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HomeMy WebLinkAboutAgenda - 05-05-2005-1aORANGE COUNTY STAFF REPORT ON THE STRUCTURE OF BOARDS OF COUNTY COMMISSIONERS May 2005 ORANGE COUNTY STAFF REPORT ON THE STRUCTURE OF BOARDS OF COUNTY COMMISSIONERS TABLE OF CONTENTS INTRODUCTION PAGES i-iii LEGAL FRAMEWORK FOR STRUCTURE 1-22 OF BOARDS OF COUNTY COMMISSIONERS ELECTION METHODS FOR BOARDS OF 23-26 COUNTY COMMISSIONERS IN NORTH CAROLINA HISTORY OF DISCUSSIONS BY THE ORANGE 27-41 COUNTY BOARD OF COMMISSIONERS ON BOARD REPRESENTATION AND ELECTION BOUNDARIES AND STATISTICS 42-49 APPENDICES A through T 50-150 INTRODUCTION In January 2005, representatives of a group of Orange County residents addressed the Orange County Board of Commissioners and submitted a 1200-signature petition (the cover sheet for which is provided at Appendix A) to the Board regarding the method by which the five members of the Board of Cormissioners are elected in Orange County. The representatives requested that the Board review the current method of election for the members of the Board of Commissioners, which entails all five members of the Board being nominated and elected to staggered four-year terms on a countywide/at-large basis. The representatives specifically requested, as stated in the petition, that the Board "alter the method and manner by which Orange County Commissioners are elected to afford equal and fair representation to the residents of the county by adopting NCGS 153-58(3)b, permitting the voters of Orange County to choose commissioners by electoral districts with each district being as nearly equal in population as practicable." The petition contimied, "Further, that the qualified voters of each dish°ict nominate candidates and elect members who reside in the district for seats apportioned to that district and that some of the commissioners, but not more than half of the board, be allocated to the county as a whole, to be nominated and voted upon by the qualified voters of the entire county." Neither those making the request nor the petition submitted included any explanatory information or detailed any specific proposal regarding the format or implementation of the requested district representation for the Orange County Board of Commissioners, Upon hearing the request, the Board of Commissioners asked that Orange County Manager .John Link and County staff review the issue and the petition submitted and provide a report to the Board.. This document serves as that report to the Board. This report includes information on the following: 1) the legal framework for structure of boards of county comnrissioners; 2) the various methods of at-large election, district election, and combination of at-large/district election utilized for boards of commissioners in the 99 other North Carolina counties; 3) a history of past discussions by the Orange County Board of Conunissioners in regard Board representation and election; 4) some limited boundaries and statistics information showing the population distribution as it may relate to the consideration/ formulation of district representation for Orange County; This report is not intended to be an investigation of the benefits, costs, opportuniries, hurdles, or timelines that may be associated with the consideration and possible implementation of district representation for the Orange County Board of Commissioners. It is intended to provide an initial framework of information upon which the Board of Commissioners can deliberate and determine as appropriate any further steps in evaluating this issue and responding to the request and petition submitted. iii LA\\~ OFFICES COLEMAN, GLEDHIL.L, HARGRAVE & PEEK A 1'ROPESSIONAI. COIiI'OIiATION i2~E iliION STii[f:T P O DIiAWLR I>39 i-IILLSUORi?UOhL !dORTH CAROLINA ?T.7tl )19-712.31)! 1'AS 919.7337997 ~,««<;vn,dh«,~» Ma,/ 2, 2005 Moses Carey, Jr., Chair Valerie P. Foushee Alice M, Gordon Stephen Halkiotis Barry Jacobs Orange County Board Post Office Box 8181 Hillsborough, North of Commissioners Carolina 27278 i PIiJ.U'LHC L,6)I: OP GEOITRGI' E. GLEUIIILL E~Ai:AIL: A=~ivalul~'.ildll~n ruundh c.nn RE: Modification in the Structure of Boards of County Commissioners Dear Board Members: At the request of the Board of Commissioners, the County Manager, County staff and I have put together a report to you concerning modification to the structure of Boards of County Commissioners, The report includes this legal analysis, historical and other relevant information. This report was requested by the Board of Commissioners in response to a petition made to you by a number of Orange County citizens seeking a change from the present at-large system of nominating and electing Commissioners to a system combining district nomination and election with at large nomination and election. P_fter that petition was presented to you, Representative Faison introduced House Bill 913 which, if approved by the General Assembly, would require a referendum in Orange County on whether to expand the Board of County Commissioners to seven members,' The structure proposed by House Bill 913 would nominate and elect one Commissioner at large, four from one district, the boundaries of which include all of Chapel Hill Township, and two from each of two districts, one consisting of Eno Township, 'House Hill 913 and correspondence between Commissioner Carey and P.epresentative Faison regarding House Hill 913 is together Appendix T to the staff report. 2 Orange County Board of Commissioners Page 2 May 2, 2005 Hillsborough Township and the Efland precinct and the other consisting of Bingham Township, Cedar Grove Township, Little River Township and Cheeks precinct. House Bill 913 presents a structural change available to Orange County under the general law, However, the general law provides that any structural change in the board of commissioners be initiated by resolution of the Board of County Commissioners not by Act of the General Assembly. There have been, in recent years, other instances of the Legislature restructuring boards of commissioners. However, according to the General Counsel of the North Carolina Association of County Commissioners, these other instances facilitated board of commissioner restructuring at the request of the board of county commissioners to be restructured. The legislation requested, in a number of instances, avoided the referendum required by general law. I have enclosed copies of several recent Acts of the General Assembly which redistrict and restructure county boards of commissioners, They include Chapter 80 of the 1995 Session Laws relating to redefining district boundaries in Chatham County, Chapter 136 of the 1991 Session Laws expanding and redistricting the Guilford County Board of Commissioners and Chapter 43 of the 1981 Session Laws creating a district system in Randolph County whereby the members of the board of commissioners reside in the districts but are nominated and elected countywide. North Carolina law has made available to boards of commissioners alternate structure options, with significant flexibility, for many years. North Carolina General Statute § 153A-58 provides: 1, A board of commissioners may consist of any odd number of members, not less than three, 2. The terms of office of board members may be two years or four years, 3, The terms of office can be staggered or not, If the board consists of two year terms and four year terms, all of the members of the board must be nominated and elected by the voters 3 Orange County Board of Commissioners Page 3 May 2, 2pp5 of the entire county with the board chair elected by and from the members of the board. 4, There are four modes of election authorized. Where an electoral district mode is used, the board members must be apportioned by the districts so that the number of commissioners apportioned to each district divided by the population in the district is as nearly equal as practicable for all districts. The four modes are: (a) The qualified voters of the entire county nominate all candidates for and elect all members of the board.. This is the method now used to elect the members of the Board of County Commissioners of Orange County. (b) The qualified voters of each district nominate candidates and elect members who reside in the district for seats apportioned to that district; and the qualified voters of the entire county nominate candidates and elect members apportioned to the county at large. The citizen petition presented to the Board of Commissioners this year requests that the Board pursue this mode. House Bill 913 also would, if approved by the voters of the County, create this type of election system. Chapter 136 of the 1991 Session Laws, which expanded and redistricted the Guilford County Board of Commissioners, is an example of the creation of a board structure using this mode. (c) The qualified voters of each district nominate candidates who reside in the district and the qualified voters of the entire county nominate candidates for seats apportioned to the county at large, if any; and the qualified voters of the entire county elect all the members of the board. (d) The qualified voters of the entire county nominate candidates and elect members; candidates and members reside in apportioned districts, Chapter 43 of the 1981 Session Laws, involving Randolph County, is an example of this board of commissioner structure. 5. If a district mode is chosen, the board of commissioners divides the county into districts according to the 4 orange County Board of Commissioners Page a May 2, .2005 apportionment plan adopted and delineates the districts, If a district mode is chosen, no more than half the board may be apportioned to the county at-large. North Carolina General Statute § 153A-60 provides that the board of commissioners initiates any alteration of board structure by resolution. The alteration of board structure is then accomplished or not following a referendum conducted by the county board of elections. North Carolina General Statute § 153A-61 directs the ballot question which, in effect is, yes for the altered structure described in the ballot or no for the altered structure. If the referendum passes, the new structure is put into effect. If the referendum fails, the resolution adopted by the board of commissioners calling for the restructuring and the plan for the altered structure are both void, P.ny new structure for election of members of the board of commissioners must meet constitutional requirements including the "one person, one vote," requirement. There is nothing that has happened in the courts that changes the analysis of these principles that is contained in the 1996 letters from me to the Board which accompany this letter. I have not previously and don't here consider that either the present structure of the Board of Commissioners or any proposed structure does or would discriminate on the basis of race, color, or membership in a language minority group protected by the Voting Rights Act. Therefore, in my opinion, there is no constitutional issue involved in this matter other than adherence to the "one person, one vote" principle. With respect to the "one person, one vote" principle, the federal courts have shown considerable deference to local decisions in determining how to satisfy that principle. The letters that accompany this letter give the rationale for approved variations. A case decided since my 1996 letter to you, Cannon v. Durham County Board of Elections, 959 F.Supp. 289 (E.D.N.C. 1997); affirmed, 129 F.3d 116 (4`h Cir. 1997; opinion unpublished), approves "voting age population" districting. When Durham County merged its school districts, the plan of merger approved by the Durham County Board of Commissioners and the North Carolina State Board of Education included a district 5 Orange County Board of Commissioners Page 5 NIay 2, 2005 election system for board of education members which apportioned based on "voting age population."' Previously the federal courts had approved North Carolina's "total population" districting system for members of the General Assembly and the same system for boards of commissioners, Voting age population was determined by the United States District Court for the Eastern District of North Carolina in Cannon to contain no "constitutional transgression" and to satisfy the "one person, one vote" requirement, That decision was affirmed by the United States Court of Appeals for the Fourth Circuit, The District Court in the Cannon case cited the Daily v, Hunt case (discussed in my 1996 letter to you), noting that federal courts should generally defer to the State's choice (and to the local government's choice) of apportionment base whether it is total population or, as in the case of the Durham School Board merger plan, voting age population. The statute authorizing restructuring of boards of commissioners, N. C.. Gen. Stat. § 153A-58, with respect to its wholly or partially "nominate and elect" by districts modes, uses total population as the basis for districts, I am told that the districts proposed in. House Bill 913 also are based on total population. The staff report will be presented to you at your work session on May 5, 2005.. Following that work session Z will work together with the Manager and his staff as you direct to provide any additional information. Very truly yours, COLEMAN, GLEDHILL, HAR.GRAVE & PEEK, P.C. C,EG/lsg Enclosures lsg: letters\bdofcom district ren ltr,doc 11 'This plan was designed, at the request of the Durham County Board of Commissioners, by Gerry Cohen, Director of Legislative Drafting, North Carolina General Assembly. Gerry Cohen, at the request of Representative Faison, also designed the plan in House Bill 913. L?.W OFFICES COLEMAN, GLEDHILL &. HARGRAVE A PRCF.SSIONAL CORPCP.A:ICN t'_9 E Ti3.YON STRE_R P O DRA~Y'ER. IS}9 HRLSBOROUGH. NORiH C4ROLINA ]i:78 olq.7}>_-.196 FAK 9f 9 i3}~i99i Sdptember 24, 1996 Moses Carey, Jr., Chair' Bill Crowther Alice Gordon Stephen Halkiotis Don Willhoit Orange County Board of Commissioners Post Office Box B1B1 Hillsborough, North Carolina 27278 FROM THE DESK OF GEOFFREY E. GLEDHILL RE: Modification in the Structure of the Board of Commissioners Dear Board Members: This letter is intended .to provide guidance to the Board as it considers whether to restructure the mode of election of the Board of Commissioners. North Carolina General Statute Section 153A-58 provides four options foz the mode of electing boards of commissioners. The first option is that the qualified voters of the entire county nominate all candidates for and elect all members of the board. This is the present system for nominating and electing members of the Orange County Board of Commissioners. The other three options call for the county to be divided into electoral districts with board members apportioned to the districts "so that the quotients obtained by dividing the population of each district by the number of commissioners apportioned to the district are as nearly equal as practicable." Population derived electoral districts which are nearly equal in numbers create "representational equality." Reliance on total population is said to ensure that all constituents, whether or not they are eligible to vote, have roughly equal access to their elected representatives. This contrasts with apportionment based on the segment of the population which is voter-eligible. A nearly even division of the voter-eligible population creates what is known as "electoral equality." In a very recent case, Daly v. N_unt, F.2d (CA 4, No. 95-1,933, 8/27/96), the United States Court of P_ppeals for the rr^ourth Circuit affirmed 7 Orange County Board of Commissioners Page 2 September 24, 1996 the constitutionality of North Carolina's representational equality-based system far electing boards of commissioners. This very recent decision reversed a federal district court decision which determined that electoral equality was constitutionally required. The United States Court cf Appeals for the Fourth Circuit concluded that when all aspects of equal representation are considered as a whole, it becomes clear that representati,oral equality is at least as important as electoral equality in a representative democracy. And, the decision as to what system to use is a decision that should be made by the State of North Carolina and not the federal courts in the inherently political and legislative process of apportionment. The electoral district choices available to the Board follow. No more than ha.1f of the board may be apportioned to the county at large in each case.l 'A "proportional" or "cumulative" election system has been proposed to you by some members of the Orange County community. Each is a system whereby each voter gets to vote the number of "seats" up for election and may cast all of their seat votes for one candidate or some number of candidates less than the total. Put another way, if there are three seats on the Board of County Commissioners up for election, a voter has a choice of casting as many as three votes for one candidate or casting a vote for each candidate or any combination in between. Orange County has no statutory authority to use this method of electing boards of county commissioners. Further, it is a method of electing county commissioners generally."foreign" nationwide. I am told it has been tried in a few communities, typically to cure past Voting Rights Act violations. Cumulative voting is a common method of voting for members of the board of directors of for-profit corporations and is intended to provide minority stockholders with electoral access to the board of directors. There is no "suspect class" (racial, ethnic, etc. minority) of Orange County voters presently lacking electoral access to the Orange County Board of Commissioners so far as I know. Since there is no interest among the Board in this method of electing commissioners and since i.t is net authorized by North Carolina law, I ha:re done no research into whether a system of cumulative voting in Orange County would conflict with the "one person, one vote" and other important principles of the Voting Rights Act. This research would have to be done before Orange County could undertake s*uch a system of electing its Board of Commissioners. As a final note on this, the practice of "sing.le-shot" voting is a modified method of proportional voting which is authorized under North G.rolina law. If exercised skillfully by a voting i,lnck; ; t can be ve.^~ effective. 8 Orange County Board of Commissioners Page :3 September 24, 1996 1. The qualified voters of each district shall nominate candidates and elect members who reside in the district for seats apportioned to that district; and the qualified voters of the entire county shall nominate candidates and elect members apportioned to the county at large, if any. 2. The qualified voters of each district shall nominate candidates who reside in the district for seats apportioned to that district, and the qualified voters of the entire county shall nominate candidates for seats apportioned to the county at large, if any; and the qualified voters of the entire county shall elect all of the members of the board. 3. Members shall reside in and represent the districts according to the apportionment plan adopted, but the qualified voters of the entire county shall nominate all candidates for and elect all members of the board. The Board has directed that consideration be given to the third electoral district option described above. This option is authorized by the North Carolina General Assembly provided an electoral district apportioruaent plan can be adopted creating districts "as nearly equal as practicable" and provided there is no violation of the Voting Rights Act, guidelines of which have been or will be presented to you along with apportionment plans developed by the Planning staff for your consideration. There is no legal impediment to creating the electoral district plan favored by the Board of Commissioners. If a decision is made to create electoral districts, a map of those districts must be drawn along with a written description of those districts and both must be made available for public inspection in the office of the Clerk to the Board. Very truly yours, GEG/lsg xc: John M. Link, Jr David Stancil C.OLL'MAN,.iGLEDHZLL ~ HARGRAVE, P.C. Geol' rey E.j Gledhill I j ~ i ~ ~,. lsg-6 boardele.ltr . §153'A"5`5 CH.753A COL'~TIfiS c s 153:}-:; Part 4. A~Iodification in the Structure of the Board of Commissioners. § la3A-58. Optional structures. - A county map after the structure of its board of commissioners by adoptin~- one or any combinat' f 1 rvn v tie options prescribed by this section. ° il) Number of members of the board of conunissioners: The board m:a~.- consist of any number of members not less than three, except a limited by subdivision (3~d of this section. i2) Terms of ot3'ice of members of the board of commissioners: a. Members shall be elected for t«o-year terms of office. b. Members shall be elected for four-year terms ofof73ce. c ?Members shall be elected for overlapping four-year terms of ofice d The board shall consist of an odd mm~ber of members, H'ho are elected for a combination of four- and ttco-}-ear terms of office, so that a majority of members is elected each two tear,. This optior, may be used only if all members of the board are nominated and elected by the voters of the entire county, and only if the chairman of the board is elected by and from the members of the board. (3) 114ode of election of the board of commissioners: a The qualified voters of the entire county- shall nominate all candidates for and elect all members of the board. For options b, c; and d, the county shall be die-ided into electoral districts. and board members shall be apportioned to the districts so that the quotients obtained by dividing the population of each district by the number of commissioners apportioned to the district are ns nearly- equal as practicable. b The qualified voters of each district shall nominate candidates and elect members n ho reside in the district for seals apportioned to that district; and the qualified voters of the entire county- shall nominate candidates and elect members apportioned to the county at large, if any. c, The qualified voter's of each district shall nominate candidates k by reside in the district for seta apportioned to that district. and the qualified voters of the entire county shall nominate candidates for seats apportivned to the county ai large, if ant: and the qualified voters of the entire county slrail elect all the members of the board d 1\Yembc-rs shall reside in and represent the districts according to the apportionment plan adopted, but the qualified voters of the entire county shall nominate all candidates for and elect sli members of the board. If any ofoptions b, c, or d is adopted- the board shall divide the counts into the requisite number of electoral disLicts according to the apportionment plan adopted, and shall caul; a delineation of the districts so Laid out to be dra~sr, up and bled as required b~ G.~. 153.E-''~ No more than half the boa..-d n;ap ~be apportioned to tha courty at lane. ( 41 Selection of eha.irman of the board of commissioners: a. The board shall elect a chairman from among its rrren;ber;hip to serge aone-year term, as provided by G 5 153.E-39 b The chairmanship ;hall he a separate office. The quaLSed c viers of the entire county nominate candidates for and et;~c t thr- chairman for a ku o- or lour-;ear term i°27, c y 1, s 3; 1 X69, c i l i, s 1; 19.3, c 523. s. L7 964 §153A-61 CH 1:,3~ COC:V1tE5 y153:~-G? Legal Periodicals. -Fur survey of 19' administrative law at7tcting state gasernment. see 56 V C L Rey S6. t19'"S) CASE NOTES Cited in Pittman v. R'ilson Countv. SL9 F2d 2^_5 ~~Ith Cir 1965). § 153A-61. Submission of proposition to ~-oters; form of ballot. A proposition to approve an alteration shall be printed on the ballot in substantiallc the following form: "Shall the structure of the board of commissioners be altered' (Describe the effect of the alteration ) ^ YES ^ r;o° The ballot shall be separate from other ballots used at the election.. If a majority of the cotes cast vn the proposition are in the af&nnative, the plan contained in the resolution shall be put into effect as provided in this Part. If a majority of the cotes cast are in the negative, the resolution and the plan contained therein are void, (1927, c 91, s 4; 1969, c 717; s 1; 19;3, c 822, s 1.) Local Modification,-Craven: 3001-+b7. s I lapplicable only [o resolutions adopted before January 1. ^_002); Dare: 1991. Es Sess,c .^. 2 (As to applicabili[v and contingency pr~vi- sions. see 1991 Session Lags, E~ Sess , c. °, s k Lev 19S9, c. 19:i, s 2leffective June 1, 1959. but only applicable to resolutions- appr used on or beforo Aug. 1. 1990); Wayne: 1957. c 119 ronly applicable to revolutions approsed nn ar before Nov. 30. 1955). 153A-62. Effective date of any alteration. Anv approved alteration shall be the basis Cor nominating and electing the members of the board of commissioners at the first succeeding primary and general election for counts o~ces held after approval of the alteration: and the alteration Cakes effect on the first Illvnda,y in December follo~c'ing that general election. (1927, c 91, s 4; 1969, c 717, s, 1; 1973, c. 822, s 1.) OPI\7ONS OF AI-TORI`~Y GENER4L Effect of Count}- Referendum. - A refer- endum on reorganizing the Board oY Commis- sioners in -Madison Counts, if aporosed. would be effective for the nett general eluctinn in which county ofrices are scheduled to be filled See opinion of Attorncc C-eneal to illy Lary. Lesko Chairman Stare Board of Elections 1995 5 C AG 3; ~5i3-/951 § I53~-63. Filing copy of resolution. ~ copv oC a resolution approved pursuant tv this Part shall be filed and inde~:ed in the ordinance book required by G S 153,E-~S 11927, c 91. s 4; 1969, c 71i, __ 1; 1973, c 522. s 1,) ti 153A-64. Filing results of election. IC the proposition is approved under tU ti 153 A-51, a certiSed true cvp~~ of the resolution aad a cop. of the ab_4-act oi'the election shall be Fled frith the 866 C.4U'/ OFi~ICES COLEDQAN, GLEDHILL & H.~RGRAVE ~ FROF-~ sic~.~L coReGRrrc;~ l79 E. : nYOti STRiET P O DR.4R cR IS'9 HIL'SHCROL'GH. VOFiTFi C1ROLi.'~A ':iS 9f9 .i3J219ti FP,X 919-3? 7991 October 4, 1996 Michael Crowell, Esquire Tharringtan Smith Post Office Box 1151 Raleigh, North Carolina 27602 11 FROM TriE DESK OF GEOirFEY E. GLEDHILL RE: Modification in the Structure of Boards of County Commissioners Dear Mike: Thank you very much for taking the time to talk with me recently about changing the structure of boards of county commissioners and for sending me the materials you did on the subject. There is one point made by you during our telephone conversation and previously concluded by you in the article you wrote for Popular Government concerning redistricting for local governments on which I don't yet agree. You stated during our telephone conversation and in the article that there is no constitutional requirement that "residency" districts be equal in population and that North Carolina law does not require them to be equal in population. I concur with your conclusion on the constitutional question because the elections are at large. I reach a different conclusion, however, with respect to North Carolina statutory requirements. It seems to me that when a board of commissioners changes i.ts structure from a totally at large system to one where the members must reside in a district, it must initially create the districts by referendum and based on population. North Carolina General Statutes § 153A-58(3) so states. Contrarily, since G.S. 153A-~22(g) makes the requirements for redefining electoral district boundaries, where theta becomes over time as inequality of population among the districts, not applicable at all in counties where the districts are for residence purposes only, a board of county commissioners could change the district boundaries as it pleased, presumably by resolution. How the district boundary change is made is not altogether clear since G.S. .15.3A-22(g) makes that statute not applicable at all to residency districts. Michael Crowell, Esquire Page 2 October 4, 1996 You've obviously given this whole area more thought than I have and probably have a simple explanation for what .I 'm missing in your analysis that causes you to conclude that there are no population limitations on the boundaries for residency districts at the time they are created. I see the logic in a conclusion that if electoral districts can be changed without concern for population equality they ought to be able to be created without concern for population equality. However, I don't yet see the statutory authority for this to be done logically. Without intending to bog you down in dialogue over this point, if you have any thoughts that might help me reach your conclusion, 1'd love to hear them. 12 Again, Michael, thank you very much for your help with this redistricting issue. As a last thought, it is likely that the County Commissioners' interest in creating residency electoral districts will not result, in the short term at least, in a change in the structure of the Orange County Board of Commissioners. I reached this conclusion after listening to the Board of Commissioners discuss the issue during a meeting it held on October 1, 1996. Although there was interest, there was probably not enougli to go beyond "kic3cing tires" on the subject. Very truly yours, GEG/lsg ;DHIIS, & HARGRAVE , P . C . Gledhill lsq-6 crowell.ltr 13 §153A-20 crI 153.4. COCNTIES §153A-22 County Bonds Not to Be Issued Fox Road Purposes of One Township or Taring Dis- trict. -while the building of public roads has been held a necessan expense. application of the principle mac not be extended to instances cohere a statute require= the counn- to issue it bonds fur road purposes to obtain aid For a township or local taring district therein, uoon the aoprocai of thz toter; of the particular distric[ alone and Without benefit to the o[hzrs Commissionzrs of Johnston County v. Lacy, 17.} N C. 141. 93 S E 4A3 119171 Cited in River Birch ,4ssocs v. City of Ra- leigh. 3?6 N C 100, 3S3 S E 3d 53A r 19901 § T53A-20. Map of electoral districts. If a county is divided into electoral districts for the purpose of nominating or electing persons to the board of commissioners, the current boundaries of the electoral districts shall at all times be drawm on a rnap, or set out in a written description, or shown by a combination of these techniques. This current delineation shall be available for public inspection in the office of the clerk. (19x3, c 322, s. 1 ) ~ T53A-21: Repealed by Session Laws 1973, c, SS4 Editor's Note. -Session Laws 19 ~ 5. c 399, applicable only to Robeson County-, reenacted this section § 153A-22. Redefining electoral district Uoundaries. --~ (a) If a county is divided into electoral districts for the purpose of nominat- ing or electing persons to the board of commissioners, the board of commis- sioners may find as a fact whether there is substantial inequality of population among the districts. (b) If the board finds that there is substantial inequality of population among the districts, it may by resolution redefine the electoral districts. (c) Redefined electoral districts shall be so drawn that Che quotients obtained by di~riding the population of each district by the number of commis- sioners apportioned to the district are as nearly equal as practicable, and each district shall be composed of territory within a continuous boundary. ,; (d) No change in the boundaries of an electoral district may aFfect the unexpired term of office of a commissioner residing in the diatrict and serving on the board on the effective date of the resolution. If the terms of office of members of the board do not all expire at the same time, the resolution shall state which seats are to be filled at the initial election held under the resolution. (e) A resolution adopted pursuant to this section shall be the basis of electing persons Co the board of commissioners at the first general election for - members of the board of commissioners occurring after the resolution's effective date, and thereafter. A resolution becomes effective upon its adoption, unless it is adopted during Che period beginning 150 days before the day of a primary and ending on the day of the next succeeding general election for membership on the board oFcommissioners, in which case it becomes effective on the first day after the end of the pez'iod. (fl Not later than 10 days after the day on which a resolution becomes effectice, the clezlc shall file in the Secretary oi'SCate's office, in the office of the register of deeds of the county, and with the chairman of the county board of elections, a certified copy of the resolution. (g) This section shall not apply to counties where under G.S. 153A-58(3)d. or under public or local act, districts are for residence purposes only, and the 912 14 1539-22 , §153 23 ~-Rr .I FoR~I of Goti-ERN'~SENT §153A-27 u on reins p ~ qualfied voters of the entire county nominate all candidates for and elect all 'particular members of the board. (1981, c.. 795.) the others. - .Lac};174 Local Modification, -Dare: 1991. Es. any previous action under G. S. 153.:1.22"Sec- ~.- bC Ra- it Sess , c 3, ss # 5 1 (As to applicability and lion 1 provrdes: "Chapter 136, Session Laws of i y ;1990).. cont ngency provrsions, see 1991 Session Laws, 1991. (relating co esnanding and redistricting ~ . Ex. Sess.. c. 2. s 7) the Guilford County Bonrd of Commissioners) Editor's Note. -Session haws 1993, c 5_"1, is reenacted " s 2 provides: "Section 1 0( this act supersedes atingor s of the §§ 153A-23, 153A•24: Reserved for future codification purposes.. written current ARTICLE 4 e clerk. , i Fol•ln of Gouernnzent. ~' t. Part 1. General Provisions, ' ;; § 153A-25. Qualifications for appointive office. The board of commissioners may fis qualifications for any appointive office, ' including a requirement that a person serving in such an office reside within >nunat- the county. The board may not waive qualifications fixed by law for an ommis- l appointive office but may fis additional qualifications for that office, (1973, c u ation tf 822, s. 1.) „°; ulation ts.' otients § 153A-26. Oath of office. ?mmis- Each person elected by the people or appointed to a county office shall before id each , entering upon the duties of the office, take and subscribe the oath of office cE;th prescribed in Article VI, Sec.. 7 of the Constitution. The oath of office shall be e administered by some person authorized bylaw to administer oaths and shall serving f5ce of ;' be filed with the clerlc- shall On the first ?Monday in December following each general election at which ~ er th county of&cers are elected, the persons who have been elected to county office : e in that election shall assemble at the regular meeting place of the board of commissioners. At that time each such officer shal] take and subscribe the oath asis of Son f F of office, An officer not present at this time may take and subscribe the oath at or ution's a later time. (1868, c. 20, s 8; 1874-5, c 237, s 3; Code, ss 707, 708; 1895, c. 5ption 135, sa 3, 4; Rev, ss. 1316, 1318; C.S., ss 1295, 1297; 1965, c. 26; 1973, c. 822, , aY of a ;~ s, 1 ) ~n ti or ~~~ „ . CASE NOTES Applied in Ratcliff v County of Buncombe, 663 F. Supp lOD3 (wD N.C 19871 § 153A-27. Vacancies on the board of commissioners. he `` If a vacancy occurs on the board of commissioners, the remaining members of the board shall appoint a qualified person to fill the vacancy. If the number 'r of vacancies on the board is such that a quorum of the board cannot be :,> ~~ 913 N,'` ~. ~~ ~' _._ s ~-„ ~ r_ -1 '-'1 R~C~,, ~_._ ... __ IHARRI:~GTC~'~' SIrSIIH n HEGISTYRED L,I4ITED LIAHI Lf T1'FwRT]£ASHtP AT'TOASEYS .4T LAN' RALEIGH. NORTH CAROL.I *A CnR LI51E u' Y.~GGt\S .~HH: IDHJi G£OftGE T ftOGiST£R .:R :IJ3G-'~9DS. S P.AROLD THARRI]GTO\' DEHRA R FICEEL.E tC+DE N HMS':H -wR1 Et. ti CLAAH ROGER x'SMITH JOtiATHh? A HLUHHERG CARL]> G 20OL£ ROD HALOSE DOUG Ln.S E IiiRGEH ERY E HARDI' L£x IS RwXD.+LL Y RODES JAIE HE]ER ?I ICIi nEL CROx'ELL DEHRn SH:]'}t Rk55£A AKF L HAJLS'IC I':E\\ET}i A. SOO nLLI50] HAOxy SCH WEER RETH T DOti 13TG .. ELIESA H EI:LL }: /.TH' EX C 90SD 8 October 1996 Geoffrey E. Gledhill Orange County Attorney Post Office Drawer 1529 Hillsborough, North Carolina 27278-129 Dear Geoff: 15 30D FAYETTE]'ILLE STREET Hn11, P O I30X IIGI Rn LEt Gli. t: C 2`GO. ~H51 TELEPHOP'E (91D? H21-6Tp TELECOPIER ~41Di 029-1iR3 Thank you for your letter about districting. Actually, I agree ~i ith what }you say. .Although there is no constimtional requirement that residenc,}~ districts be equal in population, G.S. 1SA-58(3) imposes such a requirement when the commissioners follow that statutory process for switching to residency districts. I suppose the statutor}~ requirement might be construed in light of the constitutional law that developed later, so that the balance of population among districts need not be quite as precise as with true election districts, but still there is some requirement of population equality.. On the other hand, it also might be argued that the statutory requirement of "as nearly equal as practicable" necessitates a more exact balancing than would be necessary to meet the constitutional test of one-person one-rote. As you point ont, G S I53A,22(g) does specifically exempt residency districts from reapportionment by the county commissioners. As far as I can see, that means that once residency districts have been established there is no authority in the General Statutes for conunissioners to redraw the lines on their o~; n to tal:.e into account population shifts over time. Most of the boards of county commissioners that hate opted for an election method other than the stzndard five rnembers elected at large have done so through local leuislation rather than through the referendum procedure in G.S. I53.A-S8. «'hen a local act is used to establish residency districts, the statuton prop ision on population equalit}~ daes not apply. and the districts can be drawn based on townships or precincts or other bases that will not result in equal population. ?~?j' impression is thzt the residency districts established b}' local act are almost always based on township lines and are not close to equal in population. THTRft1KGTpti 5}I I'TH Geoffrey E. Gledhill 8 October 1996 Page 2. 16 Once residency districts are established, either through a local act of the General .Assembly or by the referendum process in the statute, I believe there are only two ways to redraw the districts. One is through the referendum process of G.S. 153A-58 The other is through a local act which specifies the new lines. Occasionally, the legislature will pass a local act which lives the county commissioners the authority to redraw residency districts. The most recent example is Chapter 80 of the 1995 Session Laws, a local act for Chatham County. That act was intentionally vague in stating how close in population the districts must be, saying only that the redistricting needed tc make the districts "more nearly equal." The Chatham commissioners, in fact, chose a plan based on precinct lines and with a greater deviation among districts than would be permitted by one-person one-vote. Please let me know if you would like to discuss this further.. Best regards, THARAINGTON SMITH, L.L.P. ~ lam; ~{,.~,. t Michael Crowell MC/vm . _,. i~ GENERAL ASSEMBLY OF NORTH CAROLINA 1995 SESSION RATIFIED BILL CHAPTER SO HOUSE BILL 6S7 AN ACT MAKING SUNDRY AMENDMENTS CONCERNING LOCAL GOVERNMENTS IN CHATHAM COUNTY, The General Assembly of North Carolina enacts: FOX TF.APPING SEASON Section 1. (a) Notwithstanding any other provision of law relating to trapping of foxes, there will be open seasort for taking foxes with traps of the leghold type no larger than one and one-half, with coil spring and with trap chain and at least three sarivels set on dry land with solid anchor, No trap larger than number one and one-half coil spring may be used, This season shall be from December 1 to February 1S of each year, (b) No person shall place traps on the land of another without first obtaining written permrssion from the landowner or lessee, (c) There shall be no bag limit for foxes taken during the trapping season established in this section. (d) The Wildlife Resources Commission shall provide for the sale of foxes taken lawfully pursuant to this section. (e) This section applies only to Chatham County. f) This section becomes effective October 1, 1995. ALLOW CENTRAL CAROLINA COMMUNITY COLLEGE TO LEASE CERTAIN PROPERTY TO THE CHATHAM COUNTY COUNCIL ON AGING Sec, 2. (a) Notwithstanding G.S, 11SD-1S, the Board of Trustees of Central Carolina Community College may lease a portion of its real property in Center Township of Chatham County, and grant necessary easements for utilities, to the Chatham County Council on Aging, Inc., upon such terms and conditions as it shall determine in its discretion, (b) This section applies only to the proposed lease of property in Chatham County, CHATHAM SCHOOL BOARD/COUNTY COMMISSIONER ELECTIONS Sec, 3, (a) The Baard of Education of Chatham County shall consist of five members who shall be qualified voters of the County, and who shall be elected as hereinafter provided for staggered terms of four years, (b) For the purpose of electing members of the Board of Education, the County is hereby ditZded into four resident districts as follows: District Number One shall consist of all the terr'itory' v,~ithin the boundaries of the precincts of Bynum, West Williams, East Williams, and New Hope, District Number Two shall consist of all the territory within the boundaries of the precincts of East Pittsboro, West Pittsboro, West Mann's Chapel, and East Mann's Chapel. is Sec. 5. This act is effective upon ratification, In the General Assembly read three times and ratified this the 11th day of May, '1995. DENNIS A WICKER Dennis A. Wicker President of the Senate HAROl9 J. BRUBAKER Harold J. Brubaker Speaker of the House of Representatives House Bill 657 Page .3 - ----- Sec. 4. Section 6 of Chapter 501 of the Session Laws of 1975 reads as rewritten: "Sec. 6. The provisions of G.S. 3-1-~-~4 115C-3~ shall be applicable to the members of the Chatham County Board of Education. T` ~ - ~:;. 19 NORTH CAROLINA GL-avER-~L. ASSEiVIBLY 1981 SESSION CHAPTER. 4~ SENATE. BILL 56 AN ACT TO PROVIDE THAT 1vIEJ~~IBERS OF THE RANDOLPH COUNTY' BOARD OF C0~4~~IISSIONERS SFI:ALL RESIDE IN AND REPRL--SENT DISTRICTS, BLJT THE QUALIFIL-.D VOTERS OF TFIE-- ENTIRE COU:v'TY SHALL. NOMINATE AND L-:LECT ALL MEMBERS. Section 1. Section 1 of Chapter 9>?, Session Laws of 1965 is rewritten to read: "Section 1. For the purpose of representation on the Board of Commissioners of Randolph County, the county is divided into the following five districts, each of which shall have one member: (1) District 1 -Asheboro Township; (2) District 2 -Trinity Township; (3j District ~ -Columbia To~rnship, Franl<linville Township, Liberty Township, and Providence Township; (4) District 4 -Back Creek Township. Level Cross Township, New NTarket Township, Randleman Township, and Tabernacle Tounslip; (>) District 5 -Brower Township, Cedar Grog e Township, Coleridge Tou nship, Concord Township, Grant Township, Neu' Hope Township, Pleasant Grove Tou nship, Richland Iou°nship, and Union 7ou reship " Sec. ?, Chapter 95:3. Session Lau s of 1965 is amended by adding' the following new sections: ".Sec, 1.1. A~embers of the Board of Conunissioi:ers of Randolph County shall reside in and i°epresent the districts according to the appohtiomnent p]an provided in Section I of this art. but the qualified voters of flee entire aowin~ shall nominate all candidates for and eicCt ail il7cinbcrS Gi uic boaI'd. 20 "Sec- 1.2. In the 1982 election and quadremiially thereafter, membet5 shall be elected from districts 2, 3; and 4 for four-}°ear terms. In the 1984 election and quadrem.ially thereafer, members shall be elerted from districts 1 and ~ for four-year terms. The tt~o persons elected in the 1980 election shall sertie until the first Monday in December 1984." y Sec. 3. This act is effective upon ratification. In the General Assembly read three times and ratified, this the 24th day of February, 1981. Pace 2 S.L. 1981-43 Senate Bill .SC GEI~L-R~ ~L ASSEMBLY OF ,~OP.TH CAROLI`dA 1991 SESSION RATIFIED BILL CHAPTER lib HOUSE BILL. 637 21 A'v ACT TO E1P_4ND AND REDISTRICT THE. GUILFORD COUIv'TY BOARD OF CO?\~I'vIISSIONER.S. Section 1. (aj L-ffecti~~e on the first Rlonday of December. 199.'_, the Board of Commissioners of Guilfi~rd County consists of 11 members. The members shall be elected on a partisan basis at the time of the regular county primary and general elections. One shall be elected from each of nine single-member districts established under subsection (ej of this section, and two shall be elected at large from within the entirety of Guilford County. (b) In 1992 and quadretutially thereafter, members for Districts 4, 5, 7, and S shall he elected for four-year terms. In 1992; members for Districts 3 and 6 shall be elected for rn o-year terms', and in 199=1 and quadrennially (hereafter, successors shall be elected for afour'-year teen. In 1994 and quadrennially thereafter, members for Districts 1, ?, and 9 shall be eluted for afour-year term.. W, Dean DuII ~aho ~~-as ejected in 1990 for afour-year teen is designated as the member from District 1 until the first Monday in December of 1991. Ste` e .Arnold ~~°ho ~~-as elected in 1990 for a four-year term is designated as the member from District 2 until the first Monday in December of 199=1. Katie Dorsett who ~a as elected in 1990 for afour-year tern? is designated as the member from District 9 until the first i`londay in December of 1994. In 1992 and quadretutia]ly thereafter; two at-large candidates shall be elected for four- year terms. (c) The districts set out in subsection (e) of this section are devised and constituted to meet the requirements of the Voting Rights- Act of 196,5. as amended, and other applicable constitutional provisions. (d) The qualified ~~oter°s of each district shall elect the member of the board for that district, Candidates must reside in the district for ~~~hich they seek to be eler,.ted. (e) The districts are as follo~~s (I) District 1 consist ofHi~h Point Precincts 3. ~, 6. 7. 9, 1I, 12; 17, 15.. 21. and 22. (2) Dish°ict? consist of High Point Precincts 1. 2, 4; S, IC, I3, 14, 15; 16, 19, 20, 23 and 24. and Deep R.i~ er. (3) District 3 consists of Greensboro Precincts 2U, 278, 27C, 34.~a, 34B. 37B, 3S and 39. and Brune, '~`ortli Center Gror-e, Friendship 1. Oak Ride an~7 ~tOi~eSiidic, zz (4) District i consists of Greensboro Precincts 19, 35B, 3:i C, 40B and 45, and Gibsom ille, GIB-G, North .Jefferson, South Jefferson, North Madison, South Madison, North 1y~Iom~~oe, South Mourne, North ~VashinQton and South ~4ashinQton. (.>) District ~ consists of Greensboro Precincts 2~TC and 43, and Clay, Fenhess 1, Greene, Friendship '. .Jamesto~~n 1, .Iamesto~~n ? , Jan~estm~~n ~, South Sumner and ~Vhitsett. (6) Disri~ict 6 consists of Greensbero Precincts 1'F. 17, 13 ?2 23 2-fA , , , , '6B and 36, and Fentress ?and North Sunnrer. (7) District 7 consists of Greensboro Precincts 10, 11, 1?, 13, 16, 31 27::x , , 23, 31, 32, 3~A, 37A, 40A, 41A and 41 B. and South Center Grog e. (i;) District 8 consists of Greensboro Precincts ?, ~. ;, 7, 9, 16 24B 2~ , , , 26:~ and 30. (9) District 9 consists of Greensboro Precincts I, ~, 6. 8, 39, 33, 42 and ~=1, ('f1 Precincts as mentioned in subsection (e) of this section are as reported by the Bm-eau of the Census under Public La~~ 94-171 for the 1990 Census. Sec, 2. This act is effective upon ratification,. In the General ,assembly read three tunes and ratified this the 27th day of May, 1991. ,Tames C. Gardner President of the Senate Daniel Blue. ,Tr, Speaker of the House of Representati~ es Paget S..L. 1991-136 House Bi11637 23 ELECTION METHODS FOR BOARDS OF COUNTY COMMISSIONERS IN NORTH CAROLINA As a point of information and frame of reference in consideration of the request for district representation for the Orange County Board of Commissioners, a background of knowledge regarding the election methods for boards of county commissioners in North Carolina's 99 other counties may prove insightful. The North Carolina Association of County Commissioners (NCACC) maintains a listing of the methods used in all 100 counties, and this listing is provided at Appendix B. Based on the information from NCACC, and some follow-up with individual counties by Orange County, there are currently seven general methods being utilized for the election of county commissioners across tkre state. Those methods are: 1) Pure At-Large -All commissioners are nominated and elected on a countywide basis. 2) Pure District -All commissioners are nominated based on residency in a district and elected by that respective district, 3) DistricbAt-Large -All commissioners are nominated based on residency irr a district and then elected on a countywide basis. 24 4) Combination of Pure At-Large and Pure District -Some commissioners are nominated and elected on a countywide basis, and some commissioners are nominated based on residency in a district and elected by that respective district. 5) Combination of Pure At-Large and District/At-Large -Some conunissioners are nominated and elected on a countywide basis, and some commissioners are nominated based on residency in a district and then elected on a countywide basis. 6) Limited Voting Plan -Commissioners are nominated and/or elected based on candidates filing as a group for single or multi- member district seats or at-large seats with voters only allowed to vote for a limited number of candidates and with the primary and/or general election results determined by plurality, 7) Combination of Pure At-Large, Pure District, and Limited Voting Plan -Some commissioners are nominated and elected on a countywide basis and some commissioners are nominated based on residency in a district and elected by that respective district, all within the parameters of a limited voting plan with voters only allowed to vote for a limited number of candidates and the results determined by plurality. 25 The most prevalent framework utilized for electing members of boards of county commissioners across the state is the Pure At-Large method, which is employed in 44 counties, including Orange County. Other counties using this method include Alamance, Catawba, Durham, Person, and Union. The DistrictlAt-Large method is the next most utilized forrrrat with 18 counties electing commissioners under this scenario. A sampling of counties operating under the District/At-Large framework includes Chatham, Johnston, Moore, Randolph, and Walce. Caswell, Cumberland, Forsyth, Guilford, and Mecklenburg are among the sixteen counties that follow the Combination of Pure At-Large and Pure District method of electing commissioners. It is worth noting that Forsyth and Chowan counties' methods include multiple member districts and one at-large seat. Additional information on those counties can be found in Appendix B. The Pure District method of electing cornrnissioners is utilized in sixteen counties. These counties include Craven, Granville, Harnett, Pitt, and 2( Wilson. Craven and Pitt counties have individual features associated with their pure district methods that should be acknowledged and are explained in Appendix B, Only two counties, Currituck and Jackson, use the Combination of Pure At- Large and DistrictlAt-Large method of electing commissioners, In both cases, one commissioner is elected on a countywide, at-large basis while the four other conurussioners must reside in particular districts, but are elected on a countywide basis. The remaining 4 counties in the state, Beaufort, Bladen, Martin, and Surry, utilize more elaborate election methods. These methods include certain aspects of some of the other election formats, but feature limited voting plans where candidates may file as a group for open seats, voters are only allowed to vote for a limited number of candidates (specifically in multi- member districts), and the primary and/or general election results can be determined by a plurality, The details of those counties' election methods for county commissioners are sununarized in Appendix B. 27 HISTORY OF DISCUSSIONS BY THE ORANGE COUNTY BOARD OF COMMISSIONERS ON BOARD REPRESENTATION AND ELECTION As the Board of Commissioners reviews and considers the petition for district representation, it is worth noting and summarizing discussions and actions in the recent past by the Board of Commissioners related to Board membership and district representation, This review will add some context and may help all interested individuals understand others' ideas, continents and questions during current discussions of this matter, For much of Orange County's history, the Board of County Commissioners was comprised of three members. This changed in 1954 when the Board was expanded to five members, all to be elected on a countywide basis. Of some note is the fact that the issue of mandating that commissioners' seats be spread throughout the County rather than potentially concentrated was a topic of discussion during the expansion consideration by the Board of Commissioners in 195.3. The Board's action in 19.53 seeking to expand the Board from three to five members followed the submission of two petitions to the Board from County 28 residents. The first petition addressed membership for both the Board of Commissioners and the Orange County Board of Education and was signed by "approximately 930 people", as noted in the minutes of the January 21, 1953 Board meeting (Appendix C). This petition requested that the County seek legislation through the North Carolina General Assembly for the expansion of the boards from three to five members, with all members to be elected on a countywide basis, and further directed that "no two members of either board shall come from the same township". The Board of Conunissioners subsequently scheduled a separate public meeting for February 2, 1953 to discuss the petition and to hear from the public, It was at that public meeting that a second petition was submitted, with the minutes of the February 2, 1953 Board meeting (Appendix D) noting it as "a petition containing 330 signatures". This second petition did not address the expansion of membership on the Board of Commissioners, but rather urged "that the members of the County Board of Commissioners be elected from the county at large, rather than from any particular district or township, with no linutation on the number of commissioners to be elected from any township", 29 Immediately following the public meeting, the Board reconvened in a regular meeting and, according to the February 2, 1953 minutes, Commissioner R. J. M. Hobbs "moved, that the Orange County Board Hof Comnussioners be increased from three members to five members, and that such members be elected at large by the voters of the county without regard to township, and that our representative in the legislature be asked to introduce legislation to accomplish this purpose". The motion passed on a 2 to 1 vote. The reduested bill was introduced in the North Carolina General Assembly and, the North Carolina General Assembly, during the 19S31egislative session, approved legislation (see Appendix E) to expand the Board of Commissioners from three to five members, and the "official" expansion occurred during the November 1954 election with five members of the Board of Commissioners meeting for the first time on December 6, 1954, For the next 38 years, no record could be found of discussions or written materials relative to the composition of the membership for the Board of Commissioners, district representation or any related matter, At the June 29, 1992 Board of Commissioners regular meeting (minutes provided at 30 Appendix F, Commissioner Alice Gordon provided a memorandum and attachment (Appendix G) to other Board members regarding the township residence of Board of Commissioners members since 1954 "because of recent questions concerning the number of commissioners who have resided in Chapel Hill Township". As noted in the June 24, 1992 memorandum, 1954 was largely chosen as the beginning point for review since that was the year, as noted above, when the Board expanded from three to five members. Commissioner Gordon's memorandum noted that during the 38-year period covering 1954 to 1992, there were 18 years during which 3 of the 5 commissioners were residents of Chapel Hill Township and 10 years when 2 of the 5 commissioners were Chapel Hill Township residents. As follow-up to Commissioner Gordon's memorandum, the Board of Conunissioners held a public hearing on September 28, 1992 for the "purpose of receiving information on district representation and citizen comments on this topic". Information from this meeting is provided at Appendix H and includes asign-up list of citizens attending the meeting along with aone-page summary of information on the structure of boards of commissioners which was apparently presented at the meeting by Joseph S. Ferrell of the LTNC Institute of Government (now the School of 31 Government). Minutes for the meeting were not found during the preparation of this report. The next time the Board of Commissioners addressed the topic of Board representation was seven months later at the Board's Apri120, 1993 regular meeting when the Board discussed a "Task Force on the Process for Electing Orange County Conunissioners". The Board considered the need to create a task force to examine the representation issue as well as the possible task force composition and a possible charge. After hearing from seven citizens on the matter, the Board approved the creation of the task force, its composition, and a charge. (The minutes and agenda materials for this item are provided at Appendix I.) At the May 18 and June 7, 1993 regular meetings, the Board of Commissioners appointed the members of this new task force (Appendix J). This task force presented its Final Report as well as a minority report at the Board of Commissioners' August 4, 199.3 regular meeting. The minutes of that meeting as well as copies of both reports are provided at Appendix K. The principal conclusion of the task force Final Report was that "the current election system does not provide for fair and equitable representation for all 32 citizens in the county" and noted the lack (perceived or real) of rural representation on the Board of Commissioners as expressed to the task force as part of task force meetings and citizen surveys. The task force reached this conclusion on a S to 3 vote. This lack of unanimity contributed to the submission of a minority report. The Final Report concluded that the current at large method of electing Commissioners needed to be replaced with either 1) a District/At-Large forrrrat in which the Board was expanded to seven members, five members being elected by districts and two being elected on a county-wide basis (this would be a Combination of Pure At-Large and Pure District election method as described elsewhere in this report); or 2) a Proportional Method/Cumulative Voting format which would maintain Board membership at five and allow each voter to cast up to five votes for comnrissioner, splitting those votes between candidates as desired or perhaps casting all five votes for one candidate. It is important to note that this second alternative would have and would still require specific legislation since this method is not provided for in the general law with respect to the modes of structuring boards of county commissioners. 33 The nunority report from the task force, in duestioning the primary conclusion of the principal report, cited limited responses (161) from the public that the task force had received as insufficient to conclude that the public believed the current Commissioner election method was unfair. The minority report further stated "because the 161 responses did not represent a controlled random sampling of the Orange County voting population, no accurate or supportive conclusions can be drawn". As noted in the minutes of the August 4, 1993 meeting, the Board of Commissioners received the report from the task force. No information on additional discussions regarding the task force report or on district representation was found during the preparation of this 2005 report. The next occasion for BOCC discussion of Board membership occurred at the August 20, 1996 regular meeting when the issue was addressed. The minutes and agenda materials for the discussion are provided at Appendix L and Appendix M. As noted in the minutes (Appendix L), Commissioner Moses Carey, Jr., as Chair, proposed that "tlie Board consider electing the County Commissioners using a Residential District Election Plan as described in the agenda", Chair Carey's proposal, as explained in the 34 agenda materials, would have divided the County into five residential districts, with one commissioner being elected from each district and all voters countywide voting for each dishict's candidates. (This concept equates to the District/At-Large election method discussed in another section of this document which addresses current election methods for boards of county comnrissioners in North Carolina's counties,) Chair Carey did state, according to the minutes, that his plan would "address some of the concerns and perceptions people have about whether there is representation on this board from rural areas. It will insure rural representation." After three county residents addressed the Board on Chair Carey's proposal and made reference to the 1992. task force report (discussed above) as well as the need for increased public involvement on this issue, members of the Board briefly discussed the proposal (see Appendix L for specific Commissioner comments). Following the brief discussion, the Board unanimously approved a motion to "look first at all the options using a residential election district plan and then, if none of these are workable, to look at other forms of election". The Board further asked that "the County Attorney and the County Manager gather information and produce a report which details a plan to implement a residential district election plan as soon 35 as possible. The report should include, but not be limited to, the legal authority of the County to take this action, any state or electorate approval needed, costs associated with implementation, and a proposed process for establishing district lines." A report was made back to the Board at the October 1, 1996 regular meeting, which is discussed below. Also at the August 20, 1996 meeting, Conm>issioner Alice Gordon, during the Board Comments section of the agenda, noted the report in the agenda package regarding membership statistics for the Board of Commissioners dating back to 1954 (see Appendix M). Commissioner Gordon noted several facts related to the materials, including that membership on the Board of Commissioners had been spread, to varying degrees, across the County during the 42-year period, except for during a two and a half year period starting in 1990 when all five Commissioners were from Chapel Hill Township. The minutes of the August 20, 1996 meeting contain no additional discussion concerning this report. At the Board of Commissioners' October 1, 1996 regular meeting, in follow- up to the Board's request on August 20, 1996 that "the County Attorney and the County Manager gather information and produce a report which details a 36 plan to implement a residential district election plan", the Board discussed a report on Potential Residential Districts for Commissioner Elections. It included statistical information relevant at that tune and a possible district plan, and the County Attorney's legal analysis (included in the legal framework portion of this 2005 report) was provided at the meeting, The minutes for that meeting as well as the agenda materials are provided at Appendix N. Commissioner Alice Gordon stated that she felt the districts on the proposed plan had "no political coherence." Chair Carey noted that the plan "would increase the probability that citizens who live in rural areas will have a reasonable chance of being elected." Three citizens then provided comments to the Board. The Board discussion ended with Commissioners William Crowther and Stephen Halkiotis stating that they may work on a plan that has seven districts acrd the Board deciding that the issue of districts for commissioner elections would "not appear again on an agenda unless it is requested by a County Commissioner." The Board of Commissioners discussed the issue of Board membership again two years later at the Board's .Tune 22, 1998 regular meeting. As in 1996, it was addressed as two separate agenda items, one a decision item and the other a report. During the discussion on election of Board members at 37 the meeting (see the minutes and agenda materials at Appendix O), Commissioner Moses Carey, .Tr. referred to the agenda materials in which his Residential District Election plan proposal to expand the Board from five to seven members was described. Five of the seven Board members would be elected from residential districts and two commissioners would be elected on an at-large basis, (This election method equates to the Combination of Pure At-Large and Pure District election method discussed in another section of this document which addresses current election methods for boards of county commissioners in North Carolina's counties.) After discussion by the BOCC, Commissioner Carey made a motion, as noted in the minutes, seconded by Commissioner William Crowther, "to adopt a Residential District Election plan for the election of Commissioners and instruct the County Attorney and County Manager to develop a plan for implementation of this plan as soon as possible. The implementation plan must be consistent with all state and federal laws governing the electoral process and include a public hearing in Northern and Southern Orange County at the draft stage of the plan," The motion failed on a 2-3 vote. 38 Also at the Soard's June 22, 1998 regular meeting, Commissioner Alice Gordon provided an updated report on the township residency of comnssioners that had been elected since 1954 (see Appendix P). The minutes of the meeting regarding this item do not detail any specific discussion other than Commissioner Cordon's presentation of the information. A summary in the agenda abstract notes that three of the five county conunissioners were from Chapel Hill Township during 22 years of the 44-year period since 1954. For ten years of that period, two of the resided in Chapel Hill Township, and, for six years, there had been four commissioners who were Chapel Hill Township residents, There had also been four years when only one commissioner was from Chapel Hill Township. The last and most recent Board discussions regarding the election of commissioners found by staff in preparing this 200.5 report occurred in early 1999. This discussion began at the Board's January 16, 1999 retreat, when it appears that the Board briefly discussed "District (geographical residential) Elections for County Commissioners" (the minutes for the reheat meeting do not detail any discussion on the topic, but a separate follow-up summary document found by staff includes information indicating that it was 39 mentioned -see Appendix Q). The demographics and the need for more diversity on boards and commissions, a primer for citizens, and district elections and one person/one vote are noted on this follow-up document as being commented on (to some unknown degree) at the meeting, It appears that there were no materials in the retreat agenda package which addressed this topic, One month later, at the Board's February 15, 1999 work session, the Board addressed "District Elections for County Comrtussioners". The minutes from the meeting (see Appendix R) note that Commissioner Moses Carey, Jr. asked that the Board consider a public hearing on the issue. The minutes detail the responses of the comnrissioners. Following this discussion, it appears that the issues of district election and structure for the Board of Commissioners were not discussed again by the Board until the submission of the petition on January 24, 2005, which led to the development of this report. No record was found of a discussion by the Board of County Commissioners of district election and structure of the Board of County Conunissioners in 40 the context of the Shaping Orange County's Future (SOCF) Task Force Report. The "Goals and Recommendations: Sustainability and Cornmunity- Building" section of the 2000-2001 SOCF Report included "Goal #2: Address Citizen Concerns about Representation in Government" (see Appendix S). This Goal noted the issue of "rural citizen representation on the Board of County Comrissioners" and that the issue of County Commission representation was "unanimously considered by the Task Force as one of the most critical issues for the SOCF initiative to address, For many rural residents who have spoken with the Task Force, it is the np .rnary issue that they feel needs to be addressed." The Goal also included language as follows: "Many residents feel their viewpoints are not represented adequately through the current process for electing County Commissioners. This has led to divisions within the county, Changing the system by which County Comrissioners are elected so that all residents feel they have representation in the government could go a long way toward building community within the county," Under the "Addressing Concerns" portion of this Goal, Recommendation #1 read "Address issue of representation on the Board of County Commissioners" followed by two "Action Strategies". The first "Action 41 Strategy" stated "Convene ashort-term study committee with geographical representation and racial/gender/ethic diversity with the specific task of analyzing options for making the Board of County Conunissioners more representative of the county's rural citizens." The Action Strategy continued by noting a timefrarne and other parameters under which the group should work (see Appendix S for these parameters). The second "Action Strategy" stated "Make sure that arry development of new electoral system options addresses diversity and looks at previous work and other types of reform voting methods." u~ BOUNDARIES AND STATISTICS Orange County currently has multiple geo-political bom~daries in place. Using pre-existing boundaries simplifies the process for evaluating distribution and density of population in Orange County, Existing boundary methods include; county lines, city linuts, townships, school districts, North Carolina House of Representatives districts (all of Orange County is in one North Carolina Senate district), and voting precincts. Two methods of estimating population are used. The first method uses population statistics provided by the Orange County Plamiing Department based on the last national census in 2000 and growth estimates from the State of North Carolina. The second method uses registered voter information provided by the Orange County Board of Elections. The registered voter information tracks closely with the population distribution, G~ Townships d lwnships unicipal Jurisdictions v o ling antl Inspocllons Ceparlmanl Miriam Colaman. March 10.2005 r Carolina Slele Plane (feet) donh American 1983 Orange County, North Carolina Voting Precincts ~d noting Precincts Aunicipal Jurisdictions ool Districts: )range County ;hapel HiII/Carrboro `^Y~s o ~g and Inapediona Oepatlmenl lidam Coleman. 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W 2' ¢ W N> -JO W J W W R'2 J V U ¢ J Y N C7 .~4 p0 ~ O m W > O W W W O m N ¢ U J O J J O U~ p Z J J OO pJ mW OWO SW ZO (~ OJ J¢ J ¢t n0 O ~' S W O O WO 2 N¢ } U O ¢¢W a S SJ ~LL O m ? O g Z ¢p In W W N } p ¢ p JO p W W ~ W Y ?, p S W m K W W W ¢¢ Y S W W N Z W O j ~ y Z ¢ O '~S ' LL rF p gZ Ill O ~ U Zp W N W ONO S S I-F- 7 ¢ ( Z UI W W = O ¢ W W Z> W >1 ~+ = -F m ur ¢ O ¢ ¢ ¢¢ W W 2 0 0 0 O¢ O Q m NQ t~ Z In J~ W=? Z O¢ O O ~ ?i 6~ 1-I - O O ~ ~ W W= p 61 W U U UU UU UU V U Up O W W W W W U` U V SYJJ`2 2 Z OORR" VI m1-1 -'i j y~^"j ' }' ~- ~~ ~-1( Statistical Summary Orange County population 120,881 (NC Demographics, July 200.3 est.) Chapel Hill population 49,438 Carrboro population 17,585 Hillsborough population 5,541 Orange County has 9.3,367 registered voters as of 02/10/05 (This number includes active and inactive voters. A registered voter could be classified as inactive for several reasons, including relocation outside of Orange County, without notifying the Board of Elections.) One third of the registered voters live in the Orange County School District Two thirds of the registered voters live in the Chapel HilUCarrboro City School District NC House District 50 covers approximately 75% of the area of Orange County NC House District 50 contains approximately .36% of registered Orange County Voters Of the counties in North Carolina, 60% have a board of 5 Commissioners and 25% have aboard of 7 Commissioners. The Orange County Board of Commissioners increased from 3 to 5 members in 1954.