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Home My WebLink AboutSWAG agenda 0525161 Agenda Solid Waste Advisory Group May 25, 2016 - 6:00 p.m. Solid Waste Operations Center 1. Call to Order —Chair 2. Approve Meeting Summary March 30, 2016 — Chair, Attachment 3. Fiscal 2016/17 Solid Waste Management Budget /Solid Waste Programs Fee Recommendation — Bonnie Hammersley, County Manager 4. Solid Waste Enterprise Fund Financial Planning Interim Report — Bob Dick, Project Manager and Ryan Duckett, Staff Engineer - SCS Engineers, PC 5. Habitat for Humanity Restore - Alex Nickodem, Donation Procurement Specialist 6. Pending Matters a. Third Quarter FY 2015/16 Solid Waste Program Data Report — Cheryl Young, Research & Data Manager, Attachment b. Status of Rural Curbside Expansion — Blair Pollock, Solid Waste Planner c. Status of Eubanks Road Waste & Recycling Facilities Improvements — Gayle Wilson, Solid Waste Director d. Shred -a -thon Results — Blair Pollock, Solid Waste Planner e. Mattress Disposal — Gayle Wilson, Solid Waste Director 7. Public Comment— Chair 8. Next Meeting —There are no additional meetings scheduled. Please bring your calendars. 9. Adjourn — Chair Dinner will be provided OTHER COLLECNON PROGRAMS RURAL CURBSIDE COLLERION PROGRAM NOTE: It is not possible given current data collection constraints to gather participation rates in the rural program. runs TONS TONS su"UTRAW SHOLURNTE 16CALNGERISOMPMDACUS N W"GE FWPA PRENSOUS YEAR 1u Quarter 435 422 588 39% 38% 41% 44% M 2nd Quarter 486 451 6W 35% 35% 44% 44% 0% 3rd Quarter 396 484 615 27% 35% 4096 44% 10% 41h Quarter 442 590 40% 44% 1,759 Annual 1,947 37% 42% NOTE: It is not possible given current data collection constraints to gather participation rates in the rural program. 20 -HOUR DROP- OFF SITES - SINGLE STREAM* WASTE & RECYCLING CENTERS RECYCLING - SINGLE - STREAM* conagernor, ach SOl starts] altrac F_ tratella "Maus 11m] 551 434 end it plural real sainjus snarl inered "Maus near Fruits 1 H14115 1 fro/16 1411MOUSYLAR ivaefid 1 "14115 1 "Wig mmom YEAR tur U:n 56 roll 112 W) 77 407. 130 129 in 39% 50 39 30 �4% Im In so 3mg 18 37 9 115 102 125 79 55 33 149 84 469 399 527 419 210 145 593 413 (Domeaterclandboad snotencludedlindc,inal, o,,mtnna, ....... vmumm ,d mil ... I bound,, es and Is Included In the annual report. WASTE & RECYCLING CENTERS RECYCLING - SINGLE - STREAM* ach SOl LGg Lnd 9 ad • 551 434 end it =tW3 bdownx 490 351 p MAS gUraady 506 331 Annual 1752,C)iI Mnuel 2acs 1,563 WASTE & RECYCLING CENTERS RECYCLING - SINGLE - STREAM* Compledatdboard is not included In the single stream tonnage. UNboaN Lnd 9 ammus sell 331.8) end it "Maus YJWR 391.42 WA9 -12% p MAS 387.29 scale Annual 1752,C)iI 1722M nmom YEAR la's"n" 53 56 _12% 112 W) 77 �29% 88 105 W ale 75 79 52 ns4% 93 114 93 .18% 9 Compledatdboard is not included In the single stream tonnage. UNboaN and is hall In the annual report. Lnd 9 473.99 331.8) end it :6 391.42 WA9 -12% 4th Quarterl MAS 387.29 Annual 1752,C)iI 1722M and is hall In the annual report. DRAFT Solid Waste Advisory Group Meeting Summary DATE: March 30, 2016 LOCATION: Solid Waste Administration Training Room 2 MEMBERS PRESENT: Hillsborough Commissioner Mark Bell, UNC- Chapel Hill Representative Matt Fajack, Carrboro Alderman Randee Haven - O'Donnell, Chapel Hill Mayor Pam Hemminger, UNC - Healthcare Representative Mel Hurston, Carrboro Mayor Lydia Lavelle, Hillsborough Commissioner Brian Lowen, Chapel Hill Councilmember Michael Parker, Orange County Commissioner Penny Rich MEMBERS ABSENT: Orange County Commissioner Barry Jacobs STAFF PRESENT: OC Chief Financial Officer Gary Donaldson, Carrboro Public Works Director JD Freeman, County Manager Bonnie Hammersley, Hillsborough Public Works Director Ken Hines, OC Solid Waste Jennie Knowlton, Chapel Hill Public Works Director Lance Norris, OC Solid Waste Blair Pollock, Chapel Hill Solid Waste Wendy Simmons, OC Solid Waste Paul Spire, UNC -CH Solid Waste Program Manager BJ Tipton, OC Solid Waste Management Director Gayle Wilson, OC Solid Waste Research and Data Manager Cheryl Young Call to Order Approve Meeting Summary for November 4, 2015 and December 10, 2015 • Food Waste Diversion presentation from November meeting is posted on OC website Update Interlocal Agreement for Solid Waste Management • SCS Engineers will provide financial plan for the OC Enterprise Fund • Hammersley suggests SCS Engineers present findings early -mid May for SWAG Overview of Mixed Waste Processing Technologies • UNC potential to utilize an Mechanical /Biological Technology (Entsorga) type SRF (Solid Recovered Fuel) to replace some of the coal used their energy plant Pending Matters • State Per Capita Waste Reduction Percentage for FY 2014/15 o Orange County waste diversion rate is 64% for second year, best in NC • First /Second Quarter FY 2015/16 Solid Waste Program Data Report • Farmers Markets Food Waste Follow -up o Pilot program possible at Carrboro Farmers Market ■ Site will need to be staffed ■ Continued investigation of feasibility by staff • Renewable Energy from Waste (REW) Conference Update • Status of Rural Curbside Expansion • Of 6,800 households, half have responded. 72% request carts /16% request bins • Carts and bins will be distributed in July • Status of Eubanks Road Waste & Recycling Facilities Improvements o Bids were over budget. Have reconfigured project and will rebid in June or July • UNC Environment & Energy Board DRAFT 3 o UNC -CH Chancellor initiative of Zero Carbon Footprint /Zero Waste /Zero Water — Blair Pollock appointed to serve. Public Comment -Alex Nickodem, Habitat for Humanity Restore, requested to be added to next agenda to discuss mattress recycling Next Meeting -May 25, 2016 Meeting adjourned at: 8:15pm Name of Minute Taker: Jennie Knowlton 7w Financial Plan and Rate Study for Solid Waste Enterprise Fund Orange County, NC Presented by Bob Dick, PE and Ryan Duckett May 25, 2016 Outline • SW Department Operations /Financing Review • SW Operations /Financing Modeling — Basis for Revenues /Expenses — Status Quo Budgetary Modeling • Model Results and Findings SW Operations/Financing Background • Solid Waste Program provides superior waste management and recycling services • Sanitary Landfill closed at FY 2012 -13 conclusion • Sanitary Landfill tipping fee revenue loss ~$2.5 Million /year • Recyclable Materials revenue decline �$0.5 Million /year • Declining C &D tipping fee revenue Recyclable Material Tonnages and Revenue: FY 2010-11 to 2014 -15 16,000 15,500 15,000 14,500 a� e 14,000 F- 13,500 13,000 12,500 FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14 FY 2014 -15 Fiscal Year --*—Tons --W-$ Revenue Source: Orange County, FY 2015 -16 $900,000 $800,000 $700,000 $600,000 m $500,000, $400,000 m c $300,000 $200,000 $100,000 $0 SW Operations/Financing Background • Annual Program fee of $107 /parcel initiated in FY 2015 -16 replaced other fees (3RRR, Waste and Recycling Center Fee) • General Fund contribution of �$1.5 to $2 Million /year has occurred since Sanitation Division was moved to Solid Waste • The Fund is estimated to have a deficit for FY 2015 -16 Basis for Revenues &Expenses • FY 2016 -17 Preliminary Budget from County — Compare values with Past Actua Is to check reasonableness — Used budget values as baseline for revenue & expense projections w/ conservative assumptions • Special Considerations — SW Programs Fee — General Fund Contribution —Appropriated SW Fund Balance — CAPEX, Debt Service, Equipment Reserves Basis for Revenues &Expenses • Assumptions —CPI - 2.1% — SW Programs Fee — 1.1 % parcel growth of current 60,178 parcels — Current City of Durham Transfer Station Tipping Fee - $2 /ton increase Status Quo Budgetary Modeling • 5 -Year Projection • Maintains Revenues — SW Programs Fee — $107/parcel — Appropriated SW Fund Balance • Set to $0 in FY 2016 -17, this excludes all sources, even loan proceeds; • Excludes sources other than loan proceeds in last 4 years; — Contribution from Reserves — Maintained separately from Appropriated SW Fund Balance in last 4 years — General Fund Contribution Status Quo Budgetary Modeling • Maintains Expenses associated with existing Programs and Services Status Quo Budgetary Modeling see handout Status Quo Budgetary Modeling • FY 2016 -17 • True Enterprise Fund Deficit = $3.9 Million General Fund (GF) Contribution= $2.0 Million - SW Fund Balance = $1.9 Million • Yields Balanced SW Budget = $0 • FY 2017-18 • True Enterprise Fund Deficit = $3.9 Million Current GF Contribution = $2.0 Million • Remaining SW Deficit = $1.9 Million • FY 2020 -21 • True Enterprise Fund Deficit = $4.4 Million Current GF Contribution = $2.0 Million • Remaining SW Deficit = $2.4 Million Summary/Conclusions • SCS will continue to work with the County to develop a 5 -year financial plan for the Solid Waste Operations • Continued, ongoing efforts to solve the Fund's structural imbalance • Objective is for recurring revenues to equal recurring expenses • Review additional best practices to optimize revenue and expense options • Utilize analysis of 5 -year financial plan and benchmarking results for deployment in FY 2017-18 budget