Loading...
HomeMy WebLinkAboutAgenda - 09-04-2018 8-h - Right of Way Encroachment Agreement for Non-Utility Encroachments on Primary and Secondary Highways – Simme-SeatsORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 4, 2018 Action Agenda Item No. 8 -h SUBJECT: Right of Way Encroachment Agreement for Non - Utility Encroachments on Primary and Secondary Hiahways — Simme -Seats DEPARTMENT: Planning and Inspections and Orange County Public Transportation ATTACHMENT(S): 1. Example Picture and Dimensions of Simme -Seat 2. NCDOT Encroachment Agreement 3. Location Map 4. Site Plans 1 INFORMATION CONTACT: (919) Theo Letman, Transit Director, 245 -2007 Teleishia Holloway, Transportation Administrator, 245 -2002 Nishith Trivedi, Transportation Planner, 245 -2582 Tom Altieri, Comprehensive Planning Supervisor, 245 -2579 PURPOSE: To approve a Right -of -Way Encroachment Agreement for Non - Utility Encroachments on Primary and Secondary Highways authorizing Orange County, on behalf of Orange County Public Transportation, to enter into an agreement with the North Carolina Department of Transportation ( NCDOT) for the installation of eight (8) Simme -Seats at existing bus stops. BACKGROUND: The Orange County Department on Aging, in cooperation with the Orange County Public Transportation (OCPT) Department, received a grant to improve its bus ridership in the County. Over the past five years, additional bus routes have been created, in part, to serve an older and rural population. However, few stops have adequate shelters, benches, or even flat areas to wait for the buses. This has created a barrier to bus ridership. The grant funds are to be used to purchase and install 15 Simme -Seats at strategic locations frequently visited by older adults. Simme -Seats provide space for two persons to sit comfortably while waiting for the bus. See Attachment 1 for a picture of a seat. This project will benefit all Orange County residents. The new seats will be installed in the Town of Hillsborough, on the Circulator Route, and along major bus routes between Chapel Hill, Hillsborough, and Mebane. The key benefit of this project is to make Orange County a more "age- friendly community" by making buses more accessible and comfortable to all persons, especially those who are older. The attached Encroachment Agreement (Attachment 2) addresses eight (8) Simme -Seats to be installed in NCDOT right of way. The remaining Seats will be installed on government property located outside of the right -of -way. This item was originally on the December 12, 2017 Board of County Commissioners (BOCC) agenda and approved on the consent agenda. It is coming P� back to the Board with additional supporting information required by NCDOT. Following NCDOT approval, additional permits from the respective local jurisdictions will be obtained prior to installation. FINANCIAL IMPACT: There is no immediate financial impact associated with this item. Grant funds paid for the seats and will pay for installation. Existing staff will provide any maintenance that may be necessary. SOCIAL JUSTICE IMPACT: The following Orange Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF - SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle /traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND -USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. RECOMMENDATION(S): The Manager recommends the Board approve and authorize the Chair to sign the attached Encroachment Agreement for Simme -Seat installation at existing bus stops. K, Attachment 1 Example — Simme -Seat at Passmore Center EX7.577NG CONCRETE Example - Typical dimensions (4) 5/ .8' -'1 x t -1,/4" LONG BOLTS —(&N FLAl 'OOA5H;R5 7/8' X 2 -1,/2" INSERT ANCHORS S D EL ILIA TlON xrnrv' ' _ �arve�rE7F fZir. -FM ROUTE Hillsborough Circulator, Orange - Chapel Hill Connector, Orange - Alamance Connector Attachment 2 PROJECT Orange County Simme- Seat Bus Stop Improvements DEPARTMENT OF TRANSPORTATION -AND - Orange County, NC THIS AGREEMENT, made and entered into this the STATE OF NORTH C4AROLINA COUNTY OF Orange RIGHT OF WAY ENCROACHMENT AGREEMENT FOR NON - UTILITY ENCROACHMENTS ON PRIMARY AND SECONDARY HIGHWAYS day of 120 18 , by and between the Department of Transportation, party of the first part; and Orange County, NC party of the second part, WITNESSETH THAT WHEREAS, the party of the second part desires to encroach on the right of way of the public road designated as Route(s) NC -86, US -70, US -70 -BUS, SR -2300, and SR- located please see attached maps with county -wide bus 1009 stop / seats identified with the construction and /or erection of: Simme -Seats with attached bus stop siqns. WHEREAS, it is to the material advantage of the party of the second part to effect this encroachment, and the party of the first part in the exercise of authority conferred upon it by statute, is willing to permit the encroachment within the limits of the right of way as indicated, subject to the conditions of this agreement; NOW, THEREFORE, IT IS AGREED that the party of the first part hereby grants to the party of the second part the right and privilege to make this encroachment as shown on attached plan sheet(s), specifications and special provisions which are made a part hereof upon the following conditions, to wit: That the said party of the second part binds and obligates himself to install and maintain the encroaching facility in such safe and proper condition that it will not interfere with or endanger travel upon said highway, nor obstruct nor interfere with the proper maintenance thereof, to reimburse the party of the first part for the cost incurred for any repairs or maintenance to its roadways and structures necessary due to the installation and existence of the facilities of the party of the second part, and if at any time the party of the first part shall require the removal of or changes in the location of the said facilities, that the said party of the second part binds himself, his successors and assigns, to promptly remove or alter the said facilities, in order to conform to the said requirement, without any cost to the party of the first part. That the party of the second part agrees to provide during construction and any subsequent maintenance proper signs, signal lights, flagmen and other warning devices for the protection of traffic in conformance with the latest Manual on Uniform Traffic Control Devices for Streets and Highways and Amendments or Supplements thereto. Information as to the above rules and regulations may be obtained from the Division Engineer of the party of the first part. That the party of the second part hereby agrees to indemnify and save harmless the party of the first part from all damages and claims for damage that may arise by reason of the installation and maintenance of this encroachment. It is clearly understood by the party of the second part that the party of the first part will assume no responsibility for any damage that may be caused to such facilities, within the highway rights of way limits, in carrying out its construction and maintenance operations. That the party of the second part agrees to restore all areas disturbed during installation and maintenance to the satisfaction of the Division Engineer of the party of the first part. The party of the second part agrees to exercise every reasonable precaution during construction and maintenance to prevent eroding of soil; silting or pollution of rivers, streams, lakes, reservoirs, FORM R/W 16.1A (January, 1981) other water impoundments, ground surfaces or other property; or pollution of the air. There shall be compliance with applicable rules and regulations of the North Carolina Division of Environmental Management, North Carolina Sedimentation Control Commission, and with ordinances and regulations of various counties, municipalities and other official agencies relating to pollution prevention and control. When any installation or maintenance operation disturbs the ground surface and existing ground cover, the party of the second part agrees to remove and replace the sod or otherwise reestablish the grass cover to meet the satisfaction of the Division Engineer of the party of the first part. That the party of the second part agrees to assume the actual cost of any inspection of the work considered to be necessary by the Division Engineer of the party of the first part. That the party of the second part agrees to have available at the encroaching site, at all times during construction, a copy of this agreement showing evidence of approval by the party of the first part. The party of the first part reserves the right to stop all work unless evidence of approval can be shown. Provided the work contained in this agreement is being performed on a completed highway open to traffic; the party of the second part agrees to give written notice to the Division Engineer of the party of the first part when all work contained herein has been completed. Unless specifically requested by the party of the first part, written notice of completion of work on highway projects under construction will not be required. That in the case of noncompliance with the terms of this agreement by the party of the second part, the party of the first part reserves the right to stop all work until the facility has been brought into compliance or removed from the right of way at no cost to the party of the first part. That it is agreed by both parties that this agreement shall become void if actual construction of the work contemplated herein is not begun within one (1) year from the date of authorization by the party of the first part unless written waiver is secured by the party of the second part from the party of the first part. R/W (161 A) : Party of the Second Part certifies that this agreement is true and accurate copy of the form R/W (161 A) incorporating all revisions to date. IN WITNESS WHEREOF, each of the parties to this agreement has caused the same to be executed the day and year first above written. ATTEST OR WITNESS: ORANGE COUNTY Donna Baker - Clerk to the BOCC DEPARTMENT OF TRANSPORTATION Asst. Manager of Right of Way ORANGE COUNTY Mark Dorosin - Chair Second Party INSTRUCTIONS When the applicant is a corporation or a municipality, this agreement must have the corporate seal and be attested by the corporation secretary or by the empowered city official, unless a waiver of corporate seal and attestation by the secretary or by the empowered City official is on file in the Raleigh office of the Manager of Right of Way. In the space provided in this agreement for execution, the name of the corporation or municipality shall be typed above the name, and title of all persons signing the agreement should be typed directly below their signature. When the applicant is not a corporation, then his signature must be witnessed by one person. The address should be included in this agreement and the names of all persons signing the agreement should be typed directly below their signature. This agreement must be accompanied, in the form of an attachment, by plans or drawings showing the following applicable information: 1. All roadways and ramps. 2. Right of way lines and where applicable, the control of access lines. 3. Location of the proposed encroachment. 4. Length and type of encroachment. 5. Location by highway survey station number. If station number cannot be obtained, location should be shown by distance from some identifiable point, such as a bridge, road, intersection, etc. (To assist in preparation of the encroachment plan, the Department's roadway plans may be seen at the various Highway Division Offices, or at the Raleigh office.) 6. Drainage structures or bridges if affected by encroachment. 7. Typical section indicating the pavement design and width, and the slopes, widths and details for either a curb and gutter or a shoulder and ditch section, whichever is applicable. 8. Horizontal alignment indicating general curve data, where applicable. 9. Vertical alignment indicated by percent grade, P.I. station and vertical curve length, where applicable. 10. Amount of material to be removed and /or placed on NCDOT right of way, if applicable. 11. Cross - sections of all grading operations, indicating slope ratio and reference by station where applicable. 12. All pertinent drainage structures proposed. Include all hydraulic data, pipe sizes, structure details and other related information. 13. Erosion and sediment control. 14. Any special provisions or specifications as to the performance of the work or the method of construction that may be required by the Department must be shown on a separate sheet attached to encroachment agreement provided that such information cannot be shown on plans or drawings. 15. The Department's Division Engineer should be given notice by the applicant prior to actual starting of installation included in this agreement. 16. Method of handling traffic during construction where applicable. 17. Scale of plans, north arrow, etc. L Simme -Seat Sites (in NCDOT Right of Way) ration K & Homestead (ere Rd. & Nash St. K & Perkins Dr. A Lion (Scotswood) y 70 & Ashbury Blvd. ind Post Office (Hwy 70) C Family Practice Tie Depot Hwy 70 & Ashbury Blvd - Location #5 Hwy 70 and Ashbury Blvd Street Center (Line Edge of Turn Lane Curb & Gutter 5' Sidewalk Proposed Simme -Seat Location Right of Way ■ Simme -Seat Location A- if SPir" c "�! 4 a N 1 in =20 feet ORANGE 11111E� Feet COUNTY 0 5 10 Orange County Planning and Inspection BC 7/24/2018 .� . •� Efland Post Office - Location #6 Efland Post Office Street Center Line Edge of Travel Lane w Grass Island in Proposed Simme -Seat Location 1w Right of Way -- — — — — — — — — — — — — — — — — — — — — — — 11 ■ Simme -Seat Location in US 70 VV ;PEED LIMIT 45 I iCT N 1 in =20 feet ORANGE Feet COUNTY A 0 5 10 Orange County Planning and Inspection BC 7/24/2018 UNC Family Practice Street Center Line Edge of Turn Lane Curb & Gutter a Ill M 5' Sidewalks Proposed Simme -Seat Location ■ Simme -Seat Location UNC Family Practice - Location #7 OPP"' G � E do 00 I I� SPEED LIMIT 35 O �O 2n >t N 1 in =20 feet ; r ORANGE MEN= Fe COUNTY 0 5 10 Orange County Planning and Inspectic 0 6 BC 7/24/2018