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Home My WebLink About2018-681-E AMS - Pronet Whitted card access DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 [Departmental Use Only] TITLE Whitted Dental Doors FY 18M9 ORANGE COUNTY CONTRACT UNDER$5,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 20th day of September, 2018, ("Effective Date") by and between Grange County,North Carolina,a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and ProNet Systems, Inc (the "Provider"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as "Services") to be furnished under this Agreement are as follows: Whitted Dental 3rd floor housing stairwell door- add card access The term of this agreement rendered shall be from 9/24/2018 to 12/3 1/20 1 S. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS I.. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Two Thousand Seven Hundred Fifty Six and Nineteen, ($$2756.19). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terns of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 1 3. Independent Contractor; The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers'compensation purposes. The Provider understands that neither federal,nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. I 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance requirements are described in the Grange County Revised 10117(Mgr appry A 6/19) 1 DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 Risk Transfer Policy and Grange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http./Lwww.orangecountync.gov/departments/purchasing division/contracts.php), If County's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here (if no additional insurance required mark NIA as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager.. 5. Indemnity: The Provider agrees, without limitation,to defend, indemnify,and hold harmless Grange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures. The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by tclefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article I IA and Article 40 of North Carolina General Statute Chapter 66, 8. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at littp://www.oranp,ecotiniync.gov/departi-nents/ptirchasing division/contracts. .), Any violation of this requirement is a breach of this Agreement and County snay immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.& 1.47-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither patty may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate Litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Revised 10117(Mgr appry 5k 6118) 2 DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 110. Non Ap Uriation: Provides` acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding;under the authority of its statutory mandate, In the event that public fiords are unavailable and not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement,effective as of the day first written above. ORANCIF 1-n1n%rry PR.Otrrnr,n DocuSigned by'. Qocusigned by: y' 9E88CA46CF64498. y:` 31 F06650592A4F5... I?eparrmeni Director Title; v r 200 S. Cameron St. Alan Jelley P,O. Box 8181 3200 Glen Royal Rd Ste 107 Hillsborough,NC 27278 Raleigh,NC 27617 Devised 10/17(Mgr appry 5k 6118) 3 DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 PRoNET SYSTEMS,INC 3240 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q091818-B[grange County-Whitted Dental 3rd Floor Housing Stairwell Door-Add Card Access September 18,2018 Mr.Alan Donnan Orange County Asset Management Services PQ Box 818 t Hillsborough,NC 27278 Dear Mr.Dorman, RE: ORANGE COUNTY—WHITTED DENTAL Sun FLOOR HOUSING STAIRWELL DOOR— ADD CARD ACCESS Further to your request for a proposal to add card access control at Whitted Dental third floor stairwell housing door. We have pleasure in offering the following proposal for your review. Equipment Description Quantity Equipment Description Unit Price Total Price I Altronix AL60OULXPD8 12124 Volt 6 Amp Power Supply 263.24 ' 26124 I GE 1076CW Door Contacts 11.48 11.48 I HES t1E-9600 Electric Strike 362.99 362.99 1 BID 920NTNNEKOOOOG-LOO I Smart Card Reader Switch Plate Gray 211.95 211.95 I I,enel LNL-1320-S3 Dual Reader Interface 132.30 132.30 Cable and Installation Materials 254.45 -- - Egwpment Total Including Cable and Materials 1,236,41 Add Estimated Shipping 29.88 Add Labor 1,_297.61 Add 7.5%Sales Tax 192.29 Total Price Including Equipment,Labor,Sales Tax,and $2,756.19 Shipping DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 Warranty All products arc covered for one year,parts and labor, from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rate% Out of warranty call out is charged at$90.00 per hour and$110.00 per hour out of hours(regular business hours are 8.00 atn to 5.00 pin,Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year,parts and labor,from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance prograrn is offered below. Full Maintenance $ 49.10 per year Terms of Payment Unless otherwise arranged,50%of payment is due upon receipt of order,and 50%of payment is due upon project completion. Interest will be charged at a rate of 1.5%per month on accounts 30 days past due and a 2%discount is offered for payment within lQ days of receipt of invoice. Validity These rates are valid for a period of thirty days from today's date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information,please do not hesitate to contact us. Sincerely, Alan]elley ProNet Systems,Inc. Accepted: Signed .......................................................For and On Behalf of Orange County ......................................................................................... Print Name&Title Date.......................................................... DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 BROWN PHILUPS INS COMIWERC14Z 4940-B WINDY HILL DR RALEIGH,NC 27609 1-919-874.0405 Policy number: 05786709.1 Underwritten 6y: PROGRESSIVE SOUTHEASTERN INS CO July 6,2018 Page 1 of 2 Certificate of Insurance Certificate Holder ORANGE COUNTY PO BOX 8181 HILLSBOROUGH,NC 27278 Insured Agent ...................................................................................................................................................................... PRONET SYSTEMS INC BROWN PHILLIPS IN-S" 3200 GLEN ROYAL RD STE 107 4940-B WINDY HILL DR RALEIGH,NC 27617 RALEIGH,NC 27609 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s)indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change,alter,modify,or extend the coverages afforded by the policies listed below. The coverages afforded by the pDIicies listed below are subject to all the terms,excl usions,limitations,endorsements,and conditions of these policies. .......... ,.......... .................. ............ .......................................,............................................. Policy Effective pate: Det 31,2017 ��. � Policy Expiration Date: Dec 31,2018 Insurance coverages) Limits BODILY INI-k YOjI OPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT ............... .........,..................,...,............................................,......................................... COMBINED UM�UIM BI $1,000,000 COMBINED 51NGLE LIMIT ANY AUTO BODILY INIURYJPROPERTY DAMAGE $1,00D,000 COMBINED SINGLE LIMIT Description of LocationNehicles/Special Items Scheduled autos only ........... ................................................................................................................... 2003 FORD ECONO/CLUB WGN 1 FTNE24L63HB56220 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$1 00 QED COMPREHENSIVE $500 DED COLLISION $1,000 DED ............................................................................................................................................................................... 2006 FORD F1501 FTRF12WX6NA28557 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W1$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED ......... ............................... .........,....................................................................................................... ...,... 2006 JEEP COMMANDER 1J8HG58286C245131 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W/$100 DED COMPREHENSIVE $500 DED COLLISION $1,000 DED ............................................................................................................................................................................. 2013 FORD TRANSIT CONNECT NM0L57DN6DT155594 UNINSURED MOTORIST PROPERTY DAMAGE $1,000,000 COMBINED SINGLE LIMIT W1$1 00 DED Conlin DoouSign Envelope ID:n1oo0oBz+\*rE4Eao*D8B-D2nna2nCnn9a Policy number: 05786709-1 mpzma COMPREHENSIVE $5000ED ODiUUON $),0O0DED ---------------------------------------------------------' 2014�EPGK4ND[H[KO�[1[4N�G7E[27Z289 UNINSURED MOTORIST PROPERTY DAMAGE $1.O00,N0{DM8N[D51NQlUMKW/0|UODED COMPREHENSIVE $500 DE0 OJLUO0N .__________._.._____�|�OOODE0 .�___._ .........................._.........__ ............. ___ 2O1O MERCEDES-BENZ GL0DO4]6DA5G89GA67n426 Stated Amount $52'000 UN/NSURED MOTORIST PROPERTY DAMAGE $1'0OO.0OO[0M8|N[D SINGLE LIMIT 0y$\0ODED O3NPKEHFNOYE $S000[D {DiUDON______�___�___ ___�____$.��OOO.0�D__.1___............... ................. ...... _ ___ 2O17 FORD T-250 TRANSIT V1FrY 2YG3HKA41115 S\osdAmvun, $27.000 UNINSURED MOTORIST PROPERTY DAMAGE $1.O0O'00O COMBINED SINGLE LIMIT v$$/OODE0 COMPREHENSIVE $500 DIED [0LUO0N $1.000 0ED .....�.��.��.. ..................��.............�.� .��'��.�.��.��.��.�� .��...�.�.�.. �� ' Z0O7RJ80[3JNO/[iU0WGNl FINE|4VY3700§9O3 UNINSURED MOTORIST PROPERTY DAMAGE $1'QOD,OD0 COMBINED SINGLE LIMIT KV$!O0DID COMPREHENSIVE $500DED [0LU8DN $)'008D[D Certificate number ! | 18718NET700 i Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. Rini sm/(W0m ' ! DocuSign Envelope ID:512569B2-AA7E-4E38-9DBB-D25332005593 DATE(MM/DD/YYYY) ��. CERTIFICATE OF LIABILITY INSURANCE 10/02/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Amy H. Paschal Ken B. Lawson, Jr. PHONE o Ext: 919-846-2090 ext 105 AIC No): 919-846-2438 Ken Lawson,Jr.Agency E-MAIL ADDRESS: y.p am aschal lawsonins.com g Y 6512-101 Six Forks Road INSURER(S)AFFORDING COVERAGE NAIC# Raleigh, INC 27615 INSURER A: Nationwide Mutual Insurance Company 23787 INSURED INSURER B: NorGUARD Insurance Company 25844 ProNet Systems, Inc. INSURER C, 3200 Glen Royal Road INSURER D: Suite 107 INSURER E: Raleigh, INC 27617 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR IN SD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY y ACP GLO 2292994383 02/22/201802/22/2019 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE ® OCCUR PREMISES(E.occurrence)ence) $ 1 00,000 • Contractual Liability MED EXP(Any one person) $ 5,000 • Contractor's Enhancement PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY® PECOT- F7 LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY (CEO, SINGLE LIMIT $ Ea accent ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLA LIAB X. OCCUR y ACP CAF 229994383 02/22/2018 02/22/2019 EACH OCCURRENCE $ 4,000,000 X, EXCESS LIAB CLAIMS-MADE AGGREGATE $ 4,000,000 DED RETENTION$ O $ PER B WORKERS COMPENSATION Y PRWC836165 04/03/201804/03/2019 STATUTE I IER OTH- AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? I YJ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 Tools and Equipment Installation Floater $75,000. Limit A Commercial Inland Marine ACP CIM 2292994383 02/22/201802/22/2019 Contractors Equip $22,250. Limit All Job Sites of the Insured DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Orange County is included as additional insured(CG 20 33)and Waiver of Subrogation applies per Blanket Contractors Enhancement Endorsement CG 72 88 under the general liability policy(please refer to attachments). The Umbrella/Excess Liability policy is"follow form". Blanket Waiver of Subrogation also applies to the workers compensation policy(please refer to attachments). CERTIFICATE HOLDER CANCELLATION Orange County P. O. Box 8181 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Hillsborough, INC 27278 ACCORDANCE WITH THE POLICY PROVISIONS. E-Mall: AUTHORIZED REPRESENTATIVE 'I E-Mail: anitaj@pronetsystemsnc.com E-Mail: patf@pronetsystemsnc.com 1 88-2015 CORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD