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HomeMy WebLinkAboutJCPC minutes 020317Orange County Juvenile Crime Prevention Council Meeting Friday, February 3, 2017 (12:00noon – 2:00pm) Southern Human Services Center Chapel Hill, NC Proposed Minutes Attendees: Meg McGurk, Stephanie Jones, Peggy Hamlett, Anna Orr, Dana Graves, Tina Sykes, Donna King, Arianna Hinton, Sharron Hinton, Carol McClelland, Nick Allen, Jeff Nieman, Kysha Thompson, Renee Price, Jay Bryan, Amanda Farris, Georgia Gamcsik, Sonia Frischemeier, Frances Henderson, Nathan Ligo, Susan Worley, Chandrika Brown, Kelsey Mosley, Latisha Ward, Gayane Chambless, Tom McQuiston, Denise Brigss, Rebekah Rapoza (*Members in Bold) Welcome The meeting opened with a welcome from Chair, Meg McGurk and introductions. Minutes Review and Approval The Council reviewed the minutes from December 2016. Carol McClelland motioned for minutes to be approved and was seconded by Donna King. Motion carried unanimously. Agency Roundtable/PEP Progress Report Boomerang – Has served 88 youth with majority being girls and for fighting. PEP areas of improvement are documenting staff training and program evaluation. While this has been done, it was never documented so methods of tracking and protocols have been developed. Volunteers for Youth – Community Service program has developed a protocol manual and staff has been attending more trainings and keeping a log. The program has also identified serving higher risk youth, but like other programs, they serve the youth that are referred. The numbers overall are way down, having served only 39 out of a projected 110 youth. Teen Court is still working on their protocol manual. The program has worked on improving their timeframe for admission/intake and is able to utilize space within juvenile services to be able to see youth. Freedom House – FAN is currently serving 11 families with 28 served year-to-date. PEP improvement was needed in quality of service and risk level. The operating procedure manual and forms are all being changed to reflect new affiliation with Freedom House. Monthly staff meetings are held to track program and client progress. Dispute Settlement Center – Has worked with 6 youth and 6 adults in the Family Table program which is wrapping up. Eleven youth from juvenile court and MDP have been served through restorative justice and 39 students through Orange County Schools restorative justice program and provided training to 20 staff/faculty this past week. They have been working with Family Success Alliance to develop a short training on what to do if you witness harassment as a bystander. Only area for improvement with Mediation program is the risk level of youth they serve and they have reported that they are willing to serve higher risk youth. Family Table program needed to address the duration, contact hours, and level of risk. Wrenn House – Structure only program so the PEP improvement included a review and update of the policy and procedures manual (also as part of their reaccreditation review). They are also working on a staff manual that will coordinate with policy and procedures manual. Staff retention was identified as an area for improvement and the agency has been able to increase salary in an effort to attract and retain better qualified staff. Young Warriors – Served 8 out of projected 18 kids with 5 being DJJ referred youth. On PEP, they identified addressing areas of staff training, program evaluation, and staff evaluation. Program was incorrectly categorized which resulted in lower SPEP score. The new (and correct) categorization will result in an increase in the score. Program is willing to accept higher risk youth, but have yet to receive those referrals. DJJ Data – December: 4 distinct juveniles, 6 complaints, 2 approved for court, 3 put on plan or contract, 0 school related offenses, 1 juveniles in detention for 20 days, 1 juvenile placed at Wrenn House for 20 days, 1 juvenile committed to YDC and 2 juveniles on electronic monitoring for 11 days (combined). January: 12 distinct juveniles, 41 complaints, 6 approved for court, 6 put on a plan or contract, 3 school related offenses, 1 juveniles in detention for 4 days, 1 juvenile placed at Wrenn House for 8 days, and 1 juvenile on electronic monitoring for 31 days. JCPC Business Monitoring Committee Update – All program monitorings were completed in January and reports are being finalized. Copies of completed reports will be sent out to the programs within the next week or two and will be forwarded to the state. Risk & Needs Committee Update – Met a couple weeks ago to review the data from the state for FY 15-16 and compared to the previous year. There was not much of change in risk and needs of our youth, but data did reflect a rise in substance use/abuse and mental health needs. When drafting the RFP, we were cognizant of the need for services for LEP individuals. Continuum of Services Update – All the programs listed in the color blocks are available services in Orange County, some JCPC funded, some with DPS contacts. A question was asked about why substance abuse and mental health services are classified as “available but difficult to access”. This classification is due to individuals being able to pay for/qualify for or even having transportation to get to the service. RFP Review/Vote – The RFP was drafted by Risk & Needs Committee based upon their findings when reviewing the data. It identifies and prioritizes the services that are needed within our community for the youth. The council needs to review and approve the announcement dates and program types that we are seeking applications for. The Council reviewed the RFP. Carol McClelland motioned for the RFP to be approved as written and was seconded by Jeff Nieman. Motion carried unanimously. RFP will be published on February 8 and closes on March 9. JCPC Draft Brochure Review – Brochure has been drafted to help with publicity efforts. The brochure highlights what the JCPC is and programs that are funded. It can be shared at community events, made available at locations throughout the county, etc. Please let Rebekah know if you identify any areas for changes or updates. Once edits are made the brochure Funding Committee – Scheduled to meet March 24 all day at Southern Human Services Center. The committee will hear from all the programs who have submitted applications for funding and be able to ask any questions. The committee will then make their funding recommendation to the council for approval at the April meeting. Consultant Update CAY will be hosting several meetings across the state in the coming weeks and registration is required. Billy Lassiter will be addressing JCPC funding and raising the juvenile age. There will be a lot of great information shared. NCJSA Spring Conference will be March 15-17 at Carolina Beach. Information on the workshops will be released later. Announcements Linda Boldin will be doing a Common Sense Parenting class for dads at Freedom House and also in Durham. Parents are welcome to come to either location and there is still space available. Renee Price suggested letting Todd McGee, Community Relations, know so that he could help with the distribution/advertisement of the class. Meg suggested possibility of quarterly email blast highlighting our JCPC funded programs and/or their events, classes, trainings, services, etc. Meg stated that she would contact Todd about this possibility. Kelsey brought cards to pass out with updated information on Wrenn House. Anna Orr is taking over juvenile prosecution for Orange County and will be replacing Jeff Nieman on the JCPC.  Next JCPC Meeting: Friday, April 7, 2017; Location: Southern Human Services Center, 2501 Homestead Rd, Chapel Hill NC