Loading...
HomeMy WebLinkAbout013106 Item 1ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 31, 2006 Action Agenda Item No. T SUBJECT: Follow -up from BOCC Retreat — Goals and Objectives and BOCC Priorities DEPARTMENT: County Manager ATTACHMENT(S): 2002 Commissioner Goals (Previously Provided in separate cover notebook for January 20 BOCC Retreat — Attachment 4c) Table — Commissioners' Short Term Priorities (Previously Provided in January 20 BOCC Retreat Notebook — Attachment 4a) Templates for Commissioners' Priorities (Previously Provided in January 20 BOCC Retreat Notebook — Attachments 4b -1 through 4b -43) Attachment 1 — Draft Summary of Staff Notations of, BOCC Comments at the Retreat regarding the Short -Term Priorities PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: John Link, 245 -2300 Rod Visser, 245 -2300 REMINDER NOTE: BOARD MEMBERS, STAFF, AND OTHER INTERESTED PARTIES WILL WANT TO BRING THE TWO NOTEBOOKS FROM THE JANUARY 20, 2006 BOCC RETREAT TO THE JANUARY 31 WORK SESSION. PURPOSE: To provide an opportunity for the Board to continue discussions that began at the January 20, 2006 BOCC Retreat regarding the Board of Commissioners' goals and objectives, priorities, and potential priorities. BACKGROUND: At the January 20, 2006 BOCC Retreat, the Board began a process to: • clarify and check progress on the current short -term priorities; • consider how previously established goals and objectives might shape the approach to accomplishing BOCC priorities for the upcoming year; • identify any new ideas that individual Commissioners may propose for consideration along with potential priorities that were identified in November 2005; and • be mindful in so doing of what the BOCC and staff can handle "on the plate" at any one time. 2 During the Retreat, the Board reviewed the current short -term priorities, identified any new ideas that individual Commissioners proposed as potential priorities along with those identified in November 2005, and offered comments or suggestions regarding these priorities and potential priorities. The Board determined at the Retreat that it wanted to move forward at this January 31 work session with discussion of the previously established goals and objectives and how they might shape the approach to accomplishing BOCC priorities for the upcoming year. Previously Established Goals and Objectives For the January 20, 2006 Retreat, staff provided as a reference for the Board's use a separate notebook containing the most recent set of goals and objectives from the Board's January 2002 retreat. Each individual goal in the notebook was preceded by a one page companion update document that addressed the following points: • summary of activities and events related to the goal since 2002; • current areas being worked on now, including those that are stated on the November 9, 2005 Commissioners' Priorities Summary presented to the Board by the County Manager; and • looming unresolved issues (including any advisory board priorities and any areas of need for coordination and /or resources). The Board may wish to review the 2002 goal statements by exception, and indicate to the Manager and staff if anything included therein should be considered in establishing current BOCC priorities. Attachment 4c — 2002 Commissioner Goals (Previously Provided in separate cover notebook for January 20 BOCC Retreat) County Commissioners' Priorities List In November 2005, the Manager requested the County Commissioners' feedback on the top five to seven Board of Commissioners' priorities over the upcoming months with the objective of identifying the key areas for near term staff focus. The Commissioners shared this feedback individually. Staff then compiled the Commissioners' individual feedback into a priorities list organized by major subject category and provided an update under the "Staff Comment" section on the status of that priority. This was shared with the Board earlier. The list provided in the January 20, 2006 BOCC Retreat Notebook was that same list with the major subject categories grouped as follows for discussion purposes: Top Priorities Under "top" priorities, the list shows those priority subject areas in which three or more Commissioners indicated a priority. These are: • Budget • Emergency Planning • Efland — Mebane Issues • Environmental Responsibility • Land Use Plan Update • Schools • Solid Waste • Space /Facilities /Construction Project Improvements Other Priorities Under "other" priorities, the list shows those major subject areas in which at least one Commissioner indicated a priority. These are: • Economic Development • Elections • Health • Human Resources • Orange County Process • Parks • Transportation Attachment 4a Table — Commissioners' Short Term Priorities (Previously Provided in January 20 BOCC Retreat Notebook) Commissioners' Priorities Template As an aid to Commissioner preparation for the retreat, staff used a template to compile brief (generally one page) updates for each of the 43 priorities identified in the table at Attachment 4a. The updates were provided in numerical order in the BOCC Retreat Notebook in the following attachments. Attachments 4b -1 through 4b -43 Templates for Commissioners' Priorities (Previously Provided in January 20 BOCC Retreat Notebook) As previously noted, the Board had an opportunity at the Retreat to review the current short - term priorities and offer any comments or suggestions regarding these priorities. The Board will likely want to expand on its discussion of the priorities at January 31 work session in conjunction with the other areas of review. A draft summary of staffs notations of BOCC comments at the Retreat regarding the short -term priorities is provided at Attachment 1. The Board will likely want to review /clarify /correct the notations included in this draft summary. Other BOCC Priorities At the January 20, 2006 BOCC Retreat, individual commissioners identified other suggested priorities since the November 2005 list was compiled. These potential priorities included: • Commissioner Listening Sessions • One -Stop Permitting • Development Regulations Related to Lots of 10 acres or more • Youth Services Opportunities at the SportsPlex • "Branding" of Orange County Government Publications, Materials, Etc. • Ten Year Plan to End Homelessness At the January 31 work session, the Board may want to add to and /or expand on these potential priorities. FINANCIAL IMPACT: There is no additional financial impact associated with the Board continuing its discussion of goals and objectives, priorities, and potential priorities. There may 4 be financial impacts associated with any decisions regarding goals and objectives, priorities, and potential priorities made by the Board. RECOMMENDATION(S): The Manager recommends that the Board continue its discussion of goals and objectives, priorities, and potential priorities, and provide any comments, direction, or other feedback to staff. ATTACHMENT 1 Commissioners Short Term Priorities (Reflects those major categories in which three or more Commissioners indicated priorities.) DRAFT SUMMARY OF STAFF NOTATIONS OF BOCC COMMENTS AT JANUARY 20, 2006 BOCC RETREAT Priority BOCC Comment Budget 1. Improve budget and CIP development process. Provide regular in -depth updates of the budget drivers affecting the operating and capital budgets, thereby facilitating fiscal responsibility. 2. Define new capital funding policy. Commissioner Foushee wants to see written text for policy — no specific date determined Finalize the new capital funding policy. Commissioner Carey — incorporate lottery impact into the policy 3. 2006 -16 CIP Commissioner Gordon wants to see this happen Develop the 2006 -16 CIP early in the budget cycle. Emergency Planning 4. Review changes to EMS planning reflective of This item is still on the table. BOCC comments. 5. Launch study of emergency management/ This item is on the January 24 BOCC meeting agenda fire /rescue squad services. 6. Ensure that the necessary fire, rescue and disaster procedures (the latter including evacuation procedures) are in place. W -2- Priority BOCC Comment Efland — Mebane Issues 7. Adopt small area plan for Efland — Mebane. Commissioner Jacobs — Meeting with Orange County Schools and City of Mebane on January 30. Wants BOCC to agree to what we want from Mebane — rural Efland — Mebane Small Area Plan boundary outside of Mebane — Commissioner Carey — look at principles that we can glean from current joint planning agreement to take to the table as ideas that could be worked on. No specific principles identified. BOCC assignment — for January 31 meeting — BOCC to put in writing and discuss premier points of mutual interest with Mebane. 8. Establish plan to create assessment project for Commissioner Jacobs — This needs to be in place by water and sewer in Economic Development opening of the middle school. District. Commissioner Halkiotis — This is important and timely in consideration of the debt service numbers that Donna Dean presented earlier. As part of a work session during the budget process, talk about what BOCC wants to happen with regard Efland sewer — particularly with regard to upcoming bond referendum. 9. Continue talks /pursue long term agreement with Commissioner Carey — We need to continue to talk — not Orange — Alamance. sure what long -term agreement may be a result. Commissioner Jacobs — having a plan for Efland - Mebane may give some direction to where growth may occur — Orange County could help with infrastructure. 0 -3- Priority BOCC Comment Environmental Responsibility 10. Adopt Environmental Responsibility goal. Commissioner Jacobs is not aware of an "internal group of department heads" who are working on environmental Implement an environmental responsibility goal stewardship — re: pesticide use, low flow use fixtures to within County government. public, etc. Do we use sheep instead of mowers? Contact/work with Duke Power regarding their use of pesticides? (John Link asked David Stancil to take the lead on this initiative.) 11. Implement structure to advance Environmental Responsibility goals within County government. 12. Develop and implement energy conservation Commissioner Halkiotis commented that the progress on initiative. this was acceptable. 13. Develop sustainability /green building standards. 14. Implement the water resources initiative. Commissioner Gordon noted that this was adopted by bocc last May and that it is a top priority coming from commission for environment. She noted that it was important to concentrate on things that really helped the citizens and that this was important to keep on radar. Commissioner Carey noted that this initiative cuts across a number of different departments, commissions and staff and that all needed to play a role in fashioning the outcome. (John Link noted that this related to resource protection and development and that he was leading a short term working group to work through process.) Commissioner Jacobs stated that he did not understand the notation "the planning board would like to participate etc..." — (reading from goal update) — what did this mean? KI Priority BOCC Comment (John Link indicated that he was interested in the science regarding what we're facing in terms of groundwater and that would be the foundation for any regulation.) Land Use Plan Update 15. Decision on options to use in updating Comprehensive Land Use Plan. Decision /completion of Land Use element options. Decide on options for the Land Use Element of the Comprehensive Plan and move the other elements of the Comprehensive Plan forward. 16. Accelerate transfer of development rights The need for further TDR plan and development was discussions. discussed. Transfer of development rights discussions /decisions 17. Devote more attention to rural activity nodes, Commissioner Jacobs — This was happening in 2 nonconforming uses. different places (EDC and Planning) and that EDC may have different take than planning 18. Meet with Durham Economic Development District owners and Durham elected officials. 19. Launch joint planning with Hillsborough. Commissioner Jacobs noted that there was a meeting next week. Schools 20. Bring closure to school capacity issue for SAFO. Commissioner Carey noted that the school collaboration group made some recommendations. Resolution of SAFO issues (Rod Visser noted that there was an item regarding this Decide on the impact of class size reduction on on agenda for the BOCC's January 24 meeting.) school capacity and incorporate the decision into n n r� Signal intent to move to lower classroom sizes with W -5- Priority BOCC Comment SAFO. addition of next elementary school — for next couple of years will continue to operate with higher student/teacher ratios 21. Revision of school construction standards 22. Bring closure to school system funding equity (Previously discussed earlier in the day) debate. Discuss school funding and opportunity. Define and move towards funding equity. Define school equity funding and then decide the school funding equity issue. 23. Bring closure to school merger debate. (Previously discussed earlier in the day) Solid Waste 24. Solid waste contract with Alamance County for use of their landfill. 25. Pursue municipal solid waste talks with Alamance County. 26. Retain or adequately replace NC 57 Solid Waste This is urgent. Convenience Center. Commissioner Jacobs — The sooner we can develop map for town of Hillsborough with center footprint and house footprints (in Fairview), the better. (Pam Jones — Roy Wilkerson has agreed to continue the County's lease at a cost of $500 per month with a 60 day out clause (beginning April 1). Commissioner Halkiotis asked if the County could begin determining where customers who use the Highway 57 site coming from and how many are town of hilisborough residents? WINI IN Priority BOCC Comment 27. Resolve issues regarding land clearing debris The County needs to look at other ways of approaching landfills. this issue — Example: Are there farmers willing to be on retainer to use their land for storage of land clearing debris? Land clearing debris from subdivisions — all organic decomposition site co- located with park — There would be a need for 80 to 100 acres according to ERCD. 28. Reevaluate siting and sewer requirements of new Commissioner Carey — This needs to move forward with solid waste headquarters. this as it pertains to affordable housing on the Greene tract. Space /Facilities /Construction Project Improvements 29. County buildings /facilities long range plan Commissioner Carey — We need to do this especially as adoption it relates to being able to afford the plan 30. Identify and implement plans to remedy space needs. 31. Orange County Durham Tech campus Commissioner Jacobs noted that he, Commissioner Halkiotis, and staff had met with Senator Burr's economic Monitor the construction of the Orange County development person a few days ago and noted that they Campus of Durham Tech to ensure that it meets are taking a little different approach with community Orange County standards and also proceeds in a colleges, encouraging partnerships and collaboration in timely manner. accessing federal money Donna Dean is going to Senator Burr's meeting with community college representatives on January 23. 32. Include green building standards at DTCC. The additional cost of $250k was noted. 33. Start Central Orange Senior Center planning. Start meeting next week 34. Construction of Senior Centers -7- Priority BOCC Comment Construct both Senior Centers in a timely manner. 35. Animal Shelter This has been included in the CIP. s Other Commissioners' Priorities Priority BOCC Comment Economic Development 36. Continue to promote the Buy Local Encourage school districts to buy local (especially from Campaign local farmers) — may factor into non -per pupil funding Elections 37. Adopt a form of districts for election of Commissioner Carey wants to bring this to closure by BOCC. March 2 — need two more meetings on this topic (one work session plus regular meeting). Commissioner Foushee supports it being closed by March 2. Health 38. Ensure that the Mill Creek community health (Rosie Summers noted that the hold up is the capacity of water project proceeds in a timely manner. state lab to process water samples — they are down two staff people and having to share resources they have. They should be able to get all of the samples in to the state by end of March. There is about a two week turn around time at state level. They are beginning to give feedback to residents and are not turning up anything unusual yet.) Human Resources 39. Improve employment diversity (new personnel director). 40. Recruit and select HR Director. in Priority BOCC Comment Orange County Process 41. Make it a top priority to include complete (John Link noted that timeliness is always staff's goal and information in the BOCC agenda packets that there is not a second team. When someone is out and post it on the web site in a timely sick, there is not someone who steps in to complete the manner. (Note that if the information is not in task.) the agenda packet, it is difficult to get it posted on the web site so that members of the public will have time to review it.) Parks 42. Increased pace in the forward progress on: - Fairview - Northern -Twin Creeks Transportation 43. Continue to promote the provision of transit and other transportation options to the single passenger automobile.