approved a request that the BOARD OF EDUCATION
consider a number of options for meeting student capacity at the
high school level for students residing in the Chapel Hill-
Carrboro City School District; and
WHEREAS, in that June 16, 2003 action, the BOARD OF
COMMISSIONERS offered, "in order to promote creative thinking
and a sounder example for young people" to approve an
appropriation to the BOARD OF EDUCATION's capital expense fund
$2,200,000 more than $27,800,000 for CHCCS high school #3,
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provided the BOARD OF COMMISSIONERS is satisfied with a proposal
that can be made by the BOARD OF EDUCATION for a design of CHCCS
high school #3 that promotes smart-growth, which design
addresses "reduced parking, [reduced] land disturbance, and
other deleterious aspects of current plans;" and
WHEREAS, after careful consideration of all of the
uncertainties and circumstances surrounding CHCCS high school
#3, the only reasonable way for the BOARD OF COMMISSIONERS to
give funding authorization necessary for CHCCS high school #3 is
to do so holistically; and
WHEREAS, the BOARD OF COMMISSIONERS has held public
hearings on the use of $12,800,000 for CHCCS high school #3,
which money was originally programmed for a tenth elementary
school in the Chapel Hill-Carrboro City School District in the
2001 bond program, and on the BOARD OF EDUCATION selected
location of CHCCS high school #3; and
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION have approved a funding mechanism to fund CHCCS high
school #3; and
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION desire to enter into this Interlocal Agreement to set
forth the respective undertakings and responsibility of each
party; and
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WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION have each approved this Interlocal Agreement and have
caused such approval to be reflected in the respective minutes
of each governing board.
NOW THEREFORE, pursuant to North Carolina General Statute
§~ 160A-961 and 115C-931, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS agree as follows:
1. THE PURPOSE: The parties enter into this Interlocal
Agreement to establish a funding mechanism: (1) for the purchase
by the BOARD OF EDtCATION by eminent domain or otherwise of
properties which together have been identified by the BOARD OF
EDUCATION as its choice for the site for CHCCS high school #3,
and (2) for the appropriation from the BOARD OF COMMISSIONERS to
the BOARD OF EDUCATION'S school capital expense fund of the
funds for the completion of CHCCS high school #3. The recitals
set forth above are incorporated by reference as if fully set
forth herein.
2, The BOARD OF COMMISSIONERS agrees to appropriate the
funds necessary for the purchase by condemnation or otherwise of
the properties identified at the estimated costs identified as
follows:
Appraised
Parcels Acreage Values
Glover property 49.5 $1,658,700
Fisher property 10,6 551,000
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Minton property
'Pota1
3.6
63,72
326,000
$2,535,700
3. The BOARD OF COMMISSIONERS agrees to appropriate a
total of $27,800,000 for the total of all of the elements
contained in the Standards for CHCCS high school #3 with funding
from bonds (approved for CHCCS elementary school kk10), impact
fees and alternative financing.
4. Any amount by which the total cost of CHCCS high
school #3 exceeds $27,800,000 will be paid for by BOARD OF
EDUCATION pay-as-you-go CIP revenue not requiring the BOARD OF
COMMISSIONERS to incur debt.
5. In consideration and subject to the BOARD OF
COMMISSIONERS complying with the terms hereof, the BOARD OF
EDUCATION irrevocably waives and relinquishes its right to
initiate and pursue any statutory or judicial process to appeal,
mediate, arbitrate or otherwise resolve any dispute between the
boards regarding the amount approved by the BOARD OF
COMMISSIONERS for the acquisition of the site for CHCCS high
school #3, the amount appropriated now and in the future by the
BOARD OF COMMISSIONERS to the BOARD OF EDUCATION'S school
capital expense fund for CHCCS high school #3 and as this
appropriation may impact the total appropriations now and in the
future from the BOARD OF COMMISSIONERS to the BOARD OF
EDL7CATION's school capital expense fund.
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6. The term of this Interlocal Agreement shall be, and
its provisions shall govern appropriations from the BOARD OF
COMMISSIONERS to the BOARD OF EDUCATION for CHCCS high school #3
land acquisition and the BOARD OF EDLICATION's capital expense
fund for the parties fiscal years from July 1, 2003 through the
year in which the BOARD OF EDUCATION'S pay-as-you-go CIP revenue
pays off any amount by which the total cost of CHCCS high school
#3 exceeds $27,800,000 as identified in paragraph number 9 of
this agreement.
7, This agreement does not impact the CIP funding now and
in the future related to other mutually agreed-upon school needs
of the BOARD OF EDUCATION except to the extent that those school
needs require pay-as-you-go CIP funding committed to CHCCS high
school #3 as provided for in this agreement.
8. The BOARD OF COMMISSIONERS agrees to approve, by
capital project ordinance, an appropriation to the capital
expense fund of the BOARD OF EDUCATION of $2,200,000 more than
$27,800,000 for CHCCS high school dk3, provided the BOARD OF
COMMISSIONERS is satisfied with a BOARD OF EDUCATION proposed
design of CHCCS high school #3 that promotes smart-growth, which
design addresses reduced parking, reduced land disturbance and
other deleterious aspects of the previously reviewed plan for
the construction and site development of CHCCS high school #3.
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9. The parties may only amend L'his agreement by a written
agreement approved by both boards and signed by their respective
duly authorized representatives.
IN WITNESS WHEREOF the BOARD OF EDtTCATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
ATTEST: ~ ,
~ ~
By: /~~ ;:.
N it G. Pedersen,
Superintendent
ATTEST:
By: _. _
onna S, aver, Clerk
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
i
By : ~, ~ - d~~--
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
Margaret~Brown, Chair
Board of~ff Commissioners
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DRAFT
NORTH CAROLINA
ORANGE COUNTY
INTERLOCAL AGREEMENT ADDENDUM "B"
THIS INTERLOCAL AGREEMENT ADDENDUM "B," made and entered
into this day of 2003 and effective as of the
day of 2003, by and between the CHAPEL HILL-
~~
CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of
North Carolina, hereinafter called the "BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the "BOARD OF COMMISSIONERS,"
to clarify the scope of and define terms in the INTERLOCAL
AGREEMENT and ZNTERLOCAL AGREEMENT ADDENDUM "A" between the
parties regarding approval by the BOARD OF COMMISSIONERS of the
amount to be spent by the BOARD OF EDUCATION for the site of the
third high school in the Chapel Hill-Carrboro City School
District, hereinafter called CHCCS high school #3, and regarding
amounts to be appropriated by the BOARD OF COMMISSIONERS to the
capital outlay fund of the BOARD OF EDUCATION for CHCCS high
school #3.
NOW THEREFORE, pursuant to North Carolina General Statute
~~ 160A-461 and 115C-431, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS agree:
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DRAFT
A, that the following smart growth promoting standards,
if met in the design and plans for Phase I of CHCCS high school
#3, will satisfy $1,900,000 of the smart growth requirements of
paragraph 8 of the INTERLOCAL AGREEMENT and $1,900,000 of the
smart growth requirements of the INTERLOCAL AGREEMENT ADDENDUM
"A" for CHCCS high school #3:
1. Transportation Standards. The building shall be
located within ~ mile of an existing or planned trail, greenway,
bikeway or bus line. The design of CHCCS high school #3 and its
facilities shall provide bike racks and storage for 10% of the
building occupants, provide preferred parking for carpools and
alternative vehicles and provide for student automobile parking
as follows: Phase I student parking, 174 spaces; Phase II
additional student parking, 86 spaces.
2. Site Standards. The design of CHCCS high school
#3 and its facilities shall (1) preserve a minimum of 30% of the
site in undeveloped space; and (2) provide shade on at least 30%
of non-roof impervious surface on the site within 5 years or use
an open grid pavement system, with less than 50% impervious
surface, for 50% of the parking area. The site shall comply
with the Town of Carrboro's new stream protection plan and
implement a storm management plan that does not increase the
rate or quality of runoff from the site;
~~
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DRAFT
3. Building Standards. The building design shall
stress compact design features including multi-story
construction, The physical education and athletic facilities
shall be designed to minimize land disturbance;
4. Water Use Standards. Design standards shall have
a goal of aggregate water reduction of 200 of the base, not
including irrigation, after meeting EPA 1992 fixture performance
requirements with respect to irrigation and reflect xeriscaping
principles;
5, Shared Use Standards, Design standards shall
provide the public with non-school hour access to exterior
spaces, including a vita track, cross country course designed
and maintained to increase environmental awareness and interior
spaces for community use including common areas, auditoria and
meeting rooms; and
6. CHCCS High Performance Standards, Design
standards shall comply with the high performance building design
criteria in School Board Policy 9040 (see attached).
7. Public Road Improvement Standards. Endorse the
timely construction of road improvements to Smith Level Road and
intersection improvements to the intersection of Rock Haven Road
and Smith Level Road which improvements have been endorsed by
Carrboro and Orange County and which improvements, if timely
~~
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DRAFT
constructed, will reduce by as much as $250,000 the offsite road
improvement cost to CHCCS in its construction of CHCCS high
school #3.
B. that additional study and work needs to be done on the
following smart growth promoting standards, which, if met, will
satisfy $300,000 of the smart growth requirements of paragraph 8
of the INTERLOCAL AGREEMENT and $300,000 of the smart growth
requirements of the INTERLOCAL AGREEMENT ADDENDUM "A" for CHCCS
high school #3:
1. Transportation Standards. The design of CHCCS
high school #3 and its facilities shall reduce parking lot size
and its associated impervious surfaces by 35% from Orange County
School Construction Standards by providing for non-student
automobile parking as follows: Phase I and II teacher/staff/
visitor parking, 80 spaces (all to be constructed with Phase I).
2. Transportation Enhancement Standards. Reduce
dependency on the automobile for school functions and to reduce
vehicle miles traveled related to school functions by:
a, the purchase of busses or shuttles to be
owned by CHCCS or otherwise, in tandem with the development of
an enhanced transportation system, for school uses and
functions, including student, staff and teacher transportation
~~
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to and from school and student, staff, teacher and visitor
transportation to and from preschool and afterschool programs;
b. contributions of funds and expertise to the
evaluation and development of the use of Chapel Hill Area
Transit and/or Orange Public Transportation to provide non-
automobile alternatives for transportation of students, staff,
teachers and visitors to and from school, preschool and
afterschool programs;
c. the purchase of transit software to be used
to reduce vehicle miles traveled in future redistricting
decisions;
d. promote walking to and from school and pre
and after school programs by funding with matching grants the
construction of sidewalks in Carrboro and Chapel Hill located
within 1.5 miles of CHCCS high school #3 (the school "walk
zone") which sidewalks are likely to be constructed by Carrboro
and Chapel Hill only in response to matching grants;
e. promote bike riding to and from school and
pre and after school programs by funding with matching grants
the construction of bike lanes in Carrboro and Chapel Hill
within the attendance district of CHCCS high school #3 which
bike lanes are likely to be constructed by or at the request of
Carrboro and Chapel Hill only in response to matching grants;
~~
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DRAFT
f. promote bus and other transit transportation
to and from school and pre and after school programs by funding
the construction of weatherproof, climate controlled shelters at
locations within the attendance district of CHCCS high school #3
adjacent to or conveniently close to park and ride locations
established by Carrboro, Chapel Hill and the University of North
Carolina.
IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby,
ATTEST:
By:
Neil G. Pedersen,
Superintendent
ATTEST:
By:
Donna S. Baker, Clerk
Barry Jacobs, Chair
Board of Commissioners
Ssg:orangecounty\draftaddendumB0803 with GEG revisions. doc
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
By:
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
By:
i~
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. ............. ra~c r ~ ~
Policy Code: 9040 High Performance Building Design Criteria
The Board of Education supports the construction of school facilities that are designed to be cost-
efficient, durable and sensitive to the enviro~mlent, These criteria can only be met when an integrated
approach to design is used from concept introduction to building commissioning. The Board of
Education takes its role as stewards of taxpayer funds seriously and supports efforts to design and
construck schools that not only are cost efficient to build but will reduce operational expenses over the
]ife-span of the building.
The Board of Education supports the definition of High Performance Schools provided below and will
incorporate it during the design and construction phases of school development. High Performance
ScJzools ("HPS) m e designed to improve the lem•ning envirarment while savnzg eneraQy, znaterials and
natural r~esorures
The Board desires that the following design characteristics of HPS be incorporated into every school
design to the extent feasible, recognizing constraints associated with budgets, sites and other such
factors..
Develop in an Appropriate and EnvironmentallySgnsitive D~fanner
Orientation for energy conservation
Conservation of natural areas
Respect for resource conservation districts
Balanced use of fill or excavation
Respect for flood plains and flowage easements
Reduce the Use of Water
Use of'low volume toilets, faucets, showerheads and irrigation systems
Monitor water usage
Provide High Efficiency HVAC and Lighting
Install high efficiency boilers and chillers
Install T-3 lighting
Provide solar powered lighting
Provide motion detector lighting
Consider daylighting
Provide adequate insulation
Design 4 pipe HVAC systems
Use Materials That Conserve Rarv Resources
Designate area for recyclable rnaterials
Use recycled material in construction where available
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Divert landfill debris from construction sites
Recycle building material to the next project
Promote Positive Indoor Air Quality
Increase outside air
Reduce pesticide use
Reduce mold and mildew
Reduce or eliminate water infiltration
Provide appropriate HVAC filtering
Install non-toxic building materials
Limit carpet use
Provide Balanced Temperature
Balance delivery of HVAC
Install accurate thermostats
Reduce classroom humidity
Install appropriately sized units
Design the School for Visual Comfort
Increase outside or natural light through daylighting
Design lighting to eliminate glare and distortion
Provide consistency in lighting color
Design connections through windows to the outside
Limits Ewcessive Noise
Limit excessive exterior noise infiltration
Limit excessive HVAC noise
Limit proximity to excessive interior noise
Limit hallway noise
Appropriately place classrooms that are noisy by their content
Training for All Personnel
Provide training for custodians, teachers and principals
Commission the building (meaning that all systems work as designed)
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Involve maintenance personnel in the final approval and walkthrough stage ~~
Building Commissioning
Review of all operating systems
Review of projected energy use
Collaborative effort with owner, contractor and architect
Designed For Safety
Design allows for observation and entry control
Design allows technology surveillance
Provide single entry points for visitors
Design visible packing areas from administrative offices
Design lock down points for emergencies
Encourage Community Centers
Design media centers, multi-purpose areas, art rooms and cafeterias that are accessible to the public
Provide adequate parking for visitors
Provide Stimulating Architecture
Create a sense of pride by the school community
Provide a focal point for the community
Lift teacher, studenk and parent morale
Show concern, value and care For the entire school community
In order to accomplish as many of the desired outcomes as possible, the administration will develop
regulations that will be incorporated from the start of each new school design phase and followed
through to construction completion and building commissioning.. Regulations will be derived directly
from or used in combination with the Triangle .J High Performance Guidelines.
School Board Policy _9~2O speaks to the instructional aspect of school design and the educational
specifications required and should be incorporated in any planning effort with the regulations contained
within.
Adopted: 3/ZI/02
Regulations
Site
2.1 Erosion and Sediment control
• Design a system that controls and reduces the amount of erosion and runoff from the site
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• Stockpile topsoil for later use
• Prevent sedimentation from entering sewers or stream
2.2 Site Selection
as
• Provide 100 foot buffers from any wetland area and 50 feet from any free flowing water streams
• Building can be sited no lower than 5 feet above the 100 year flood plain
• Avoid agricultural land as defined by the Farmland Trust
• Avoid land with extreme slopes or hill
3.5 Alternative Transportation
• Locate building within 1/2 mile of an existing or planned trail, greenway, bikeway or bus line
• Provide bike racks and storage for 10% of the building occupants if appropriate
• Provide preferred parking for' carpools and alternative vehicles
• Provide easy bike and pedestrian access to the building site
2.6 Site Disturbance
• Preserve a minimum of 30% of the site in undeveloped space if possible without reducing
prop aromatic features of the school
• Ensure that any cultural landmarks as identified by the state or local government remain
undisturbed
?.7 Stormwater Dlanagement
• Implement a stormwater management plan that does not increase the rate or quantity of runoff from
the site
2.8 Heat Islands
• Provide shade (within 5 years) on at least 30% of non-roof impervious surface on the site or use an
open grid pavement system, with less than 50% impervious surface, for 50% of the parking area
• Use high reflectance and low emissivity roofing on 7~% of the roof area
2.9 Light Pollution
• On school maintained and controlled land, design exterior lighting that the cutoff angle does not
exceed 45°'0
• Design lighting to prevent reflection onto another property
\i'ater
3.1 ~~'ater Efficient Landscaping
• Reduce potable water consumption used for landscape irrigation by 50% by using drip systems,
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well water or storm water runoff. ~~
• Limit landscape irrigation and use drought resistant plants
3.2 WasteFVater Technology
• Reduce municipally provided potable water for building sewage tlowby using gray water or
waterless fixtures
3,3 Water Use Reduction
• Reduce aggregate water use by a minimum of 20°% than the base, not including irrigation, after
meeting EPA 1992 fixture performance requirements. Smith Middle and Scruggs Elementary would
provide baseline use data,
Enemy and Atmosphere
4.1 Minimum Energy Performance
• Design building to meet ASHRAE/IESNA 90.1, state or local energy codes, whichever is more
stringent
4.? CFC Reduction
• Zero use of CFC-based refrigerants in HVAC systems
• Check for other CFC materials, products and systems and make sure that all are CFC-free
4.3 Optimal Energy Efficiency
• Increase energy performance by a minimum of 20% in new buildings and 10% in existing
structures above those described in 4.1, as demonstrated by simulation using Energy Cost Budget
Method described in section 1 I of ASHRAE/IESNA 90,1
4.4 Renewable Energy
• During building design, consider the use of high temperature solar or geothermal assisted
technologies to provide a portion of the total energy use of the building
it[aterial and Resources
5.1 Storage and Collection of Recyclables
• Provide an easily accessible location that serves the entire building for the collection, separation
and storage of recyclables
5.3 Construction Waste IVlanagement
• During the design process, develop a checklist that focuses on the reduction of construction waste
from a design function
• Develop a waste management plan that includes a reuse area, recycling area for separation, and a
lunch area that provides for recycling
• Recycle or salvage at least 75% of grading and clearing debris by weight
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• Recycle or salvage at least ~0% of construction and demolition debris by weight ~~
5.4 Resource Reuse
• Specify salvaged or refurbished materials for a minimum of ?% of the building materials excluding
fumitur'e, fixtures and equipment
5,5 Recycled Content
• Specify that a minimum of 20°% of building and site materials contain an aggregate average of 20%
post-consumer content or 40% post industrial content
5.6 Local materials
• Specify that a minimum of 20% of building and site materials are manufactured regionally within a
500 mile radius
5.9 Durable I<Iaterials
• Review materials used in the building for durability to ensure appropriate life cycle costs for roofs,
HVAC, structure systems, finishes, furniture, fixtures and equipment
Indoor Environment
6.1 A'Iinimum Indoor Air Quality
• Meet the minimum requirements of standard ASHRAE 62-1999, Ventilation for Acceptable
Indoor Air Quality
• Explore installation of CO monitoring systems if called for'
6,Z Tobacco Smoke Control
• All guidelines met
6.3 C02I\Tonitoring
• Install a permanent C02 monitoring system with a concentration towards high occupancy areas
with parameters set at no more than 530 parts per million when compared to outside air or 1,000 parts
per million for indoor air
6.4 Ventilation Effectiveness
• For mechanically ventilated buildings, design systems that result in air exchange effectiveness
greater than 0,9 as determined by ASHRAE 129-1997
• In building renovations, continue the same exchange effectiveness
6.5 Construction I.~Q Alanagement
• During construction, meet SMACNA I_AQ guidelines and protect stored on-site or installed
absorptive materials from moisture damage
• Replace air filters regularly to maintain system cleanliness during construction and just before
occupancy
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• Flush the building with 100°ro filtered and conditioned air for a period of not less than 30 days or
to occupancy as schedule permits
6.6 Low-emitting 11Taterials
• Meet or exceed VOC limits for adhesives, sealants, paints, carpets and composite wood products
using the following guidelines
• South Coast Air Quality Management Rule #1168
• Bay Area Air Resources, Reg.8 Rule 51
• Green Seal requirements
• Carpet and Rug Institute Green Label program
6.7 Indoor Chemical and Pollutants
• Design to minimize cross contamination of regularly occupied areas by using grates and grills for
dirt and particulate
• Separate outside exhausts so that no air recirculation occurs from custodial, Laboratory or
copying/printing rooms take place
• Provide appropriate drainage systems for liquid waste
• Implement and insure good housekeeping processes within the building
6.8 System Control
• Provide one operable window and one lighting control panel per 200 square feet for all occupied
areas
• Provide controls for individual airflow, temperature and lighting for'regularly occupied areas to
teachers and staff within accepted parameters
6.9 Thermal Comfort
• Comply with ASHRAE Standard 55-1992, addenda 1995 for thermal comfort standards
• Provide permanent temperature and humidity monitoring to allow operators to control and adjust
performance
6.10 Daylighting and Vie«~s
• Achieve a minimum Daylight Factor of 2% without creating cooling problems due to excessive
glazing, in 7~°./0 of all space occupied for critical visual tasks excluding low occupancy support areas
• Achieve a direct line of'sight to the exterior from 90% of all regularly occupied spaces
6.11 Contaminant Alonitoring
• Explore installation of independent monitoring systems for ozone, radon, nitric oxide, sulfur
dioxide or fungus and mold
6.12 Acoustic Quality
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• Design and select materials that generate less noise and those that dampen noise during the ~~
construction process
• Reduce noise generating equiprnent so that the maximum decibel reading level at the property line
is SOdb
• Meet all local noise ordinances
C'onunissioning
A. Training
• Provide training to all employees about the systems drat exits, these include the following:
• HVAC systems
• Lighting systems
• Plumbing and water conservation systems
• CO2, temperature, and other monitoring systems
• Passive or active solar, geo-thermal or bio mass systems
• Irrigation systems
• Control and management systems
B. Review
• Provide all stakeholders with review opportunities before occupancy of the building
• Provide all stakeholders with an opportunity to review the building after one year ofoccupancy
• Provide data concerning temperature, humidity and energy consumption to all stakeholders after 1
month, 6 months, 12 months and 24 months
• Require all stakeholders to use HPS features as designed or to report problems immediately to
responsible authorities.
Each architect and contractor employed by the Board of Education shall provide the Board with written
documentation verifying their compliance with the guidelines presented both during the planning and
construction phase of the building. Architects and contractors will provide at the bidding phase their
experience related to high performance school standards. If; due to the issue of excessive costs or site
issues, a guideline cannot be met, the azchitect or contractor must submit written justification to the
Superintendent or designee as well as any alternative plans to reach the desired outcome.. Architects and
contractors are also required to meet the requirements of Policy 9010- Site Selection and Policy 9(.)20-
Facility Design.
Chapel Hill-Carrboro City Schools
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~7
Chapel Hill - Carrbo>ro City Sc
Lincoln Center, Merritt Mill R.~
Chapel Hill, NC 27S 16
Telephone: (919) 967-8211
Fax: (919) 933-4560
Neil Pedersen, Superintendent Stephen Scroggs, Assistant Superintendent
for Support Services
To: Jolui Linlc
Orange County Manager
From: Neil Pedersen
Superintende
Stephen Scroggs
Assistant Superintendent for Support Services
Re: Response to Smart Growth Recommendations
Date: Januazy 21, 2004
In response to the request made by the County Commissioners, we have reviewed the
Smart Growth recommendations, Addendums "A" and "B" that were forwarded to us.
Attached is the action item approved by the Board. of Education at their regularly
scheduled meeting on .lanuazy 1 S, 2004.
The Board of Education approved Addendum "A"without change fi-om the original draft
submitted by the Conunissioners.
We are pleased that of the I S recommendations made in Addendum "B", we can support
12 of them without change. Two of the recommendations are related and will require
further study, both cost and feasibility. These include shuttle buses and shelters at park
and ride locations, A cost analysis is included. The one recommendation that we feel
must be changed is the teacher, staff and visitor parking, The Board of Education is
requesting an increase from 80 to 1S0 panting spaces, The reasons are detailed in the
action item.
We look forwazd to the County Commissioners' consideration of this matter
~~
Chapel Hill - Carrboro City Schoals
C_incoln Center, Merritt Mill Road
Chapel Hill, NC 27516
Telephone: (919)967-8211
Fax: (919) 933-4560
Neil Pedersen, Superintendent
To: Neil G. Pedersen
Superintendent
From: Stephen A. Scroggs
Assistant Superintendent for Support Services
Re: Analysis of Smart Growth Recommendations
by the Orange County Commissioners
Date: January 5, 2004
Stephen A. Scroggs, Assistant
Superintendent for Support
Services
Included is an analysis of Addendum "A" and "B" of the Smart Growth provisions of the
Interlocal Agreement, approved by the County Commissioners for forwarding to the
Board of Education. Wlule the Commissioners haue taken no formal action on the
approval of the addendum, Support Services has reviewed the contents and would make
the following recommendations. The original version of the addenda from the County
Commissioners is included in your December 18 Board package.
Addendum "A"
This addendum clazifies capacity, phasing and the source of additional smart growth
money as described in the Interlocal Agreement approved by the Board of Education. It is
very similaz to the original Addendum submitted by the Board of Education. The
following sections aze reviewed and are compatible with the original version.
1. Defines the student capacity of Phase 1 (800) and Phase 2 (400). This section also
indicates that Phase 2 should be built consistent with the smart growth principals
identified in Addendum "B".
2. Reaffirms the Board of Commissioners approval of the amount to be spent for site
acquisition as defined in the Interlocal Agreement.
3. Describes the initial phases of defining smart growth principles.
4. Clarifies that the $2,200,000 to be provided contingent on the Board meeting the
smart growth principles will come from new funding sources, not those already
identified for other Board of Education projects. The statement also states that the
funding will be alternatively financed and will not require any debt service
payments by the Board of Education,
The original Addendum "A" included language that the Board of Education only waived
its right to legal recourse to the first phase of the high school construction, not second
phase. That language is not included in this draft.
Support Services recommends acceptance of Addendum "A" as redrafted by the
County Commissioners.
Addendum "B"
Tlus addendum defines the smart growth principles that the Board of Education must
adhere to if smart growth money is to be allocated.. Of the 15 recommendations made,
Support Services is recommending acceptance of 12, further study of 2 and air adjustment
to 1, In each section an analysis is provided and reference made to Board Policy 9040 if
applicable.
1. Transportation Standards.
a, The building location neaz to a bike lane or bus line and the calculation for
bike racks exist currently in Policy 9040.
Support Services recommends acceptance of this provision.
b. The reduction in student parking is greater than the 25% suggested by the
Board eazlier. The recommended .35% reduction would mean a reduction
in Phase 1 of student pazking from 200 to 174, Phase 2 student pazking
would be reduced from 100 to 86 malting the total reduction in student
parking from 300 to 260, That 260 total represents 22% of the student
population. This is identical to the combined percentage of student pazlting
at the existing high schools,
Support Services recommends acceptance of this provision.
The County Connnissioners' recommendation for teacher/stafUvisitor
parking for both phases of the project is 80, That compares to 208 spaces
at CHHS and 180 at ECHHS. Cedaz Ridge has 152 teacher panting spaces
presently.. Teacher/staff/visitor parking at this level would not be adequate
to meet the needs of parents and staff: A staffing analysis of the new high
school with a membership of 800 projects a staff membership of 98 and,
when expanded to 1,200 students, a staff membership of 128, The
proposed 80 parking spaces for both phases of the project, including
visitors would not meet the needs of staff, parents, or other visitors. The
impact would be felt in several azeas. Staff and visitors who can't find a
parking space will tend to park illegally, for example in fire lanes or along
undesignated roads, creating safety hazards and/or turning school
administrators into parking lot monitors, Frustration with parking will
have an impact on teacher retention and recruitment, The prospect of
recruiting a teacher and having to inform them that they cannot park at
their workplace is problematic. They do have other choices with a
shortage of teachers, Parent involvement is critical in the educational
process and a lack of adequate visitor pazking will discourage pazents
from visiting schools. As the District struggles to get more pazents into
schools, this large of a reduction would be detrimental to the effort. Large
events such as plays, games and community celebrations use staff and
visitor parking as welh The combined reduction in student and staff would ~~
hamper participation in such events or and create unnecessary fntshations.
Another factor that must be considered is the fact that 43 percent of our
employees live outside of the towns' limits,
Support Services recommends 150 parking spaces he provided for
staff and visitors and that alternative transportation funds be set
aside for potential shuttle, carpool or van pool incentives.
Certified Teacher Residence Data
47%
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2. Site Standards. The site standazds listed are drawn directly from Policy 9040..
Additional language has been added to the section for compliance with the Town
of Carsboro's new stream protection and restates Policy 9040, section 2.7,
concerning storm water management,
Support Services recommends acceptance of this provision.
3. Building Standards. The standazd restates the Board of Education requirement
that the building be compact in design, multi story, and built to minimize site
disturbance, This includes the location of athletic facilities,
Support Services recommends acceptance of this provision.
4. Water Use Standards. The water use standards included in the recommendation
replicates those found in Policy 9040 and mentions xeriscaping, awaste-efficient
landscaping technique, utilizing'unthirsty' native plants and drought tolerant
exotics, thus reducing the need for irrigation This is found in section .3.1, Water
Efficient Landscaping, of Board Policy 9040,
Support Services recommends acceptance of this provision.
5. Shared Use Standards. The shared use standards are a combination ofPolicy
9040 and the Boazd's August 4, 200.3 Smart Growth Definitions that were shazed
with the County Corrunissioners. The BOCC has added a "vita track, cross
country course designed to increase enviromnental awazeness" to the list of
shazed use facilities.. The auditorium, meeting rooms, and multi-purpose rooms
were already included in Board Policy.
Support Services recommends acceptance of this provision.
6. CHCCS High Performance Standards. Asserts that the building and site must
comply with Board Policy 9040. The Districts efforts in the area are widely noted,
but the cost factors of a high performance building must be considered, First time
costs must be analyzed with annual operating costs if true sustainability is to be
achieved. The Board's recent efforts in using life cycle costing, through the DOE2
or other rnadels aze certainly an appropriate step in complying with this request.
These efforts will consume the majority of the $2.2 million dollar smart growth
allocation.
Support Services recommends acceptance of this provision.
7. Transportation Enhancement Standards. This section contains 6 goals to
encourage alternative transportation to and from school, This includes walking,
bike riding, public transportation and pazlc and ride solutions. The
recommendation states that the Board must "commit at least $300,000 of the
$2,200,000" towards the following capital purchases, The recommendations made
have a cost potential well in excess of $.300,000 if completed. It should be noted
that the DOT project on Smith Level is not at a stage where cost savings for
sidewalks and roadway improvements could be insured. Where possible, an
esthmated price for that subsection is included in the description.
a. The purchase of a bus to enhance transportation to and from school
including staff, students and visitors would meet this standard. The
potential for shuttling staff and students from park and rides has some
merit. This shuttle could also include after school activities.. It should be
noted that any bus used as a shuttle and that has any other passenger stops
along the way must be an orange bus. That bus cannot be used for a shuttle
to athletic events or used for field trips. If the bus is purchased as an
activity bus (white), then the bus can have no other passenger stops except
in the park and ride lot and the school parking lot.. Any shuttle would need
to be continuous as students and teachers leave the campus on a regular
basis. For the District to provide this shuttle, the following cost estimate
would apply. The estimate is based on the Carrboro Plaza Pazk and 12ide
location only, a six mile round trip, operating for 220 school days and
using average driver pay with benefits.
i. Capital
1. Cost of Bus $70,000
ii. Operating amrual
1, Driver (8 Hours) $24,000
2. Bus gas, tires oil $23,232
iii. Total first year costs $117,2.32
Costs for the Town of Chapel Hill Transit to operate the shuttle are
substantially higher. Gas, oil, tires replacement and salary are included in
the per hour rate,
i. Capital
1. Cost of'Bus $264,000
ii. Operating annual
2. Per Hour (8hours) $96,800
iii. Total first year costs $.360,800
The continuing operational costs would be a major budgetary problem for
the Board of Education.
Support Services recommends further study of the feasibility of
shuttle buses.
b. Would contribute funds and expertise to the development of transportation
altenratives to and from school with Chapel Hill Transit and Orange
Public Transportation, This would allow the District to undertake a
holistic approach to transportation, Recent efforts at collaboration with the
Chapel Hill Transit System have been most productive and while an
estimated cost is not available at this time,
Support Services recommends acceptance of this provision.
c. Transit software for redistricting purposes is available, and depending on
the applicability of the software, could be very beneficial, The software
could be used in conjunction with the other criteria approved by the Board
of Education including ethnicity and social economic status. Previously,
the District has used IRTE, a division of NC State University to help with
these efforts. Routing software, designated TIMS, is provided for bus
routes by the State and its use is mandated, TIMS is responsible for the
District being able to avoid bus purchases from 1998 until 2002, when the
District grew from 8,516 students to 10,365 students, This increase in
efficiency is a direct result in the use of TIMS, During the last
redistricting, an excel spreadsheet was developed by Mike Kelley and
used by the District to evaluate distances traveled.
Support Services recommends acceptauce of this provision.
d. Collaboration with the Town of Chapel Hill and the Town of Canboro in
the development and funding of a sidewalk network that would connect
extended areas to the new high school. With the passage of sidewalk
bonds in both Towns, funding of this network could be a collaborative
effort, Initial meetings with Carrboro and Chapel Hill have been
3a
productive. Shared grant possibilities exist between the governmental 3 j
agencies.. Cost estimates are unavailable at this time..
Support Services recommends acceptance of this provision.
e. Replicates the efforts found in subsection (d) but includes bike lanes in
collaboration with both Towns, Potential in this area exists along Smith
Level Road, Tar Heel Drive and through Southern Village. Shared grant
possibilities exist between the govermnental agencies. A safe and secure
crossing azea would be required.
Support Services ~°ecommends acceptance of this provision.
Proposes the construction of weatherproof, cliinate controlled shelters
located close to park and ride lots for potential shuttle use. The projected
cost per shelter is $60,000. This recommendation blends with the earlier
transportation recommendation for shuttles. The initial cost of this project
would seem high. A project to judge potential ridership may be required
before the Boazd would commit potential funds.
Support Services recommends further study for potential inclusion.
g. Request that the Board of Education endorses the timely road
improvements on Smith Level Road and the intersection at Rock Haven
which have been approved by the Town of Carrboro and The Orange
County Commissioners.
Support Services recommends acceptance of this provision.
Mr. Scroggs will be happy to answer any questions you may have.
Resolution: Be it, therefore, resolved that the Board of Education approves Addendum
"A" as originally presented, approves the administration's
recommendations as stated on Addendum "B" and directs the
administration to work with the County in areas requiring further study..
3~
ADDENDUM B
Staff general comments regarding Addendum "B" response from Chapel Hill/Garrboro
School District.
There are four issues that are as yet unresolved:
1.b. Parking space totals;
7.a. Park and Ride Shuttle;
7.d, Sidewalk Collaboration; and
7.f. Park and Ride Bus Shelter,
All of these were identified in the Addendum "B" transmittal from the Board of County
Commissioners as important and integral expenditures to foster the "Smart Growth"
initiatives.
These four items together with a study from the School Board and county staff need to
be specifically budgeted to elaborate on the implementation strategy.
MARCH 2004
i~~
STAFF ANALYSIS OF ADDENDUM B -~~
7AN. 5, 2004 CHAPEL HILL/CARRBORO SCHOOL DISTRICT LETTER
SMART GROWTH PRINCIPLES ORANGE COUNTY STAFF RESPONSE
Consistent means an Addendum B item is both requested by the County and accepted by Chapel Hill-Carrbaro
School District.
1.a, BIKE RACKS Consistent
*
1.b. PARKING
See attached memo, which develops a combined standard for student, faculty and visitor Necessary
parking. If disaggregated staff recommends 184 vs. 2QO for Phase I student parking and 144 with additional
for Phase T and II vs. 150 for Phase I faculty and visitor, study
2, STORMWATER MANAGEMENT Consistent
3, COMPACT BUILDING AND SITE DESIGN Consistent
4. WATER USE Consistent
5. SHARED USE Consistent
6, HIGH PERFORMANCE BUILDING DESIGN Consistent
7. TRANSPORTATION ENHANCEMENT
7.a,
*
$$ Staff Perspective:
The Park and Ride Shuttle and Shelter is an ingenious idea that after a positive feasibility study
may begin to make progress in necessary efforts to reduce vehicle miles traveled by both Necessary
students and parents, As described by the School District, the bus would likely be a non-stop with additional
white activity bus between parking lots for students and faculty, This would leave the study
enhanced available parking at the school for visitors who are usually a less regular group of
traffic generators, Although a costly alternative, the benefits, some tangible and some
intangible, may offset the cost and promote continued progress in mass transit encouragement,
7.b. INTERLOCAL AND MULTI-TRANSPORTATION DISTRICT COORDINATION Consistent
7,c, $ TRANSIT SOFTWARE Consistent
7,d, $ CHAPEL HILL AND CARRBORO SIDEWALK COLLABORATION Consistent
(Field meetings have been held and cost estimates are being prepared,)
7,e. $ INTERLOCAL BIKELANE COLLABORATION Consistent
Necessary
with additional
~ f $$ CLIMATE-CONTROLLED PARK AND RIDE SHELTER (see 7.a. above) study
7,g, ENDORSEMENT OF SMITH LEVEL ROAD IMPROVEMENTS Consistent
* Unresolved Issues $ Includes expenditures of Smart Growth Funds
ORANGE COUNTY PLANNING AND INSPECTIONS DEPARTMENT
ANALYSIS - ADDENDUM B -ITEM 1. B. PARKING SPACES FOR HIGH SCHOOLS
The High School standards of parking for one third the capacity of the school, do not
specifically address the mix of student, teacher and visitor parking. So the parking space
allocation of one third (rounded to 35%) of rated student capacity, could be designated for
specific use of the school board.
In the case of Chapel Hill/Carrboro High School No. 3, the 35% of Phase I total capacity
would produce 280 parking spaces to be allocated for a specific, use by the School District. This
is approximately 80% of the preliminary request of .350 spaces.
The Board of County Commissioners may consider adding the faculty/visitor parking
(48 spaces-L% of capacity) of the Phase II 400 capacity increase into Phase I for construction
efficiency.. This is similar to what Cedar Ridge High School did in Phase I. If this system of
parking allocation is used, then the Phase I result would be about .328 spaces - to be determined
for use by the School District. Using the informal use allocation formula, 184 would be for
students and 144 would be available for faculty and visitors for a total of 328. Phase II would
then only increase student parking by 92 spaces for abuild-out total of 420 spaces or
~~
approximately 18.4% less than requested (i.e., 515 spaces).
~-7
ORANGE COiJNTY PLANNING AND INSPECTIONS DEPARTMENT
ANALYSIS - PARHING SPAC);S FOR HIGH SCHOOLS
Page I of Annlysfs - Arfrfeadmx B -Item 1. G.
The informal standard for parking spaces based on a review of existing conditions and/oi°
rated conditions note a range of percentages. Tluee High Schools were analyzed:
A. Chapel Hill High School (CHHS)
B. East Chapel Hill High School (ECHHS)
C. Cedar Ridge High School (CRHS)
The following results were found:
__
Actual Membership Rated Capacity
1785 1520 Ca acit
A. CHHS 193 Teacher
15 Visitor
208 11.7% 13.7% Combined Teacher/Visitor
370 20.7% 24.3% Student
578 32.4% 38.0% Total
B. ECHHS 1594 1515 Capacity
173 Teacher
7 Visitor
180 11.3% 1 L9% Combined Teacher/Visitor
375 23.5% 24.8% Student
555 34.8% 36.6% Total
C. CRHS 1000 1500 Capacity
12g 128 Teacher
24 24 Visitor
152 15.4% 10.1% Combined Teacher/Visitor
300 30% 460 30.7% Student
452 45.2% 612 40.8% Total
m oe .
aa ce. a-
o. ~~ ae'e 452 *30.1%* (300 STUDENT 20%)
° D e.~ ®e a @@
.,:.a , n ,~~ c.,,
2
7~j
Page 2 ofAuafysis-Addendum S-Item 1. b.
Approximate rated capacity parking by use percentages could be considered:
Empirical Standard
30.0 30°/n Student (A. 24.3%, B. 24.8%, C. 40.8%)
11.9 12% Teacher/Visitor (A. 13.7%, B. 11.9%, C. 10.1%)
42 Total
New Standard
23% Stttdent (A. 24.3%, B. 24.8%, C. 20%*)
12% Teacher/Visitor (A. 13.7%, B. 11.9%, C. 10.1%)
35 Total
* No additional Student parking in Cedar Ridge Phase II expansion.
Therefore:
School Teacher/Visitor Student Total 35`%~`
1500 180 345 525
1200 144 276 420
1000 120 230 350
800 96 184 280
* Note: TI-e total is the suggested combined standard, whereby the School District
decides on use allocation
IV[QSEL.EYWILKINS~WOOD
HIGH SCHOOL #3
CHAPEL HILL - CARRBORO CITY SCHOOLS
September 2, 2003
PHASED PROJECT SUMMARY
Phase I
_ Initial Student Capacity: 800
Academics:
Classrooms for 800 including:
Core Classrooms
Science Classrooms
Exceptional Ed Classrooms
Arts & Music Classrooms
Career & Tech. Ed Classrooms
Gymnasium (capacity for 1000)
Weight Training
f~iedia Center (capacity for 1200)
Auditorium (capacity of 500)
Cafeteria and Kitchen (capacity for 1200)
Athletic Fields:
1 Non-Football Game/Practice field w/ track,
lights, bleachers, (potentially synthetic grass)
1 Practice field
1 Baseball field (practice field in outfield)
1 Sofiball field (practice field in outfield)
5 Tennis courts
Parking:
200 Students
100 Faculty
,50 Visitors
350 Total
Hxhibit A
~~ ,
~~~~
,,..
Phase II
Added Student Capacity: 400
Additional Academics:
Classrooms for 400 including:
Core Classrooms
Science Classrooms
Exceptional Ed Classrooms
Career & Tech.. Ed. Classrooms
Add Auxilliary Gym
Add Wrestling Room
Additional Parking:
100 Students
40 Faculty
25 Visitors
165 Addtitional for Total of 515
TOWN OF CARRBORO
NORTH CAROLINA ~Inl ~ ~ ~ 0
MAY 1 9 2004
May 18, 2004
Mr. John M, Link, ,Jr.
County Manager
Orange County
P,O. Box 8181
Hillsborough, NC 27278
RE: Smart Growth Principles as may be applied to Chapel Hill-Cazrboro City Schools High
School # 3
Dear John:
Thank you for your letter of April 29 regarding the smart growth principles that may be
applied to High School # .3 (HS # 3). Your letter requested that the Town of Carrboro
provide feedback to the County on the principles, with particular focus on the following
subsections:
^ l .b Pazking space totals
^ 7.a Park and Ride Shuttle
^ 7,d Sidewalk collaboration
^ 7,f Pazk and Ride Bus Shelter
The Town of Carrboro appreciates the opportunity to provide feedback on the smart
growth principles, The Carrboro Board of Aldermen had a presentation on HS # 3 on
November I8, 2003 (see Attachment A) and is scheduled to hold a work session on the
conceptual design for HS # .3 on June 8,
Conditional use permit plans for HS # .3 were submitted to the Town of Carrboro on
March 1 for the first round of review, These plans have been reviewed by Town of
Carrboro staff azrd outside review agencies and comments on the plans have been
provided to the design consultants for HS # 3,
The following comments are provided on the smart growth principles, The Board of
Aldermen may provide additional comments following the June 8 work session, In
reviewing these comments, please bear in mind that the Town of Carrboro is not a party
to the interlocal agreement on HS # .3. The smazt growth items in the conditional use
permit plans and other issues may receive further scrutiny through the quasi-judicial
process that will be used by the Board of Aldermen in reviewing the conditional use
permit application for HS # 3, '
301 West Main Street, Carrboro, NC 27510 • (919) 942-8541 • FAX (919) 918-4456 • TDD (800) 826-7653
AN EQUAL OPPORTUNITY EMPLOYER
~i
^ Parking SDace Totals. Carrboro's land use ordinance requires five parking spaces per
classroom for a high school, The first phase of HS # .3 is proposed to have 42
classrooms, so a total of 210 spaces would be required under Cazrboro's ordinance,
The submitted plans show a total of 324 parking spaces in Phase 1 and a total of 410
spaces in Phase 2 of HS # 3. Cazrboro's parking standards are administered in a
flexible way and deviations from the standards (both increases and decreases) may be
allowed, With a conditional use permit, the applicant must provide evidence to the
Board of Aldermen that the number of spaces proposed will be sufficient to serve the
school, and the Board must find that the proposed number of spaces is sufficient.
In reviewing the submitted plans, Carrboro staff noted that materials from the
CHCCS indicate some problems with a lack of special event parking at other high
schools in the district. As part of the plan review, the applicant was asked to estimate
the amount of special event parking that is needed and develop a plan to
accommodate this parking (on- or off-site) while reducing the impacts of overflow
parking on surrounding neighborhoods.. The applicant was also asked to consider the
use of compact parking spaces as a means of increasing the amount of available
parking and/or reducing the amount of impervious surface devoted to parking.
A traffic impact analysis (TIA) has been prepared for HS # .3, and Carrboro staff have
requested that additional items be studied in the TIA, The number of needed pazking
spaces for HS # .3 is inter-related with other transportation issues, including
ridesharing, the adequacy of pedestrian and bicycle facilities, and transit services.
The Town of Carrboro has requested that these issues be studied further in the TIA.
^ Park and Ride Shuttle /Climate-Controlled Pazk and Ride Bus Shelter. The success
of a Park and Ride shuttle to HS # .3 will depend on a number of factors, including the
assumed service area (attendance district) for HS # .3 and the convenience of parking
at existing park and ride lots. Town of Carrboro staff suggests that the feasibility of
the Park and Ride Shuttle and Climate-Controlled Shelter concepts be studied as part
of the traffic impact analysis for HS # .3 discussed above.
^ Sidewalk Collaboration. The Town of Cazrboro agrees that bicycle and pedestrian
facilities are needed to ensure that staff, students, and visitors are able to safely walk
and bicycle to HS # .3. Town of Carrboro staff provided comments on the CUP plans
related to improving pedestrian and bicycle access to HS # 3, and requested that the
traffic impact analysis assess the adequacy of existing and proposed bicycle and
pedestrian facilities, and recommend additional facilities that are needed.
Work on other projects that will improve bicycle and pedestrian access to HS # 3 is
underway. Both Carrboro and Chapel Hil] have begun planning for greenway trails
along Morgan Creek, and Carrboro has requested that NCDOT undertake a feasibility
study of the BPW Club Road-Westbrook Drive Multi-Use Path, which would provide
pedestrian and bicycle access from the Taz Hil] DriveBPW Club Road azea across
Morgan Creek to Westbrook Drive and the Tennis Club Estates.
301 West Main Street, Garrboro, NC 27510 • (919) 942-6541 • FAX (919) 918-4456 • TOD (800) 826-7653
AN EQUAL OPPORTUNITY EMPLOYER
~a
In addition to the issues discussed in this letter, there are other items which will need to
he considered. Some of these are discussed in a September 8, 200.3 e-mail from Carrboro
Planning Director Roy Williford to Orange County Planning Director Craig Benedict
(Attachment B),
Thank you very much for contacting the Town of Carrboro and we look forward to
working with Orange County and the Chapel Hill-Carrboro City Schools on this
important project.
Sincerely,
,~
Steve Stewart
Town Manager
Enclosures
301 West Main Street, Carrboro, NC 27510 • (919) 942-8541 • FAX (919) 918-4456 • TDD (800) 826-7653
AN EQUAL OPPORTUNITY EMPLOYER
ATTACHMENT A
BOARD OT' ALDERMEN
rrE~1 No.
AGENDA ITEM ABSTRACT
MEETING DATE: Tuesday, November 18, 2003
TITLE: Discussion on New High School Construction
UI?P~It'I'MI,N'i' PLANNING P(1131JC III?~KINC 1~ESi No_x_
A'I"I'ACIIMI?N'I' I~Oft INI~OI~MA'I'ION CON'I'AC'I`
A. 8/19/0.3 Orange County Board of Roy V1'illiford, 918-7.325
Commissioners Agenda Item
B. Chapel-I{ill Carrboro City (CHCCS) Board
of Education, October 16, 200.3 Agenda
Attachments
C, 10/16/0.3 CHCCS Report of Actions
D. 10/27/0.3 Memo from Steve Scroggs
PURPOSE:
The purpose of this item is to provide the Board of Aldermen with information regarding the third High
School for their discussion.
INFORMATION:
The Board of Aldermen on October 7, 2003, requested ini'onnation on the third High School. The tlnee
attachments included with this item contain information previously discussed by the Board of County
Connnissioners (BOCC) and the Chapel Flill-Carrboro City Schools Board of Education (CHCCS). The
proposed location of the new high school is within Carrboro's exuatenitorial planning.jurisdiction on
three separate properties zoned R-10 The three properties of interest total 53.95 acres and include: 1)
39..75 acres (tax map 122 A 13) owned by Glover Enterprises LLL.P, Z) 3.6 acres (tax map 122 A 6)
owned by Gregory Minton and 3) 10.6 acres (tax map 122 A,7) owned by FFF L.L.C. The site for the new
school is generally located west of Rocl< Haven Road, north of Ray Road and south of Tar Hill Drive. To
date, the county has purchased no land and no application for a conditional use permit has been submitted
to the Town of Carrboro.
RECOMMENDATION:
The administration recommends that the Board of Aldermen receive the attached information as it relates
to the construction of the third high school.
II-1R-Z003a7
y~
Excerpt of CarrGoro Boarzt o/"Aldernzen Mizzzztes -11-IS-03
DISCUSSION Or THE NEW HIGH SCHOOL CONSTRUCTION
The purpose of this item was to provide the Board of Aldermen with information
regarding the third High School for their discussion.
Roy Williford, the town's Plam~ing Director, made the presentation.
Alderman Gist stated that she would like the schools to do a better,job in facility sharing
and interaction with the eommwlity that surrounds them.
Alderman McDuffee expressed concern about the transportation issues and parking at the
school. She also expressed concert that the cafeteria be large enough to seat all students
so that students do not have to leave campus at hunch.
Alderman Broun suggested that a representative from the school system have a
discussion with the Board prior to submission of their plans.
Mayor Nelson suggested that a letter be sent to the school system expressing the Board's
concerns as soon as possible.
Alderman Zaffion stated that the school board might subdivide some of their property
and lease it for conunercial space. He suggested that that conunercial space be developed
to provide services for students-food, school supplies, etc.
Alderman Herrera expressed concern that smart growth policies are not mentioned
Mayor Nelson suggested that the letter to the school system include
• That the school be named Canboro High School
• Discussion of transit, traff c,, wallcability, and student parking
• Buffering to surrounding neighborhoods
• Light pollution
• Cafeteria seating
• Facility sharing
Mayor- Nelson suggested that the Board hold a,joint work session with the school board
on December 4th to discuss the Board's concerns
Tom High, a resident of Ray Road, stated that he agrees with the Carrboro name and
applauds efforts to instigate dialogue with the school system. He stated that the school
board is in the process of condenming the land and it is his understanding that the school
system can pursue building and construction before they own the property.. The County
Conunissioners have not given direction on smart growth and what the $2,2 million will
do. He suggested that Roclc Haven comiect with Tar Hill Drive.
ATTACHMENT B
M. Williford
From: Roy M, Williford
Sent: Monday, September O8, 2003 12:34 PM
To: Craig N Benedict (E-mail)
Cc: Martin Roupe
Subject: Information requested by the Smart Growth Committee on 8-27-03
Craig,
The Smart Growth Committee at their August 27, 200.3 meeting requested that I compare the standards
contained within Addendum "B" to the proposed interlocal agreement between Orange County and the Chapel
Hill-Carrboro City Board of Education. After reviewing the agreement in more detail, ]decided to keep my
comments focused on agreement items I thrv 3 since the remaining items are not necessarily regulated by the
Town's Land Use Ordinance (L,UO).
1) Regarding the statement about a reduction in student parking of 25% from Orange County Construction
Standards, please considerthe following information, The high school would be classified under the
Town of Carrboro Land Use Ordinance (L.UO) as Use # 5.110. Per 15-291(g) of the LUO, this use
typically requires 5 parking spaces per classroom. It should be noted that Section 15-292 of the LUO
does provide some degree of flexibility regarding the number of spaces required on a site. Generally, the
applicant must provide evidence to the permit-issuing authority (Board of Aldermen), which proves that
the number of spaces proposed will be sufficient to serve the proposed use of land. The Board must then
formally find that the proposed number ofspaces is sufficient to serve the school.
It should also be noted, with regard to the stated intention to provide bike racks, that Section I5-291 (d)
specifically allows a reduction of one required parking space when one or more bike racks are included
in the development (one total, not one per bike rack).
2) Regarding the preservation of a minimum of 30% of the land, please note that the Town's L,UO requires
preservation of 40% of the land for residential developments, but it does not mandate the preservation of
any specific amount of land within an institutional development. That said, please bear in mind that
certain areas on the site generally may not be disturbed such as streams, stream buffers, and floodplains.
Further, the Town discourages (or at least request a minimization of) disturbance within areas defined
by the LUO as primary and secondary constraints [see Section 15-198(b)(4) and (5)]. These areas
include, but are not limited to, steep slopes, hardwood areas, etc.
The addendum calls for the shading of at least 30% of non-roof impervious surfaces or the use of an
open grid pavement system with less than 50% impervious surface for 50% of the parking area. Section
15-.317 of the L,UO requires that 20% of all the vehicle accornrnodation areas on the site be shaded.
Also note, any alternative paving surface that may be proposed must be approved by the Town of
Carrboro Public Works Director, per Appendix D of the LUO.
Lastly, the addendum proposes compliance with the Town's stream protection plan and the
implementation of a storm management plan that does not increase the rate or quality of runoff from the
site. Section I5-268 of the L,UO, describes the applicable stream buffers associated with this property.
It should also be noted that the Board of Aldermen may be considering amendments to stream buffers in
the Town's jurisdiction at some point in the near future. Regarding the stonn management plan, please
take note of Section I5-263 of'the LUO, which describes the Town's requirements related to stormwater
quality and quantity. Essentially, an applicant is required to design a stormwater management plan that
creates `no damage' to any neighboring property,
3) Point number 3, describes the possibility of constructing amulti-story building. Please note that Section
15-185 of the L,UO limits the heighC of a building in this zoning district to 35 feet. Section 15-185(g)~
describes exactly how the height of the proposed building is to be measured, which is in esscence /,~
measured from the average grade along the front elevation of the building.
hi addition to the specific points described above, please find attached a copy of the applicable checklist for the
project. This checklist should be utilized in cogjunction with the L,UO while preparing plans for the project.
Also, please note that all necessary and applicable forms, as well as the Town's L,UO, may be downloaded
directly from the Town of Carrboro website. The specific web address for forms and checklists is:
<httn://townofcarrboro or_g/aizi/tocdevguide htm>. You may wish to download and look through one or more
sections of the `Town of Carrboro Development Guide' from this same address. Lastly, the specific web
address for the Town's Land Use Ordinance is: http•/~ownofcarrboro org/1~zi/luo htm>/luo htm>.
The cormnittee also requested a map showing the land use in the vicinity of the site selected for high school #.3.
I have attached a land use map and a map showing estimated housing and population counts.
Thanks,
Roy
®~ ~~ ~
CQMMERCIAI.Ch hs #3 land hs #3.wmf (490
:klist,doc (86 KB~se.wmf (748 KB KB)
BOARD OF ALDERMEN
AGENDA ITEM ABSTRACT
MEETING DATE: JUNE 8, 2004
TITLE: PUBLIC HEARING FOR CONCEPTUAL DESIGN OIL' CHAPEL HILL-CARRBORO
HIGH SCHOOL #3
ITEM NO.:
DEPARTMENT: PLANNING DEPARTMENT PUBLIC HEARING: YES NO X
ATTACHMENTS: FOR INFORMATION CONTACT:
A. VICINITY MAP JEFF KLEAYELAND, 918-7.332
B. REQUEST FROM APPLICANT
C. SITE PLAN
D. ORANGE COUNTY REQUEST FOR
INFORMATION LETTER
E. CARRBORO RESPONSE LETTER
F. AGENDA ITEM AND MINUTES REGARDING
ORANGE COUNTY REQUEST
G. EMAIL FROM ROY WILLIFORD TO CRAIG
BENEDICT REF. SMART GROWTH COMMITTEE
INFORMATION
PURPOSE STATEMENT
The Chapel Hill-Carrboro School District has submitted CUP plans for the proposed High School # 3 to
be located at located at 201 Rock Haven Road, off of Smith Level Road (see Attachment A). The plans
are still being reviewed by staff but a public hearing has been requested by the Chapel Hill-Carrboro City
School System to allow for public discussion of the design. The School representatives will make a brief
presentation.
Staff is coordinating the public hearing to accommodate the request of the school system (see Attachment
B).. The school system is interested in receiving public input at this stage in the process even though the
plans are not yet complete. The public hearing should be continued to a later date at the conclusion of the
Tune 8'~' discussion.
The public hearing notification area for the hearing is consistent with the notification requirements for a
Conditional Use Permit meaning all renters and property owners within 1000 feet of the suUject property
have been given written notification, As the project is still undergoing staff review, no staff report or
analysis is included at this time however, the proposed plans are attached for your reference (Attachment
C).. No permit will be issued or considered dining the public hearing..
Members of the Advisory Boards will be invited to attend the hearing. The applicant intends to give a
brief presentation. Staff will be available to answer questions.
Note that the Board of County Commissioners (BOCC) of Orange County has been working together with
the Chapel Hill -Carrboro City School Board to develop "Smart Growth Recommendations" to guide the
06-08-2004#3
design development of the proposed school. Attached is a letter (with attachments) from the Orange
County Manager, John Link, Jr, requesting that the Board of Aldermen provide feedback to BOCC
regarding the adopted smart growth principles (Attachment D). A summary letter, providing the requested
feedback, was drafted and sent to the Orange County Manager (Attachment E) after the Board of
Aldermen fornrally met and discussed the matter (Attachment F). Note that Town staff's participation in
the drafting of the Smart Growth Recommendations has been sought early on in the process (Attachment
G)..
ADMINISTRATION'S RECOMMENDATION
The Administration recommends that the Board open the public hearing for the proposed High School #3,
06-OS-2004#3
D (sub-attachment)
45
potential to delay the opening of CHCCS high school #3 and
should be avoided; and
WHEREAS, the BOARD OF COMMISSIONERS in cooperation with the
BOARD OF EDUCATION and the Orange County Board of Education has
adopted School Construction Standards, hereinafter called "the
Standards," for each public school level, elementary, middle and
high; and
WHEREAS, the BOARD OF EDUCATION, on June 19, 2003, adopted
resolutions in support of its decision to locate CHCCS high
school #3 on a site abutting Rock Haven, Ray and Smith Level
Roads south of Chapel Hill and Carrboro and in Carrboro's
planning jurisdiction; and
WHEREAS, by the June 19, 2003 resolutions, the BOARD OF
EDUCATION requested the BOARD OF COMMISSIONERS approve the
purchase by the BOARD OF EDUCATION of certain identified
properties for a total appraised value of $2,535,700 and further
requested permission from the BOARD OF COMMISSIONERS for the
BOARD OF EDUCATION to exercise the BOARD OF EDUCATION'S
statutory authority to acquire the identified parcels by the
exercise of eminent domain; and
WHEREAS, by the June 19, 2003 resolutions, the BOARD OF
EDUCATION requested the BOARD OF COMMISSIONERS approve a capital
project ordinance for CHCCS high school #3 to include 52,535,700
3
D (sub-attachment) .~U
for land acquisition and $239,375 for planning fees through
schematic design; and
WHEREAS, the BOARD OF EDUCATION resolved, in the June 19,
2003 resolutions, that it would not request from the BOARD OF
COMMISSIONERS "funding for the acquisition of land for the
[CHCCS high school #3] project over and above the appraised
value that would increase the debt of the County;" and
WHEREAS, the BOARD OF EDUCATION does not have a contract
for the purchase of any of the identified properties necessary;
and
WHEREAS, the process of acquiring property by eminent
domain does not permit a determination at the time it is
exercised of the total cost of the properties condemned, rather
the total cost of the properties condemned may not be known for
years after the property is acquired, occupied and in use by the
condemning authority; and
WHEREAS, site design consultants of the BOARD OF EDUCATION
advised the BOARD OF EDUCATION that the construction of CHCCS
high school #3 on the identified parcels presents certain design
issues including the likelihood that the considerable rock
located on one or more of the identified parcels adds
uncertainty to the development costs of CHCCS high school #3;
and
a
D (sub-attachment)
~~
WHF,REAS, the BOARD OF COMMISSIONERS endorses neither the
site selected for CHCCS high school dt3 nor the acquisition by
eminent domain of the parcels of land that will make up the
site, however, the BOARD OF COMMISSIONERS acknowledges that the
BOARD OF EDUCATION is within its statutory power to acquire the
properties it has selected for the siting of CHCCS high school.
#3 and to do so by the exercise of eminent domain; and
WHEREAS, the amount of funding identified by the BOARD OF
COMMISSIONERS for CHCCS high school #3 is $27,800,000; and
WHEREAS, no concept plan for CHCCS high school #3 has yet
been presented by the BOARD OF EDUCATION to the BOARD OF
COMMISSIONERS with a projected cost of $27,600,000; and
WHEREAS, the BOARD OF COMMISSIONERS on June 16, 2003, in
the context of a proposal by the BOARD OF EDUCATION for the
approval of approximately 533,670,000 in funding for CHCCS high
school #3, approved a request that the BOARD OF EDUCATION
consider a number of options for meeting student capacity at the
high school level for students residing in the Chapel Hill-
Carrboro City School District; and
WHEREAS, in that June 16, 2003 action, the BOARD OF
COMMISSIONERS offered, "in order to promote creative thinking
and a sounder example for young people" to approve an
appropriation to the BOARD OF EDUCATION's capital expense fund
52,200,000 more than 527,BOD,DDD for CHCCS high school #3,
5
D (sub-attachment)
5a..
provided the BOARD OF COMMISSIONERS is satisfied with a proposal
that can be made by the BOARD OF EDUCATION for a design of CHCCS
high school #3 that promotes smart-growth, which design
addresses "reduced parking, [reduced) land disturbance, and
other deleterious aspects of current plans;" and
WHEREAS, after careful consideration of all of the
uncertainties and circumstances surrounding CHCCS high school
#3, the only reasonable way for the BOARD OF COMMISSIONERS to
give funding authorization necessary for CHCCS high school #3 is
to do so holistically; and
WHEREAS, the BOARD OF COMMISSIONERS has held public
hearings on the use of $12,600,000 for CHCCS high school #3,
which money was originally programmed for a tenth elementary
school in the Chapel Hill-Carrboro City School District in the
2001 bond program, and on the BOARD OF EDUCATION selected
location of CHCCS high school #3; and
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION have approved a funding mechanism to fund CHCCS high
school #3; and
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION desire to enter into this Interlocal Agreement to set
forth the respective undertakings and responsibility of each
party: and
6
D (sub-attachment)
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION have each approved this Interlocal F.greement and have
caused such approval to be reflected in the respective minutes
of each governing board.
NOW THEREFORE, pursuant to North Carolina General Statute
§~ 160A-961 and 115G 931, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS agree as follows:
1. THE PURPOSE: The parties enter into this Interlocal.
Agreement to establish a funding mechanism: (1) for the purchase
by the BOARD OF EDUCATION by eminent domain or otherwise of
properties which together have been identified by the BOARD OF
EDUCATION as i.ts choice for the site for CHCCS high school #3,
and (2) for the appropriation from the BOARD OF COMMISSIONERS to
the BOARD OF EDUCATION'S school capital expense fund of the
funds for the completion of CHCCS high school #3. The recitals
set forth above are incorporated by reference as if fully set
forth herein.
2. The BOARD OF COMMISSIONERS agrees to appropriate the
funds necessary for the purchase by condemnation or otherwise of
the properties identified at the estimated costs identified as
follows:
Parcels
Glover property
Fisher property
Appraised
Acreage Values
99.5 $1,658,700
10.6 551,000
5~
7
D (sub-attachment)
.5'~
Minton property 3.6 326,000
Total 63.72 52,535,700
3. The BOARD OF COMMISS.IONERS agrees to appropriate a
total of 527,800,000 for the total of all of the elements
contained in the Standards for CHCCS high school #3 with funding
from bonds (approved for CHCCS elementary school #10), impact
fees and alternative financing.
4. Any amount by which the total cost of CHCCS high
school #3 exceeds 527,800,000 will be paid for by BOARD OF
EDUCATION pay-as-you-go CIP revenue not requiring the BOARD OF
COMMISSIONERS to incur debt.
5. In consideration and subject to the BOARD OF
COMMISSIONERS complying with the terms hereof, the BOARD OF
EDUCATION irrevocably waives and relinquishes its right to
initiate and pursue any statutory or judicial process to appeal,
mediate, arbitrate or otherwise resolve any dispute between the
boards regarding the amount approved by the BOARD OF
COMMZSS.TONERS for the acquisition of the site for CHCCS high
school #3, the amount appropriated now and in the future by the
BOARD OF COMMISSIONERS to the BOARD OF EDUCATION'S school
capital expense fund for CHCCS high school #3 and as this
appropriation may impact the total appropriations now and in the
future from the BOARD OF COMMISSIONERS to the BOARD OF
EDUCATION'S school capital expense fund.
8
D (sub-attachment)
SS
6. The term of this Interlocal Agreement shall be, and
its provisions shall govern appropriations from the BOARD OF
COMMISSIONERS to the BOARD OF EDUCATION for CHCCS high school #3
land acquisition and the BOARD OF EDUCATION's capital expense
fund for the parties fiscal years from July 1, 2003 through the
year in which the BOARD CF EDUCATION's pay-as-you-go CIP revenue
pays off any amount by which the total cost of CHCCS high school
#3 exceeds $27,800,000 as identified in paragraph number 9 of
this agreement.
7, This agreement does not impact the CIP funding now and
in the future related to other mutually agreed-upon school needs
of the BOARD OF EDUCATION except to the extent that those school
needs require pay-as-you-go CIP funding committed to CHCCS high
school #3 as provided for in this agreement.
6. The BOARD OF COMMISSIONERS agrees to approve, by
capital project ordinance, an appropriation to the capital
expense fund of the BOARD OF EDUCATION of $2,200,000 more than
$27,800,000 for CHCCS high school #3, provided the BOARD OF
COMMISSIONERS is satisfied with a BOARD OF EDUCATION proposed
design of CHCCS high school #3 that promotes smart-growth, which
design addresses reduced parking, reduced land disturbance and
other deleterious aspects of the previously reviewed plan for
the construction and site development of CHCCS high school #3.
9
D (sub-attachment)
5~
9. The parties may only amend this agreement by a written
agreement approved by both boards and signed by their respective
duly authorized representatives.
IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
ATTEST: ~ .~
Hy: i 1.~~
N it G, Pedersen,
Superintendent
ATTEST:
Hy:
onna S. aver, Clerk
i /
BY;' ems---_ dz<-,1~-<-
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
r.~w1 lU '~ ~~
By a
Margar,t Brown, Chair
Board o Commissioners
~o
DRAFT D(sub-attachment) ~'~
NORTH CAROLINA
INTERLOCAL AGREEMENT ADDENDUM "B"
ORANGE COUNTY
THIS INTERLOCAL AGREEMENT ADDENDUM "B," made and entered
into this
day of
2003, by and between the CHAPEL HILL-
CARRBOR,O CITY BOARD OF EDUCATION, a body politic of the State of
North Carolina, hereinafter called the "BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the "BOARD OF COMMISSIONERS,"
to clarify the scope of and define terms in the INTERLOCAL
AGREEMENT and INTERLOCAL AGREEMENT ADDENDUM "A" between the
parties regarding approval by the BOARD OF COMMISSIONERS of the
amount to be spent by the BOARD OF EDUCATION for the site of the
third high school in the Chapel Hill-Carrboro City School
District, hereinafter called CHCCS high school #3, and regarding
amounts to be appropriated by the BOARD OF COMMISSIONERS to the
capital outlay fund of the BOARD OF EDUCATION for CHCCS high
school #3.
NOW THEREFORE, pursuant to North Carolina General Statute
5~ 160A-961 and 115C-431, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS agree that the following standards, if met,
will satisfy the smart growth requirements of paragraph 8 of the
day of 2003 and effective as of the
I
D (sub~~attachment)
DRAFT 5g
INTERLOCAL AGREEMENT and the smart growth requirements of the
INTERLOCAL AGREEMENT ADDENDUM "A" for CHCCS high school #3:
1. Transportation Standards. The building shall be
located within ~ mile of an existing or planned trail, greenway,
bikeway or bus line. The design of CHCCS high school #3 and its
facilities shall provide bike racks and storage for lo% of the
building occupants and provide preferred parking for carpools
and alternative vehicles and, shall reduce parking lot size and
its associated impervious surfaces by 35a from Orange County
School Construction Standards by providing automobile parking as
follows: Phase I student parking, 174 spaces, Phase I and II
teacher/staff/visitor parking, 80 spaces (all to be constructed
with Phase I); Phase II additional student parking, 86 spaces.
2. Site Standards. The design of CHCCS high school #3
and its facilities shall preserve a minimum of 30~ of the site
in undeveloped space and shall provide shade on at least 30°s of
non-roof impervious surface on the site within 5 years or use an
open grid pavement system, with less than 50~ impervious
surface, for SOo of the parking area. The site shall comply
with the Town of Carrboro's new stream protection plan and
implement a storm management plan that does not increase the
rate or quality of runoff from the site;
2
DRAFT D (sub-attachment) ~~
3. Building Standards. The building design shall stress
compact design features including multi-story construction. The
physical education and athletic facilities shall be designed to
minimize land disturbance;
4. Water Use Standards. Design sta.~dards shall have a
goal of aggregate water reduction of 20% of the base, not
including irrigation, after meeting EPA 1992 fixture performance
requirements with respect to irrigation and reflect xeriscaping
principles;
5. Shared Use Standards. Design standards shall provide
the public with non-school hour access to exterior spaces,
including a vita track, cross country course designed and
maintained to increase environmental awareness and interior
spaces for community use including common areas, auditoria and
meeting rooms; and
6. CHCCS High Performance Standards. Design standards
shall comply with the high performance building design criteria
in School Board Policy 9040 (see attached).
7. Transportation Enhancement Standards. Commit at least
$300,000 of the $2,200,000 additional appropriation to the
following capital purchases as part of a smart growth plan to
reduce dependency on the automobile for school functions and to
reduce vehicle miles traveled related to school functions:
3
D (sub_attachment) b~
DRAFT l~
a. the purchase of busses or shuttles to be owned by
CHCCS or otherwise, in tandem with the development of an
enhanced transportation system, £or school uses and functions,
including student, staff and teacher transportation to and from
school and student, staff, teacher and visitor transportation to
and from preschool and afterschool programs;
b. contributions of funds and expertise to the
evaluation and development of the use of Chapel Hill Area
Transit and/or Orange Public Transportation to provide non-
automobile alternatives for transportation of students, staff,
teachers and visitors to and from school, preschool and
afterschool programs;
c. the purchase of transit software to be used to
reduce vehicle miles traveled in future redistricting decisions;
d, promote walking to and from school and pre and
after school. programs by funding with matching grants the
construction of sidewalks in Carrboro and Chapel Hill located
within 1,5 miles of CHCCS high school #3 (the school "walk
zone") which sidewalks are likely to be constructed by Carrboro
and Chapel Hill only in response to matching grants;
e. promote bike riding to and from school and pre
and after school programs by funding with matching grants the
construction of bike lanes in Carrboro and Chapel Hill within
a
11(sub-attachment)
DRAFT ~~
the attendance district of C13CCS high school #3 which bike lanes
are likely to be constructed by or at the request of Carrboro
and Chapel Hill only in response to matching grants;
f. promote bus and other transit transportation to
and from school and pre and after school programs by funding the
construction of weatherproof, climate controlled shelters at
locations within the attendance district of CHCCS high school. #3
adjacent to or conveniently close to park and ride locations
established by Carrboro, Chapel Hill. and the University of North
Carolina.
8.. Public Road Improvement Standards. Endorse the timely
construction of road improvements to Smith Level Road and
intersection improvements to the intersection of Rock Haven Road
and Smith Level Road which improvements have been endorsed by
Carrboro and Orange County and which improvements, if timely
constructed, will reduce by as much as $250,000 the offsite road
improvement cost to CHCCS in its construction of CHCCS high
school #3.
IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
5
nRAF„I, D (sub-attachment) ~~
ATTEST:
By
Neil G. Pedersen,
Superintendent
ATTEST:
By:
Donna S. Baker, Clerk
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
By:
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
By:
Barry Jacobs, Chair
Board of Commissioners
lsg:orangecouncy\draEtaddendumBOBO3 with GEG rev isions. doc
6
D (sub-attachment)
Policy Code: 4040 High Performance Building Design Criteria
l3
The Board of Education supports the construction of school facilities that are designed to be cost-
efficient, durable and sensitive to the environment, 'These criteria can only be met when an integrated
approach to design is used from concept introduction to building commissioning. The Board of
Education takes its role as stewards of taxpayer funds seriously and supports efforts to design and
construct schools that not only are cost efficient to build but will reduce operational expenses over the
life-span of the building.
The Board of Education supports the definition of High Performance Schools provided below and will
incorporate it during the design and construction phases of school development. High Performance
Schools (HPS) are designed !a improve the !em•ning environment w1:ile saving eneroQy, materials and
natural resources.
The Board desires that the following design characteristics ofHPS be incorporated into every school
design to the extent feasible, recognizing constraints associated with budgets, sites and other such
factors.
Develop in an Appropriate and Environmentally Sensitive A4anner
Orientation for energy conservation
Conservation of natural areas
Respect for resource conservation districts
Balanced use of fill or excavation
Respect for flood plains and flowage easements
Reduce the Use of Water
Use of low volume toilets, faucets, showerheads and imgation systems
Monitor water usage
Provide High Efficiency HVAC and Lighting
Install high efficiency boilers and chillers
Install T-S lighting
Provide solar powered lighting
Provide motion detector lighting
Consider daylighting
Provide adequate insulation
Design 4 pipe HVAC systems
Use Materials That Conserve Raw Resources
Designate area for recyclable materials
Use recycled material in construction where available
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Divert landfill debris from construction sites
Recycle building material to the petit project
Promote Positive Indoor Air Quality
Increase outside air
Reduce pesticide use
Reduce mold and mildew
Reduce or eliaainate water infiltration
Provide appropriate HVAC filtering
Install non-toxic building materials
Limit carpet use
Provide Balanced Temperature
Balance delivery of HVAC
Install accurate thermostats
Reduce classroom humidity
Install appropriately sized units
Design the School for Visual Comfort
Increase outside or natural light through daylighting
Design lighting to eliminate glare and distortion
Provide consistency in lighting color
Design connections through windows to the outside
Limits Excessive Noise
Limit excessive exterior noise infiltration
Limit excessive HVAC noise
Limit proximity to excessive interior noise
Limit hallway noise
Appropriztely place classrooms that aze noisy by their content
Training for All Personnel
Provide training for custodians, teachers and principals
Commission the building (meaning that all systems work as designed)
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Involve maintenance personnel in the final approval and walkthrough stage G5
Building Commissioning
Review of all operating systems
Review of projected energy use
Collaborative effort with owner, contractor and architect
Designed For Safety
Design allows for observation and entry contr•~l
Design allows technology surveillance
Provide single entry points for visitors
Design visible parking areas from administrative offices
Design lock down points for emergencies
Encourage Community Centers
Design media centers, multi-purpose areas, art rooms and cafeterias that are accessible to the public
Provide adequate parking for visitors
Provide Stimulating Architecture
Create a sense of pride by° the school community
Provide a focal point for the community
Lift teacher, student and parent morale
Show concern, value and care for the entire school community
In order to accomplish as many of the desired outcomes as possible, the administration will develop
regulations that will be incorporated from the start of each new school design phase and followed
through to construction completion and building commissioning. Regulations will be derived directly
from or used in combination with the Triangle J High Performance Guidelines.
School Boazd Policy 9Q2Q speaks to the instructional aspect of school design and the educational
specifications required and should be incorporated in ar+.y planning effort with the regulations contained
within.
Adopted: 3/2 ] /02
Regulations
Site
2.1 Erosion and Sediment control
• Design a system that controls and reduces the amount of erosion and nrnoff from the site
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• Stockpile topsoil for later use
Prevent sedimentation from entering sewers or stream
2,2 Site Selection
D (sub-attachment)
G~
• Provide 100 foot buffers from any wetland area and ~0 feet from any free flowing water streams
• Building can be sited no lower than 5 feet above the 100 year flood plain
• Avoid agr,culniral land as defined by the Farmland Trust
• Avoid land with extreme slopes or hill
2.5 Alternative Transportation
• Locate building within l/3 mile of an existing or planned trail, greenway, bikeway or bus line
• Provide bike racks and storage for 10% of'the building occupants if appropriate
• Provide preferred parking for carpools and alternative vehicles
• Provide easy bike and pedestrian access to the building site
2.6 Site Disturbance
• Preserve a minimum of 30% of the site in undeveloped space if possible without reducing
prop arnmatic features of the school
• Ensure that any culniral landmarks as identified by the state or local government remain
undisturbed
2.7 Stormwater 14lanavement
• Implement a Stormwater management plan that does not increase the rate or quantity of runoff from
the site
3.8 Heat Islands
• Provide shade (within 5 years) on at least 30% of non-roof impervious surface on the site or use an
open grid pavement system, with less than 50% impervious surface, for 50% of the parking area
• Use high reflectance and low emissivity roofing on 75% of the roof area
2.9 Light Pollution
• On school maintained and controlled land, design exterior lighting that the cutoff angle does not
exceed 45°0
• Design lighting to prevent reflection onto another property
\\'a ter
3.1 \~'ater Efficient Landscaping
• Reduce potable water consumption used for landscape irrigation by 50% by using drip systems,
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well water or storm water runoff lp'
• Limit landscape irrigation and use drought resistant plants
3.~ Wastewater Technology
• Reduce municipally pro•.ided potable water fur building sewage flow by using gray water or
waterless fixtures
3.3 Water Use Reduction
• Reduce aggregate water use by a minimum of 7.0°.~o than the base, not including irrigation, after
meeting EPA l99? fixture performance requirements. Smith Middle and Screegs Elementary would
provide baseline use data.
Euer;;~' and Atmosphere
4,1 Minimum Energy Performance
• Design building to meet ASHRAE/TESNA 90..1, state or local energy codes, whichever is more
stringent
4.2 CFC Reduction
• Zero use of CFC-based refrigerants in HVAC systems
• Check for other CFC materials, products and systems and make sure that alt are CFC-free
4..3 Optimal Energy Efficiency
• Increase energy performance by a minimum of 20% in new buildings and 10% in existing
structures above those described in 4 1. as demonstrated by simulation using Energy Cost Budget
Method described in section 1 I of ASHRAE/IESNA 90.1
4.4 Renersable Energy
• During building design, consider the use of high temperature solar or geothermal assisted
technologies to provide a portion of the total energy use of the building
Material and Resources
5.1 Storage and Collection of Recyclables
• Provide an easily accessible location that serves the entire building for the collection, separation
and storage of recyclables
a.:3 Construction Waste IVianagement
• During the design process, develop a checklist that focuses on the reduction of construction waste
from a design function
• Develop a waste management plan that includes a reuse area, recycling azea for separation, and a
lunch azea that provides for recycling
• Recycle or salvage at least 75%ofgrading and clearing debris by weight
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• Recycle or salvage at least 50% of construction and demolition debris by weight /Q
5.4 Resource Reuse
• Specify salvaged or refurbished materials for a minimum of 2% of the building materials excluding
furniture, fixntres and equipment
5.~ Recycled Content
• Specify that a minimum of 20°.~0 of building and site materials contain an aggregate average of 20%
post-consumer content or 40% post industrial content
5,6 Local Materials
• Specify that a minimum of 20% of building and site mzterials are manufactured regionally within a
500 mile radius
5.9 Durable M1taterials
• Review materials used in the building for durability to ensure appropriate life cycle costs for roofs,
HVAC, structure systems, finishes, furniture, fixtures and equipment
Indoor Environment
6,1 Dlinimum Indoor Air Quality
• Meet the minimum requirements of standard ASHRAE 62-1999, Ventilation for Acceptable
Indoor Air Quality
• Explore installation of CO monitoring systems if called for
6:2 Tobacco Smoke Control
• All guidelines met
6,3 CO2 Monitoring
• Install a permanent CO2 monitoring system with a concentration towards high occupancy areas
with parameters set at no more than 530 parts per million when compared to outside air or 1,000 parts
per million for indoor air
6.4 Ventilation Effectiveness
• For mechanically ventilated buildings, design systems that result in air exchange effectiveness
greater than 0.9 as determined by ASHRAE 129-1997
• In building renovations, continue the same exchange effectiveness
6.5 Construction I.aQ 1\lanagement
• During construction, meet SMACNA 1_AQ guidelines and protect stored on-site or installed
absorptive materials from moisture damage
• Replace air filters regularly to maintain system cleanliness during construction and just before
occupancy
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D (sub-attachment)
~9
• Flush the buildi:,g with 100% filtered and conditioned air for a period of not less than 30 days prior
to occupancy as schedule pentits
6.6 L.ow-emitting 1\laterials
• Meet or exceed VQC limits for adhesives, sealants, paints, carpets and composite wood products
using the following guidelines
• South Coast Air Quality Management Rule #1168
• Bay Area ,qtr Resources, Reg.8 Rule 51
• Green Seal requirements
• Carpet and Rug Institute Green Label program
6.7 Indoor Chemical and Pollutants
- Design to minimize cross contamina?ten of regularly occupied areas by using grates and grills for
dirt and particulate
• Separate outside exhausts so that no air recirculation occurs from custodial, laboratory or
copying/printing rooms take place
• Provide appropriate drainage systems for liquid waste
• Implement and insure good housekeeping processes within the building
6.8 S} stem Control
• Provide one operable window and one lighting control panel per 200 square feet for all occupied
areas
• Provide controls for individual airflow, temperature and lighting for regularly occupied areas to
teachers and staff within accepted parameters
6.9 Thermal Comfort
• Comply with ASHRAE Standard 55-1992, addenda ] 99~ for thermal comfort standards
• Provide permanent temperature and humidity monitoring to allow operators to control and adjust
performance
6.10 Daylighting and Vie~cs
• Achieve a minimum Daylight Factor of 2% without creating cooling problems due to excessive
glazing, in 7~°./° of'all space occupied for critical visual tasks excluding low occupancy support areas
• Achieve a direct lire of sight to the exterior from 90% of ail regularly occupied spaces
6.11 Contaminant Monitoring
• Explore installation of independent monitoring systems for ozone, radon, nitric oxide, sulfiir
dioxide or fungus and mold
6.12 Acoustic Quality
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~~~
- Design and select materials that generate less noise and those that dampen noise dunng the
construction process
- Reduce noise generating equipment so that the maximum decibel reading level at the property line
is SOdb
• Meet all local noise ordinances
Conunissioning
A. Training
• Provide training to all employees about the systems that exits, these include the following:
• HVAC systems
• Lighting systems
• Plumbing and water conservation systems
• CO2, temperature, and other monitoring systems
• Passive or active solar, geo-thermal or biomass systems
• Irrigation systems
• Control and management systems
B. Review
• Provide all stakeholders with review opportunities before occupancy of the building
• Provide all stakeholders with an opportunity to review the building after one year of occupancy
• Provide data concerning temperature, humidity and energy consumption to all stakeholders after 1
month, 6 months, 12 months and 24 months
• Require all stakeholders to use HPS features as designed or to report problems immediately to
responsible authorities.
Each architect and contractor employed by the Board of Education shall provide the Board with written
documentation verifying their compliance with the guidelines presented both during the planning and
construction phase of the building. Architects and contractors will provide at the bidding phase their
experience related to high performance school standards, If; due to the issue of excessive costs or site
issues, a guideline cannot be met, the architect or contractor must submit written justification to the
Superintendent or designee as well as any alternative plans to reach the desired outcome, Architects and
contractors are also required to meet the requirements of Policy 9010- Site Selection and Policy 9U30-
Facility Design..
Chapel Hill-Carrboro City Schools
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c~~~v~inll
Chapel Hill - Carrboro City Sc
Lincoln Center, Merritt Mill R
Chapel Hill, NC 27516
Telephone: (919)967-8211
Fax:(919)933-4560
Neil Pedersen, Superintendent
To: John Link
Orange County/Manager
From: Neil PedersendU~~' Y
Superintende
JfifJ 2 8 'r;;~~',
Stephen Scroggs, Assistant Superintendent
for Support Services
Stephen Scroggs
Assistant Superintendent for Support Services
Re: Response to Smart Growth Recommendations
Date: January 21, 2004
Tn response to the request made by the County Commissioners, we have reviewed the
Smart Growth recommendations, Addendums "A" and "B" that were forwarded to us.
Attached is the action item approved by the Board of Education at their regularly
scheduled meeting on Januazy 15, 2004.
The Board of Education approved Addendum "A" without change from the original draft
submitted by the Commissioners,
We are pleased that of the 15 recommendations made in Addendum "B", we can support
12 of them without change, Two of the recommendations are related and will require
further study, both cost and feasibility, These include shuttle buses and shelters at pazk
and ride locations, A cost analysis is included. The one recommendation that we feel
must be changed is the teacher, staff and visitor parking. The Board of Education is
requesting an increase from 80 to 150 pazking spaces. The reasons are detailed in the
action item.
We look forward to the County Commissioners' consideration of this matter,
D (sub-attachment) ~~
Chapel Hill - Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Hill, NC 27516
Telephone: ;919) 967-8211
Fax: (919) 933-4560
Neil Pedersen, Superintendent
Stephen A, Scroggs, Assistant
Superintendent for Support
Services
To: Neil G, Pedersen
Superintendent
From: Stephen A, Scroggs
Assistant Superintendent for Support Services
Re: Analysis of Smart Growth Recommendations
by the Orange County Commissioners
Date: January 5, 2004
Included is an analysis of Addendum "A" and "B" of the Smari Growth provisions of the
Interlocal Agreement, approved by the County Commissioners for forwarding to the
Boazd of Education.. While the Commissioners have taken no formal action on the
approval of the addendum, Support Services has reviewed the contents and would make
the following recommendations, The original version of the addenda from the County
Commissioners is included in your December 18 Boazd package.
Addendum "A"
This addendum clarifies capacity, phasing and the source of additional smart growth
money as described in the Interlocal Agreement approved by the Board of Education. It is
very similaz to the original Addendum submitted by the Board of Education. The
following sections aze reviewed and are compatible with the original version..
1.. Defines the student capacity of Phase 1 (800) and Phase 2 (400). This section also
indicates that Phase 2 should be built consistent with the smart growth principals
identified in Addendum "B".
2. Reaffirms the Boazd of Commissioners approval of the amount to be spent for site
acquisition as defined in the Interlocal Agreement,
3. Describes the initial phases of defining smart growth principles,
4. Clarifies that the $2,200,000 to be provided contingent on the Board meeting the
smart growth principles will come from new funding sources, not those already
identified for other Boazd of Education projects. The statement also states that the
funding will be alternatively financed and will not require any debt service
payments by the Boazd of Education.
The original Addendum "A" included language that the Boazd of Education only waived
its right to legal recourse to the first phase of'the high school constntction, not second
phase., That language is not included in this draft.
Support Services recommends acceptance of Addendum "A" as redrafted by the
County Commissioners.
D (sub-attachment)
73
Addendum "B"
This addendum defines the smart growth principles that the Boazd of Education must
adhere to if smart growth money is to be allocated.. Of the 15 recommendations made,
Support Services is recommending acceptance of 12, further study of 2 and an adjustment
to 1, In each section an analysis is provided and reference made to Board Policy 9040 if
applicable.
1. Transportation Standards.
a. The building location near to a bike lane or bus line and the calculation for
bike racks exist currently in Policy 9040.
Support Services recommends acceptance of this provision.
b. The reduction in student parking is greater than the 25% suggested by the
$oazd eazlier. The recommended 35% reduction would mean a reduction
in Phase 1 of student pazking from 200 to 174. Phase 2 student parking
would be reduced from 100 to 86 making the total reduction in student
parking from 300 to 260, That 260 total represents 22% of the student
population, This is identical to the combined percentage of student parking
at the existing high schools.
Support Services recommends acceptance of this provision.
The County Commissioners' recommendation for teacher/staff/visitor
parking for both phases of the project is 80. That compares to 208 spaces
at CHHS and 180 at ECHHS, Cedaz Ridge has 152 teacher pazking spaces
presently, Teacher/staff/visitor parking at this level would not be adequate
to meet the needs of parents and staff, A staffing analysis of the new high
school with a membership of 800 projects a staff membership of 98 and,
when expanded [0 1,200 students, a staffinernbership of 128. The
proposed 80 parking spaces for both phases of the project, including
visitors would not meet the needs of staff, parents, or other visitors. The
impact would be felt in several azeas. Staff and visitors who can't find a
parking space will tend to park illegally, for example in fire lanes or along
undesignated roads, creating safety hazards and/or turning school
administrators into parking lot monitors. Frustration with parking will
have an impact on teacher retention and recruitment. The prospect of
recruiting a teacher and having to inform them that they cannot pazk at
their workplace is problematic, They do have other choices with a
shortage of teachers, Pazent involvement is critical in the educational
process and a lack of adequate visitor parking will discourage parents
from visiting schools.. As the District struggles to get more parents into
schools, this large of a reduction would be detrimental to the effort. Large
events such as plays, games and community celebrations use staff and
D (sub-attachment)
visitor parking as well.. The combined reduction in student and staff would ~~
hamper participation in such events or and create unnecessary frustrations..
Another factor that must be considered is the fact that 43 percent of our
employees live outside of the towns' limits.
Support Services recommends 150 parking spaces be provided for'
staff and visitors and that alternative transportation funds be set
aside for potential shuttle, carpool or van pool incentives.
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2. Site Standards. The site standards listed are drawn directly from Policy 9040.
Additional language ]tas been added to the section for compliance with the To~nr
of Carrboro's new stream protection and restates Policy 9040, section 2,7,
concerning storm water management.
Support Services recommends acceptance of this provision.
3. Building Standards. The standard restates the Board of Education requirement
that the building be compact in design, multi story, and built to minimize site
disturbance. This includes the location of athletic facilities.
Support Services recommends acceptance of this provision.
4. Water Use Standards. The water use standards included in the recommendation
replicates those found in Policy 9040 and mentions xeriscaping, awaste-efficient
landscaping technique, utilizing'unthirsty'Hative plants and drought tolerant
D (sub attachment)
exotics, thus reducing the need Cor irrigation, This is found in section 3 l ,Water ~~
Efficient Landscaping, of Boazd Policy 9040,
Support Services recommends acceptance of this provision.
5. Shared Use Standards. The shazed use standards are a combination of Po]icy
9040 and the Board's August 4, 2003 Smart Growth Definitions that were shared
with the County Commissioners. The BOCC has added a "vita track, cross
country course designed to increase environmental awareness" to the list of
shared use facilities. The auditorium, meeting rooms, and multi-purpose rooms
were already included in Boazd Policy.
Support Services recommends acceptance of this provision.
6. CHCCS High Performance Standards. Asserts that the building and site must
comply with Board Policy 9040. The Districts efforts in the area are widely noted,
but the cost factors of a high performance building must be considered. First time
costs must be analyzed with annual operating costs if true sustainability is to be
achieved. The Board's recent efforts in using life cycle costing, through the DOE2
or other models are certainly an appropriate step in complying with this request..
These efforts will consume the majority of the $2.2 million dollar smart growth
allocation.
Support Services recommends acceptance of this provision,
7. Transportation Enhancement Standards. This section contains 6 goals to
encourage alternative transportation to and from school. This includes walking,
bike riding, public transportation and park and ride solutions. The
recommendation states that the Board must "commit at least $300,000 of the
$2,200,000" towards the following capital purchases, The recommendations made
have a cost potential well in excess of $300,000 if completed. It should be noted
that the DOT project on Smith Level is not at a stage where cost savings for
sidewalks and roadway improvements could be insured. Where possible, an
estimated price for that subsection is included in the description.
a. The purchase of a bus to enhance transportation to and from school
including staff, students and visitors would meet this standazd, The
potential for shuttling staff and students from pazk and rides has some
merit, This shuttle could also include after school activities. It should be
noted that any bus used as a shuttle and that has any other passenger stops
along the way must be an orange bus. That bus cannot be used for a shuttle
to athletic events or used for field trips. If the bus is purchased as an
activity bus (white), then the bus can have no other passenger stops except
in the pazk and ride lot and the school parking lot. Any shuttle would need
to be continuous as students and teachers leave the campus on a regulaz
basis. For the District to provide this shuttle, the fo]lowing cost estimate
would apply, The estimate is based on the Carrboro Plaza Park and Ride
iocation only, a six mile round trip, operating for 220 school days and
using average driver pay with benefits..
i.. Capital
D (sub-attachment)
1.. Cost of Bus $70,000
ii.. Operating annual
1. Driver (8 Hours) $24,000
2. Bus gas, tires oil $23,232
iii. Total first year costs $117,232
Costs for the Town of Chapel Hill Transit to operate the shuttle are
substantially higher. Gas, oil, tires replacement and salary are included in
the per hour rate.
i. Capital
1. Cost of Bus $264,000
ii Operating annual
2, Per Hour (Shouts) $96,800
iii. Total first year costs $360,800
T`he continuing operational costs would be a major budgetary problem for
the Board of Education.
Support Services recommends further study of the feasibility of
shuttle buses.
b. Would contribute funds and expertise to the development of transportation
alternatives to and from school with Chapel Hill Transit and Orange
Public Transportation. This would allow the District to undertake a
holistic approach to transportation. Recent efforts at collaboration with the
Chapel Hill Transit System have been most productive and while an
estimated cost is not available at this time,
Support Services recommends acceptance of this provision.
c. Transit software for redistricting purposes is available, and depending on
the applicability of the software, could be very beneficial, The software
could be used in conjunction with the other criteria approved by the Board
of Education including ethnicity and social economic status. Previously,
the District has used 1RTE, a division of NC State University to help with
these efforts. Routing sofiwaze, designated TIMS, is provided for bus
routes by the State and its use is mandated. TIMS is responsible for the
District being able to avoid bus purchases from 199R unti12002, when the
District grew from 8,516 students to 10,365 students. This increase in
efficiency is a direct result in the use of TIMS. During the last
redistricting, an excel spreadsheet was developed by Mike Kelley and
used by the District to evaluate distances traveled.
Support Services recommends acceptance otthis provision.
d Collaboration with the Town of Chapel Hill and the Town of Carrboro in
the development and funding of'a sidewalk network that would connect
extended areas to the new high school. With the passage of sidewalk
bonds in both Towns, funding of this network could be a collaborative
effort.. Initial meetings with Carrboro and Chapel Hill have been
/~
D (sub-attachment)
productive. Shared grant possibilities exist between the governmental /
agencies, Cost estimates are unavailable at this time.
Support Services recommends acceptance oC this provision,
e. Replicates the efforts found in subsection (d) but includes bike lanes in
collaboration with both Towns.. Potential in this area exists along Smith
L.eve1 Road, Tar Heel Drive and through Southern Village. Shared grant
possibilities exist between the governmental agencies. A safe and secure
crossing area would be required.
Support Services recommends acceptance of this provision.
Proposes the construction of weatherproof, climate controlled shelters
located close to park and ride lots for potential shuttle use, The projected
cost per shelter is $60,000. This recommendation blends with the earlier
transportation recommendation for shuttles, The initial cost of this project
would seem high, A project to judge potential ridership maybe required
before the Boazd would commit potential funds.
Support Services recommends further study for potential inclusion.
g. Request that the Board of Education endorses the timely road
improvements on Smith Level Road and the intersection at Rock Haven
which have been approved by the Town of Carrboro and The Orange
County Commissioners.
Support Services recommends acceptance olthis provision.
Iv1r. Scroggs will be happy to answer any questions you may have,
Resolution: Be it, therefore, resolved that the Board of Education approves Addendum
"A" as originally presented, approves the administration's
recommendations as stated on Addendum "B" and directs the
administration to work with the County in areas requiring further study,
D (sub-attachment)
productive.. Shared grant possibilities exist between the governmental ~~
agencies.. Cost estimates are unavailable at this time.
Support Services recommends acceptance of this provision,
e. Replicates the efforts found in subsection (d) but includes bike lanes in
collaboration with both Towns. Potential in this area exists along Smith
I.,eve] Road, Tar Heel Drive and through Southern Village, Shared grant
possibilities exist between the governmental agencies. A safe and secure
crossing area would be required.
Support Services recommends acceptance of this provision.
f Proposes the construction of weatherproof, climate controlled shelters
located close to park and ride lots for potential shuttle use, The projected
cost per shelter is $60,000.. This recommendation blends with the earlier
hansportation recommendation for shuttles. The initial cost of this project
would seem high. A project to judge potential ridership may be required
before the Boazd would commit potential funds.
Support Services recommends further study for potential inclusion.
g. Request that the Board of Education endorses the timely road
improvements on Smith L,eve] Road and the intersection at Rock Haven
which have been approved by the Town of Carrboro and The Orange
County Commissioners.
Support Services recommends acceptance of this provision.
Ivlr. Scroggs will be happy to answer any questions you may have.
Resolution: Be it, therefore, resolved that the Board of Education approves Addendum
"A" as originally presented, approves the administration's
recommendations as stated on Addendum "B" and directs the
administration to work with the County in areas requiring further study.
,
D (sub-attachment)
~9"
ADDENDUM B
Staff general comments regarding Addendum "B" response from Chapel Hill/Carrboro
School District.
There are four issues that are as yet unresolved:
1.b. Parking space totals;
7.a. Park and Ride Shuttle;
7,d. Sidewalk Collaboration; and
7.f. Park and Ride Bus Shelter,
All of these were identified in the Addendum "B" transmittal from the Board of County
Commissioners as important and integral expenditures to foster the "Smart Growth"
initiatives.
These four items together with a study from the School Board and county staff need to
be specifically budgeted to elaborate on the implementation strategy,
D (sub-attachment) NCH 2004
STAFF ANALYSIS OF ADDENDUM B
7AN. 5, 2004 CHAPEL HILL/CARRBORO SCHOOL DISTRICT LETTER
SMART GROWTH PRINCIPLES ORANGE COUNTY STAFF RESPONSE
go
consistent means an Addendum B item is both requested by the County and accepted by Chapel Hill-Carrboro
ichool District.
L,a. BIKE RACKS Consistent
*
l
b. PARKING
. which develops a combined standard for student, faculty and visitor
See attached memo Necessary
,
parking. If disaggregated staff recommends 184 vs, 200 for Phase I student parking and 144 with additional
for Phase I and II vs. 150 for Phase 1 faculty and visitor. study
L STORMWATER MANAGEMENT Consistent
3. COMPACT BUILDING AND SITE DESIGN Consistent
4, WATER USE Consistent
5. SHARED USE Consistent
5, HIGH PERFORMANCE BUILDING DESIGN Consistent
7. TRANSPORTATION ENHANCEMENT
7,a,
*
$$ Staff Perspective:
The Park and Ride Shuttle and Shelter is an ingenious idea that after a positive feasibility study
may begin to make progress in necessary efforts to reduce vehicle miles traveled by both Necessa
with additional
students and parents. As described by the School District, the bus would likely be a non-stop stud
Y
white activity bus between parking lots for students and faculty. This would leave the
enhanced ava(lable parking at the school for visitors who are usually a less regular group of
traffic generators. Although a costly alternative, the benefits, some tangible and some
intangible, may offset the cost and promote continued progress In mass transit encouragement,
7,b. INTERLOCAL AND MULTI-TRANSPORTATION DISTRICT COORDINATION Consistent
7,c. $ TRANSIT SOFTWARE Consistent
7,d, $ CHAPEL HILL AND CARRBORO SIDEWALK COLLABORATION Consistent
(Field meetings have been held and cost estimates are being prepared.)
7.e, $ INTERLOCAL BIKELANE COLLABORATION Consistent
Necessary
with additional
$$ CLIMATE-CONTROLLED PARK AND RIDE SHELTER (see 7.a. above) study
~ p
~,g. ENDORSEMENT OF SMITH LEVEL ROAD IMPROVEMENTS Consistent
1 L,.oC.+illorl rCCIIPC S tnrludes expenditures of Smart Growth Funds
D (sub-attachment)
DR ~-FT
ORANGE COI7NTY PLANNING AND INSPECTIONS DEPARTMENT
ANALYSIS - ADDENDUM B -ITEM 1. B. PARKING SPACES FOR HIGH SCHOOLS
The High School standards of parking for one third the capacity of the school, do not
specifically address the mix of student, teacher and visitor parking, So the parking space
allocation of one third (rounded to 35%) of rated student capacity, could be designated for
specific use of the school board,
In the case of Chapel Hill/Carrboro High School No. 3, the 35% of Phase I total capacity
would produce 280 parking spaces to be allocated for a specific use by the School District. This
is approximately 80% of the preliminary request of 350 spaces.
The Board of County Commissioners may consider adding the faculty/visitor parking
(48 spaces-12% of capacity) of the Phase II 400 capacity increase into Phase I for construction
efficiency. This is similar to what Cedar Ridge High School did in Phase h If this system of
parking allocation is used, then the Phase I result would be about 328 spaces - to be determined
for use by the School District, Using the infonnal use allocation formula, 184 would be for
students and 144 would be available for faculty and visitors for a total of 328, Phase II would
then only increase student parking by 92 spaces for abuild-out total of 420 spaces or
approximately 18,4% less than requested (i.e., 515 spaces)..
SI
a (~~ ~: ,
,~ -
.:
D (sub-attachment)
C~~~.~T
ORANGE COUNTY PLANNING AND INSPECTIONS DEPARTMENT
ANALYSIS - PARHING SPACES FOR HIGH SCHOOLS
Page I of Analpsis - Addendum B - Itew I. b.
The informal standard for parking spaces based on a review of existing conditions and/or
rated conditions note a range of percentages. Three High Schools were analyzed:
A. Chapel Hill High School (CHHS)
B. East Chapel Hill High Schoo] (ECHHS)
C. Cedar Ridge High School (CRHS)
The following results were found:
~a
Actual Membership Rated Capacity
1785 1520 Ca acit
A. CRHS 193
I S Teacher
Visitor
2pg 11,7% 13.7% Combined Teacher/Visitor
370 20.7% 24.3% Student
578 32.4% 38.0% Total
B. ECHHS 1594
173 1515 Ca acit
Teacher
7 Visitor
180 11.3% 11.9% Combined Teacher/Visitor
375 23.5% 24,g% Student
555 34.8% 36.6% Total
C. CRHS 1000
128 1500
128 Ca acit
Teacher
24 24 Visitor
152 15.4% 10.1% Combined Teacher/Visitor
300 30% 460 30.7% Student
452 45.2% 612 40.8% Total
452 *30.1%* (300 STUDENT 20%)
2
r. D (sub-attachment}
Page 2 ojAna[ysis-Adderrdunr B -Ilem I. b.
Approximate rated capacity parking by use percentages could be considered:
Empirical Standard
30.0 30% Student (A. 24.3%, B. 24.8%, C. 40.8%
11.9 12% TeacherNisitor (A. 13.7%, B. 11.9%, C. 10.1%
42 Total
New Standard
23% Student A. 24.3%, B. 24.8%, C. 20%*
12% TeacherNisitor (A. ]3.7%, B. 11.9%, C. 10.1%
35 Total
* No additional Student parking in Cedar Ridge Phase II expansion.
Therefore:
School Teacher/Visitor Student Total 35%*
1500 180 345 525
1200 144 276 420
1000 120 230 350
800 96 184 280
* Note: The total is the suggested combined standard, whereby the School District
decides on use allocation
V[OSELEY~'~I LKINS~WOOD
• i•: ~ I l l ~ C u• 1 : L• ~ C i• ~ C n
SIGH SCHOOL #3
:HAPEL HILL - CARRBORO CITY SCHOOLS
:eptember 2. 2003
'RASED PROJECT SUMMARY
Exhibic a D(sub-attachment)
Phase)
Initial Student Ca{
cademics
Classrooms for 800 including:
Core Classrooms
Sciencz Classrooms
Exceptional Ed Classrcoms
Arts 8 Music Classrooms
Career 8 Tech. Ed. Classrooms
Phase II
800 Added Student Capac
Additional Academics:
Classrooms for 400 including:
Core Classrooms
Science Classrooms
Exceptional Ed Classrooms
ymnasium (capacity for 1000)
eight Training
edia Center (capacity for 1200)
:ditorium (capacity of 500)
:feteria and Kitchen (capacity for 1200)
7letic Fields:
1 Non-Football Game/Practice field w/ track,
lights, bleachers, (potentially synthetic grass)
1 Practice field
1 Baseball field (practica field in outfield)
1 Softball field (practice field in outfield)
5 Tennis courts
Career & Tech. Ed. Classrooms
Room
'king: Additional Parking:
200 Stude:lts 100 Students
100 Faculty 40 Faculty
5D Visitors 25 Vis?tors
350 Total 10'S Addtitional for Total of 515
(J
~~~
~ 1 ..~ ...
400
ATTACHMENT E -t
~5
TOWN OF CARRBORO
NORTH CAROLINA
May 18, 2004
Mr. John M. Link, Jr.
County Manager
Orange County
P.O. Box 8181
Hillsborough, NC 27278
RE: Smart Growth Principles as maybe applied to Chapel Hill-Carrboro City Schools High
School # 3
Deaz John:
Thank you for your letter of April 29 regarding the smart growth principles that may be
applied to High School # 3 (HS # 3).. Your letter requested that the Town of C.arrboro
provide feedback to the County on the principles, with particular Focus on the following
subsections:
^ l,b Parking space totals
^ 7.a Pazk and Ride Shuttle
^ 7.d Sidewalk collaboration
^ 7.f Park and Ride Bus Shelter
The Town of Carrboro appreciates the opportunity to provide feedback on the smart
growth principles. The Carrboro Board of Aldermen had a presentation on HS # 3 on
November 18, 2003 (see Attachment A) and is scheduled to hold a work session on the
conceptual design for HS # 3 on June 8,
Conditional use permit plans for HS # 3 were submitted to the Town of Carrboro on
Mazch 1 for the first round of review. These plans have been reviewed by Town of
Canboro staff and outside review agencies and comments on the plans have been
provided to the design consultants for HS # 3.
The following comments are provided on the smart growth principles. The Board of
Aldermen may provide additional comments following the June 8 work session. In
reviewing these comments, please bear in mind that the Town of Carrboro is not a party
to the interlocal agreement on HS # 3. The smart growth items in the conditional use
permit plans and other issues may receive further scrutiny through the quasi judicial
process that will be used by the Boazd of Aldermen in reviewing the conditional use
permit application for HS # 3.
301 West Main Street, Carrboro, NC 27510 • (979) 942.6541 • FAX (919) 91&4456 • TOn (600) 626-7653
AN EQUAL OPPORTUNfTY EMPLOYER
ATTACHMENT E'Z.
• Parking Space Totals. Carrboro's land use ordinance requires five parking spaces per
classroom for a high school. The first phase of HS # 3 is proposed to have 42
classrooms, so a total of 210 spaces would be required under Carrboro's ordinance..
The submitted plans show a total of 324 parking spaces in Phase 1 and 2 total of 410
spaces in Phase 2 of HS # 3.. Carrboro's parking standards are administered in a
flexible way and deviations from the standards (both increases and decreases) may be
allowed. With a conditional use permit, the applicant must provide evidence to the
Board of Aldermen that the number of spaces proposed will be sufficient to serve the
school, and the Board must find that the proposed number of spaces is sufficient..
In reviewing the submitted plans, Canboro staff noted that materials from the
CHCCS indicate some problems with a lack of special event pazking at other high
schools in the district, As part of the plan review, the applicant was asked to estimate
the amount of special event pazking that is needed and develop a plan to
accommodate this parking (on- or off-site) while reducing the impacts of overflow
pazking on surrounding neighborhoods, The applicant was also asked to consider the
use of compact parking spaces as a means of increasing the amount of available
pazking and/or reducing the amount of impervious surface devoted to pazking,
A traffic impact analysis (TIA) has been prepared for HS # 3, and Carrboro staff have
requested that additional items be studied in the TIA, The number of needed parking
spaces for HS # .3 is inter-related with other transportation issues, including
ridesharing, the adequacy of pedestrian and bicycle facilities, and transit services..
The Town of Carrboro has requested that these issues be studied further in the TIA.
^ Park and Ride Shuttle /Climate-Controlled Park and Ride Bus Shelter. The success
of a Park and Ride shuttle to HS # 3 will depend on a number of factors, including the
assumed service area (attendance district) for HS # 3 and the convenience of parking
at existing park and ride lots, Town of Canboro staff suggests that the feasibility of
the Park and Ride Shuttle and Climate-Controlled Shelter concepts be studied as part
of the traffic impact analysis for HS # 3 discussed above.
^ Sidewalk Collaboration. The Town of Carrboro agrees that bicycle and pedestrian
facilities aze needed to ensure that staff, students, and visitors are able to safely walk
and bicycle to HS # 3, Town of Camboro staff provided comments on the CUP plans
related to improving pedestrian and bicycle access to HS # 3, and requested that the
traffic impact analysis assess the adequacy of existing and proposed bicycle and
pedestrian facilities, and recommend additional facilities that are needed.
Work on other projects that will improve bicycle and pedestrian access to HS # 3 is
underway. Both Carrboro and Chapel Hill have begun planning for greenway trails
along Morgan Creek, and Carrboro has requested that NCDOT undertake a feasibility
study of the BPW Club Road-Westbrook Drive Multi-Use Path, which would provide
pedestrian and bicycle access from the Tar Hill Drive/BPW Club Road area across
Morgan Creek to Westbrook Drive and the Tennis Club Estates,
301 West Main Street, Carrboro, NC 27510 • (919) 942-8541 • FAx (919) 918.4456 • TDD (800) 826-7653
AN EQUAL OPPORTUNITY EMPLOYER
ATTACHMENT E -Tj
Tn addition to the issues discussed in this letter, there are other items which will need to
be considered.. Some of these are discussed in a September 8, 2003 e-mail from Carrboro
Planning Director Roy Williford to Orange County Planning Director Craig Benedict
(Attachment B).
Thank you very much for contacting the Town of Canboro and we look forward to
working with Orange County and the Chapel Hill-Carrboro City Schools on this
important project.
Sincerely,
.,~.~.~
Steve Stewart
Town Manager
Enclosures
301 West Main SVeel, Carrboro, NC 27510 • (919) 942-0541 • FAX (919) 916-4456 • TOD (600) 626.7653
AN EOUAL OPPORTUNITY EMPLOYER
ATTACHMENT F~
BOARD Or ALDERMEN
1TE)1 NU. E(3Z
AGENDA 1TEJV1 ABSTRACT
MEETING DATE: Tuesday, November 18, 2003
TITLE: Discussion on Nc~v High School Construction
UI{I'AR'i'MI~;N'I`. PLANNING I'U131,IC III~;~KINC: vES _ No _x_
A'I"I'ACIIMh;N'I': I'OK INI~ORM~'I'ION CUN'I'AC'I`
A. 8/19/03 Orange County Board of Roy Williford, 918-7.325
Commissioners Agenda Item
B. Chapel-Hill Carrboro Cih~ (CHCCS) Board
of Education, October 16, 2003 Agenda
Attachments
C. 10/16/03 CHCCS Report of Actions
D. !0/27!0:3 Memo from Steve Scroggs
PURPOSE:
The purpose of this item is to provide the Board of Aldermen with infomtation regarding the third High
School I•or their discussion.
I~FORPIATION:
The Board of Aldermen on October 7, ?003, requested information on the third High School. The three
attachments included with this item canain inlonnation previously discussed by the Board of County
Commissioners (BOCC) and the Chapel Hill-Carboro City Schools Board of Education (CHCCS). The
proposed location of the new high school is within Canboro•s extraterritorial planningjurisdiction on
three separate properties zoned R-10 The three properties of interest total 53.95 acres and include: 1)
39.75 acres (tax map 122.A 13) owned by Glover Enterprises L LLP, 2) 3,6 acres (tax map 122 A.6)
owned by Gregory Minton and 3) 10..6 acres (tax map I22.AJ) owned by FFF LLC. The site for the new
school is generally located west of Rock Haven Road, north of Ray Road and south of Tar Hill Drive. To
date, the county has purchased no land and no application for a conditional use permit has been submitted
to the Town of Cm~rboro.
RECOMMENDATION:
The administration recommends that the Board of Aldermen receive the attached information as ii relates
to the construction of the third high school.
it-ta•~ooaa~
ATTACHMENT FZ
Section '. This resolution shall become effective upon adoption.
'The foregoing resolution having been submitted to a vote, received the following vote and was duly adopted
this the IBth day of November.. 2003:
,4~es: .loal Hall Brcxnt. Mark Dorosin. Jacquelyn Gist, John Herrera, Diana McDuffce. Michael Nelson, Alex
Laf"fron
Noes: None
Absent or L'xcused: None
DISCUSSION OF THE NF,~V HiCH SCHOOL CONSTRUCTION
The purpose of this item was to provide the Board of Aldermen with information regarding the third High
School for their discussion.
Roy Williford. the town's Planning Director, made the presentation.
Alderman Gist stated that she would like the schools to do a better job in facility sharing and'interactionwhh
the commwtity that surrounds them.
Alderman McDufl'ee expressed concern about the transportation issues and parking at the school. She also
expressed concert that the cafeteria he large enough to seat all students so that students do not have to leave
campus at lunch.
Alderman Broun suggested that a rep~esentati+•c from the school system have a discussion with the Board prior
to submission of their plans..
Mayor Nelson suggested that a letter be sent to the school system expressing the Board's concerns as soon as
possible.
Alderman Zaffron stated that the school board might subdivide some of their property and lease it for
commercial space. He suggested that that commercial space be developed to provide services for shidents-
food. school supplies, etc.
Alderman Herrera expressed concern that smart growth policies are not mentioned.
Mayor Nelson suggested that the letter to the school system include:
• That the school be named Carrboro High School
• Discussion of transit. traffic, walkability, and student parking
• Buffering to surrounding neighborhoods
• Light pollution
• Cafeteria seating
• Facility sharing
Mayor Nelson suggested that the Board hold a joint work session with the school board at December 4"' to
discuss the Board's concerts.
Tom Fligh, a resident of Ray Road, stated that he agrees with the Carboro name and applauds efforts to
instigate dialogue with the school system. He stated that the school board is in the process of condemning the
Carrboro Board of AlJennen Page 7 tCo+ember IB.. ?003
ATTACHMENT F-~
land and it is his understanding that the school system can pursue building and construction belnrc they o++n the Q~
property. The County Commissioners have not given direction on smart growth and what the S'.2 million ++ill D
do. Ile suggested that Rock Haven connect with Tar hill Dri+e
**********
MEETING OF TRANSIT PARTNERS
Alderman McDuffee gave a report on the transit partners meeting concerning a recommendation on the transit
consolidation study. She asked for Board approval to send the proposed memo to the Town of Chapel Hill,
Mayor Nelson stated that he down"t feel it is in our best interest to join at this point.
MOTION WAS MADE BY' DIANA MCDI;FFEE AND SECONDED BY ALEX ZAFFRON TO
AUTHORIZE SUBMISSION OF 1HE MEMO TO THE. 'TOWN OF CHAPEL HILL. VOTE:
AFFIRMATIVE ALL.
USF. OF ANDREWS RIGGSBEE PROPF,I2TY
Alderman Gist asked about a letter that was mailed to property owners concerning use of the Andrews Riggsbee
properly located at the comer of Carr Street and Maple Avenue.
Martv Roupe stated that the town has had discussions on possible uses of this property.
*********rt
WEAVER STREET
Mayor Nelson requested that OWASA be asked to improve the condition of Weaver Street.
MOTION WAS MADE BY JACQUELYN GIST AND SF..CONDED BY JOAL. HALL BROUN TO
ADJOURN T'HE MEETING AT IO:Z7 P.M, VOTE: AFFIRMATIVE ALL
**********
Mayor
Town Clerk
Can~boro Board of 4ldcrmen Pace 8 November I8. '!OO3
ATTACHMENT G° 1 !~'
Rov M. Williford
From: Roy M. Williford
Sent: Monday, September 08, 2003 12:34 PM
To: Craig N. Benedict (E-mail)
Cc: Martin Roupe
Subject: Information requested by the Smart Growth Committee on 8-27-03
Craig,
The Smart Growth Committee at their August 27, 200.3 meeting requested that l compare the standards
contained within Addendum "B" to the proposed interlocal agreement between Orange County and the Chapel
Hill-Cattboro City Board of Education. After reviewing the agreement in more detail, I decided to keep my
comments focused on agreement items I thru 3 since the remaining items are not necessarily regulated by the
Town's Land Use Ordinance (LUO).
1) Regarding the statement about a reduction in student parking of 25% from Orange County Construction
Standards, please consider the following information. The high school would be classified under the
Town of Carrboro Land Use Ordinance (LUO) as Use # 5.110. Per 15-291 (g) of the LUO, this use
typically requires 5 parking spaces per classroom, It should be noted that Section ] 5-292 of the L,UO
does provide some degree of flexibility regarding the number of spaces required on a site, Generally, the
applicant must provide evidence to the permit-issuing authority (Board of Aldermen), which proves that
the number of spaces proposed will be sufficient to serve the proposed use of land. The Board must then
formally find that the proposed number of spaces is sufficient to serve the school.
It should also be noted, with regard to the stated intention to provide bike racks, that Section ] 5-291(d)
specifically allows a reduction of one required parking space when one or more bike racks are included
in the development (one total, not one per bike rack).
2) Regarding the preservation of a minimum of 30% of'the ]and, please note that the Town's LUO requires
preservation of 40% of the land for residential developments, but it does not mandate the preservation of
any specific amount of land within an institutional development.. That said, please bear in mind that
certain areas on the site generally may not be disturbed such as streams, stream buffers, and floodplains,
Further, the Town discourages (or at least request a minimization of) disturbance within areas defined
by the LUO as primary and secondary constraints [see Section 15-198(b)(4) and (5)], These areas
include, but are not limited to, steep slopes, hardwood areas, etc,
The addendum calls for the shading of at least 30% of non-roof'impervious surfaces or the use of an
open grid pavement system with less than 50% impervious surface for 50% of the parking area. Section
15-3I7 of the L.UO requires that 20% of all the vehicle accommodation areas on the site be shaded.
Also note, any alternative paving surface that may be proposed must be approved by the Town of
Cattboro Public Works Director, per Appendix D of'the LIJO.
Lastly, the addendum proposes compliance with the Town's stream protection plan and the
implementation of a storm management plan that does not increase the rate or quality of runoff from the
site. Section 15-268 of the LUO, describes the applicable stream buffers associated with this property,
It should also be noted that the Board of Aldermen may be considering amendments to stream buffers in
the Town's jurisdiction at some point in the near fixture. Regarding the storm management plan, please
take note of Section 15-263 of the LUO, which describes the Town's requirements related to stormwater
quality and quantity. Essentially, an applicant is required to design a stormwater management plan that
creates `no damage' to any neighboring property,
3) Point number 3, describes the possibility of constructing amulti-story building. Please note that Section
ATTACHMENT G -Z
I S-] SS of the L,UO limits the height of a building in this zoning district to 3S feet, Section 1 S-18S(g), /~
describes exactly how the height of the proposed building is to be measured, which is in esscence
measured from the average grade along the front elevation of the building,
In addition to the specific points described above, please find attached a copy of the applicable checklist for the
project, This checklist should be utilized in conjunction with the LUO while preparing plans for the project,
Also, please note that all necessary and applicable forms, as well as the Town's L,UO, may be downloaded
directly from the Town of Carrboro website. The specific web address for forms and checklists is:
<httn://tovmo~rrboro Otg/Izzi/tocdev_g~ide htm>, You may wish to download and look through one or more
sections of the `Town of Carrboro Development Guide' from this same address. Lastly, the specific web
address for the Town's Land Use Ordinance is: htto•//townofcarrboro orgLpzi/luQ,htm?.
The committee also requested a map showing the land use in the vicinity of the site selected for high school #3.
I have attached a land use map and a map showing estimated housing and population counts.
Thanks,
Roy
®~ ~ ~
COMMERCIALCh hs #3 land hs #3.wmf (440
cklist.doc (86 KB~se,wmf (748 KB KB)
ORANGE COUNTY PLANNING & INSPECTIONS DEPARTMENT ~~
Craig N. Benedict, AICP, Director
Coryry1P O/ p`e
Administration ~` ; ~.~; ~ 306E Revere Road
(919) 245-2575 Ir ,., ~ _= P O Box 8181
(919) 644-3002 (FAx) ~m Hillsborough, NC 27278
www.co.orange.nc.us ~'`«b ~„^"°~
MEMORANDUM
TO: .John Link, County Manager
Rad Visser, Assistant County Manager
FROM: Craig N. Benedict, AICP, Planning Director
DATE: June 18, 2004
SUBJECT: Smart Growth Initiatives/Chapel Hill-Carrboro High School #3,
Addendum B
CC: Geoffrey Gledhill, County Attorney
Orange County staff has reviewed the preliminary response from the Town of Carrboro
administrative and planning staff. The four specific areas of focus included the following
Addendum B items:
1 Parking space totals
7a Park-and-Ride Shuttle
7d Sidewalk Collaboration
7f Park-and-Ride Bus Shelter
Staff analysis of their response is as follows:
1 Parking Space Totals
The primary smart growth focus on school siting and construction is investigating
and evaluating associated transportation and land use options. The various
modes of transportation (i.e. vehicle, school bus, public bus, bicycle and
pedestrian) are interrelated. The purpose of smart growth review is to reduce
vehicle miles traveled by alternate modes thereby reducing traffic, reducing the
need for road widening and other major capital improvements, air pollution,
improving student and public traffic safety, and reducing operating costs
associated with inefficient land use patterns or non-supporting infrastructure.
Therefore, the Traffic Impact Analysis (TIA) should provide more than a typical
engineering analysis of school traffic generation since the school is intended to
enlist and promote a less intensive vehicle use program, The benefits are both ~~
tangible (i,e. lowering associated offsite and offsite capital costs for parking and
road improvements respectively) and intangible (i.e. air quality and safety).
The prescriptive parking standards of the Town of Carrboro (i,e. justify the
amount of parking needed) should also take into consideration that major events
could be accommodated from offsite locations using shuttle services, An
example would be using Culbreth Middle School as aPark-and-Ride shuttle
opportunity.
Reduced parking numbers, as well as reduced parking space and aisle size,
could also reduce capital casts and impervious area deleterious effects.
Reduced parking size alone could save 35% in cost and area coverage. The
number of parking spaces noted in Addendum B, Item 1 could be modified to
reflect the memo noted originally on page 36-38 of the April 13 BOCG agenda
item 10b, ar as enclosed herein. The reduction of 95 parking spaces plus a
reduction in parking space size could effectuate an approximate 35% reduction in
parking area.
Items 7a, 7f Park and Ride Shuttle/Climate-Controlled Park-and-Ride Bus
Shelter
The Town of Carrboro and Orange County staffs agree that the feasibility and
success of the above concept of providing the opportunity for parents, students
and teachers to shuttle in to the school is dependent on a research study and
education of the idea, This research should be part of the TIA with a concurrent
or subsequent program development by the Chapel Hill-Carrboro School District.
The cost of a shelter could range from $60,000-75,000, The cost of a shuttle
could range from $45,000-50,000 with the cost of a bus being in the $70,000
range, These cost estimates do not include operation.
Pursuit of this Park-and-Ride program could be integral to reduce parent, student
and teacher vehicle miles traveled in the general area around the schools. Using
existing Park~and-Ride Tots that are appropriately placed to capture this traffic is
important to begin the change in driving habits that are increasing traffic,
affecting neighborhoods and reducing student safety. Parents that are presently
using Park-and-Ride and public transit to assist in urban travel are good
candidates to help their children begin understanding alternate modes of
transportation.
Item 7d Sidewalk Collaboration
The purpose of this item is to provide a larger and safer walking zone by
constructing missing segments of sidewalks. A meeting was held with Chapel
Hill and Carrboro and the Orange County staffs to field identify sidewalk
connectivity challenges along Culbreth Road and along Smith Level, Chapel Hill
has completed sidewalk improvements east of Culbreth Middle School of a
nature similar to the missing segment of sidewalk with adjacent steep slopes in
Carrboro's jurisdiction. Both of those jurisdictions are working on a cost estimate
for Culbreth Road, west of Culbreth Middle School, where approximately 400' of ~~
sidewalk is missing. Casts could be in the $45,000 - $50,000 range but more
investigation is necessary. Sidewalks on Smith Level are more problematic since
the cross section width has not been determined. If there are delays in the
construction of Smith Level Road, temporary asphalt sidewalks may be in order
to accommodate student pedestrian traffic. Once all interested parties meet with
the NCDOT, a better timetable and cost may be determined.