Loading...
HomeMy WebLinkAboutAgenda - 05-03-2005-5fORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 3, 2005 SUBJECT: Budget Amendment #11 .. ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Attachment 3. Smart Start Grant Project Action Agenda Item No. PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Ordinance Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336 - 227 -2031 PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal year 2004 -05. BACKGROUND: Department of Social Services The Department of Social Services has received notification from the State of additional funds for the current fiscal year for the following programs: Foster Care — an additional receipt of State reimbursement funds totaling $22,178 due to the number of children who are currently in foster care. The department is currently serving 120 children. These additional funds bring the current budget for this program to $100,178 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) b. Health Choice —an additional State allocation totaling $13,855 to be used for foster care board expenses and clothing expenses for children currently in foster care. These additional funds bring the current budget to $33,855 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) 2 c. Child Day Care Subsidies — additional funds totaling $30,625 will be used to continue to provide child care subsidies to low- income families. Currently, there are 715 children and their families who benefit from this program. The average cost of care per child has increased from $448 per month in fiscal year 2003 -04 to $452 per month in fiscal year 2004 -05. These additional funds bring the current budget for this program to $3,777,483 for FY 2004 -05. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #1) Health Department 2. The North Carolina Division of Public Health, Office of Public Health Preparedness and Response has awarded Orange County additional funds totaling $13,970. This award is based on a redistribution of funds resulting from the fact that some North Carolina counties have not spent their State allocation, These funds will be used to purchase an inventory and bar coding system that will work with the County's business system. This system will allow the Health Department to inventory and track all pharmaceuticals, medical supplies, and an additional stockpile of medical supplies and antibiotics to be used in emergency situations. Additionally, $1,000 of these funds will be used to purchase 16 walk -about radios to be used for staff communication within emergency shelters or within mass distribution sites. This allocation will be dispersed on a reimbursement basis, and all purchases must be made by May 31, 2005. This budget amendment provides for the receipt of these funds, (See Attachment 1, column #2) 3. The Orange County Partnership for Young Children has presented the Smart Start Dental Program, "Give Kids A Smile ", with a donation in the amount of $465. These additional funds will be used to purchase educational materials and supplies used in the dental screening program. This program screens approximately 1,500 children, birth to age five, who are in child -care facilities of whom approximately 150 require follow -up for dental treatment. This budget amendment provides for the receipt of these funds for the above - mentioned purposes. (See Attachment 3, Smart Start Grant Project Ordinance) Library Services 4, The Library has received revenue totaling $750 from fines and fees, and copy fees at the Carrboro Cybrary during this fiscal year. This was the first full year of operations for the Cybrary, and revenue was not budgeted at this branch in the FY 2004 -05 Approved Budget. This budget amendment provides for the receipt of these funds. (See Attachment 1, column #4) Emergency Management 5. Emergency Management has received notification of state - administered federal grant funds totaling $26,384 from the North Carolina Office of Emergency Medical Services ( NCOEMS). The purpose of this grant is to establish a baseline capability in hospitals and county EMS systems to address bioterrorism events. The department accepted a similar grant from NCOEMS in April of 2004. These funds will be used to complete the portable decontamination system that was purchased with last year's grant funds, purchase radio communications equipment in order to be compatible with the State's system, conduct training and bioterrorism exercises, and purchase medical supplies. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #5). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance and grant project ordinance amendments. I w 9RR-p eR et j RQeRRl4RR4! \ § ! |;); \j\ \ j` jj }Q! l.z:! ,;� ..... . ...... .. !`I• §t ; /2 /4R :##\ J £ }( ._ _ ..,; ; ] / \@RR 8; -10. �klklkklkl !�`•),| ;)!�l.� : \ O N �!!!!!]]: ! Year -To -Date Budget Summary Fiscal Year 2004 -05 General Fund Budget Summary Original General Fund Budget 1 $136,408,768 Additional Revenue Received Through Budget Amendment #11 (May 3, 2005): Grant Funds $354,958 Non Grant Funds Equivalent Positions $1,075,822 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $1,065,899 Total Amended General Fund Budget $138,905,447 Dollar Change in 2004 -05 Approved General Fund Budget $2,496,679 % Change in 2004 -05 Approved General Fund Budget 1,83% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 741.974 Original Approved Other Funds Full Time Equivalent Positions 67.800 Additional Positions Approved Mid -Year 8.000 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2004 -05 817.774 Full -Year County Cost of Mid -Year Positions for Upcoming Fiscal year $19,524 Attachment 2 includes encumbrance carryovers as authorized by annual budget ordinance($617,136), budget carry forwards($319,663), TDR feasibility study appropriation ($39,100), and appropriation to Animal Shelter ($90,000) Resources CPS Positions (2) - 31ly State funded Social Worker positions In Orange County cools - totally funded a Medicaid funds and ool funds Public Health Nurse ;ition for Child Health e Consultant Project - ded thru Smart Start Smart Start Program Attachment 3 Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina, Section 3. The following revenue is anticipated to be available to complete this project: Total DSS related Smart Start Revenue $1,691,917 Total Health related Smart Start Revenue $1,142,822 Total Library related Smart Start Revenue $38,286 Total Cooperative Extension related Smart Start Revenue $97,727 Total Smart Stan Rew ure $2,970,752 Transfer from General Fund SffiO75 Section 4. The following prior years' grant funds have lapsed: Intergovernmental (DSS) - 1999 -00 $122,330 Total Expired DSS related Smart Start $1,511,092 Total Expired Health related Smart Start $485,649 Total Expired L.ibray related Smart Start $10,721 Total Expired Cooperative Extension related Smart Start W 797 Total Expired Smart Start Grant Funds $2,105,189 Section 5. The following amounts remain appropriated for this project: Human.Seruces - DSS $180,825 Haman Serdces - Health $726,248 Human .Seraces - L. ilnmy $27,565 Total Unexpired Smart Start Funding $9.34,638 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Attachment 3 Section 9. Positions authorized through this grant project include: 7 1.0full time equivalent position in the Health Department Enhanced Child Service Coordination Project as authorized by the Orange County Board of County Commissioners on December 5, 1994. 1.0 full time equivalent position in the Health Department's Child Health Care Consultant Project as authorized by the Orange County Board of County Commissioners on February 1, 2005. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30, 2005. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances. Adopted this the 3rd day of May 2005.