HomeMy WebLinkAboutAdult Care Home CAC minutes 0719181
Department of Health and Human Services
Division of Aging and Adult Services
Orange County NC Adult Care Home Community Advisory Committee
Thursday, July 19, 2018
Meeting convened:
Meeting was called to order at 3:40 PM at the Passmore Senior Center in Hillsborough, NC by Chairman, Max
Mason.
Attendance:
Attendees:
Max Mason, Chair
Gloria Brown, Co-Secretary
William “Will” Lang, Member
Tiketha Collins, New Member
Nancy McCormick, New Member
Annie Deaver, New Director for Orange County Department on Aging
Absent:
Autum Cox (leave)
Pam Palmer
Michael Zuber
Yvonne Mendenhall
M. Mason stated that he appreciated everyone for letting the committee know that they would be unable to attend.
All absences are excused.
New Member Welcome:
M. Mason stated that we have a formal written welcome to Tiketha Collins and Nancy ____. I think Gloria and Will
agree they're great additions to the CAC. Gloria and Will agreed.
M. Mason extended a “welcome” to Annie Deaver, whom I know is going to very ably build on Mary Frazier's
contributions to the Orange County Department on Aging
A. Deaver stated that she is excited to be in Orange County and looks forward to working with this committee and
learn more around seniors in Orange County.
All attendees introduced themselves.
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Review Minutes, May 31, 2018:
M. Mason asked everyone to review the meeting minutes and offer and corrections or additions. None. M. Mason
asked for a motion to approve the minutes.
W. Lang motioned that the May 31, 2018 CAC meeting minutes be approved.
G. Brown seconded the motion.
The full committee approved the motion.
Ombudsperson Report, Autumn Cox:
No report. A. Cox will return in September.
Board of Aging Updates (was Yvonne Mendenhall):
No report.
Report from the Department on Aging, Annie Deaver:
A. Deaver stated that she had one update. Under the MAP Initiative we will continue to build more programs.
Currently she is redefining guidelines and workflow processes. Long Term Care Initiatives she will report to this
committee on those too. She will also attend the Nursing Home Committee.
Visitation Reports:
Stratford – (June 21, 2018) approved with minor edits)
Carillon - (June 7, 2018) approved with minor edits)
Good discussion about each facility followed the oral presentation.
Adorable - (Villines) (June 7, 2018) report not in materials for this meeting will be submitted at the September
20, 2018 meeting.
Additionally, we tried to provide some background to the new members about CAC’s entire portfolio and some of the
general issues and challenges the committee faces.
Committee Opportunities:
M. Mason stated the w currently have seven (7) members with a capacity for twelve (12) members on this
committee. So we are still recruiting for committee members.
Future items for the CAC Committee:
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The committed discussed implementing a new process for how we conduct visits and what we do with the visit
reports. The following is an outline of the procedure we think would make the visits more targeted and assist with
holding the facilities accountable for the issues we identify:
1. Review PRIOR visit report individually before conducting the next visit. Having a brief conversation with your visit
team before entering would be beneficial.
2. Meet with Administrator / person-in-charge PRIOR to beginning formal visit to specifically discuss the items of
concern identified on PRIOR report.
3. Conduct visit, paying specific attention to the items of concern from prior report (though not to the exclusion of
observing new / additional issues).
4. Briefly conference with visit team after visit.
5. Meet with Administrator/person-in-charge AFTER visit to clearly outline the areas of concern identified during that
day's visit.
6. Send copy of visit report to administrator after drafted and/or approved (Autumn to clarify whether we can send
anything other than approved report).
This proposed protocol, which some of you may do anyway / already, is really just intended to help us monitor the
issues we deem most significant and have a formal, written record to help hold the centers accountable for
addressing the issues. Please comment, as our intention is not to unilaterally decide something without everyone's
input.
The other primary issue we discussed was trying to align the Department of Aging's initiatives with the specific needs
of the individual facilities / homes. This objective relates to our past-discussed effort to create a master list of
community groups / engagement programs that we could distribute to facilities and / or at least be conversational
about (so that we could make informed recommendations / linkages).
The motivation for both of these discussions was an expressed desire to be more than a quasi-regulatory agency /
punitive body, but rather, a partner to offer assistance.
For the record, Y. Mendenhall has been an amazing example of doing just this. We should really consider trying to
adopt this approach.
Will and Annie have a few issues about which they will follow up independently.
Thanks, everyone, for your commitment. I mean that very sincerely (I know I've been mostly AWOL...).
And, lastly, a special thanks to Autumn, who continues to manage this CAC's business (while out on leave)! I'm
personally very appreciative.
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Adjournment:
The meeting adjourned at 5:45PM.
Respectfully submitted,
Max Mason, Chair
Gloria Brown, Co-Secretary