HomeMy WebLinkAboutAgenda - 09-20-2018 5-b - North Carolina Community Transportation Program Administrative and Capital Grant Applications for FY 2019 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 20, 2018
Action Agenda
Item No. 5-b
SUBJECT: North Carolina Community Transportation Program Administrative and Capital
Grant Applications for FY 2019
DEPARTMENT: Public Transportation (OPT)
ATTACHMENT(S): INFORMATION CONTACT:
1. Community Transportation Program
Resolution Theo Letman, Transit Director, 919-245-
2. 2018 Certifications and Assurances 2007
Signature Pages (2019 to be received at Teleishia Holloway, Transit Administrator
a later date) 919-245-2002
3. Public Hearing Notice
4. Local Share Certifications for Funding
PURPOSE: To
1) Conduct a public hearing to receive public comments on the North Carolina
Community Transportation Program (CTP) grant application by Orange County Public
Transportation (OPT) for FY 2020;
2) Close the public hearing;
3) Approve the Community Transportation Program Grant application for FY 2019 in the
total amount of $244,609 with a local match total of $33,272 to be provided when
necessary;
4) Approve and authorize the Chair to sign the Community Transportation Program
Resolution authorizing the applicant to enter into an agreement with the North Carolina
Department of Transportation (NCDOT) and the Local Share Certification for Funding
form; and
5) Authorize the Chair and the County Attorney to review and sign the 2019 Certifications
and Assurances document in Attachment 2.
BACKGROUND: Each year, the NCDOT Public Transportation Division accepts requests for
administrative and capital needs for county-operated community transportation programs. OPT
is eligible to make application for both administrative and capital funding.
The total CTP funding request for FY 2020 is $176,215 for community transportation
administrative expenses and an additional $68,394 for capital expenses. This draft grant
application is made for expenses totaling $244,609.
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Grant funds for administrative purposes will continue to be used to support overall transit
systems management and will continue to promote general ridership. Administrative Grant funds
include a percentage of wages and benefits for the following positions: Transit Director (60%) -
$79,300; Transportation Administrator (60%) - $67,000; Business Officer 1 (60%) - $59,382; and
Transit Dispatcher/ Scheduler (40%) - $31,855.
Grant funds for capital items include: an addition of one (1) LTV (light transit vehicle) bus to
support growth in ADA services associated with new route.
A public hearing (see Notice at Attachment 3) provides the opportunity for public discussion and
comment before the Board takes action on the resolution (Attachment 1). The acceptance of
these grant funds requires compliance with the annual certifications and assurances, for which
the signature pages are attached (Attachment 2). (Note: The attached signature pages are for
the certifications and assurances for FY 2018 as an example. The FY 2019 certifications and
assurances signature pages are very similar to those for FY 2018. However, the County has
not yet received those documents from NCDOT. When received, they will be forwarded to the
County Attorney and Chair for review and signatures.)
FINANCIAL IMPACT: The NCDOT CTP FY 2019 grant requires a 15% local match ($26,432)
for administrative expenses and a 10% local match ($6,839) for capital expenses for a total of
$33,272. The required local match is currently included in the department's approved FY 2018-
19 budget.
The indicated local match amounts for FY 2020 will be requested in the upcoming FY 2019-20
budget cycle and must be committed from Orange County's budget for the performance period
of July 1, 2019, through June 30, 2020 (FY 2020), as indicated in the attached Local Share
Certification for Funding form (Attachment 4). This will require Orange County to obligate
funding in its next budget cycle for these expenses. A total of $33,272 would come from the
County's general operating budget.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
Public Transportation provides opportunity for access to jobs and services to many individuals.
The CTP Administrative and Capital Grant provides Orange County access to funds to support
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its rural transportation infrastructure that promotes economic self-sufficiency to a wide range of
residents and locations. The funds additionally support a system that enhances the access of
residents in the non-urbanized areas to health care, shopping, education, employment, public
services, and recreation.
RECOMMENDATION(S): The Manager recommends the Board:
1) Conduct a public hearing to receive public comments on the North Carolina Community
Transportation Program (CTP) grant application by Orange County Public Transportation
(OPT) for FY 2020;
2) Close the public hearing;
3) Approve the Community Transportation Program Grant application for FY 2019 in the
total amount of $244,609 with a local match total of $33,272 to be provided when
necessary;
4) Approve and authorize the Chair to sign the Community Transportation Program
Resolution authorizing the applicant to enter into an agreement with the North Carolina
Department of Transportation (NCDOT) and the Local Share Certification for Funding
form; and
5) Authorize the Chair and the County Attorney to review and sign the 2019 Certifications
and Assurances document in Attachment 2.
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RES-2018-058 Attachment 1
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2018 RESOLUTION
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North
Carolina Department of Transportation, provide the necessary assurances and the required local match.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A,if not required) for the
adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS, Article 213 of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina
have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural, small urban, and urban public transportation services consistent with the policy requirements of
each funding source for planning, community and agency involvement, service design, service alternatives,
training and conference participation, reporting and other requirements (drug and alcohol testing policy and
program, disadvantaged business enterprise program, and fully allocated costs analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will have
different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for"purchase-of-service" projects
under the Section 5310 program.
WHEREAS, (Legal Name of Applicant) hereby assures and certifies that it will provide the required local
matching funds; that its staff has the technical capacity to implement and manage the project(s), prepare required
reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and
state statutes, regulations, executive orders, Section 5333 (b)Warranty, and all administrative requirements
related to the applications made to and grants received from the Federal Transit Administration, as well as the
provisions of Section 1001 of Title 18, U. S. C.
WHEREAS, the applicant has or will provide all annual certifications and assurances to the
State of North Carolina required for the project;
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NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Of(Name of Applicant's Governing Body) is
hereby authorized to submit grant application (s)for federal and state funding in response to NCDOT's calls for projects,
make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to
provide rural, small urban, and urban public transportation services.
I (Certifying Official's Name)* (Certifying Official's Title) do hereby certify that the above is a true and correct copy of
an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) duly held on the day of
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
Seal Subscribed and sworn to me (date) Affix Notary Seal Here
Notary Public
Printed Name and Address
My commission expires (date)
.................................................................................................:
2 Revised 07-27-2017
FTA FISCAL YEAR 2018 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2018 CERTIFICATIONS AND ASSURANCES FOR
FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS
(Signature pages alternative to providing Certifications and Assurances in TrAMS)
Name of Applicant: Orange County- Orange County Public Transportation
The Applicant agrees to comply with applicable provisions of Categories 01—21. V
OR
The Applicant agrees to comply with applicable provisions of the Categories it has selected:
Cateeory Description
01. Required Certifications and Assurances for Each Applicant.
02. Lobbying.
03. Private Sector Protections.
04. Rolling Stock Reviews and Bus Testing.
05. Demand Responsive Service.
06. Intelligent Transportation Systems.
07. Interest and Financing Costs and Acquisition of Capital Assets by Lease.
08. Transit Asset Management Plan,Public Transportation Safety Program,and
State Safety Oversight Requirements.
09. Alcohol and Controlled Substances Testing.
10. Fixed Guideway Capital Investment Grants Program(New Starts,Small Starts,and Core
Capacity Improvement).
11. State of Good Repair Program.
12. Grants for Buses and Bus Facilities and Low or No Emission Vehicle Deployment Grant
Programs.
13. Urbanized Area Formula Grants Programs and Passenger Ferry Grant Program.
14. Enhanced Mobility of Seniors and Individuals with Disabilities Programs.
15. Rural Areas and Appalachian Development Programs.
16. Tribal Transit Programs(Public Transportation on Indian Reservations Programs).
17. State Safety Oversight Grant Program.
18. Public Transportation Emergency Relief Program.
19. Expedited Project Delivery Pilot Program.
20. Infrastructure Finance Programs.
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21. Construction Hiring Preferences.
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FTA FISCAL YEAR 2018 CERTIFICATIONS AND ASSURANCES
FEDERAL FISCAL YEAR 2018 FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants for federal assistance to be awarded by FTA in FY 2018)
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AFFIRMATION OF APPLICANT
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Frame of the Applicant: Orange County-Orange County Public Transportation
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Name and Relationship of the Authorized Representative: Mark Dorosin, Board of County Commissioners, Chair
BY SIGNING BELOW,on behalf of the Applicant,I declare that it has duly authorized me to make these j
Certifications and Assurances and bind its compliance.Thus,it agrees to comply with all federal laws,regulations,and
requirements,follow applicable federal guidance,and comply with the Certifications and Assurances as indicated on
the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit
Administration(FTA)in federal fiscal year 2018,irrespective of whether the individual that acted on his or her
Applicant's behalf continues to represent it.
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FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should
apply to each Award for which it now seeks,or may later seek federal assistance to be awarded during federal fiscal
year 2018,
The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the
statements submitted with this document and any other submission made to FTA,and acknowledges that the Program
Fraud Civil Remedies Act of 1986,31 U.S.C.§3801 et seq.,and implementing U.S.DOT regulations,"Program Fraud
Civil Remedies,"49 CFR part 31,apply to any certification,assurance or submission made to FTA.The criminal
provisions of 18 U.S.C.§1001 apply to any certification,assurance,or submission made in connection with a federal
public transportation program authorized by 49 U.S.C.chapter 53 or any other statute j
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In signing this document,I declare under penalties of perjury that the foregoing Certifications and Assurances,and any
other statements made by =bp licant are true and accurate.
Signature Date: t 1
Name Mark Dorosin
Authorized Representative of Applicant
AFFIRMATION OF APPLICANT'S ATTORNEY
For(Name of Applicant): Orange County-Orane County Public Transportation
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As the undersigned Attorney for the above-named Applicant,I hereby affirm to the Applicant that it has authority j
under state,local,or tribal government law,as applicable,to make and comply with the Certifications and Assurances
as indicated on the foregoing pages.I further affirm that,in my opinion,the Certifications and Assurances have been
legally made and constitute legal and binding obligations on it.
I further affirm that,to the best of my knowledge,there is no legislation or litigation pending or imminent that might
adversely affect t v_lidity these Certifications and Assurances,or of the performance of its FTA assisted Award.
Signature Date:
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Name Joh Roberts
Attorney for Applicant
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Each Applicant for federal assistance to be mvarded by FTA mtrsiprovide an Affirmation of Applicant's Attorney
pertaining to the A P licant's le g al ca P aci t� the Applicant may enter its elech•onic si g nature in lieu of the Attorne y's
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signature within DAMS,provided the Applicant has on file and uploaded to DAMS this hard-copy Affirmation,signed
by the attorney and dated this federal fiscal year.
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Attachment 3 8
PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Orange County Community
Transportation Program Application to be submitted to the North Carolina Department of Transportation
no later than August 31,2018. The public hearing will be held on September 20, 2018 at 7:00 pm before
the Orange County Board of County Commissioners at Southern Human Services Center at 2501
Homestead Rd, Chapel Hill, NC 27516.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Teleishia Holloway on or
before September 19, 2018, at telephone number 919.245.2002 or via email at
tholloway(aD_orangecountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation
programs operating in Orange County as well as provides transportation options and services for the
communities within this service area. These services are currently provided using rural demand
response, and subscription routes. Services are rendered by Orange County Department of
Transportation.
The total estimated amount requested for the period July 1, 2018 through June 30, 2019)
Project Total Amount Local Share
Administrative $ $176,215 $ 26,432 (15%)
Operating (5311) $ N/A $ N/A (50%)
Capital (Vehicles & Other) $ 68,394 $ 6,839 (10%)
5310 Operating $N/A $N/A (50%)
Other $ N/A $ N/A ( %)
$ 244,609 $33,271
TOTAL PROJECT
Total Funding Request Total Local Share
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This application may be inspected at 600 Highway 86 North, Hillsborough, NC 27278 from 8:00 am —
5:00 pm. Written comments should be directed to Teleishia Holloway before September 19, 2018.
=nd of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the CTP grant application.
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Attachment 4
LOCAL SHARE CERTIFICATION FOR FUNDING
Orange County
(Legal Name of Applicant)
Requested Funding Amounts
Protect Total Amount Local Share
Administrative $ 176,215 $ 26,432 (15%)
5311 Capital $ 68,394 $ 6,839 (10%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating(Small & Large Urban) $ $ (50%)
5307 Planning $ $ (20%)
Capital $ $ (10%)
Mobility Management $ $ (10%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed route, regional, and
consolidated urban-rural systems)
TOTAL $ 244,609 $ 33,272
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Grant Applied To Amount
General Fund CTP 5311 Admin & Capital $ 33,272
TOTAL $ 33,272
** Fare box revenue is not an applicable source for local share funding
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FY 2019 Local Share Certificate (page 2)
I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2019
Community Transportation Program and 5311 Governors Apportionment will be available as
of July 1, 2018, which has a period of performance of July 1, 2019—June 30, 2020.
Signature of Authorized Official
Type Name and Title of Authorized Official
Date