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HomeMy WebLinkAboutAgenda - 12-04-2000-8gi ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4, 2000 Action Agenda Item No. ~ - q SUBJECT: Bud et Amendment #5 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: - Donna Dean 245-2151 Budget as Amended Spreadsheet Cedar Ridge High School Construction TELEPHONE NUMBERS: Capital Project Ordinance Hillsborough 732-8181_ Pathways Elementary School Construction Chapel Hill 968-4501 Capital Project Ordinance Durham 688=7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and Cedar Ridge High School Construction and Pathways Elementary School Capital Project Ordinances. BACKGROUND: Arts Commission 1. The Orange County Arts Commission has received an "Arts in Education"grant from the North Carolina Arts Council. This grant will allow the Arts Commission to partner with the Orange County School system and implement a "pilot" curriculum development program to support teachers and provide artist stipends. New Hope Elementary School is the halt school for the "pilot" program. No County match is required in order to receive this grant. This budget amendment provides for the receipt of these funds (column 1, Attachment 1). Solid Waste/Landfill.Operations Fund 2. On June 30, 2000 of each year, certain designated appropriations are not fully expended. Many of these relate to outstanding purchase orders, where goods and services have been ordered but not yet received and/or paid. In mast instances, in accordance with the annual budget ordinance, funds for these outstanding purchase orders are automatically re- appropriated in the new fiscal year's budget. As the Board may recall, the Solid Waste/Landfill Operations transition happened very late in the 1999-00 fiscal year. In this instance, there were two outstanding purchase orders that should have been re-budgeted in the Solid Waste/Landfill Operations Fund but were not. Funds to cover the outstanding amount of $23,505 reverted to fund balance in this particular fund. In order to re-budget these funds and authorize their expenditure in fiscal year 2000-01, it is necessary for the Board to approve the attached amendment (see column #2 of Attachment 1 of this abstract). Cedar Ridge High School Construction Project Ordinance 3. On November 21, 2000, the Board of Commissioners approved a resolution to provide funding for a new high school in the Orange County School District. In keeping with -the Board of County Commissioners' recently adopted Policy on Planning and Funding School Capital Projects, the school system requests that the Commissioners approve the Design and Construction Phase of this project. In this phase, the Commissioners approve a total project budget by component -site acquisition, site development, design fees, moveable equipment, technology, construction contingency and one-time start-up costs. This amendment brings the. total project budget to $27,960,000. As the project progresses, the Board of ,Education has the latitude to shift funds between major components without bringing an amendment back to the Commissioners. The School Superintendent will provide the County Manager with written project updates at their monthly meetings and, in turn, the County Manager will, provide updates to the Commissioners. At ,the completion of the project, staff will bring a final capital project ordinance to the Commissioners. This provides an opportunity for the Commissioners to see how the original project budget compares to the final budget, and serves as the mechanism for the official close out of the -project. To-date, the Commissioners have approved funds far site acquisition ($679,336) and architectural fees ($1,250,000). The school system requests that the Commissioners now approve funds far site work, facility construction, moveable equipment, technology, contingency and one-time start-up costs. The table below outlines each of the project components: Funding Approved Prior to 11/21/00 Funding Requested 11/21/00 Total Project Funding Site Ac uisition $679,336 $0 $679,336 Planning/Architect Fees $1,250,000 $400,000 $1,650,000 Other Legal/Fiscal Cast $0 $165,000 $165,000 Site Develo ment Pre-Gradin Site Work $0 $1,271,000 $1,271,000 Road Widening work at Grady- Brown School Road and Orange Grave Road $0 $300,000 $300,000 Other Site Work $0 $735,000 $735,000 Total Site Develo ment ~ $0 $2 306,000 $2,306,000 Construction General Construction $0 $13,766,300 $13,766,300 Plumbin $0 $949,300 $949,300 Mechanical $0 $2,431,465 $2,431,465 Electrical $D $2,061,125 $2,061,125 Total Construction $0 $19,208,190 $19,208,190 Moveable E ui ment $0 $1,100,000 $1,100,000 Technolo $0 $1,751,474 $1,751,474 One-Time Start-U Costs $0 $500,000 $500,000 Contin enc $0 $600,000 $600,000 Total Project Budget $1,929,336 $26,030,664 $27,960,000 Funding sources for the project include 1997. voter approved bands ($12.5 million), Certificates of Participation (COPS) totaling $13.6G5 million and savings fram Pathways Elementary School Construction project. At this time, estimated project savings at Pathways are in the neighborhood of $1.3 million. Should further savings be realized at the completion of the elementary school project, there may be additional transfers to the high school project (see Attachment 2, Cedar Ridge High School Construction Project Ordinance and Attachment 3, Pathways Elementary School Constructian Project Ordinance). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments, Cedar Ridge High School Construction Capital Project Ordinance, and Pathways Elementary School Construction Project Ordinance. Orange County Proposed 2000-01 Budget Amendment The 2000-01 Orange County Budget Ordinance is amended as follows: Budaet Amendment #5H2/DQPoO) #3 See attached #2 Appropriation of Cedar Ridge High , Budget As Amended #1 Receipt of "Arts jn Fund Balance for Re- School Construction Budget As Amended Through BOA #4 Education" grant for Issued Purchase Capital Project and Through BOA #5 NC Arts Council Orders Pathways Elementary School Construction Capital Project General Fund Revenue Property Taxes $ 68,043,123 $ - $ - $ - $ 68,043,123 Sales Taxes $ 14,874,536 $ - $ - $ - $ 14,874,538 License and Permits $ 979,842 $ - $ - $ - $ 979,842 Intergovernmental $ 12,656,757 $ 8,OD0 $ - $ - $ 12,664,757 Charges for Service $ 5,190,003 $ - $ - $ - $ 5,190,003 Investment Earnings $ 1,$00,000 $ 1,SOO,D00 Miscellaneous $ 420,618 $ 420,618 Transfers from Other Funds $ 1,225,000 $ 1,225,000 Fund Balance $ 4,199,325 $ 4,199,325 ota eneral Fun evenues $ 109,389,2D4 $ 8,000 $ - $ - $ 1D9,397,204 e....e„.~~+,,.e~ 109,389,204 109, 39 /, 204 Community Maintenance $ 1,158,954 $ - $ - $ - $ 1,158,954 General Administration. $ 3,691,375 $ - $ - $ - $ 3,691,375 Tax and Records $ 2,501,953 $ - $ - $ - $ 2,501,953 Community Planning $ 2,279,655 $ 8,000 $ - $ - $ 2,287,655 Human Services $ 24,463,368 $ - $ - $ - $ 24,463,368 Public Safety $ 9,969,804 $ - $ - $ - $ 9,969,804 Public Works $ 3,771,670 $ 3,771,67D Education $ 40,493,653 $ 40,493,653 Non Departmental: Outside Agencies $ 1,720,724 $ 1,720,724 Miscellaneous $ 1,522,793 $ 1.,522,793 Debt Service $ 13,224,836 $ 13,224,836 Transfers Out $ 4,590,419 $ 4,590,419 ota eneral Fun Approprla on $ 109,389,204 $ 8,000 $ - $ - $ 109,397,204 b ~ a - ~ Solid WastelLandtlll Fund oe Charges for Services $ 3,786,000 $ 3,786,000 Miscellaneous $ 307,100 $ 307,100 Equipment Reserve $ fi53,000 $ 653,OD0 Acquisition and Construction Reserve $ 146,800 $ 146,800 Community Benefits Reserve $ 88,OOD $ 88,000 Undeslgnated Reserve $ 1,D2fi,812 $ 1,026,812 Appropriated Fund Balance $ - $ 23,505 $ 23,505 ota o ~ ast an Operations Fund Revenue $ 6,007,712 $ - $ 23,505 $ - $ 6,031,217 Expenditun:s Solid Waste/Landfill Operations $ 6,DD7,712 $ 6,007,712 Cedar Ridge High School Construction Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new high school, Cedar Ridge High School, in the district, using proceeds from the Schools' portion of impact fees, 1997 voter approved band referendum, savings from Pathways Elementary Construction, and an installment purchase arrangement. Repayment of the installment purchase arrangement will be paid from the District's annual portion of the one-half cent sales taxes. . Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1999-00 2000-oi Appropriation Through FY 2000-01 Sales Tax 1,564,015 (1,434,336) 129,679 Impact Fees 365,321 0 365,321 PSBF 0 0 0 raps er rom a ways Elementary School Construction Project 0 1,300,000 1,300,000 1997 Bond Funds 0 12,500,000 12,500,000 Installment Purchase 0 13,665,000 13,665,000 Total Project Funding 1,929,336 26,030,664 27,960,000 Section 4. The following amount is appropriated for this project: ug 1999-00 - ro nation roug 2000-01 Pl Arc En in Fees 1,250 000 400,000 1,650,000 Site Ac uisition 679,336 0 679 336 Site Develo ment 0 2 06 000 2,306,000 I.e Fiscal Cost 0 165,000 165,000 Construction 0 19,208,190 19,208190 Moveable E ui ment 1,100,000 1,100,000 Techno 0 0 1751474 1,751474 One-Time Start-U 0 500,000 500,000 Con ' en 0 F~D0,000 600.000 Total A ro nation T,929„336 26,030,664 27,960,000 Section 5. This ordinance supersedes all previous New High School Construction Capital Project Ordinances for the Orange County Schools. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2002. Adopted this 4th day of December 2000. Pathways Elementary School Construction (Phase 4) Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2.' The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: ug PY 1999-00 ug 2000-01 FY Appro nation 2000-01 Sales Tax 0 0 0 Im act Fees 1,053,543 0 1,053,543 PSBF 0 p 0 State Bond Funds 5,980,160 0 5,980,160 1997 Bond Funds 2,593,843 3,090,644 5,684,487 Fund B ce Appropriation from School Capital Projects Fund 9,530 35,000 54,530 Total Pro'ect Fundin 9,647,076 3,325,644 12,972,720 Section 4. The following amount is appropriated for this project: Through FY 1999-00 2000-01 ropriadon T ugh FY 2000-01 Plannin /Arch/En ' 325,000 0 325,000 Lan Assoc Fees 994,450 0 994,450 Construction 6,536,207 2,485,039 9,021,246 Rack Excavation 121,228 0 121,228 E ui men Furnishin s 0 500,000 500,000 Access Lane Constxuctio 202,191 0 202,191 Water & Sewer Lines 1,468,000 0 1,468,000 Media Collection and Qassraom Supplies C+ne- Time Start-U 0 235,000 235,000 Canon enc 0 105,605 105,605 Total A ro nation 9,647,076 3,325,644 12,972,720 Section 5. The following amount (anticipated project savings) is transferred from this project to the New Orange County High School Construction Project: Through FY 1999-00 2000-01 propriation Through FY 2000-01 Transfer to New Orange CountyI~igh School Construction Capital Pro'ect 0 1,300,000 1,300,000 Total Trans er 0 1,300,000 1,300,000 Section 6. The following amount remains appropriated for the Pathways Elementary School Construction Project: Original Total Project Transfers to Approved Bud et Other Projects Budget Pathways Elementary School Construction Ca tial Project 12,972,720 1,300,000 11,672,720 Section 7. This ordinance supersedes all previous Pathways Elementary School Construction Capital Project Ordinances. Section 8. This ordinance shall remain in effect from September 7, 1999 until June 30, 2001. 7 Adopted this 4th day of December 2000.