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Agenda
Solid Waste Advisory Group
October 9, 2014 - 6:00 p.m.
Solid Waste Operations Center
1. Call to Order— Chair
2. Public Comments — Chair
3. Approve Meeting Summary from September 26, 2014 — Chair, Attached
4. Current Waste & Recycling Practices and Interests for UNC- Chapel Hill —
Matt Fajack, UNC -CH Representative
5. Current Waste & Recycling Practices and Interests for UNC - Healthcare —
Mel Hurston or Dan Lehman, UNC - Healthcare Representatives
6. Discussion of County Solid Waste Fee Schedule & Current Enterprise Fund —
County Staff, Attached
7. Revised Draft Interlocal Agreement Language Discussion — Talbert,
Attached
8. Assembly of Governments Meeting Topics - Chair
9. Next Meeting? — Chair
10.Other
• Technical Corrections - Additional Discussion
11.Adjourn (8:00) - Chair
Sandwiches and fixings will be provided.
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Overview
Orange County Solid Waste Enterprise Fund (9 -26 -2014)
Generally Accepted Accounting Principles (GAAP) requires state and local governments to use the
enterprise fund type to account for "business -type activities" – activities similar to those found in the
private sector. Business type activities include services primarily funded through user charges.
The Governmental Accounting Standards Board (GASB) defines the purpose of enterprise funds as: "...to
account for operations (a) that are financed and operated in a manner similar to private business
enterprises — where the intent of the governing body is that the costs(expenses, including depreciation)
of providing goods or services to the general public on a continuing basis be financed or recovered
primarily through users charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is appropriate for capital
maintenance, public policy, management control, accountability, or other purposes."
State and local governments should use an enterprise fund to account for its activities when the criteria
of either (a) or (b) are met. In most cases, State and Local Governments should use enterprise funds
because their activities closely resemble the characteristic described in (a) above. Moreover, it is
important to note that the total cost of the activity does not have to be paid for by the user charges. The
government (or other governmental entity) may subsidize a significant portion of the costs of the
enterprise fund.
Background
The Solid Waste Enterprise Fund was established in the 1970 "s by the Towns of Carrboro and Chapel Hill
and Orange County to finance county landfill operations. Over the years the fund was a relatively simple
device consisting of tipping fee revenue, landfill operations and capital reserves. In the late 1980's the
governments initiated curbside recycling program, followed by a series of other recycling and waste
reduction programs and services that have grown and expanded until the present and achieving
tremendous success and popularity. In the early 1990's federal and state environmental regulations
significantly increased the present and future costs of landfill operations. Therefore, solid waste
expenditures and revenues increased significantly and the enterprise fund became more complex over
time. Closing the landfill last year has also had a significant impact on revenue and expense allocations.
The current enterprise fund is organized as follows:
Environmental Support Division Fiscal 2014/15 Budget = $2,019,730
This division includes: equipment maintenance labor & shop operations, environmental enforcement,
departmental education & outreach, solid waste planning and reporting, safety administration,
development review, accounting (billing and receiving), purchasing, customer service, office expenses,
utilities, building maintenance including mowing and janitorial services, insurance and workers
compensation, retiree health, special events, charges by the general fund, training, etc., departmental
administration /management, etc.
Sources of revenue include: interest on reserves, regulated recyclable material ordinance permitting,
licensing and certification, facility rental, telecom tower site leasing and charges to 3 operating divisions
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Sanitation Division Fiscal 2014/15 Budget = $5,123,158
This division includes: five solid waste convenience center operations, hauling, maintenance, leasing,
etc., county government building waste collection, county schools waste collection, transfer
station /landfill tipping fees, capital improvements & equipment (includes Eubanks SWCC related
improvements $2,428,283), personnel w /benefits, uniforms, etc., training, GPS monitoring, vehicle &
equipment maintenance /supplies, debt service, contribution to equipment reserves, contribution to
environmental support, etc.
Sources of revenue include: sale of surplus equipment, school waste collection, annual SWCC Fee,
contribution from reserves, county general fund contribution ($1,856,543)
Recycling Division Fiscal 2014/15 Budget = $4,869,794
This division includes: (all recycling programs) curbside and multi - family collection, five recycling drop -
off site operations /maintenance, household hazardous waste program, food waste collection, clean
wood /yard waste mulching, scrap metal /white goods program, scrap tires program, Chapel Hill - Carrboro
and County school recycling, commercial recycling programs, electronics recycling, vehicle & equipment
maintenance /supplies, personnel w /benefits /uniforms, roll cart purchase, debt service, capital
improvement & equipment, contribution to reserves, U -Mall site payment, contribution to
environmental support, materials transfer to market, materials marketing, training, etc.
Sources of revenue include: sale of recyclable materials, Basic 3 -R Fee, grants, contribution from
reserves, debt service, municipal special collections, Chapel Hill - Carrboro and county schools, sale of
surplus equipment, etc.
Landfill Division Fiscal 2014/15 Budget = $ 1,010,368
This division includes: construction & demolition landfill operations, scale operations, personnel
w /benefits /uniforms, various environmental monitoring and reporting, equipment & vehicle
maintenance /supplies, training and certification, engineering and surveying services, supplies, leachate
management, maintenance of closed landfills, seeding & erosion control, NC disposal tax, contribution
to environmental support, load inspection, regulatory compliance, etc.
Sources of revenue include: C &D tipping fees, contribution from reserves for capital /post - closure
maintenance, disposal tax reimbursement, white goods /scrap tire tax reimbursements, sale of surplus
equipment, metal /wood sale, mulch /compost sale, landfill gas recovery, contribution to environmental
support, mattress fee, landfill penalty surcharge, etc.
Solid Waste Enterprise Fund Reserves
Staff estimated ending fund balance June 30, 2014 = $13,412,462 (audit pending)
This includes: Equipment Reserve = $5,733,613
Rogers Road Remediation Fund = $200,000
Closure /Post - closure = $7,478,849
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DRAFT
INTERLOCAL AGREEMENT BETWEEN ORANGE COUNTY AND THE TOWNS OF
CARRBORO, CHAPEL HILL, AND HILLSBOROUGH REGARDING THE PROVISION OF
SERVICES RELATED TO AND THE DISPOSITION OF SOLID WASTE IN ORANGE COUNTY
THIS AGREEMENT, made and entered into this day of , 20_
between Towns of Carrboro, Chapel Hill, and Hillsborough, North Carolina municipal
corporations, of Orange County, North Carolina (hereinafter referred to individually as the
"Town" and jointly as "Towns "); UNC- Healthcare; University of North Carolina at Chapel Hill
(hereinafter referred to as UNC -CH), and Orange County, a political subdivision of the State of
North Carolina (hereinafter referred to as the "County "), for the provision of solid waste services
and disposition of solid waste within Orange County. (County, Towns UNC -CH and UNC -
Healthcare may be referred to collectively as the "Parties ")
WITNESSETH
WHEREAS, the County, UNC - Healthcare, UNC -CH and Towns are public bodies, politic
and corporate, under the laws of the State of North Carolina and are vested with the power and
authority by Article 20 of North Carolina General Statutes Chapter 160A to enter into this
Interlocal Agreement (hereinafter referred to as the "Agreement "); and
WHEREAS, the County operates and /or contracts for the operation of solid waste and /or
recyclable materials collections services in the jurisdictions of the County and Towns; and
WHEREAS, the County, UNC - Healthcare, UNC -CH and Towns desire to establish
procedures, policies, rights, and responsibilities for the collection, transport, and disposition of
solid waste, construction and demolition materials, and recyclable materials.
NOW, THEREFORE, in consideration of the foregoing and on mutual promises and
obligations set forth herein, the receipt and sufficiency of which is hereby acknowledged, the
County, UNC - Healthcare, UNC -CH and Towns agree as follows:
TERM AND TERMINATION
A. County may terminate this Agreement, without penalty or cost, pursuant to the terms of
Paragraph V (E & F) below.
B. Interlocal Agreement will become effective upon execution by each Town and County and
remain in effect until eliminated by agreement of the parties or the majority of the parties
withdraw. Parties to the agreement may withdraw with 12 month notice and payment of its
per- capita share of any outstanding debt related to the services, facilities and programs listed
above and any debt which is incurred while a party to the Interlocal Agreement up to the time
of notice to withdraw. The withdrawing party shall be responsible for the full amount of any
outstanding costs or debt related to the provision of services or facilities contemplated by this
Agreement as such costs or debt apply within its territorial jurisdiction.
CONSTRUCTION AND DEMOLITION ( "C &D ") AND MUNICIPAL SOLID WASTE
( "MSW ") LANDFILLS
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A. County shall maintain financial, regulatory and environmental responsibility for operations,
closure, and for post - closure maintenance /monitoring, of Orange County's C & D and MSW
Landfills.
B. County shall, pursuant to the terms of its agreement with the University of North Carolina at
Chapel Hill, monitor the operation and performance of the University Landfill Gas Recovery
System.
C. Towns and County will, in support of the solid waste enterprise fund, direct C &D waste from
projects where local government funding is utilized, including school construction and
renovation, to the Orange County C &D Landfill.
D. Towns and County will, in support of the solid waste enterprise fund, deliver white
goods /appliances, vegetative wastes and scrap metal and other materials as agreed on in
the future, to County recycling facilities.
E. Towns and County will establish C &D tipping fees annually as part of the County budget
process, and may include some portion of the fee to apply to C &D closure and post - closure
costs, and shall become effective on July 1 of a given year. County Manager's fee
recommendations will be available to parties to Interlocal Agreement no later than May 1
and Solid Waste Director's fee recommendations will be available to parties to Interlocal
Agreement no later than April 1 (County will respond to inquiries earlier if fee
recommendations are available)
III. MUNICIPAL SOLID WASTE ("MSW") COLLECTION AND TRANSFER
A. Towns and County will maintain authority and responsibility, financial and environmental, for
MSW collected and transferred within their respective jurisdictions.
B. Any party to this agreement that considers alternative solid waste facility options shall
entertain participation by other parties to this agreement subject to payment of prevailing
tipping fees as established by the relevant governing body. Should they participate, fees
shall be established annually as part of the regular budget approval process and become
effective on July 1 of a given year.
C. Should the County or a Town (or Towns) plan, site and develop alternative solid waste
facility options the Agreement may be amended if necessary to clarify access, etc.
D. County will maintain, operate, and fund Solid Waste Convenience Centers that accept
residentially generated MSW, C &D, bulky waste, recyclable materials, etc. for the use and
benefit of all County and Town residents.
E. Towns and County will, in support of the solid waste enterprise fund and subject to
modification, deliver white goods /appliances, mattresses, vegetative wastes, C &D waste,
clean wood, cardboard and scrap metal to designated Orange County facilities.
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F. County shall provide for the specific recycling and /or, where legally permissible, the reuse of
materials such as:
1. White Goods /Appliances;
2. Scrap tires;
3. Scrap metal;
4. Clean wood waste;
5. Vegetative waste;
6. Electronics
7. Mattresses.
8. Household Hazardous Waste
9. Other materials as markets and program funding becomes available
G. County will endeavor to maximize schedule of operation and services available (subject to
material markets and budgetary considerations and constraints) at convenience centers
consistent with current District/Neighborhood concept or other convenience center concepts
as directed by the Board of Commissioners. Current District Center (Walnut Grove Church
Road and Eubanks Road Convenience Centers) services provide for the disposal of:
1. Residential municipal waste;
2. Household hazardous waste;
3. Cardboard;
4. Waste oil, filters, and anti - freeze;
5. Yard waste;
6. Scrap tires;
7. Clean wood waste;
8. Scrap metal and white goods;
9. Cooking oil and residential food waste;
10. Recyclable materials (bottles, cans, mixed paper);
11. Rigid plastics;
12. Textiles /shoes;
13. Salvage shed;
14. Electronics;
15. Batteries (wet & dry cell);
16. Plastic bags and film.
IV. RECYCLABLE MATERIALS
A. Recycling programs and services that are provided at the time of implementation of this
Agreement are anticipated to be continued for the foreseeable future. Periodic expansions,
modifications, improvements or adjustments to programs /services may be made by the
parties of the Agreement (subject to material markets and budgetary considerations).
County will coordinate /collaborate with Towns and UNC- University and UNC - Healthcare
regarding changes to programs /services operated within the Towns through an advisory
board /committee established for this purpose, or other means as agreed.
B. Any consideration of eliminating a program, facility or service shall first be discussed by the
advisory committee /commission /board /group so that all parties may provide input to the
decision.
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C. It is the County's objective to offer equivalent services /programs within the Towns. County
may also provide special services to individual Towns that may require special negotiated
service fees or other specific compensation that fall outside of this Agreement. The portion
of Chapel Hill located within Durham County should receive those services which other parts
of the Town of Chapel Hill receive, however, it is solely the responsibility of the Town of
Chapel Hill to establish the authority by which County shall provide services in that portion of
the Town.
D. County shall ensure that recycling programs /services provided by the County are of high
quality and reliable with regard to the reasonable: Adherence to route schedules; prevention
of overflow of drop -off site receptacles; resolution of complaints; safety; making progress
toward waste reduction objectives, etc. County will endeavor to coordinate urban curbside
recycling collection routing with municipal waste collection routing (as requested) to the
extent possible, consistent with collection efficiency, budgetary constraints and available
resources (i.e. roll - carts, compacting collection vehicles, etc.) County will endeavor to
maintain maximum efficiency in recycling and waste reduction programs consistent with
generally accepted industry best management practices.
E. Towns will coordinate /collaborate with County with regard to specific interests /initiatives that
affect performance of County programs and services, such as PAYT, organics diversion,
etc.
F. Current 24 -Hour Recycling Drop -off Centers are intended to remain in service, subject to
County budgetary considerations, recyclable material drop -off requirements of the parties,
site availability, space limitations, material market availability, and Town recyclable material
drop -off requirements. The five current drop -off sites include: Cedar Falls Park, Hampton
Point, Carrboro Plaza, University Mall, and Meadowmont. No reductions or additions of
drop -off sites are contemplated at this time. Reduction /addition in the number of centers
within each Town shall be coordinated /reviewed by advisory
board /commission /committee /group.
G. Subject to state and federal law and subject to budgetary considerations and constraints it is
expected by the Parties that recycling services offered at the time of the execution of this
Agreement shall continue and be subject to appropriate performance measure and analysis.
V. FINANCIAL
A. Fees for the purpose of providing multi - family and urban curbside recycling services within
the jurisdictions of the Towns shall be established through each Town's budgetary process.
Through such process Towns shall establish recycling service fees based on County's
recommendation, which recommendation shall be based on County's good faith estimate of
the costs of providing recycling services within the Towns' jurisdictions. Each Town shall
authorize County to collect and administer fees established for the purpose of providing
recycling services within the Towns' jurisdictions. County shall apply the full revenue of said
fees solely toward the costs of providing services within the Towns' jurisdiction.
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1. The Town of Chapel Hill shall, through its budgetary process, set fees for the costs of
services provided pursuant to the terms of this Agreement for those areas of the
Town situated in Durham County.
2. The Town of Chapel Hill shall establish said fees based on County's
recommendation, which recommendation shall be based on County's good faith
estimate of the costs of providing services contemplated by this Agreement within
that area of the Town situated in Durham County.
3. The County will provide proposed fees to Towns for Urban Curbside and Multi- family
recycling services by April 1 (Solid Waste Directors recommendation) and May 1 of
each year (County Manager's recommendation if different from Directors), unless
multi -year fee rate is established.
4. The Town of Chapel Hill shall authorize County to collect and administer said fees
and County shall apply the full revenue of said fees solely toward the costs of
providing services in that area of the Town of Chapel Hill situated in Durham County.
B. Annually no later than April 1 County shall notify Towns of any proposed tipping fee
increases and any proposed fee increases associated with multi - family and urban curbside
recycling services provided pursuant to the terms of this Agreement. Subject to the terms
and any exceptions in this Paragraph V County shall be solely responsible for establishing
said fees. County shall establish said fees through its good faith estimate of the actual costs
of providing the services contemplated by this Agreement. Fees imposed pursuant to the
terms of this Agreement shall be uniform for each Town and shall be in an amount sufficient
to fully cover the direct and indirect costs of providing the services contemplated by this
Agreement.
C. Annually no later than April 1 (Solid Waste Directors recommendation) and May 1 of each
year (County Manager's recommendation if different from Directors), County shall notify
Towns of the proposed tipping fees and fees associated with services other than recycling
provided pursuant to the terms of this Agreement. Subject to the terms and any exceptions
provided in this section, County shall be solely responsible for establishing said fees. County
shall establish said fees through its good faith estimate of the actual costs of providing the
services contemplated by this Agreement. Fees imposed pursuant to the terms of this
Agreement shall be uniform for each Town and shall be in an amount sufficient to fully cover
the costs of providing the services contemplated by this Agreement.
D. Subject to the two exceptions set out below, any fee increase of more than five percent (5 %)
must be approved by the Towns in advance by June 1 of any given year.
1. This Paragraph V(D) shall not apply where County has provided at least twelve (12)
months' notice of said fee increase and where such increase greater than five
percent (5 %) is necessary to maintain the then current level of services.
2. County's contract with its service provider, a provider of urban curbside service
contemplated by this Agreement, contains provisions for annual increases in costs
based on annual increases in the national Consumer Price Index ( "CPI "). This
Paragraph V(D) shall not apply where a greater than five percent (5 %) fee increase
is necessary based on the CPI increase requirement of County's contract with Waste
Industries, or any other service provider where the service contract contains a similar
provision, and where County has notified Town prior to the first day of April when
such a CPI increase greater than five percent (5 %) is expected for the next fiscal
year.
E. In the event a Town or Towns fail to approve a multi - family or urban curbside recycling fee
increase of greater than five percent (5 %) for any service where such increase is necessary
to fully pay for the provision of any service contemplated by the terms of this Agreement or
where such increase is necessary for County to meet its contractual obligations with any
contractor engaged in providing any of the services contemplated by this Agreement County
may, at its option, terminate this Agreement as it applies to any Town that fails to approve
said fee increase.
1. Any termination pursuant to this Paragraph V(D) shall be without cost or penalty to
County.
2. In the event County terminates this Agreement pursuant to the terms of this
Paragraph V(D) the Town or Towns with which the Agreement is terminated shall be
responsible for the full amount of any outstanding costs, contractual obligations or
debt related to the provision of services contemplated by this Agreement as such
costs or debt apply within its territorial jurisdiction.
3. Any termination pursuant to this Paragraph V(D) shall be effective at the end of the
fiscal year in which a Town or Towns fail to approve the aforementioned fee increase
and after written notice by the County to the Town(s).
F. In the event a Town or Towns fail to approve a fee increase of greater than ten percent
(10 %) for any service where such increase is necessary to fully pay for the provision of any
service contemplated by the terms of this Agreement or where such increase is necessary
for County to meet its contractual obligations with any contractor engaged in providing any
of the services contemplated by this Agreement County may, at its option, terminate this
Agreement as it applies to any Town that fails to approve said fee increase.
G. "If the County determines that it is or may be advisable to create and impose any additional
type of Governmental Fee (beyond the existing Urban Curbside and Multi- family Fee), then
the County will give at least 60 days' notice of the proposed Governmental Fee to the other
parties. A Governmental Fee may then be imposed only if the creation and imposition of
such Governmental Fee is subsequently approved by the County and at least one other of
the largest two (by population) local government Parties. A new Governmental Fee will take
effect at the end of the notice period or, if later, the date of the last Governing Body approval
necessary for it to take effect."
H. "The County may increase any individual Governmental Fee (except the existing Urban
Curbside or Multi- family Fee) from time to time in its discretion with at least 60 days' notice
of the increase to all Parties. The County may not, however, increase any individual
Governmental Fee during or at the beginning of any Fiscal Year to a fee that exceeds the
fee in effect at the end of the preceding Fiscal Year by more than 10 %, without the prior
consent of all the other Parties. The Parties intend and agree that the County shall endeavor
to adjust any and all Governmental Fees only annually, with changes becoming effective
only at the beginning of a Fiscal Year."
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VI. INDEMNIFICATION
To the extent authorized by North Carolina law County, Towns, UNC -CH and UNC - Healthcare
each agree to indemnify and hold harmless one another, their agents, officials, and employees,
from and against all claims, actions, demands, costs, damages, losses and /or expenses of any
kind whatsoever, in whole or in part, resulting from any acts of County, each Town, UNC -CH or
UNC - Healthcare, their agents, officials, employees, guests or invitees caused by or directly
related to the performance of this Agreement, including but not limited to court costs and
attorney's fees incurred by the County, Towns, UNC -CH and UNC - Healthcare in connection
with the defense of said matters.
VII. NOTICE
Any notice required by or pursuant to this Agreement, or any amendment or renewal, shall be in
writing and delivered by United States Mail to the following:
To Carrboro:
Town of Carrboro
Town Manager
301 West Main Street
Carrboro, NC 27510
To UNC - Chapel Hill:
VIII. ENTIRE AGREEMENT
To Hillsborough:
Town of Hillsborough
Town Manager
101 East Orange Street
Hillsborough, NC 27278
To Chapel Hill:
Town of Chapel Hill
Town Manager
405 Martin Luther King, Jr. Blvd.
Chapel Hill, NC 27514
To UNC - Healthcare:
This Agreement constitutes the entire agreement of the Parties hereto and is effective the date
first above recorded.
[SIGNATURE PAGE TO FOLLOW]
In witness whereof, the Parties, by and through their authorized agents, have hereunder set
their hands and seal as of the day and year first above written.
Mayor, Town of Chapel Hill
ATTEST:
Town Clerk
Mayor, Town of Carrboro
ATTEST:
Town Clerk
, UNC -CH
Chair, Orange County
ATTEST:
Clerk to the Board
Mayor, Town of Hillsborough
i
ATTE
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This instrument has been pre- audited in the manner required by the Local Government Budget
and Fiscal Control Act:
Carrboro Finance Director
This instrument has been pre- audited in the manner required by the Local Government Budget
and Fiscal Control Act:
Chapel Hill Finance Director
This instrument has been pre- audited in the manner required by the Local Government Budget
and Fiscal Control Act:
Hillsborough Finance Director
This instrument has been pre- audited in the manner required by the Local Government Budget
and Fiscal Control Act:
Orange County Finance Director
UNC -CH
UNC - Healthcare
21
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Appendix I — Services at Time of Interlocal Agreement Adoption
As of the date first above recorded current recycling services provided to Towns by County
include:
1. Weekly residential curbside collection (single stream);
2. Multi- family collection (single stream);
3. Food Waste collection from commercial establishments;
4. Bar /Restaurant and other small commercial location collection (single stream);
5. Downtown cardboard Collection — Chapel Hill only — fee based;
6. Pedestrian bins ( locations) — Chapel Hill only — fee based;
7. Park &Ride lot collection ( currently 3 locations in Chapel Hill and and 2 in Carrboro);
8. Municipal park collection;
9. Government building collection for all local governments, OWASA and public (except
UNC -CH) schools;
10. Public housing - (multi - family style service or single family, as appropriate to housing
type);
11. Public schools collection -- fee based, contractual service.
Current recycling services provided to the towns (incorporated municipalities) by the County
include:
Weekly residential curbside collection (single stream) — co- mingled collection currently provided
by contract to the County with 95 gallon roll carts; materials include clean -dry paper, metal cans,
glass bottles and jars, plastic bottles /tubs /cups, drink and milk cartons, cardboard, aerosol cans,
aluminum foil /trays
Multi- family collection (single stream) — co- mingled collection available to all multi - family
facilities throughout the County at necessary collection frequency; materials include clean -dry
paper, metal cans, glass bottles and jars, plastic bottles /tubs /cups, drink and milk cartons,
cardboard, aerosol cans, aluminum foil /trays
Food Waste collection — available to all restaurant, food preparation, supermarket, etc. (pre and
post- consumer) who meet a County established minimum monthly quantity generated threshold
and can adhere to quality requirements and accessibility
Bar /Restaurant and other commercial location collection (single stream) — objective of providing
services to all establishments in the County according to pending comprehensive recycling plan
and available funding
Downtown Cardboard Collection (Chapel Hill only) — fee based on negotiated rate directly with
Chapel Hill and may be available to other Towns upon request
Downtown Pedestrian Bins — fee based on negotiated rate directly with Chapel Hill and may be
available to other Towns for a fee upon request; subject to coordination of receptacle used with
County and level of contamination of materials
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Park & Ride Lot Collection ( currently 3 locations in Chapel Hill and 2 in Carrboro) - fee based
on negotiated rate directly with Chapel Hill and Carrboro and may be available to Hillsborough
upon request; subject to coordination of receptacle used with County and level of contamination
of materials
Municipal Park Collection - fee based on negotiated rate directly with Chapel Hill and may be
available to other Towns upon request; subject to coordination of receptacle used with County
and level of contamination of materials
Government building collection for all local governments and OWASA — recycling service
available to all local government buildings and OWASA; other government buildings at County
discretion and available resources
Public Housing - (multi - family style service or single family, as appropriate to housing type) —
public housing will be service in the same manner as other residences, whether multi - family or
single family type service; County to provide periodic communication as needed with
Department of Public Housing regarding outreach and education of residents, management and
other changes to public housing services
Public Schools collection -- fee based, contracted service negotiated directly with the individual
school system
Hours of Operation — County will establish hours of operation for County services /facilities;
County will consult with Towns when changes in hours of operation are being considered,
except in extenuating and temporary situations such as storm events; County will attempt to
notify municipalities by 7am the morning of any event that impacts regular facility hours of
operation
Recycling (unstaffed) Drop -off Centers — recycling drop -off centers within the Towns will be
serviced by County on an as needed basis; materials include clean -dry paper, metal cans,
glass bottles and jars, plastic bottles /tubs /cups, drink and milk cartons, cardboard, aerosol cans,
aluminum foil /trays
• Towns will cooperate with County to site or maintain current locations as necessary
• materials currently available at these centers at the time of the execution of this
agreement will be maintained and any consideration to reduce the current available
materials will first be discussed by the advisory committee /commission /board
• materials may be added at County discretion
• County will, with the relevant Town cooperation, maintain the sites with regard to
screening, signage, litter collection and illegal dumping (includes any existing agreement
for site maintenance)
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Appendix II - MISCELLANEOUS
A. Holiday service. County shall be responsible for providing service and facility holiday
schedule to parties and to make a good faith effort to coordinate service schedules to the
extent practicable.
B. Storm debris management. County shall manage construction debris created by or from
severe storms at its Construction & Demolition Landfill. County shall provide debris
management sites for delivery of severe storm event vegetative debris. Emergency storm
debris collection and monitoring are the responsibility of each jurisdiction unless otherwise
noted in a separate MOU.
C. Ordinance enforcement. Towns will allow enforcement of County regulated recyclable
material ordinance (RRMO) within Town municipal limits. Each Town may assist in the
enforcement of County's Regulated Recyclable Materials Ordinance within each Town's
jurisdiction using their staff in coordination with County staff.. Towns shall monitor waste
collected by Town staff for banned materials in order to prevent the delivery of banned
materials for disposal. County shall provide solid waste plan advice, review, and approvals
in concert with development applications to various jurisdictions. County may assist towns'
enforcement staff in enforcement of landfill bans on privately collected waste containers.
D. Education and Outreach. County shall be responsible for the preparation, distribution,
expense, and coordination of education and outreach services related to waste
management, recycling, and reduction services and programs under its administration,
including advertising of holiday schedules. A multi -media approach will be utilized.
E. Solid waste management, planning, and reporting. County, in cooperation with Towns, is
responsible for the development and timely submission of required annual reporting and
solid waste management planning to the North Carolina Department of Environment and
Natural Resources. Towns and County shall cooperate with requests for information, data,
and records, in a reasonable and timely manner. Consideration shall be given by County to
investigation of increased diversion of organic wastes, especially commercially generated
food wastes, and the expansion of non - residential recycling programs and services.
County, in cooperation with Towns, may develop recycling performance and tracking
measures for various programs of interest. Collected data will be maintained in a secure
manner, consistent with public records law of North Carolina.
Consideration will be given by County to investigation of increased diversion of
commercial /non - residential wastes, including review of program financing
• County, in cooperation /coordination with the Towns, will develop recycling performance
measures and tracking data for various programs of interest
o Consistent with the reasonably available or obtainable data given the integrated
nature of most recycling programs; annual reporting examples include:
• Number of households and multifamily units served by curbside
program /by Town
• Number of businesses serviced with onsite collection service /by
jurisdiction
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Participation rates for curbside program by jurisdiction
comparison with prior year
• To be provided upon request, annually or otherwise reasonably accessible
• To maintain data in a secure manner, consistent with public records law of North
Carolina
F. Future Landfill /Transfer Station. In the interest of joint long -term planning County, Towns,
UNC -CH and UNC - Healthcare shall cooperate and jointly participate in the siting and
location of any future solid waste options that are sited within the boundaries of Orange
County.
G. Advisory Board. County, Towns, UNC -CH and UNC - Healthcare shall cooperate and jointly
participate in the creation of a solid waste management advisory board. The document
containing the bylaws and /or operating procedures of such advisory board shall be attached
to this Agreement as Exhibit 1.
• Representing each Town, County and potentially the University
• State composition, terms, rules of procedure and membership
• State mission /charge
o Advise the County's governing board on matters related to solid waste and
recycling services, programs and policies of the waste management system
governed by this Interlocal Agreement.
• To recommend programs, policies, expansions amendments and
reductions of services and other matters related to the operation of the
system
• To provide a forum for development of a comprehensive county -wide
solid waste plan
• To provide advice to the County Manager and Board of Commissioners
with regard to development of the proposed annual solid waste budget
• To respond to inquiries or requests for opinion from the County's
governing body, or such other matters as any Town governing Board or
the County Manager may request
• To initiate research, analysis or review on existing services, programs or
policies
• To provide a public forum for the discussion of issues related to system
programs /policies
Note: Elected officials may wish to initiate a separate process to determine nature and
composition of advisory committee%ommission or board, or Orange County
Waste Partners Group.
Solid Waste Advisory Group Meeting Summary
DATE: September 26, 2014
LOCATION: Solid Waste Administration Training Room
MEMBERS PRESENT: University of Chapel Hill Representative Matt Fajack, Hillsborough
Commissioner Kathleen Ferguson, Carrboro Alderman Randee Haven - O'Donnell, UNC-
Healthcare Representative Mel Hurston, Orange County Commissioner -Chair Barry Jacobs,
Chapel Hill Mayor Mark Kleinschmidt, Carrboro Mayor Lydia Lavelle, Hillsborough
Commissioner Brian Lowen, Orange County Commissioner Penny Rich, Chapel Hill
Councilmember Jim Ward,
MEMBERS ABSENT: None
STAFF PRESENT: County Manager Bonnie Hammersley, Facilitator Michael Talbert,
Hillsborough Public Works Director Ken Hines, Chapel Hill Solid Waste Wendy Simmons,
Chapel Hill Public Works Director Lance Norris, OC Solid Waste Management Director Gayle
Wilson, OC Solid Waste Paul Spire, OC Solid Waste Blair Pollock, Carrboro Town Manager
David Andrews, Assistant County Manager Cheryl Young, OC Solid Waste Eric Gerringer, OC
Solid Waste Kristina Witosky, County Staff Attorney Annette Moore, OC Solid Waste Jennie
Knowlton
Meeting Summary approval
• September 12, 2014 meeting summary approved
Recent Technical Corrections Legislation
• Annette Moore states that on August 11, 2014 Governor signed into law a technical
correction to 153A -292
• allowing fees to be collected that cover waste management programs within
jurisdiction
• will report variety of options to SWAG after studying, including the original 3R
fees
• Jacobs informs that draft staff proposal will be reviewed by SWAG before BOCC
o Undeveloped parcels may not need to be charged fees
• Talbert states that potential exists to improve issues with levying all fees
Annual Tipping Fee Notification Date Staff Proposal
• Wilson informs of staff discussions about issues and implications with providing fees
extremely early, requiring shifts in budget preparations, etc.
o Managers and BOCC have ability to change current schedules
• Talbert reviews dates listed in ILA
• April 1 for Solid Waste Director to make recommendations to SWAG
• May 1 for Solid Waste Director to make recommendations to County Manager
and BOCC
• Lavelle states that past concerns were based on later dates. ILA dates are acceptable
• Ward states that including the maximum amount that fees can be raised in ILA will also
give confidence in having a useful number
2
DRAFT 3
• Jacobs states that Managers will know direction of fees before those dates listed
• Talbert discusses UNC -CH and UNC - Healthcare language adjustments (page 17).
Reference to Debt (page 18) includes only debt from the ILA forward, does not include
past debt. Ongoing Advisory Board (page 18) may be created in future
Consolidation of Staff Interlocal Agreement Outline with Draft Interlocal Agreement
• V. Financial
• (A) Approval agreed
• (B) Approval agreed
• (C -1) Would delay an increase more than 5% for at least 12 months. Language
to be made clearer. Wilson states that for some fees, even a small increase will
be caught by 5 %. Would need to gain approval from all boards for small 5%
fees. Kleinschmidt states that all 5% fees should require approval. Lavelle
requests a list of fees. Talbert suggests creating a tiered fee schedule.
• (C -2) Delete alternative (red). Original approval agreed.
• (D) "this Agreement" should be as defined in Witnesseth section. Lavelle
requests that termination date needs to be made clear. County previously
approved 5 -year Urban Curbside Service contractual agreement which was
shared with Towns. Jacobs suggests agreeing on a rate increase, that County
guarantees, to be included for multi -year agreement.
• (D -2) Kleinschmidt concerned with unfriendly termination terms. Lavelle
requests Carrboro Attorney to review.
• (D) Keep both original and alternative (red) to be reviewed.
• Jacobs suggests that SWAG identify sections, such as Financial and /or
termination, are subject to being reviewed before any approval.
• VI. Miscellaneous
• (A) Kleinschmidt supports that curbside recycling collection match trash service.
Alternative (red) preferred
• (B) Combine original and alternative (red) versions
• I. Term and Termination
o Talbert reviewed
• II. Construction and Demolition and MSW Landfills
o Talbert reviewed
• III. MSW Collection and Transfer
o Lavelle prefers using (VI -F, page 29,) as a placeholder, with edits, delete (III -B).
Kleinschmidt and Ward prefer Transfer Station topic to be deleted. Haven -
O'Donnell and Jacobs would like Transfer Station topic to be included in ILA.
Talbert suggests changing language to "solid waste options ", agreed to by Lowen
and Ferguson. Ward requests that staff present one combined document at next
meeting.
Future Meetings with UNC -CH and UNC Healthcare
• Thursday, October 9, 2014, 6pm
Assembly of Governments Meeting Topics
• Ward requests that staff create draft of topics, to be discussed at next meeting
n
Next Meeting
• Fees list
• Recent Technical Corrections Legislation options
• Enterprise Fund presentation
• UNC- University and UNC - Healthcare presentations on current solid waste and recycling
contracts, costs, volumes, etc.
Other
Enterprise Fund Overview (page 33)
o Wilson explains that Solid Waste equipment is treated as funded - depreciation.
Equipment is replaced with cash purchase. New program equipment is bought
through operating budget or debt financing, etc.
Jacobs requests summary of UNC -CH and UNC - Healthcare solid waste information, in
order to include those entities in agreement. Ward requests update on any current multi-
year agreements and yard waste information.
Press release will now be issued, now that UNC -CH and UNC - Healthcare are being
represented
Meeting adjourned at: 8:10pm
Name of Minute Taker: Jennie Knowlton
2013 -14 Waste Stream
47% Recycled
5,038 Tons
53% Landfilled
5,789 Tons
2
Municipal Solid Waste to Landfill
Fees: $86.57/ton
Total Waste Landfilled FY2013 -14: 5,789 tons
Total Cost: $501,153
Waste is taken to the Waste Industries transfer station in
Durham and ultimately placed in WI's Sampson County
landfill.
Major Recycling Categories (In Tons)
rmd"
L2
Other
227.6994%
1
Fiber
1,203.45, 31%
Containers
236.83, 5%
C/D
313.93, 8%
Organic
2,569.127
51%
C/D (Construction & Demolition): scrap metal, pallets and clean wood waste, concrete and block, carpet, and ceiling tiles
Containers = commingled bottles and cans (aluminum cans, glass bottles [green /blue, clear, brown, plastic bottles], steel cans)
Fiber = corrugated cardboard, office paper, confidential paper, magazines and newspaper, hardback books and mixed paper
Organic = animal bedding, food waste, yard waste, trees, firewood, and sawdust
Other = auto batteries, auto oil, brake cleaning fluid, transformer oil„ cooking grease, printer cartridges, fluorescent lights, lab
recycling & tires
Fiber (In Tons)
Hardback 2013 -2014
Books,
UOOJ
Organics (In Tons)
2013 -2014
L#00King
Grease, 21,
1%
NOTE: In July 2013, a project at
Carolina North resulted in 45 tons of
stumps being recycled.
X
4 Yard Waste
w,
Food Waste
During FY 2013 -2014, UNC composted 649 tons of food waste.
Lju
T9
Fa
WOSLC
No
7
wt
Brooks Contractors
UNC has composted over
THE UNIVERSITY
IIii 4rf NORTH CAFtC LIN
at CHAPEL. HILL di
Cardboard
$43 /ton
Scrap Metal
Handled by UNC -CH Surplus
(revenue based on market rates)
Mattresses
I$10 /mattress
Pallets &Clean Wood
$54 /ton
($18 /ton tipping fee + hauling)
C &D — Capital Project Specifications
01060 Regulatory Requirements
01505 Construction Waste Management
02070 Selective Demo
01505 Construction Waste Management
General Information, Definition & Goals
Draft Waste Management Plan
Final Waste Management Plan
Implementation and Documentation of Waste Management Plan
Venable Demolition:
61% Diversion
Salvaged 36 tons (2%)
Recycled 1079 tons (59 %)
Landfilled 723 tons (39 %)
� f �
Aw 13k
Campus Services and Collection
200 Trash and
Cardboard Sites
60 Walkway Sites
13
1#%_TRA H
COLLECTION
Grounds
picks up trash from
wa I kwray site.
Students and
Housekeeping
bring trash to
d u m Aster.
Grounds
places trash
in dumpster.
Waste Industries
picks up trash.
Waste Industries
brinks trash tc its
transfer station in
Durham.
cn
Waste Industries
places trash in its
landfill in Sampson
County, NC.
Maggie FR.uf, OWR R Graphics
rfife 0(v.
a nal
chap,
Cart Collection
MI L I X,"T," 14
R �
WjJ& I
Phone Books ■ Cardshock a Junk Mail ■ Magazines • Newspaper
Softcouer Books. • Fraren Food flnxes ■ Cereal gaxes
,r
78 Outdoor Sites at
Residence Halls and Various Buildings Around Campus.
Recyclables from UNC residence halls are now collected single stream.
IN
UTDO R
0.' 41 COLLECTION
[ I ro-1, I
Students, staff and Sonoco picks up Sonoce bales Sonoco transfers Sunoco sorts
faculty place recyclables. recyclables in baled recyclables recyclables at its
recyclables in Durham. to Raleigh. Material Recovery
outdoor sate. Facility.
fA Pr
New products New products are
are purchased. manufactured.
Maggie Ruf, OWRR Graphics
Indoor Recycling
UNC uses a variety of resources to
collect recycling from 3,500 bins
(1,600 sites) within 230 buildings:
Orange Recycling Services
(collect and process)
In -house crews
(collect and transport to)
Shimar (paper)
- Orange County (bottles and cans)
- Sonoco (single stream)
THE UNIVERSITY
II ii 4rf NORTH CAROLINA
at CHAPEL. HILL
Orange
Recycling
Services
9/1/2012—
1/1/2015
Indoor
Collection:
bottles /cans
and paper
Service Contracts
Shimar
Son oco
6/1/2014 —
5/31/2015
(Two more 1-
Paper
Shredding and
year renewal)
Marketing
Indoor Paper
Processing
nd Marketini
Outdoor Cart
Collection
Waste Industries
3/1/2008-2
Front load Rolloffs & Transfer
Compactors Station
Animal
Bedding
Cardboard
Trash
Block
Cardboard
Metal
Pallets and
Wood
Trash
Campus Engagement
Carolina Green Events
F
r- 700 staff, students, and
faculty have been trained to
host Carolina Green events.
UNC staff and students
hosted 73 zero waste events
during the last school year.
19
office of xo o reductim aad racy cling
green games
Student -led environmental competition between
housing communities to promote
sustainable behavior and environmental education.
20
THE UNIVERSITY
II ii crf NORTH CAROLINA
at CHAPEL. HILL — A
Green Labs
Includes: white paper (any color ink).
cardstock, manila folders, newspaper;
magazines, journals. post -it- notes.
books, color paper, newspaper, and
non - corrugated cardboard.
Includes: aluminum /steel cans: aluminum foll/
trays: plastic and glass bottles; glass jars; 92, 44.
and tib rigid, non -bottle plastic; pipette tip boxes.
Do not include lab plastics that have contained
hazardous chemicals.
FOR GENERAL RECYCLING
Break down and flatten.
Place corrugated cardboard
next to office trash or
outside Lab for removal by
Housekeeping Services.
closed container labeled as
'Used Aerosol Cans."
FOR NON - TRADITIONAL RECYCLING
All non-automotive batteries
can be recycled. Segregate
and pack separately: Alkaline
batteries. Li (tape terminals),
9-Volt (tape terminals).
NI -Cad and Button Cell.
Includes: Fluorescent ligl>�
bulbs and projector bulbs'
Store all spent bulbs In closed
boxes labeled as "Used Lamps"
and date the container when
the first bulb is put in.
solvents and ftxers.
photographic film, x-ray
and microfiche.
21
Rameses Recycles
Rameses Recycles won a Spotlight
Award from the Carolina Recycling
Association for its participation in the
EPA - sponsored Game Day �
Challenge.
Tailgate and stadium recycling
during the 2013 football season
resulted in a 25% recycling rate.
Kenan Stadium
Average Trash, Recycling, and Compost
4%
9% trash
12% bottles and cups
■ cardboard
75%
compost
Student Involvement
RecycleMania
Participating Schools: Overall
schools = 161 NC ACC 17,001 - 0,OM
students Ranking
Paper
end end end 10th.
Cardboard
is 1St 1St 2nd 13th
Bottles & Cans
15t 1st 2nd 22nd
Food Waste
Composting
15t 15t 3rd 26th
Gorilla Prize
(g—AL 2nd 4th 9 21st
2014 Results
QQQI.,carolinagreen
Greek Recycling
23
UNC Hospitals Medical Center
Waste Stream Review
Mel Hurston
Sr. Vice President Operations
Orange County Solid Waste Advisory Group
Thursday October 9, 2014
Major Waste Stream Components
at UNC Hospitals Medical Center
Municipal Waste �, ]`► 'White Bag' waste, office trash and non - regulated waste
Regulated Medical Waste I,,y,l *'Red Bag' wasl e — blood / body fluids, sharps, defined
Recycling lQ *aluminum /steel cans. glass, paper cardboard etc.
Confidential Document Destruction *medical records, protected health information
Construction Waste o * excess building materials, renovation debris
Food Waste Composting kitchen scraps, uneaten patient meals
Radioactive Waste ® Chemo agents, isotopes
Specialty Waste *pharmacy waste, batteries. l lghting, a -waste
10/9/2014
1
UNC Hospitals Medical Center
Waste Stream
Utilization by
Type
FY
14 Total
Dollars
%Total
Tons %Total
Pounds
Municipal Waste Stream (Republic)
$220,840
29%
2,909
52%
5,818,280
Regulated Medical Waste (Stericycle)
$149,804
19%
326
6%
652,046
Recycling (Orange Recycling Services)
$216,632
28%
465
8%
929,900
Confidential Document Destruction (Cintas)
$110,241
14%
1,121
20%
2,241,367
Construction Waste (DDS -David's Dumpster Service) $76201
10%
773
14%
1,546,560
Food Composting (Brooks Contractor)
$0
0%
277
5%
553,320
Total (excluding Specialty Waste removal)
$773,718
100%
5,871
100%
11,741,473
UNC Hospitals Medical Center
On -site Capacity
• Municipal Waste Compactors:
Anderson Dock — 20 yard; exchanged daily (7 days /week)
Neurosciences Dock — 20 yard; exchanged every other day
NC Cancer Hospital Dock — 20 yard; exchanged weekly
• Regulated Medical Waste:
Refrigerated Semi - Trailer — 53 footer; exchanged twice /week
Refrigerated holding room (NCCH) — pick -up twice /week
• Cardboard Compactor:
Anderson Dock — 20 yard; exchanged twice /week
• Construction Waste
3 20 -yard open top dumpsters; exchanged as needed
10/9/2014
2
Maximizing Waste Stream
Efficiency is Necessary
On -going education at the individual level to ensure proper
segregation and use of white bag, red bag, shredding and
recycling
a Every toXnonths UNCH discards the weight of the space
Onhpace shuttles is diverted every six months
throL41 rEMling, shredding and composting
Current and Future initiatives targeting
waste reduction
MEDWorld — out - dated /out -moded medical equipment and
supplies for second and third world; nearly $10M sent
Continue to expand recycling program; space and cost
Eliminating plastics in favor of compostables in Food Service; also
focus on re- usables for Patient Meals (where possible)
Eliminating Styrofoam where possible in patient care areas
Considering and evaluating on -site processing system for
waste — sterilize and grind waste; inert/clean landfill
material
Improved system for collection and transfer of waste
material; re- useable Regulated Medical Waste containers
Individual responsibility for waste stream use /segregation
10/9/2014
3
Contracting Summary
UNC Hospitals has single waste management contract
with Stericycle
First year of three year renewal
One consolidated monthly invoice
Stericycle holds all individual vendor agreements for MW,
RMW, CDD and RCY
Currently evaluating expansion of waste management
contract to system
Leverage buying power
Consolidate vendor relationships
Achieve cost reduction
10/9/2014
0