HomeMy WebLinkAboutAgenda - 09-20-2018 5-a - NCDOT Public Transportation Division-Public Transportation – 5307 Program Grant Applications for FY2018 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 20, 2018
Action Agenda
Item No. 5-a
SUBJECT: NCDOT Public Transportation Division/Public Transportation — 5307 Program
Grant Applications for FY2018
DEPARTMENT: Public Transportation (OCPT)
ATTACHMENT(S): INFORMATION CONTACT:
1) Resolution Theo Letman, Transit Director, 919-245-
2) Public Hearing Notices 2007
3) Local Share Certification Teleishia Holloway, Transportation
Administrator, 919.245.2007
PURPOSE: To:
1) Conduct a public hearing to receive public comments on the 5307 Program — Operating,
Planning, Capital Funding / Durham Chapel Hill Carrboro Urbanized Area allocation
(Large Urban) and Burlington Area Small Urbanized Governor's Apportionment (Small
Urban) grant applications by Orange County Public Transportation (OPT) for FY 2019;
2) Close the public hearing;
3) Approve the Small and Large Urban 5307 Grant application for FY 2019 in the total
amount of $1,069,157 with a local match total of $534,577 to be provided when
necessary;
4) Approve and authorize the Chair to sign the 5307 Small and Large Urban Program
Resolution and the Local Share Certification for Funding form; and
5) Authorize the Chair and the County Attorney to review and sign the annual Certifications
and Assurances documents.
BACKGROUND: Each year, the NCDOT Public Transportation Division accepts requests for
operations and capital needs for county-operated community transportation programs. OCPT is
eligible to make application for both operations and capital funding. The FY 2019 application
includes funding allocations from prior year apportionments that had not been applied for.
NCDOT is allowing FY 2019 application to include the total funds unapplied for as outlined in the
table below:
Small Urban: FY's 2015 & 2017 Large Urban: FY's 2016 & 2017
Total $ 674,378 Total $ 394,776
Federal $ 337,189 Federal $ 197,388
Local $ 337,189 Local $ 197,388
Grant funds for administrative purposes will continue to be used to support overall transit
systems management and operations and will continue to promote general ridership.
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The public hearing (see Notices at Attachment 2) provides the opportunity for public comment
before the Board takes action on the Local Share Certification (Attachment 3). These grants
were accepted / approved previously by the State on June 1, 2017 for #18-SU-056A and June
29, 2017 for#18-LU-056B.
FINANCIAL IMPACT: The NCDOT 5307 Program — Operating, Planning, Capital Funding /
Durham Chapel Hill Carrboro Urbanized Area allocation (18-LU-056B) and Small Urbanized
Governor's Apportionment (18-SU-056A) require a 50% local match (18-SU-056A — $337,189
and 18-LU-056B — $197,388) for operating, planning, and capital expenses. The department
will utilize currently available carryover funds from Article 43 Transit Tax proceeds to cover the
required local match, and will address this in a future Budget Amendment for consideration by
the Board of Commissioners.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or
ethnic background; age; military service; disability; and familial, residential or economic
status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
OCPT provides opportunity for access to jobs and services to many individuals.
The CTP Administrative and Capital Grant provides Orange County access to funds to support
its rural transportation infrastructure that promotes economic self-sufficiency to a wide range of
residents and locations. The funds additionally support a system that enhances the access of
residents in the non-urbanized areas to health care, shopping, education, employment, public
services, and recreation.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Conduct a public hearing to receive public comments on the 5307 Program — Operating,
Planning, Capital Funding / Durham Chapel Hill Carrboro Urbanized Area allocation
(Large Urban) and Burlington Area Small Urbanized Governor's Apportionment (Small
Urban) grant applications by Orange County Public Transportation (OPT) for FY 2019;
2) Close the public hearing;
3) Approve the Small and Large Urban 5307 Grant application for FY 2019 in the total
amount of $1,069,157 with a local match total of $534,577 to be provided when
necessary;
4) Approve and authorize the Chair to sign the 5307 Small and Large Urban Program
Resolution and the Local Share Certification for Funding forms; and
5) Authorize the Chair and the County Attorney to review and sign the annual Certifications
and Assurances documents.
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RES-2018-057 Attachment 1
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2018 RESOLUTION
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North
Carolina Department of Transportation, provide the necessary assurances and the required local match.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A,if not required) for the
adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina
have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for
administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to
provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural, small urban, and urban public transportation services consistent with the policy requirements of
each funding source for planning, community and agency involvement, service design, service alternatives,
training and conference participation, reporting and other requirements (drug and alcohol testing policy and
program, disadvantaged business enterprise program, and fully allocated costs analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will have
different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for"purchase-of-service" projects
under the Section 5310 program.
WHEREAS, (Legal Name of Applicant) hereby assures and certifies that it will provide the required local
matching funds; that its staff has the technical capacity to implement and manage the project(s), prepare required
reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and
state statutes, regulations, executive orders, Section 5333 (b)Warranty, and all administrative requirements
related to the applications made to and grants received from the Federal Transit Administration, as well as the
provisions of Section 1001 of Title 18, U. S. C.
WHEREAS, the applicant has or will provide all annual certifications and assurances to the
State of North Carolina required for the project;
1 Revised 07-27-2017
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NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Of(Name of Applicant's Governing Body) is
hereby authorized to submit grant application (s)for federal and state funding in response to NCDOT's calls for projects,
make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to
provide rural, small urban, and urban public transportation services.
I (Certifying Official's Name)* (Certifying Official's Title) do hereby certify that the above is a true and correct copy of
an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) duly held on the day of
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
Seal Subscribed and sworn to me (date) Affix Notary Seal Here
Notary Public
Printed Name and Address
My commission expires (date)
.................................................................................................:
2 Revised 07-27-2017
Attachmcnt 2 5
PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Orange County
Community Transportation Program Application to be submitted to the North Carolina Department of
Transportation no later than November 3, 2018. The public hearing will be held on 20 September
2018 at 7:00 pm before the Orange County Board of County Commissioners at Southern Human
Services Center at 2501 Homestead Rd, Chapel Hill, NC 27516.
Those interested in attending the public hearing and needing either auxiliary aids or services under the
Americans with Disabilities Act (ADA) or a language translator should contact TeLeishia Holloway on or
before October 16, 2018, at telephone number 919.245.2002 or via email at
thollowav @orangecountync.gov.
The NCDOT 5307 Small Urban Program- Operating, Planning, Capital Funding provides assistance to
coordinate existing transportation programs operating in Orange County as well as provides
transportation options and services for the communities within this service area. These services are
currently provided using fixed, demand response, deviated fixed, and subscription routes.
Services are rendered by Orange County Public Transportation.
The total estimated amount requested for the period July 1, 2018 through June 30, 2019)
Project Total Amount Local Share
Administrative $ $ (15%)
Operating $ 674,378 $ 337,189 (50%)
(5307 18-SU-056A)
Capital (Vehicles & Other) $ $ $ (10%)
(50%)
Other $ $ ( %)
TOTAL PROJECT $ 337,189 $ 168,594
Total Funding Request Total Local Share
This application may be inspected at Orange County Public Transportation Administration Building
at 600 Highway 86 North, Hillsborough, NC 27278 from 8:00 am -5:00 pm, Monday through
Friday. Written comments should be directed to TeLeishia Holloway before October 16, 2018.
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the CTP grant application.
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PUBLIC HEARING NOTICE
Section 5311 (ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
This is to inform the public that a public hearing will be held on the proposed Orange County
Community Transportation Program Application to be submitted to the North Carolina Department of
Transportation no later than November 3, 2018. The public hearing will be held on September 20,
2018 at 7:00 pm before the Orange County Board of County Commissioners at Southern Human
Services Center at 2501 Homestead Rd, Chapel Hill, NC 27516.
Those interested in attending the public hearing and needing either auxiliary aids and services under the
Americans with Disabilities Act (ADA) or a language translator should contact Tel-eishia Holloway on or
before October 16, 2018, at telephone number 919.245.2002 or via email at
tholloway @orangecountync.gov.
The 5307 Large Urbanized Area Transportation Program provides assistance to operate existing
transportation programs in Orange County as well as provide transportation options and services for
the communities within this Urbanized service area. These services are currently provided using Fixed,
Complimentary ADA, and flexible (deviated) Fixed routes. Services are rendered by Orange
County Public Transportation.
The total estimated amount requested for the period July 1, 2018 through June 30, 2019)
Project Total Amount Local Share
Administrative $ $ (15%)
Operating $ 394,776 $ 197,388 (50%)
(5307 18-LU-056B)
Capital (Vehicles & Other) $ $ $ (10%)
(50%)
Other $ $ ( %)
TOTAL PROJECT $ 197,388 $ 98,694
Total Funding Request Total Local Share
This application may be inspected at Orange County Public Transportation Administration Building
at 600 Highway 86 North, Hillsborough, NC 27278 from 8:00 am -5:00 pm, Monday through
Friday. Written comments should be directed to TeLeishia Holloway before October 16, 2018.
End of Notice
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a
signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication
must be submitted with the CTP grant application.
s:\agendas\2018\09-20-18\5-a 2a-public hearing notices.doc
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Attachment 3
LOCAL SHARE CERTIFICATION FOR FUNDING
Orange Countv
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share
Administrative $ $ (15%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating(Small & Large Urban) $ 1,069,154 $ 534,577 (50%)
5307 Planning $ $ (20%)
Capital $ $ (10%)
Mobility Management $ $ (10%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307(Small fixed route, regional, and
consolidated urban-rural systems)
TOTAL $ 1,069,154 $ 534,577
Total Funding Requests Total Local Share
The Local Share is available from the following sources:
Source of Funds Grant Applied To Amount
General Fund 18-SU-056A& 18-LU-056B $ 534,577
TOTAL $ 534,577
** Fare box revenue is not an applicable source for local share funding
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Attachment 3
FY 2019 Local Share Certificate (page 2)
I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2019
Community Transportation Program and 5307 Governors Apportionment will be available as of
July 1, 2018, which has a period of performance of July 1, 2018 —June 30, 2019.
Signature of Authorized Official
Type Name and Title of Authorized Official
Date