The URL can be used to link to this page

Home My WebLink About091599 Item 2ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 15, 1999 Action Agenda Item No. 2 SUBJECT: County /OCS /CHCCS Informational Reports DEPARTMENT: OCS /CHCCS PUBLIC HEARING: (Y /N) I No ATTACHMENT(S): As listed in "Background" INFORMATION CONTACT: Randy Bridges, 732 -8126 Neil Pedersen, 967 -8211 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732 -8181 968 -4501 688 -7331 336- 227 -2031 PURPOSE: To receive reports from staff /elected officials regarding several school related issues. BACKGROUND: This portion of the meeting provides an opportunity for the three elected boards to receive updates on the topics noted below, and to identify any other topics that staffs may need to research and bring back as the subject of subsequent reports. a) Adopted 1999 -2000 School Budgets The two school staffs will review the budgets adopted by the two school boards for the current fiscal year and compare those to the spending plans that were presented to the Board of Commissioners in May 1999. This information was provided to the BOCC for information only as part of the agenda materials for their August 31 work session. Attachment 2a -1— OCS Adopted Budget Attachment 2a -2 — CHCCS Adopted Budget b) Number of Classrooms /Class Sizes /Capacity of All Schools, and Costs of Newer Schools Members of the BOCC indicated an interest in reviewing information related to: the number of classrooms, current capacity, and student enrollments for each school in both school systems; average class sizes by garde level groups in both systems; and the costs of constructing newer schools (all those from New Hope Elementary on). Attachment 2b -1 OCS Classroom /Capacity /Enrollment Table Attachment 2b -2 CHCCS Classroom /Capacity /Enrollment Table 2 Attachment 2b -3 OCS Average Class Size Attachment 2b -4 CHCCS Average Class Size Attachment 2b -5 OCS Newer School Costs Attachment 2b -6 CHCCS Newer School Costs Attachment 2b -7 Extracts from Adopted Elementary, Middle, and High School Construction Standards c) Timetables /Progress Reports for Major OCS /CHCCS Capital Projects School staffs will provide brief updates on the progress of various new school and major renovation projects that are under construction or in the planning stages. Attachment 2c -1 OCS Timetables /Progress Reports FINANCIAL IMPACT: There is no financial impact tied directly to the review /discussion at this meeting of these reports. However, any discussion is likely to influence future school operating and capital budgets. RECOMMENDATION(S): The Manager recommends that the boards receive the reports for information only. ®range Countp jt3oarb of (Eburaction RANDY BRIDGES, SUPERINTENDENT jbillAorougb, PC 27278 BOARD MEMBERS SUSAN DOVENSARGER, CHAIR KEITH COOK, VICE CHAIR ROBERT H. BATEMAN RICHARD KENNEDY DAVID KOLBINSKY DELORES SIMPSON BRENDA STEPHENS MEMORANDUM TO: John Link FROM: Randy Bridges RE: 1999 -2000 Budget Information DATE: August 23, 1999 200 EAST KING STREET HILLSBOROUGH, NC 27276 TELEPHONE: 919. 732 -8126 FAX: 919- 732 -8120 I have provided the Local and Capital Budget information for the Orange County School System for the 1999 -2000 school year which was approved by the Orange County Board of Education at its July 5, 1999 Board Meeting. We have not taken the final resolution to our Board for approval at this time. We will be doing so in September. If you need additional information, or have any questions please call me. Thank you. /ha Attachment LOCAL CURRENT EXPENSE 1999 -00 APPROVED BUDGET 1999 -00 Salary Increase 8% Certified; 3% Classified includes all matching Health Insurance Increase (35% increase) Utilities Insurance (Liability) Charter Schools TOTAL REQUESTED 651,672 135,528 47,184 14,500 49,341 898,225 7/5/99 APPROVED 651,672 135,528 47,184 14,500 49,341 898,225 REQUESTED APPROVED 2 Additional Elective Teachers 951818 95,818 .5 Additional Math Teacher 23,955 23,955 Transportation 40,000 40,000 Total Year Round School A.L. Stanback 3 -1 159,773 159,773 LOCAL CURRENT EXPENSE 1999 -00 7/5/99 TOTAL 1,273,856 1 873,790 REQUESTED APPROVED Clerical Substitutes 4,000 4,000 Custodian Over 10,000 10,000 Vehicle Liability Insurance 2,000 2,000 TOTAL 16,000 16,000 TOTAL DECREASES 16,000 16,000 3 -2 REQUESTED APPROVED 3 System Wide Spanish Teachers 143,727 - 1 Pre -K Teacher 47,909 - .5 Intellectually Gifted Coordinator OHS 23,955 23,955 2 Reading Recovery Teachers 95,818 95,818 1 Teacher for students with disabilities CWS 47,909 - 1 Teacher for students with disabilities ALS 47,909 - 1 Physical Therapist Assistant 47,909 - 1 Science Teacher OHS 47,909 47,909 1 AG Teacher 1/2 C.P; 1/2 N.H. 47,909 - Increase Local Supplement (gross 263,017, benefits 48,606) 311,623 311,623 1 Nurse 47,909 - 1 Additional Custodian ALS 27,925 - 1 Additional Custodian OHS 27,925 - 2 Technology Support Technicians 95,818 95,818 1 Additional Associate Principal 10- Months CWS 60,870 60,870 1 Secretary 1/2 Finance; 1/2 Auxiliary Services 32,388 32,388 .5 Additional Custodian at Central Office /Support Services 13,963 - CWS Additional Clerical Assistant 22,572 - OHS School Resource Officer 34,000 34,000 1 School Based Chair Person 47,909 47,909 System Wide Remediation Funding - 81,000 Grant Writer/Volunteer Coordinator - 35,000 Additional Month of Employment for Guidance Dept OHS - 2,500 Local Principal Supplement - 5,000 TOTAL 1,273,856 1 873,790 REQUESTED APPROVED Clerical Substitutes 4,000 4,000 Custodian Over 10,000 10,000 Vehicle Liability Insurance 2,000 2,000 TOTAL 16,000 16,000 TOTAL DECREASES 16,000 16,000 3 -2 LOCAL CURRENT EXPENSE 1999 -00 COUNTY APPROPRIATION County Appropriation /Additional Revenue TOTAL REVENUE LOCAL 1999 -2000 3 -3 REQUESTED 7/5/99 APPROVED 21315,854 $ 11540,776 375,012 21315,854 1191 5,788 oc,s 1999 -00 Combined Operating Budget Revenues and Expenditures State Public Revenues State of North Carolina State Textbook Allocation Federal Orange County Appropriation Special District Tax Other Local Revenue Additional Revenue Requested Total Revenues Expenses INSTRUCTIONAL PROGRAMS Local Fund School Fund Federal Fund Total 27,617,841 27,617,841 306,742 14,451,936 3,348,387 18,107,065 27,617,841 306,742 1,173,564 1,173,564 14,451,936 3,348,387 1,173,564 46,898,470 5100 REGULAR 4,239,958 13,737,794 75,633 18,053,385 5200 SPECIAL 694,241 2,484,140 700,987 3,879,368 5400 CO- CURRICULAR 337,802 70,281 408,083 5800 STUDENT SERVICES 171,960 1,676,057 1,848,017 5900 BENEFITS 1,840,691 3,962,904 182,234 5,985,829 5900 ADDITIONAL PAY 1,851,892 386,863 5,009 2,243,764 5000 TOTAL 991363,544 221247,758 19034,144 32,418,446 SUPPORT SERVICES 6100 PUPIL SUPPORT 1213460 52,020 13,919 187,399 6200 INSTRUCTIONAL SUPPORT 697,909 383,985 29,501 1,111,395 6300 ADMINISTRATIVE SUPPORT 468,387 307,867 34,500 810,754 6400 SCHOOL ADMINISTRATION 879,740 1,347,841 2,227,581 6500 BUSINESS SUPPORT 4,066,143 2,041,688 7,000 6,1.14,831 6600 CENTRAL SUPPORT 385,634 113,353 15,000 513,987 6900 BENEFITS 934,627 950,794 9,000 1,894,421 6920 ADDITIONAL PAY 176,124 172,535 4,000 352,659 6000 TOTAL SUPPORT 797309024 5,3701083 112,920 13,213,027 CONDAUNITY SERVICES 7000 COMMUNITY SCHOOLS 854,929 - - 854,929 7000 TOTAL COMMUNITY 854,929 - - 854,929 8000 NON - PROGRAMMED CONTINGENCY 20,000 20,000 OTHER 365,568 - 26,500 392,068 TOTAL NON - PROGRAM VIED 3853,568 267500 412,068 Total Operating Expense 18,107,065 279617,841 1,1731564 46,898,470 Per pupil expenditure $ 2,826 $ 4,311 $ 183 $ 7,321 ocs Local Fund Revenue Projections COUNTY APPROPRIATION 11,487,009 12,911,160 14,451,936 1,540,776 11.9% Per Student County Appropriation 1,889 2,040 2,256 216 10.6% OTHER REVENUE: State Textbook Allocation ACTUAL BUDGET PROPOSED INC /(DEC) % INC /DEC) Sales Tax Reimbursement 1997 -98 1998 -99 1999 -2000 From 98 -99 from 98 -99 Projected Enrollment 12,111 3,000 3,000 - State projections less tuition paid 6,050 6,233 6,281 - Existing Charter School students 10,705 127 156 - Total Students 6,050 6,360 6,437 77 1.2% Out of County Tuition Paid Students 31 31 31 81,393 Total Students 6,019 6,329 6,406 77 1.2% COUNTY APPROPRIATION 11,487,009 12,911,160 14,451,936 1,540,776 11.9% Per Student County Appropriation 1,889 2,040 2,256 216 10.6% OTHER REVENUE: State Textbook Allocation 159,566 278,527 306,742 28,215 Sales Tax Reimbursement 120,000 120,000 Tuition - Regular School 12,111 3,000 3,000 - Fines & Forfeitures 240,931 180,000 180,000 - Rental School Property 10,705 5,000 5,000 - ABC Revenue 21,125 18,700 18,700 - Interest Earned on Investments 248,265 82,419 163,812 81,393 Miscellaneous Revenue 65,350 5,000 5,000 - Indirect Cost 23,461 3,000 176,730 173,730 Community Schools 852,927 793,492 830,929 37,437 Appropriated Fund Balance 1,845,215 1,845,215 - SUBTOTAL OTHER REVENUE 1,634,440 3,214,353 3,655,128 440,775 13.7% LOCAL REVENUE 13,121,449 16,125,513 18,107,064 1,981,551 TOTAL BUDGET REQUESTED 18,107,064 1,540,776 14.7% FUNDING DIFFERENCE 440,775 revenueproj2000 ocs Local Fund Revenue History Year Per Student Increase 1990 -91 $1,175 $118 1991 -92 1,310 135 1992 -93 1,310 0 1993 -94 1,383 53 1994 -95 1,451 88 1995 -96 1,571 120 1996 -97 1,782 211 1997 -98 1,889 107 1998 -99 2,040 151 1999 -00 2,256 216 ocs Local Fund Budget Summary Approved Budget for 1999 -00 1997 -98 Y BY PURPOSE INSTRUCTIONAL PROGRAMS 1998 -99 19919 -00 BUDGET PROPOSED CHANGE 5100 REGULAR 2,801,746 3,775,515 4,239,958 12.3% 5200 SPECIAL 161,568 527,319 694,241 31.7% 5400 CO- CURRICULAR 313,982 337,802 337,802 0.0% 5800 STUDENT SERVICES 34,909 159,222 171,960 8.0% 5900 BENEFITS 11028,978 1029262 1,840,691 10.7% 5900 ADDITIONAL PAY 1,439,597 1,304,763 1,851,892 41.9% 5000 TOTAL 517809780 797669883 9,136,544 17.6% SUPPORT SERVICES 6100 PUPIL SUPPORT 93,073 114,630 1213,460 6.0% 6200 INSTRUCTIONAL SUPPORT 506,625 5992856 697,909 16.3% 6300 ADMINISTRATIVE SUPPORT 3645,593 448,015 468,387 4.5% 6400 SCHOOL ADNMsUSTRATION 344,684 753,605 879,740 16.7% 6500 BUSINESS SUPPORT 3,346,235 3,943,780 4,066,143 3.1% 6600 CENTRAL SUPPORT 267,269 3731085 385,634 3.4% 6900 BENEFITS 463,817 8081,862 934,627 15.5% 6920 ADDITIONAL PAY 138,062 1635078 176,124 8.0% 6000 TOTAL SUPPORT 515249358 71204,911 717309024 7.3% COMMUNITY SERVICES 7000 COMMUNITY SCHOOLS 7737828 817,492 854,929 4.6% 7000 TOTAL COMEgMTY 7732828 817,492 854,929 4.6% 8000 NON - PROGRAMMED CONTINGENCY 20,000 20,000 0.0% OTHER 1981722 316,227 3657568 15.6% TOTAL NON - PROGRAMMED 1989722 3369227 3859568 14.7% TOTAL LOCAL FUND BUDGET 12,2777688 161125,513 1891077065 12.3% loca12000 OCs Summary of Budget Request Local Fund Budget 1999 -00 BASE BUDGET EXPANSION: • The amount to cover a State Legislature 8% certified and 3% classified across the board salary increase and matching benefits for all Public School Employees. This amount represents our locally funded employees. $ 651,672 • The amount to cover a State increase of 35% for health insurance coverage. • Liability Insurance Increase $ 135,528 $ 61,684 • The amount expected to cover growth in Charter Schools. We currently have enrollment of 156. $ 49,341 TOTAL BASE BUDGET $ 898,225 NEW INITIATIVES/EXPANSION: 2.5 Teacher Positions /Additional Transportation for Year -Round School (ALS) The school within a school Year -Round School Program continues to grow. This year we will have all three grades represented. As these numbers continue to grow, there is a need to separate the various offerings from the traditional school. These positions will go toward meeting the elective needs of the year -round students. Each year our parents request additional transportation for this program. Currently we are only able to provide transportation for the Hillsborough Elementary. and A. L. Stanback attendance zones. The additional funds would allow us to assign one bus to each school to provide transportation outside their attendance zones. $ 159,773 • 1 School Base Chair The demands for the Exceptional Children's Program are increasing each year. We currently have classroom teachers performing their normal duties and facilitating the IEP meetings for our students. It is extremely difficult to perform both tasks successfully. We are requesting that a School Base Chairperson be assigned to each middle school on a half time basis to facilitate IEP meetings and handle the massive amount of paper work which are required by State/Federal laws. $ 47,909 • 1/2 AG Gifted Coordinator (OHS) Our AG Plan also recommends additional services for the high school. This position would address that need. $ 23,955 • 2 Reading Recovery Teachers The Reading Recovery Program has proven to be very successful in all our elementary schools. We would like to increase the number of students receiving these services. We intend to use these two teachers in the schools with the'highest needs for reading intervention. • 1 Science Teacher (OHS) The Science Department of all high schools has the largest number of End -Of- Course tests. As students continue to take more and more of the core subjects to meet graduation and college entrance requirements, it is imperative that we keep the student/teacher ratio at a reasonable level. This position would allow us to maintain our 1:25 teacher /student ratio at the high school. $ 47,909 • Increase Local Supplement (gross $263,017, benefits $48,606) The recruitment, selection, development, and retention of quality teachers remain one of the guiding principles for our system. In order to attract, retain, and be competitive with surrounding systems in an environment where teachers are becoming more and more scarce each year, we feel it is absolutely necessary for us to increase our local supplements. $ 311,623 2 I Secretary 1/z Finance; 1/2 Auxiliary Services We are also requesting half -time assistance for the Directors of Auxiliary Services and Finance, two cabinet level positions in central office. $ 32,388 • One Associate Principal Middle School (10 months) This was the top priority of our principals last year, as they wanted two associate principals in each of our middle schools. We were able to fund one position this year, and use a Principal Fellows Candidate in the other school. We are requesting that the second associate principal be added. $ 60,870 Two Technology Support Technicians Technology is quickly becoming a powerful instructional tool. There is a need for constant updating in programs and repair. Our building level technology teachers are spending more and more time on the maintenance of the equipment, as opposed to working with teachers and students. It is our hope that these two technology technicians, along with the one other person, will be able to eliminate some of the mechanical demands for our building level teachers. b . • • 1 Resource Officer (OHS) We have been able to provide School Resource Officers in our middle/high schools with grants and some local funding. The high school has over 1600 students, and there is clearly a need for more than one officer. These officers continue to be a valuable asset to our schools. Unfortunately, with the events taking place around the country, their presence has become even more needed as a preventive measure. $ 34,000 • System Wide Remediation Funding We have determined that providing sustained remediation assistance to our At -Risk Students has elevated our proficiency levels in reading and math over the past four years. We have been limited to providing these services the second half of the school year. We are adding additional funding to each of our schools so that these services can be expanded and offered throughout the school year. The program will be offered both during and after school. $ 81,000 • Grant WriterNolunteer Coordinator Currently we don't have any specific person to pursue Grant opportunities for the system. It is very important that we seek any and all additional funding for our system. In addition to these responsibilities, the system is also in need of an organizer to build a pool of school volunteers. It remains very clear that the more external customers we can involve in the educational process the more successful we will be in developing the total child. $ 35,000 Additional Month of Employment for Guidance Dept OHS Orange High School is currently the only high school in the area that doesn't have the Guidance Office open year round. As our system continues to grow and with the number of new /transfer students coming over the summer, we need to register students and communicate with new parents as they arrive in our system. $ 2,500 4 • Local Principal Supplement We currently have two tenured principals whose local supplements have been frozen for a number of years. These funds will place their local supplement in line with our other principals who are under contracts. TOTAL $ 5,000 $ 873,790 TOTAL NEW INITIATIVES/EXPANSION $1,931,788 SAVINGS • Savings from Clerical Substitutes $ 4,000 • Savings from Overtime $ 10,000 • Savings for Vehicle Liability Insurance $ 2,000 Decreases from 1998 -99 Grand Total $16,000 $1,915,788 5 ocs Summary of Budget Requests Local Fund Revenue 1999 -00 Projected Student Enrollment 1999 -00 *Budgeted OCH Students (including tuition paid and excluding 6,281 present charter school students) *Budgeted Charter School students increase to actual this year. 156 *Total students requiring funding 6,437 *Total students requiring funding 6,437 *Less number of tuition paying students (31) *Total students needing County funding 6,406 Change in Revenue *County per pupil allocation including an increase of 77 students 1,540,776 Other Revenue *State Textbooks Warehouse Account 28,215 *Sales Tax Reimbursement 120,000 *Interest Earned. on Investments 81,393 *Indirect Cost 173,730 *Community Schools 37,437 Total Revenue Change 440,775 ORANGE COUNTY PER PUPIL ADM HISTORY 10113198 Increase County I Current Expense I Per Pupil ADM % 1993 -94 7,420,172 $ 1,363.00 5444 1994 -95 8,099,482 $ 1,451.00 5582 9.15% 1995 -96 8,825,533 $ 1,571.00 5617 8.96% 1996 -97 10,121,760 $ 1,782.00 5680 14:69% 1997 -98 11,487,900 $ 19889.00 6081 13.50% 1998 -99 12,911,160 $ 2,040.00 6202 12.39 %' 1999 -00 14,451,936 $ 2,256.00 6406 11.93% countyapprop OCS 1999 -00 State Fund Budget Summary SUMMARY BY PURPOSE CODE REVENUES EXPENSES INSTRUCTIONAL PROGRAMS 5100 REGULAR 5200 SPECIAL 5800 STUDENT SERVICES 5900 BENEFITS 5900 ADDITIONAL PAY 5000 TOTAL SUPPORT SERVICES 6100 PUPIL SUPPORT 6200 INSTRUCTIONAL SUPPORT 6300 ADMINISTRATIVE SUPPORT 6400 SCHOOL ADMINISTRATION 6500 BUSINESS SUPPORT 6600 CENTRAL SUPPORT 6900 BENEFITS 6920 ADDITIONAL PAY 6000 TOTAL SUPPORT COMMUNITY SERVICES 7000 COMMUNITY SCHOOLS 7000 TOTAL COMMUNITY 8000 NON - PROGRAMMED 1997 -98 1998 -99 1999 -00 ACTUAL BUDGET PROPOSED CHANGE 2297217666 259738,356 11,106,217 12,6961,667 21236,906 2,298,000 1,212,079 1,551,905 3,029,266 3,662,573 198,608 377,427 1797839076 209586,572 33,978 51,000 401,774 371,000 225,604 298,900 1,197,778 1,248,001 1,880,225 1,982,222 206,021 110,051 908,585 923,100 84,625 167,510 49938,590 5,1511784 279617,841 7.3% 13,737,794 8.2% 2,484,140 8.1% 1,676,057 8.0% 3,962,904 8.2% 386,863 2.5% 22,2479758 8.1% 52,020 2.0% 383,985 3.5% 307,867 3.0% 1,347,841 8.0% 2,041,688 3.0% 113,353 3.0% 950,794 3.0% 1727535 3.0% 593709083 4.2% CONTINGENCY OTHER - - - TOTAL NON - PROGRAMMED TOTAL 229721,666 2557389356 27,6173,841 7.3% * 1999 -00 Projections are based on planning allotments which are subject to change based on the higher of the first two months ADM. ScaceMO ocs 1999 -00 Federal Fund Budget Summary Mild-10 1F.-VAM-1-3110 au 1,32111 _W9010 N REVENUE EXPENSES INSTRUCTIONAL PROGRAMS 5100 REGULAR 5200 SPECIAL 5800 STUDENT SERVICES 5900 BENEFITS 5900 ADDITIONAL PAY 5000 TOTAL SUPPORT SERVICES 6100 PUPIL SUPPORT 6200 INSTRUCTIONAL SUPPORT 6300 ADMINISTRATIVE SUPPORT 6400 SCHOOL ADMINISTRATION 6500 BUSINESS SUPPORT 6600 CENTRAL SUPPORT 6900 BENEFITS 6920 ADDITIONAL PAY 6000 TOTAL SUPPORT COMMUNITY SERVICES 7000 COMMUNITY SCHOOLS 7.000 TOTAL COMMUNITY 8000 NON - PROGRAMMED CONTINGENCY OTHER TOTAL NON - PROGRAMMED TOTAL feder2000 1997 -98 1998 -99 1999 -00 ACTUAL BUDGET PROPOSED CHANGE 930,391 92,747 589,856 12,468 133,123 5,106 833,300 9,478 27,645 21,524 5,940 1,065 7,978 73,630 23,461 23,461 930,391 11116,386 191739564 5.1% 57,751 75,633 31.0% 663,690 700,987 5.6% 69,507 70,281 1.1% 171,919 182,234 6.0% 4,060 5,009 23.4% 9669927 190349144 7.0% 11,184 13,919 24.5% 19,554 29,501 50.9% 32,023 34,500 7.7% 6,670 7,000 4.9% 13,100 15,000 14.5% 39,168 9,000 -77.0% 31,596 4,000 11.2% 125,295 1129920 -9.9% 24,164 26,500 9.7% 249164 269500 9.7% 111169386 191737564 5.1% Position Budget Summary For the Local, State and Federal Funds STATED IN FULL -TIME EQUIVALENT POSITIONS (FTE) SUMMARY BY PURPOSE CODE INSTRUCTION 5100 REGULAR 5200 SPECIAL 5400 Co- Curricular 5800 STUDENT SERVICES 5000 TOTAL SUPPORT SERVICES 6100 PUPIL SUPPORT 6200 INSTRUCTIONAL SUPPORT 6300 ADMINISTRATIVE SUPPORT 6400 SCHOOL ADMINISTRATION 6500 BUSINESS SUPPORT 6600 CENTRAL SUPPORT 6000 TOTAL SUPPORT COMMUNITY SERVICES 7000 COMMUNITY SCHOOLS 7000 TOTAL COMMUNITY TOTAL Local Fund State Fund Federal Fund I4jaal IQW 1998 -99 1999 -00 1998 -99 1999 -00 1998 -99 1999 -00 1998 -99 1999 -00 Chg 101 106.5 404 408 505 514.5 9.5 17.5 19 60.73 65.73 26.77 27.77 105 112.5 7.5 coaching supplements extra duty not positions 2 3 29 29 31 32 1 120.5 128.5 493.73 502.73 26.77 27.77 641 659 18 2 2 1 1 0.5 0 3.5 3 -0.5 11.5 13.5 5 5 1 17.5 18.5 1 3.4 3.4 4.6 4.6 8 8 0 15 16 36 36 51 52 1 130 131 57 57 187 188 1 5 6 5 6 1 166.9 171.9 103.6 103.6 1.5 0 272 275.5 3.5 23 23 23 23 0 23 23 0 0 0 0 23 23 0 310.4 323.4 597.33 606.33 28.27 27.77 936 957.5 21.5 ** State and Federal 1999 -00 Budget information is estimated at this time. OCis Summary of Changes Position Budget 1999 -00 Change in State Fund Budget INCR/(DECR) * New Classroom Teacher Positions 1 * One Teacher Assistant for grades K -3 1 * Support Position 1 * Vocational Education Position 1 * Special Education Teachers 3 * Special Education Assistants 1 * Willie M Teacher Assistant 1 TOTAL ADDITIONAL STATE POSITIONS 9.0 Changes in Local Fund Budget * Additional Elective Teachers ALS 2 * Additional Math Teacher ALS 0.5 * Intellectually Gifted Coordinator OHS 0.5 * Reading Recovery Teachers 2 * Science Teacher OHS 1 * 2 Technology Support Technicians 2 * Additional Associate Principal 10- Months CWS 1 * Secretary 1/2 Finance; 1/2 Auxiliary Services 1 * OHS School Resource Officer 1 * School Based Chair Person 1 * Grant WriterNolunteer Coordinator 1 TOTAL ADDITIONAL LOCAL POSITIONS . 13 Changes in Federal Fund Budget * Drug Free Funds Clerical Position -0.5 TOTAL ADDITIONAL FEDERAL POSITIONS -0.5 TOTAL NEW POSITIONS 21.5 APPROVED OCS RECURRING CAPITAL BUDGET 1999 -2000 7 -3 -99 REQUEST JUSTIFICATION FUNDED CATEGORY I BUILDINGS & GROUNDS Cameron Park 4.9101.001.524 1. Replace Fire Alarm System Bring Fire Alarm System up to state code #NFPA #72, to meet ADA Standards. 65,000 4.9102.001.524 2. Intercom System Upgrade 20 year old Intercom system 40,000 Central Elementary 4.9103.001.524 1. Upgrade Fire Alarm To bring school Fire Alarm System up to code #NFPA72, to meet ADA and State Guide Lines 50,000 4.9104.001.529 9. Ceiling Tile Replace old and spotted ceiling tile in halls 10,000 4.9105.001.523 10. Heating /Cooling Add one heating and cooling window unit to old lounge area 5,000 CW STANFORD 4.9106.001.523 1. Chiller 200 Building Replace a 45 ton unit with a 80 ton unit, this will allow use to cool the entire 200 building, the present unit is 20+ years old. Currently we can't cool the gym and classrooms at the same time. 70,000 4.9107.001.529 4. Cafeteria Hood Fire Protectors Update old hood fire protection system, State Standard Fire Code 5,000 Efland Cheeks Elementary 4.9108.001.523 1. Heating /Cooling Units Replace two roof top heating/cooling units, units are 21 years old 40,000 G. A. Brown 4.9109.001.524 1. Heating /Cooling Units Replace two water source heating /cooling units, units are 20+ years old 35,000 Hillsborough 4.9110.001.523 3. Work Room Vent Install a vent to move heat built up by equipment used in workroom 1,000 New Hope 4.9111.001.529 1. Fencing Replace old fencing around play area, also add 3 gates 6,000 4.9112.001.529 2. Roll Gate Safety Guards Entrance roll gates to school need to have safety guards to prevent gates from sliding off rollers and severely injuring someone. 3,000 4.9113.001.529 3. Fence Gate Install gate leading to back play area 1,000 SYSTEM WIDE 4.9114.001.529 2. Roof Repairs Maintain roofs at all buildings systemwide 25,000 4.9245.001.529 13. Bleacher Maintenance Yearly Inspection and maintenance upkeep on all 1bleachers and basketball backstops. 15,000 APPROVED OCS RECURRING CAPITAL BUDGET 1999 -2000 7 -3 -99 REQUEST JUSTIFICATION FUNDED 4.9247.001.529 4. Painting Schools Continue painting schools on the yearly rotation painting schedule 20,000 4.9248.001.529 5. Line Painting Keep our schools parking lots properly lined and painted 10,000 4.9249.001.529 6. Cafeteria Kitchen Hood Cleaning Semi - Annual cleaning of cafeteria hoods, safety/health issue 9,000 4.9251.001.529 7. Carpet Cleaning Yearly carpet cleaning of office areas in the system 10,000 4.9250.001.529 8. Pest Control Yearly treatments of all the buildings in the system, health /safety issue. 9,000 4.9252.001.529 16. Bloodborne Paths. Waste Disp. Conform to OSHA Standards by disposing of science lab chemicals and medical waste from school health rooms. 6,000 4.9253.001.529 17. Tack Strips /Dustless Board Replace bulletin boards/tack strips in the school system 3,000 4.9254.001.529 18. Landscaping all schools Reseed and fertilize all grounds, systemwide, does not include athletic fields 12,000 4.9115.001.529 19. Driveway Paving Repair driveways /potholes systemwide 10,000 4.9116.001.529 21. Water Cooler Replacement Bring all school sites up to date also ADA standards 31,000 4.9117.001.529 22. Mobile Units OHS, ALS,GAB Leased 4 moblle units 22,304 Athletics 4.9233.001.326 Turf and Field Maintenance 15,000 4.9234.001.541 Turf Equipment 15,000 Maintenance 4.9235.001.541 7. Safety Training Equipment Equipment to be used for the training of personal systemwide videos /equipment. 3,000 4.9236.001.541 8. (1) Bush Hog Replace bush hog mower used by Maintenance on school sites 5,000 4.9237.001.461 9. Safety Training Safety Training Seminar for systemwide employees to be conducted by the Orange County Schools Safety Coordinator. 5,500 Transportation 4.9118.001.529 3. Transportation Roofing Replace and reseal 10,472 sq. foot of roofing. 16,000 TOTAL CATEGORY I BUILDING & GROUNDS 5727804 Category II Furniture & Equipment ALS APPROVED OCS RECURRING CAPITAL BUDGET 1999 -2000 7 -3 -99 REQUEST JUSTIFICATION FUNDED 4.9201.001.541.304 ADM Equipment allocation at $32. Capital Equipment 23,136 Cameron Park 4.9202.001.541.308 ADM Equipment allocation at $32. Capital Equipment 17,952 Central Elementary 4.9203.001.541.312 ADM Equipment allocation at $32. Capital Equipment 13,696 CW STANFORD 4.9204.001.541.316 ADM Equipment allocation at $32. Capital Equipment 23,584 Efland Cheeks Elementary 4.9205.001.541.324 ADM Equipment allocation at $32. Capital Equipment 16,064 G. A. Brown 4.9206.001.541.328 ADM Equipment allocation at $32. Capital Equipment 16,928 Hillsborough 4.9209.001.541.329 ADM Equipment allocation at $32. Capital Equipment 12,768 New Hope 4.9207.001.541.330 ADM Equipment allocation at $32. Capital Equipment 20,224 Orange High 4.9208.001.541.332 ADM Equipment allocation at $32. Capital Equipment 57,024 ministrative 4.9216.001.541 Transportation Equipment Allocation 10,000 4.9215.001.541 Maintenance Equipment Allocation 10,000 4.9119.001.523 Mechanical 15,000 4.9210.001.541 Commercial Copiers 60,000 4.9211.001.541 Human Resources Equipment Allocation 10,000 4.9213.001.541 Instructional Equipment Allocation 10,000 4.9214.001.541 Superintendent Equipment Allocation 10,000 4.9212.001.541 Finance Equipment Allocation 10,000 4.9217.001.541 Start Up for New Classrooms 45,500 ORANGE COUNTYSCHOOLS CAPITAL INVESTMENT PLAN 1999 -2009 ORANGE COUNTY SCHOOLS - CAPITAL IMPROVEMENT PLAN FOR 1999 -2009 2 -1 -99 Project Title Through YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 YEAR 9 YEAR 10 TOTAL 1998 -99 99 -00 00-01 01 -02 02 -03 03 -04 0405 05 -06 06-07 07.08 08 -09 Asbestos Removal 313,100 313,100 Bus Garage 200,000 200,000 Cameron Park Renovation 270,000 270,000 Central Elem. Media 90,000 90,000 CW Stanford Renovation 1,840,000 1,840,000 Efland- Cheeks Gym 450,000 450,000 Electrical SVS, Upgrade 575,000 575,000 Elementary School New 12,737,720 12,737,720 Energy Mgmt, systems 200,000 200,000 100,000 500,000 Enviromental Testing 150,000 150,000 Future Projects Reserve - 115,285 - 115,285 Grady Brown Renovation 100,000 100,000 Handicapped Accessibility 634,017 35,983 670,000 High School (New) 1,089,788 1,746,074 13,815,302 747,112 2,377,896 2,290,231 1,527,913 1,488,907 2,789,431 2,641,566 2,619,219 33,133,439 Hillsborough Elem. Renovation 1,161,250 1,161,250 Kitchen Projects 405,000 405,000 Maintenance Shop 155,000 155,000 Orange High Renovation 533,000 450,000 125,000 500,000 1,608,000 Parking Lots /Playfields 100,000 265,000 365,000 Planning for Future Projects - 16,669 - 16,669 Playground Surfacing 140,000 140,000 Re- roofing Projects 456,635 750,000 159,197 1,000,000 1,140,000 250,000 3,755,832 Technology Application 5,700,000 625,000 625,000 625,000 625,000 625,000 625,000 625,000 625,000 625,000 625,000 11,950,000 TOTAL PROJECT EXPENSE 13,975,836 15,794,777 14,665,302 1,872,112 3,752,896 3,074,428 3,152,913 3,253,907 4,119,431 3,531,566 3,244,219 70,437,387 REVENUE PLAN: County Pay -As- You -Go 8,704,586 1,380,753 1,574,981 1,499,485 2,622,816 2,686,747 2,757,478 2,850,563 3,708,021 3,111,928 2,816,189 33,713,547 Impact Fees 761,250 1,418,864 365,321 372,627 380,080 387,681 395,435 403,344 411,410 419,638 428,030 5,743,680 State Bonds 5,980,160 5,980,160 Local Bonds 92 2,000,000 2,000,000 Local Bonds 98 2,510,000 7,015,000 12,725,000 750,000 23,000,000 Total Revenues 13,975,836 15,794,777 14,665,302 1,872,112 3,752,896 3,074,428 3,152,913 3,253,907 4,119,431 3,531,566 3,244,219 70,437,387 16 CHAPEL HILL - CARRBORO CITY SCH Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 -288 Telephone: (919) 967 -8211 Neil G. Pedersen Superintendent r DS AUG 1 7 1953 Ann Y. Hart, Assistant Superintendent of Instructional Services Chester F. Preyar, Assistant Superintendent of Support Services TO: John Link, Manager Orange County FROM: Neil G. Pederse Superintendent RE: Summary of Budget Request for 1999 72000 DATE: August 16, 1999 Sorry you were not able to attend today's Managers' Luncheon. Had hoped to provide this information to you there. I have included the information sent to the Board of Education for approval at its July 15`x' meeting, but I have placed a blue marker denoting the information you specifically requested. Let me know if you have questions. NGP /asb CHAPEL HILL - CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516 Telephone: (919) 967 -8211 Neil G. Pedersen Ann Hart, Assistant Superintendent Superintendent For Instructional Services Chester Preyar, Assistant Superintendent For Support Services TO: Board of Education FROM: Neil G. Pedersen Superintendent RE: Recommended Operating and Capital Budgets for 1999 -2000 DATE: June 30, 1999 I am enclosing revenue and expense summary sheets for the 1999 -2000 operating and capital budgets. The operating budget has been reduced by $660,325 from the Board of Education's original request to the County Commissioners and projected revenues, excluding the county appropriation and district tax, have been increased by $270,000. These recommended revisions make up for the $930,3.'.5 shortfall in the Manager's Recommended Budget that the County Commissioners approved. The capital budget summary is identical to what was requested of the County Commissioners. The remainder of this memorandum pertains to the operating budget only. Increases in Revenues Incorporate projected sales tax reimbursements The original budget request did not include a line item for sales tax reimbursement. This is the first year that school districts are eligible for these reimbursements and we were uncertain about how to reflect this item in our budget. The Manager clarified that reimbursements that we can claim for the 1998 -99 year should be shown as revenue in the 1999 -2000 budget. We estimate that we will receive $70,000 in sales tax reimbursement. Appropriate a total of $500,000 from fund balance In our original request, we recommended that $300,000 be appropriated from fund balance. The Manager and County Commissioners have encouraged us to appropriate more fund balance to fund recurring expenses such as the lifting of the salary cap on experienced teachers. We are recommending that an additional $200,000 be appropriated from fund balance, bringing the total to $500,000. Although this will leave us with a fund balance of less than 5.5 %, the guideline cited in your policy, our fund balance should still exceed $1,000,000. This does not cause us an immediate problem. It must be emphasized, however, that we cannot be assured that next year a similar amount will be available to appropriate from fund balance. If this is the case, additional funding will be required from the County Commissioners because we are using fund balance to finance continuing expenses. Decreases in Expenses Reduce four positions and eliminate capital expenditures in the PREP Academy budget The PREP Academy budget is being reduced by $115,488. This reduction is accomplished by reducing the number of teacher assistants in the two academies from eight to four and by purchasing the computer hardware from Program 69 state dollars from this year's budget. Reduce the proposed budget for programs for Limited English Proficient students by almost $200,000 Funding for the LEP Task Force recommendations is decreased by $198,104; however, we are anticipating that the Task Force's recommendations very well could be fully funded and implemented. Non - personnel items are being purchased from 1998 -99 state dollars that must be expended by June 30, 1999 br else they revert back to the state. We are expecting the General Assembly to double ,the funding available for LEP students. If this proposed funding is approved, state funding will support the 1.5 additional state positions received this year and 3 additional positions for next year. With the one teaching position proposed for next year from local funds, we will increase the number of ESL teachers by four and be able to implement all of the strategies recommended by the LEP Task Force for the first year. If our allotment from the final budget approved by the General Assembly is not sufficient to fund the proposed positions, we could not fully fund the recommendations in light of the limited funds being reserved in the contingency fund. Defer initiative- to reduce class size No funding is recommended for reducing class size this year; therefore, further consideration will be delayed for one year. Although reducing class size is a high priority for the Board of Education, there simply,are not sufficient funds to proceed with this initiative. This will save $217,320. Reduce the number of technology technician positions from 6.5 to 5 and decrease the length of their contracts The original budget request called for 6.5 technology technician positions with 11- month contracts. This request has been reduced to 5 positions that will work under 10.5 month contracts. This results in savings of $51,583. Reduce budgeted allocation to charter schools We have reduced the amount budgeted for charter schools by $27,830.. It is very difficult to project the payments that the district will be required to, make to charter schools; however, based on this year's experience and the closing of one charter school and the. relocation of another to Orange County, we believe that this reduction is feasible. If not, the district is committed to making these payments to charter schools and funds would need to be drawn from the contingency account. Reduce contingency funds by an additional $50,000 The 1998 -99 contingency account was $250,000. Originally, we recommended that it be reduced to $200,000. In order to fund other high priority projects, we recommend that this account be reduced by another $50,000 to a total of $150,000. If no major, unanticipated needs arise next year, this contingency should be sufficient. Summary As the Board of Education has consistently stated throughout the budget process, every item in our budget request was a very high priority. Any item not funded has a negative impact on programs and services. Nevertheless, under this budget proposal, we will be able -to fund most of the programs and enhancements included in our budget request. The growth in the district will be accommodated without slighting the existing schools. Non - proficient students will be well served through an expanded summer school program and intervention programs at the end of the fifth and eighth grades. Although we anticipate continued difficulties in supporting the effective use of technology in our schools, we will increase the attractiveness of our technology specialist positions and the support for our classroom teachers. I am particularly pleased that we will be able to fund all of the staff compensation requests although I remain concerned about our ability to compete for the very best teachers. Our supplement schedule will need to be significantly enhanced in upcoming years. Coping with the $930,325 shortfall in the revenues approved by the County Commissioners has not been easy. We benefited greatly by the anticipated doubling of state allocations for ESL programs. We have deferred high priority items such as the reduction in class size. We have scaled back programs, including the PREP Academy and the technology technicians. We also have taken some risks. We've reduced the line item for allocations to charter schools, increased our appropriated fund balance, and reduced our contingency fund. We take these responsible risks because we believe that the additional personnel and other enhancements are critical to the success of the students in this school district. RESOLUTION: Be it, therefore, resolved that the Board of Education adopts the 1999 -2000 operating and capital budgets as presented in the attached documents. Summary of Budget Request Local Fund Budget For 1999 -00 State Mandates Legislature wage increase Original Budget Revised Budget Growth 297,000 297,000 Opening cost of Mary Scroggs $9181428 $918,428 Opening cost of ECHHS Additions 4169650 416,650 Increased maintenance cost 1709100 170,100 Local Teacher supplement funds 67,500 67,500 Non - personnel funds for growth 45900 45.900 1,618j578 $1,618o578 State Mandates Legislature wage increase $1,2100000 $1,210,000 Health insurance increase 297,000 297,000 Substitute teacher pay increase 44,000 44,000 Special Education Needs 185,824, 185,824 Stipends to cover out of pocket expens, 197369824 $19736,824 Proficiency Standards PREP Academies $540,000 $424,512 Decentralization of summer school 105,540 105,540 'LEP Task Force recommendations 247,972 49,868 Reduction of Class size 217.320 Q $ 19110,832 $5799920 Compensation Increase teacher supplement 112,000 112,000 Removal of cap 151,000 151,000 Fund enhancements recommended 95,000 959000 Reclassification of several admin. pos. 499000 49,000 Stipends to cover out of pocket expens, 5,250 51250 Support for Teacher National Board 15.200 15.200 $427,450 $427,450 Technology Technology Specialist contract 409596 40,596 Technology Tech nicians(Elem) 119,456 142,531 Mid/High Technicians 74.658 $183,127 . 1 1 $234,710 I Other Utility rate Reduction of one time cost prog. Reduction of Charter School funding Reduction of contingency fund Capital Expenditures 56,400 (130,000) (50,000) (40, 000) (163,600) 56,400 (130, 000) (2718.30).. (100,000) (40,000) (241,430) Total Budget Request $ 419649794 $4,304,469 1999 -00 Combined Operating Budget Revenues and Expenditures Revenues State of North Carolina* State Textbook Allocation* Federal* Orange County Appropriation Special District Tax Other Local Revenue Total Revenues Operating Expenses ** Instructional Programs Regular Special Co- Curricular Pupil Support Other Total Instructional Programs Support Services Instructional Staff Administrative School Administration Business Support Central Support Other Total Support Services Community Services Charter School Funds Contingency Other Sub -Total State Textbooks Total Operating Expenses State Public Local Fund School Fund Federal Fund $ 35,067,111 410,828 $ 2,118,706 $ 20,085,168 9,743,228 1,491,500 - - $ 31,319,896 $ 35,477,939 $ 2,118,706 Total $ 35, 067,111 4101828 2,118, 706 20,085,168 9,743,228 1,491,500 $ 68, 916, 541 $ 9,970,206 $ 20,352,221 $ 67,837 $ 30,390,263 2,932,001 2,208,604 695,226 5,835,830 824,021 - - 824,021 1,965,879 2,505,121 421,659 4,892,659 3,178,557 5,234,483 486,750 8,899,790 18,870,663 30,300,429 1,671,472 50,842,564 791,565 261,714 61,190 1,114,469 272,770 72,876 8,630 354,276 1,415,057 2,000,147 - 3,415,204 6,464,930 1,398,954 - 7,863,884 955,371 94,181 47,600 1,097,152 1,914,361 910,697 118,682 2,943,740 11,814,054 4,7381569 236,102 16,788,725 141054 28,113 - 42,167 471,125 - - 471,125 150,000 - - 150,000 - - 211,132 211,132 $ 31,319,896 $ 35,067,111 $ 2,118,706 $ 68,505,713 - 410,828 - 410,828 $ 31,319,896 $ 35,477,939 $ 2,118,706 $ 68,916,541 Per pupil expenditure $31508 $4,039 *'State and Federal revenues are based on planning budgets. * * Appendix E contains explanations of expense categories. 2 -1 $241 $7,788 I Local Fund Revenue Projections OTHER REVENUE: Prior Year Special District Tax 73,415 601000 60,000 INCR / ' PERCENT - 1997 -1998 1998 -1999 1999 -2000 (DECR) INC /(DEC) 61,000 ACTUAL BUDGET PROJECTION From 98 -99 From 98 -99 Projected enrollment of County Residents: - Tuition - Summer School 52,771 45,000 State projection less tuition paid 8317 8441 8760 90,000 150,000 Existing Charter School students Fines & Forfeitures 143 143 320,000 - Total County Resident Students 8317 8584 8903 319 Interest Earned on Investments Out of County Tuition Paid Students 21 27 24 -3 37,478 Total Students 8338 8611 8927 316 40,000 Per Student County Appropriation $1,889.00 $2,040.00 $2,256.00# $216.00 10.6% Per Student Special District Tax est. 880.74 957.25 1,094.3$ 137.13 14.3% Per Student Local Funding $2,769.74 $2,997.25 $3,350.38 $353.13 11.8% COUNTY TAXES: County Appropriation $ 15,710,819 $ 17,511,360 $ 200085,168 $ 2,573,808 14.7% Special District Tax 7,507,334 8,217,005 9,743,228 1,526,223 18.6% SUBTOTAL FROM COUNTY $ 23,218,153 $ 25,728,365 $ 29,828,396 $ 4,100,031 15.9% OTHER REVENUE: Prior Year Special District Tax 73,415 601000 60,000 - Sales Tax Revenue - - 70,000 70,000 State Inventory Tax - 61,000 62,000 1,000 Tuition - Regular School 57,384 45,000 45,000 - Tuition - Summer School 52,771 45,000 451000 - Tuition - Preschool. 120,293 90,000 150,000 60,000 Fines & Forfeitures 317,843 320,000 320,000 - ABC Revenue 21,655 29,500 29,500 - Interest Earned on Investments 132,787 150,000 150,000 - Miscellaneous Revenue 37,478 151000 20,000 5,000 Indirect Cost 105,321 40,000 40,000 - Appropriated Fund Balance 213,240 431,562 500,000 68,438 SUBTOTAL OTHER REVENUE $ 1,132,187 $ 1,287,062 $ 1,491,500 $ 204,438 15.9% LOCAL REVENUES $ 24,350,340 $ 27,015,427 $ 31,319,896. $ 4,304,469. 15.9% 2 -2 Local Fund Revenue History Special District Tax per $100 value District Tax $0.1775 $0.1735 $0.1735 $0.1575 $0.1540 $0.1540 $0.1900 $0.1790 $0.1920 $0.2200 For 1999 -00: A $.01 District Tax increase is estimated to generate $442,874 in additional revenue. A $.01 County General Fund Property Tax increase is estimated to generate $670,000 in additional revenue to split between the two school districts in Orange County. CHCCS's share would be $390,000. * Re- evaluation year of property tax values 2 -3 County Appropriation Year Per Student Increase 1990 -91 $1,175 $118 1991 -92 1,310 135 1992 -93 1,310 .0 1993 -94 1,363 53 1994 -95 1,451 88 1995 -96 1,571 120 1996 -97 1,782 211 1997 -98 1,889 107 1998 -99 2,040 151 1999 -00 2,256 216 Special District Tax per $100 value District Tax $0.1775 $0.1735 $0.1735 $0.1575 $0.1540 $0.1540 $0.1900 $0.1790 $0.1920 $0.2200 For 1999 -00: A $.01 District Tax increase is estimated to generate $442,874 in additional revenue. A $.01 County General Fund Property Tax increase is estimated to generate $670,000 in additional revenue to split between the two school districts in Orange County. CHCCS's share would be $390,000. * Re- evaluation year of property tax values 2 -3 Summary of Budget Requests Local Fund Revenue For 1999 -00 Projected Student Enrollment 1999 -00 * Budgeted CHCCS Students (including tuition paid and excluding present charter school students) 8784 * Bugeted Charter School students (same as 1997 -98 and 1998 -99 ADM). We are anticipating growth in the number of charter 143 * Total students requiring funding 8927 * Total students requiring funding 8927 * less number of tuition paying students -24 * Total students needing County funding 8903 BUDGET Change in Revenue REQUESTS • County per student allocation: increase of in- county students of 319 $2,5733,808 • Growth in Special District Tax base 1,526,223 • Total increase from the County Commissioners $4,100,031 Other Revenue: • Increase in State inventory tax funds $13000 • Increase in preschool tuition due to growth in program and increase in 60,000 tuition • State Tax Refund 70,000 • Increase in miscellaneous income 5,000 • Increase in Appropriated Fund Balance 687438 Net Other Income 2041438 TOTAL REVENUE CHANGE $4,3045469 2 -4 Local Fund Budget Summary Proposed Budget for 1999 -00 SUMMARY BY PURPOSE CODE* INSTRUCTIONAL 5100 Regular 5200 Special* 5400 Co- Curricular 5810 Education Media 5820 Attendance /Social Work* 5830 Guidance Services* 5840 Health Services 5850 Psychological Services* 5860 Speech Pathology* 5890 Other Pupil Support Services 5900 Employee Benefits 5000 TOTAL INSTRUCT.SERVICES SUPPORT SERVICES 6210 Improvement of Instruction 6200 Sub -total Instruct. Staff 1997 -98 1998 -99 1999 -00 123,181 ACTUAL- BUDGET PROPOSED CHANGE 114,630 $ 7,583,388 $ 8,303,103 $ 9,970,206 20.1% 2,382,680 2,430,099 2,932,001 20.7% 665,512 775,278 824,021 6.3% 3001618 349,960 448,629 28.2% 130,202 182,523 234,693 28.6% 450,472 405,245 459,405 13.4% 139,169 153,177 181,520 18.5% 87,170 8,189 26,684 225.9% 595,832 486,712 527,968 8.5% 69,561 83,361 86,980 4.3% 2,527,790 2,462,467 3,178,557 29.1% 14,932,394 15,640,113 18,870,663 20.7% 824,094 756,551 791,565 4.6% 824,094 756,551 791,565 4.6% 6310 Board Of Education 96,017 117,931 123,181 4.5% 6320 Executive Administration 109,250 111,608 114,630 2.7% 6390 Other Administrative Support 32,270 54,959 34,959 -36.4% 6300 Sub -Total Admin. Staff 237,537 284,498 272,770 -4.1% 6410 Office of the Principal 985,118 1,330,214 1,415,057 6.4% 6400 Sub -total School Admin. 985,118 1,330,214 1,415,057 6.4% 6510 Support Services 6520 Fiscal Service 6540 Operation of Plant 6550 Transportation 6560 Child Nutrition 6570 internal Services 6580 Maintenance of Plant 6500 Sub -total Business Support 61,060 106,206 108,,954 2.6% 321,616 365,918 376,368 2.9% 2,810,100 3,118,048 3,657,412 17.3% 124,231 305,303 314,506 3.0% 58,908 61,264 63,102 3.0% 283,265 287,854 273,588 -5.0% 1,378,891 1,497,160 1,671,000 11.6% 5,0381071 5,741,753 6,464,930 12.6% 2 -5 Local Fund Budget Summary (con't) - 250,000 1997 -98 1998 -99 1999 -00 $ 23,903,793 $ 27,015,427_ ACTUAL BUDGET PROPOSED 6630 Community Relations 109,277 112,934 116,207 6640 Human Resources 217,082 382,484 502,135 6660 Management Information Service 318,939 368,487 337,029 6600 Sub -total Central Support 645,298 863,905 955,371 6900 Employee Benefits 880,482 1,224,154 1,500,776 6930 Staff Development'" - 411,555 413,585 6900 Sub -total Other Support 880,482 1,635,709 1,914,361 6000 TOTAL SUPPORT SERVICES 8,610,600 10,612,630 11,814,054 7100 Community Services 3,176 131001 13,241 7910 Employee Benefits 2,811 728 813 7100 COMMUNITY SERVICES 5,987 13,729 14,054 8200 Charter School Funds 354,812 498,955 471,125 2.9% 31.3% -8.5% 10.6% 22.6% 0.5% 17.0% 11.3% 1.8% 11.7% 2.4% -5.6% 9990 Contingency - 250,000 1501000 -40.0% TOTAL LOCAL FUND BUDGET $ 23,903,793 $ 27,015,427_ $ 31,319,896 15.9% *Changes year to year are due to annual placement of staff on state, federal, or local budgets where best use of funds can be made * *Staff development was made a separate category for the 1998 -99 school year (all local staff development is budgeted in 6930) * * * Appendix E contains explanations of expense categories 2 -6 Summary of Budget Requests Local Fund Budget For 1999 -00 Growth • Opening costs of Mary Scroggs Elementary School in August 1999 (see Appendix C for the details of the budget request). • Opening costs of East Chapel Hill High Additions in August 1999 (see Appendix C for the details of the budget request). • Increased maintenance costs due to the opening of Mary Scroggs Elementary School and East Chapel Hill High Additions in August 1999 (see Appendix C for the details of the budget request). • Local Teacher supplement funds for new state paid teacher positions. • Non - personnel funds for growth in the number of students and. teachers. These funds cover instructional supplies, co- curricular, staff development, etc. allocated to schools on a per student or per teacher State Mandates • Legislature wage increase for Teachers and Principals (8 %) and staff (3 %) for positions established in the local budget. • Health insurance increase of an estimated 35% to $2,344 per full -time employee. The employer -paid cost of health insurance has been the same for seven years. • Substitute teacher pay increase mandated by the state legislature. * Special Education Needs: -One System Level Class preschool autistic teacher - One -half School Psychologist position -Two high school Special Education Resource Teachers - One -half Inclusion Assistant at Glenwood 2 -7 BUDGET REQUESTS $918,428 416,650 170,100 67,500 45,900 $1,618,578 $1,210,000 297,000 44,000 49,868 24,934 99,736 11,286 $1,736,824 Proficiency Standards • PREP Academies - A program to enable non - proficient fifth and eighth grade students to become proficient in reading, mathematics, and writing at the appropriate grade level. • Decentralization of summer school to provide a summer program at the appropriate grade level • LEP Task Force recommendations - one system wide ESL teacher Compensation • Increase teacher supplement one additional percent for those between 0 and 9 years of experience so that minimums are 7% and 8% • Removal of cap in Teacher Supplement Program after four consecutive years of successful teaching experience • Fund the enhancements recommended by the Supplement Study Committee. Tuition reimbursement/bonus, relocation assistance, etc. • Reclassification of several administrative positions was recommended by a study conducted in 1997 -98. The second phase of funding is being requested. • Stipends to cover out of pocket expenses for serving on the CHCCS School Board have not increased in a number of years. Recommended that the stipends double to $1,400 per member with an additional $100 for Vice Chair and $600 for Chair. • Support for Teacher National Board certification and new Teacher orientation, and materials for performance based licensure portfolio IN BUDGET REQUESTS $424,512 105,540 49,868 $579,920 $112,000 151,000 95,000 49,000 5,250 15,200 $427,450 "n BUDGET REQUESTS Technology • Technology Specialist contract extensions to 11 months (elementary $40,596 and middle schools) and 12 months (high schools) to allow more time for planning and preparation. • Technology Technicians (five technicians for 10.5 months) to support 142,531 technology maintenance. $183,127 Other • Utility rate increases anticipated (3 %) for water and power $56,400 • Reduction of one -time costs and programs: Phoenix Academy startup (130,000) funds, year -round school study, administrative salary review, prior year classroom startup funds and duty -free funds. • Reduction of Charter School funding (27,830) • Reduction of contingency fund from $250,000 to $150,000 (100,000) • Capital expenditures moved from the operating budget to the recurring capital budget (40,000) ($241,430) Total Budget Requests $4,304,469 2 -9 State Fund Budget Summary SUMMARY BY PURPOSE CODE 1997 -98 1998 -99 1999 -00 ACTUAL BUDGET PROPOSED CHANGE Revenue $ 29,423,543 $ 32,520,805 $ 35,067,111 7.8% State Textbook Revenue 354,532 396,048 410,828 3.7% Total Revenue $ 29,778,075 $ 32,916,853 $ 35,477,939 7.8% Expenditures** INSTRUCTIONAL 5100 Regular $ 15,959,279 $ 18,459,452 $ 20,352,221 10.3% 5200 Special 2,471,998 2,103,432 2,208,604 5.0% 5400 Co- Curricular - - - 5800 Pupil Support 1,459,590 2,363,322 2,505,121 6.0% 5900 Employee Benefits 4,741,802 5,026,272 5,207,222 3.6% 5930 Staff Development - 27,261 27,261 0.0% 5000 INSTRUCTIONAL SERVICES 24,632,669 27,979,739 30,300,429 8.3% SUPPORT SERVICES 6200 Instructional Staff 771,982 254,091 261,714 3.0% 6300 Administrative Staff 103,279 701073 72,876 4.0% 6400 School Admin. 1,657,044 1,851,988 2,000,147 8.0% 6500 Business Support 1,387,136 1,358,208 1,398,954 3.0% 6600 Central Support 89,285 91,438 94,181 3.0% 6900 Employee Benefits 757,445 757,445 780,168 3.0% 6930 Staff Development* - 130,529 130,529 6000 SUPPORT SERVICES 4,766,171 4,513,772 4,738,569 5.0% 7100 Community Services 24,703 27,294 28,113 3.0% State Textbooks 354,532 396,048 410,828 3.7% TOTAL $ 29,778,075 $ 32,916,853 $ 35,477,939 7.8% * State 1999 -00 Budget information is estimated at this time. The summary shown is a planning allotment and an adjustment will be made after the tenth day of school. ** Staff development was made a separate category for the 1998 -99 school year * ** Appendix E contains explanations of expense categories. 2 -11 Summary of Changes State Fund For 1999 -00 * Fifteen new Teacher positions from the State allotment * Three new LEP positions from state allotment * One new Teacher Assistant position from the State allotment * State pay increases have been estimated in the Budget 2 -12 Federal Fund Budget Summary SUMMARY BY PURPOSE CODE 1997 -98 1998 -99 1999 -00 ACTUAL BUDGET PROPOSED CHANGE Revenue $ 1,244,275 $ 2,118,706 $ 2,118,706 0.0% Expenditures' INSTRUCTIONAL 5100 Regular $ 15,305 $ . 67,837 $ 67,837 5200 Special 787,895 695,226 695,226 5400 Co- Curricular - - - 5600 Innovative Programs - - _ 5800 Pupil Support , - 421,659 421,659 5910 Employee Benefits 171,500 230,873 230,873 5930 Staff Development - 255,877 255,877 5000 INSTRUCTIONAL SERVICE 9741700 1,671,472 1,671,472 SUPPORT SERVICES 6200 Instructional Staff 6300 Administrative Staff 6400 School Admin. 6500 Business Support 6600 Central Support 6900 Other Support 6930 Staff Development 6000 SUPPORT SERVICES 7100 Community Services OTHER 0.0% 190,950 61,190 61,190 - 81630 8,630 - 47,600 47,600 3,095 10,436 10,436 - 108,246 108,246 0.0% 194,045 236,102 236,102 0.0% 75,530 211,132 211,132 0.0% TOTAL $ 1,244,275 $ 2,118,706 $2,118,706 0.0% * Federal 1999 -00 Budget information is estimated at this time. The Federal allocation is dependent on approved federal grants which are submitted and revised throughout the year. ** Staff development was made a separate category for the 1998 -99 school year * ** Appendix E contains explanations of expense categories. 2 -13 Summary of Changes Federal Fund Budget For 1999 -00 At this time, no changes are anticipated. 2 -14 w Position. Budget Summary For the Local, State and Federal Funds STATED IN FULL -TIME EQUIVALENT POSITIONS (FTE) SUMMARY BY PURPOSE CODE ** * State and Federal 1999 +A4 -00 Budget information is estimated at this time. ** Appendix E contains explanations of expense categories. 2 -15 LOCAL FUND STATE FUND FEDERAL FUND TOTAL TOTAL 1998 -99 1999 -00 1998 -99 1999 -00 1998 -99 1999 -00 1998 -99 1999 -00 CHG INSTRUCTIONAL 5100 Regular 158.08 167.08 512.04 531.04 - - 670.12 698.12 28.00 5200 Special 128.75 144.25 56.83 56.83 18.50 18.50 204.08 219.58 15.50 5400 Co- Curricular 2.00 2.00 - - - - 2.00 2.00 - 5800 Pupil Support 33.61 44.51 45.16 45.16 10.60 10.60 89.37 100.27 10.90 5000 INSTRUCTIONAL SER 322.44 357.84 614.03 633.03 29.10 29.10 965.57 1,019.97 54.40 SUPPORT SERVICES 6200 Instructional Staff 26.82 28.49 14.00 14.00 - - 40.82 42.49 1.67 6300 Administrative Staff 2.00 2.00 1.00 1.00 - - 3.00 3.00 - 6400 School Admin. 25.67 28.17 45.28 46.78 - - 70.95 74.95 4.00 6500 Business Support 94.92 105.92 83.08 83.08 - - 178.00 189.00 11.00 6600 Central Support 12.25 12.25 - - - - 12.25 12.25 - 6000 SUPPORT SERVICES 161.66 176.83 143.36 144.86 - - 305.02 321.69 16.67 7100 Community Services 0.25 0.25 0.50 0.50 - - 0.75 0.75 - TOTAL 484.35 534.92 757.89 778.39 29.10 29.10 1,271.34 1,342.41 71.07 * State and Federal 1999 +A4 -00 Budget information is estimated at this time. ** Appendix E contains explanations of expense categories. 2 -15 Summary of Changes Position Budget For 1999 -00 Change in State Fund Budget INCR/ (DECR) * New Classroom Teacher positions (growth in student population) 15:00 * One Teacher Assistant for grades K -3 1.00 * Additional Principal for Mary Scroggs Elementary School 1.00 * Additional one -half Assistant Principal for Mary Scroggs Elementary School 0.50 * Three ESL (English as a Second Language) Teacher positions (LEP request) 3.00 TOTAL ADDITIONAL STATE POSITIONS 20.50 Change in Local Fund Budget * One ESL (English as a Second Language) Teacher position (LEP request) 1.00 * One system level class Preschool Autistic Teacher 1.00 * One -half School Psychologist position 0.50 * Two Special Education Resource Teacher positions 2.00 * One -half Special Education Inclusion Assistant positions 0.50 * Five Technology Technicians 5.00 10.00 OPENING NEW SCHOOLS * Three district maintenance staff 3.00 EAST CHAPEL HILL HIGH ADDITIONS * One Assistant Principal 1.00 * One -half Media Specialist 0.50 * Two Clerical positions 2.00 * One -half Theater Manager/Technician 0.50 * Three Custodians 3.00 MARY SCROGGS ELEMENTARY SCHOOL * Ten Teacher support positions 10.00 * Change in use of positions at Scroggs (2.00) * One and one -half Special Education positions 1.50 * One Preschool Teacher (supported by tuition) 1.00 * Two Clerical positions 2.00 * One -half Media Assistant and One -half Technician position 1.07 * Three and one -half Teacher Assistants (Exceptional Educ. and Preschool) 3.50 * Five Custodians 5.00 * One new elementary school Principal position added in 1998 -99 (1.00) * One new elementary school Assistant Principal position added in 1998 -99 (0.50) * One new elementary school Technology Specialist and Media positions (1.00) 29.57 PREP ACADEMY * Six Teacher positions and One Family Specilist position 7.00 * Four Teacher Assistant/Tutor positions 4.00 11.00 TOTAL ADDITIONAL LOCAL POSITIONS 50.57 TOTAL NEW POSITIONS 71.07 2 -16' Local Recurring Capital Outlay Budget CATEGORY I PROJECTS Abatement Projects Site Development Renovations Floor Covering Replacement Roof Replacements Roof Repairs TOTAL CATEGORY I PROJECTS CATEGORY II PROJECTS Furniture and Equipment Technology Equipment New /Relocated Classroom Furnishings Copier Equipment Child Nutrition Equipment Custodial Equipment Administrative Equipment Print Shop Equipment Cafeteria Furniture Equipment TOTAL CATEGORY II PROJECTS CATEGORY III PROJECTS District Vehicles Transportation Vehicles TOTAL CATEGORY III PROJECTS 1998 -1999 1999 -00 PERCENT BUDGET PROPOSED CHANGE CHANGE $ 25,000 $ 25,000 - 0.0% 55,000 62,100 7,100 12.9% 174,000 181,300 7,300 4.2% 40,000 401000 - 0.0% 200,000 190,750 (9,250) -4.6% 70,000 , 90,000 20,000 28.6% 564,000 589,150 25,150 4.5% 150,000 160,000 10,000 6.7% 60,000 60,000 - 0.0% 20,000 201000 - 0.0% '60,000 65,000 5,000 8.3% 301000 30,000 - 0.0% 101000 10,000 - 0.0% 66,500 80,657 14,157 21.3% 5,000 7,500 2,500 50.0% 51000 7,500 2,500 50.0% 12,500 12,500 - 0.0% 419,000 453,157 34,157 8.2% 26,000 26,000 - 0.0% 85,000 88,850 3,850 4.5% 111,000 114,850 3,850 3.5% Contingency Fund 29,000 20,000 (9,000) -31.0% TOTAL RECURRING CAPITAL OUTLAY PROPOSED BUDGET $ 1,123,000 $ 1,177,157 $ 54,157 4.8% OTHER CAPITAL CELLULAR TOWER LEASE CAPITAL FUNDS Culbreth Middle School Upgrades $15_7_000 2 -17 1# Summary of Changes Local Recurring Capital Outlay Budget For 1999 -00 Cellular Tower Lease revenue has been added as an additional source of capital funding and will be used for Culbreth Middle School upgrades in 1999 -00. Other changes are as noted. 2 -18 Child Nutrition Fund Budget Summary $ 1,735,548 $ 1,730,645 $ 1,878,000 9.5% OPERATING EXPENSES Food 1997 -98 1998 -99 1999 -00 657,645 $ ACTUAL BUDGET PROPOSED CHANGE 991,030 939,000 REVENUE 1,009,000 7.5% Supplies Sales of meals and supplemental sales $ 906,370 $ 865,000 $ 940,000 8.7% Federal reimbursements 506,791 498,000 545,000 9.4% Catering and miscellaneous 2761371 329,645 345,000 4.7% Summer Program 46,016 38,000 48,000 26.3% $ 1,735,548 $ 1,730,645 $ 1,878,000 9.5% OPERATING EXPENSES Food $ 634,552 $ 657,645 $ 725,000 10.2% Salaries, wages and benefits 991,030 939,000 1,009,000 7.5% Supplies 61,012 581393 61,300 5.0% Miscellaneous 119,042 1381000 144,900 5.0% Depreciation - 3,000 - - 100.0% TOTAL OPERATING EXPENSES $ 1,805,636 $ 1,796,038 $ 1,940,200 8.0% Profit (Loss) Before State support and Marriott Guarantee. $ (70,088) $ (65,393) $ (62,200) Marriott Guarantee 11,180 4,569 0 - 100.0% Director Support from other funds 58,908 60,824 62,648 3.0% NET PROFIT (LOSS) $ - $ - $ 448 2 -19 Summary of Changes Child Nutrition Services Fund For 1999 -00 Changes -in Revenue * Increase in participation * Anticipated rate increase Changes -in Expenses * Increase in wages as mandated by the State * Addition of kitchen staff at Mary Scroggs Elementary School * Increase in food and supply costs 2 -20 Community Schools Fund Budget Summary 1997 -98 1998 -99 1999 -00 Percent ACTUAL BUDGET PROPOSED - Change REVENUE After - school program $ 875,675 $ 893,765 $ 956,125 7.0% Summer Camp 146,030 156,200 202,900 29.9% Summer Youth Enrichment 51,475 52,000 46,000 -11.5% District tuition assistance 11,761 11,588 11,761 1.5% Facility rental 96,714 75,000 90,000 20.0% Fund Balance Appropriated - 91,000 93,018 2.2% Total Revenue $1,181,655 $1,279,553 $1,399,804 9.4% OPERATING EXPENSES Salaries, wages and benefits $ 9080351 $1,008,141 $1,071,755 6.3% Supplies 59,301 61,673 92,770 50.4% Food 73,134 74,090 80,008 8.0% Purchased services /activities 108,526 135,649 155,271 14.5% Total Expenses $1,149,312 $1,279,553 $1,399,804 9.4% Net Profit (Loss) $ 32,343 $ - $ - After - school program enrollment 715 730 780 6.8% 2 -21 1i Summary of Changes Community Schools Fund As Compared to 1997 -98 Changes in Revenue * Increased participation Changes in Expenses * Increases in general costs: food, salaries, space sharing, supplies and equipment 2 -22 Capital Investment Plan 1999 -2009 CHAPEL HILL - CARRBORO CITY SCHOOLS CAPITAL INVESTMENT PLAN 1999 - 2009 PRIOR PRn_IFC.T TITI F YEARS March 4, 1999 Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 TEWYEAR PROJECT r 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 201)7-OR 200R -0q TOTAI TnTAI ADA Requirements 138,150 25,000 25,000 25,000 25,000 13,058,817 13,364,001 3,700,0211 4,004,782 1 4,359,543 1 4,679,740 100,000 238,150 Athletic Facilities 334,000 785,000 188,387 1,563,464 1,190,000 2,753,464 50,000 1,821,817 1,237,000 3,058,817 181,948 311,696 2,693,782 1,311,000 4,004,782 3,022,323 1,337,220 4,359,543 3,315,470 1,364,000 4,679,740 1,517,031 1,851.031 Energy Efficiency Improvements - 125,000 245,753 390,000 280,000 147,592 45,386,950 1.188,345 1,188,345 Fire /Safety /Security 21,800 152,600 81,750 234,350 256.150 Mechanical Systems 720,490 275,000 375,000 110,000 464,079 1,396,525 283,141 2,903,745 3.624,235 Mobile Classrooms 78,480 125,000 125,060 203.480 Paving /Parking Lots 264,690 375,000 224,900 96,679 265,000 150,000 307,389 1,418,968 1,683,658 Planning for Future Projects 808,146 50,000 81,601 131,601 939,747 Roofing 354,563 230,000 354,063 290,763 262,619 418,971 641,800 329,000 2,527,216 2,881,779 Technology 4,282,502 750,000 800,000 900,000 900,000 1,000,000 1,000,000 1,200,000 1,200,000 1,300,000 1,300.000 10,350,000 14,632,502 RENOVATION PROJECTS: CHHS Cultural Arts Building 988,882 40,000 40,000 1,028,882 CHHS: Doors, Major Renovation 75,000 46,200 1,885,252 2,098,318 4,104,770 4,104,770 Culbreth: Labs, Gym, Auditorium 100,000 500,000 1,689,870 2,289,870 2,289,870 Ephesus Multi- Purpose Room 67,305 67,305 #VALUE! Estes Hills: Major Renovation 1,500,000 - 1,500.000 Glenwood: Major Renovation 500,000 1,000,000 45,000 1,045,000 1,545,000 Phillips: Labs, Doors, Lockers 140,000 1,689,870 1,829,870 #VALUE[ Transportation Center Expansion 375,000 375,000 375,000 Carrboro\FPG \Ephesus \Seawell \LinCtr 1,036,287 1,028,175 1,917,053 961,225 4,942,740 4,942,740 Recurring Capital 179,436 1 - 179,436 Reserve for Future Projects 25,000 - 1 25.000 TOTAL 10,196,139 I 3,664,905 12,844,953 1 2,753,464 12,7150,585 13,058,817 13,364,001 3,700,0211 4,004,782 1 4,359,543 1 4,679,740 35,190,811 #VALUEI COUNTY SALES TAX BUDGETED IMPACT FEES BOND REVENUES SAVINGS ON CONSTRUCTION BID TOTAL FUNDS AVAILABLE 7,196,139 2,250,000 750,000 10,196,139 1,914,905 750,000 1,000,000 3,664,905 1,677,953 1,167,000 2,844,953 1,563,464 1,190,000 2,753,464 1,547,585 1,213,000 2,760,585 1,821,817 1,237,000 3,058,817 2,104,001 1,260,000 3,364,001 2,415,021 1,285,000 3,700,021 2,693,782 1,311,000 4,004,782 3,022,323 1,337,220 4,359,543 3,315,470 1,364,000 4,679,740 22,076,321 29,272,460 11,364,220 11,364,220 750,000 3,000,000 1,000,000 1,750,000 35,190,811 45,386,950 Page 1 PRIOR Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 TEN YEAR PROJECT PROJECT TITLE YEARS 1999 -00 2000 -01 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 TOTAL TO'TAI. PROJECTS FUNDED DIRECTLY BY ORANGE COUNTY. STATE BOND AND IMPACT FEES USED BY OC r Scroggs Elementary Building Funds 13,350,000 (250,000) (250,000) 13,100.000 East CH High Addition Stale Bond 10,995,840 - 10.995.840 East CH High Addition Impact Fees 804,160 - 804,160 East CH High Addition Bond 3,000,000 (750,000) (750,000) 2,250,000 Smith Middle School Building Funds 5,300,000 11,400,000 3,100,000 14,500,000 19,800,000 TOTAL 331450,000 10,400,000 3,100,000 - - - - - - - - 13,500,000 46,950,000 rAPITAI INVESTMENT PROJECTS BEING CLOSED OUT Abatement Projects 98,785 - 98,785 CHHS Phase II 1,645,659 - 1,645,659 East Chapel Hill High School 1996 22,777,208 - 22,777,208 Ephesus Restrooms 75,000 1 - 75.000 Glenwood Media Center Renovation 100,000 - 100.000 McDougle Elementary School 11,790,904 - 11.790,904 Phillips: Auditorium 200,000 - 200,000 Renovations /Site Impr prior to 1997- 1,236,121 - 1,236,121 Seawell HVAC 244,747 - 244,747 TOTAL PROJECT CLOSINGS 38,16B,424 - 38,168,424 Page 2 CHAPEL HILL' CARRBORO CITY SCHOOLS 1999 -00 CLASSROOMS and CAPACITY CALCULATIONS K -3 Elementary Schools ( @23) Classrooms State 4-8 self contained Capacity Mobile Classrooms ( @26) (G 10) Calculation (excl. from capacity) 10th Day Enrollment 8/31199 Carrboro Elementary 15 8 1 563 1 479 Ephesus Elementary 12 6 4 472 7 558 Estes Hills Elementary 11 11 1 549 1 550 FP Graham Elementary 16 7 2 570 2 529 Glenwood Elementary 11 7 1 445 4 397 McDougle Elementary 16 8 2 596 0 646 Scroggs Elementary 25 1,520 1 510 0 411 Seawell Elementary 16 5 0 498 6 574 ELEMENTARY SCHOOL TOTALS 174 12 4203 21 4104 Middle Schools Culbreth Middle 25 2 670 0 633 McDougle Middle 27 3 732 2 810 Phillips Middle 26 3 706 0 719 MIDDLE SCHOOL TOTALS 78 8 2108 2 2162 Classrooms Reg. Voc. Ed. Other High Schools ( @20) ( @10 -25) Chapel Hill High School 64 9 6 1,520 6 1476 (Phoenix Academy) 2 1166 East Chapel Hill High School 65 8 5 1,515 HIGH SCHOOL TOTALS 129 17 11 31035 8 2642 ' Scro s capacity of 510 is based on. 25 classroom at 20 students per g9 p y room plus one self contained room. Application of state formula equates to a capacity of 609. . ORANGE COUNTY SCHOOLS ENROLLMENT CLASS /RATIO 1999 -2000 School K 1 2 3 4 5 6 7 8 9 10 11 12 EC S TOTAL Cameron Park 105 90 89 121 90 103 598 Classes 5 4 4 5 4 5 Class Size 21.0 22.5 22.3 24.2 22.5 20.6 Central 50 76 76 77 78 77 434 Classes 3 4 3 4 4 3 Class Size 16.7 19.0 25.3 19.3 19.5 25.7 Efland- Cheeks 91 75 89 95 103 87 540 Classes 4 4 4 4 4 4 Class Size 22.8 18.8 22.3 23.8 25.8 21.8 Grady Brown 96 73 88 86 105 80 528 Classes 4 4 5 4 4 4 Class Size 24.0 18.3 17.6 21.5 26.3 20.0 Hillsborough Elem. 67 69 61 70 69 62 398 Classes 3 3 3 3 3 3 Class Size 22.3 23.0 20.3 23.3 23.0 20.7 New Hope 84 104 95 117 126 94 620 Classes 5 5 4 5 6 4 Class Size 16.8 20.8 23.8 23.4 21.0 23.5 A.L. Stanback 247 238 223 708 Class Size 25 25 25 C.W. Stanford 231 270 250 751 Class Size 25 25 25 Orange High 1 1 576 445 347 297 1665 Class Size 251 25 25 25 TOTAL 640.6 633.3 652.52 726.4 734 658.2 528 558 523 576 445 347 297 0 6242 UIJ ORANGE COUNTY SCHOOLS 1999 -00 CLASSROOMS and CAPACITY CALCULATIONS 10th Day Enrollment Classrooms Capacity 8/31/99 Elementary Schools * Cameron Park 29 598 601 Central 21 483 436 * Efland Cheeks 30 529 540 Grady Brown 29 575 529 Hillsborough 20 414 398 * New Hope 31 621 622 ELEMENTARY SCHOOL TOTALS 160 3220 3126 Middle Schools A.L. Stanback 47 800 712 * C.W. Stanford 42 722 751 MIDDLE SCHOOL TOTALS 89 1522 1463 High School * Orange High School 74 1520 1665 u HIGH SCHOOL TOTAL 74 1520 1665 . * OVER CAPACITY a v 1 CHAPEL HILL - CARRBORO CITY SCHOOLS Class Size Calculations: K -5 September 9,1999 V ICL-00 VIGG. I-M-.1 Grade 11G111Lul Y vv......... Carrboro Ephesus Estes FPG Glenw'd McDougle Seawell Scroggs Class Size K K k 23 23 22 17 24 23 17 25 24 17 24 24 18 19 20 23 23 23 19 21 21 21 20 k 18 23 22 k/1 21 22 k/1 21 23 kl1 21 k/1 21 1st 23 23 24 23 21 22 24 18 1st 23 23 23 24 22 23 24 17 1 st 1 s 23 23 21 24 22 22 22 19 17 1 st /2nd 19 2nd 19 22 25 22 23 25 23 •19 2nd 22 20 24 22 24 24 25 20 2nd 18 23 25 23 25 26 20 2nd 21 24 25 2nd /3rd 22 24 22 20 19 2nd /3rd 22 3rd 26 23 26 25 24 25 25 19 3rd 25 22 26 24 24 24 21 21 3rd 22 26 24 25 25 21 3rd 23 22 19 20 3rd 25 25 3rd /4th 25 Class size k -3 22.29 4th 21 21 28 26 23 29 22 21 4th 21 20 28 26 24 27 16 20 4th 21 27 27 18 26 19 22 4th 22 28 28 18 4th /5th 25 25 4th /5th 21 4th /5th 25 4th /5th 27 5th 24 23 25 21 24 27 23 20 5th 6th 24 24 25 22 24 24 17 26 26 27 22 20 20 5th 23 25 22 27 22 5th 23 24 Class size 4 -5 23.05 * total 474 537 547 522 391 595 575 417 *- excludes self- contained ex ed students H. Gibbs 9/1 0/99 Orange County Schools Bond A.L. Stanback Middle School 512,674.50 $14,000,000. 35,910.00 Freelon Trafalgar Trinagle Paving Southern Piping Port City Burlington Mech. General Site HVAL Electrical Plumbing Miscellanec DATE -Architect Contract Improvement Contract Contract Contract it. 60,000.00 6/23/93 32,768.54 survey, test boar 9/13/93 water /sewer 1/21/94 362,035.46 soil boaring 4/12/94 101,754.05 ads, fees, etc 6!11/94 99,851.76 engineering, legal 1,307.00) 512,674.50 820.80 35,910.00 9,935.64 Field Engineering 1,486.00 831,205.00 62,560.80 20,340.00 39,751.11 gas line, legal field engin. 60,000.00 i,742.00 717,848.00 135,378.00 15,120.00 15,070.83 intercom engineering !,734.00 699;988.00 $ 174,320.10 36,090.00 19,419.28 , $ 59,237.00 603,487.00 $ 157,098.60 74,700.00 29,307.66 field engineering ,485.00 386,206.60 61,560.90 77,355.00 20,532.24 ,178.00 416,863.00 117,548.10 38,520.00 36,444.15 ,744.00 403,539.00 62,406.90 206,995.00 11,175.12 intercom bid ,421.35 457,583.00 60,000.00 80,000.00 32,364.09 engineering 356.00 $ 258,361.00 504,122.40 $ - 148,522.95 58,342.35 67,706.00 20,000.00 18,937.80 vo tech casework 48,142.88 water/sewer 8115/96 Mlsc Amt. Land $1 million 700 thousand Total Miscl Technology Furniture 1 6. 1 ,064,788.48 891,958.83! ,031,788.38 864 6 557,139.74 616e secumy Sys field. engineering � �F,JCO. 10 f 767.00 board fence /26195 18,810.25 280,094.00 76,157.00 $ 10,143.00 11,700.00 kitchen equip 9,793.92 6,503.10 232,402.43 654,778.75 intercomn $ 18,128.97 extra Wj $ 840.00 - Orange County Schools Bond A.L. Stanback Middle School $14,000,000. Freelon Trafalqar Trinaole Pavine Seuthem Pinino Pont City Burlinotnn Morh 8/15196 DATE Architect General Contract Site Improvement tract Electrical Contract Plumbing Contract Miscellaneous Mlsc Amt. Land Miscl $1 million Technology 700thousand Furniture Total 12/19/95 12,256.00 $ 103,239.50 EHVAL ,532.60 30,000.00 4,912.21 176,940.3' 2/9/96 6,504.41 alarm system 5,680.00 $ 67,526.73 269,011.7E window blinds 7,682.08 storage building-. 7,900.00 water /sewer 73,468.54 field engineering 2,250.00 4/29/96 $ 194,436.00 intercom • 13,366.83 19,653.79 227,933.6 clover elev 477.00 4/30/96 157,861:19 157,861.1 � 6/26/96 20000 34911.58 taylor nursery 265.00 43,504.47 $ 12,345.19 112,468.9( chandler concrete 592.66 JMR landscaping 850.00 6/30/96 State Textbooks 2,653.38 83.01 $ 2,736.3E 6/30/96 5609 1,100.00 6,709.00 TOTAL 740,335.72 $7,313,220.00 413,821.00 1,159,988.00 781,868.00 $ 363,841.00 $ - $ 492,180.32 722,190.00 290,168.97 658,083.72 12,935,696.73 contract G , � 23� 2 J 27 14,000,000.00 4mount 717,825.00 7,595,343.50 1,535,732.00 $1,204,389.00 $ 781,869.00 363,841.00 1,064,303.27 3alance (22,510.72) 282,123.50 1,121,911.00 $ 44,401.00 1.00 0.00 717,778.77 $ (100,000.00; etainage $ 4,307.00 $ 192,654.00 $ 50,000.00 $ (4,307.00) 613,471.77 -Te -Ir"t 95_1(, .Y?I. 2S Page 2 CHAPEL HILL - CARRBORO CITY SCHOOLS NEW SCHOOL CONSTRUCTION PROJECTS .a a Z n; 911/99 f East Chapel Hill HS East Chapel Hill HS McDougle Middle School McDougle Elementary Phase I Phase I) Scroggs Elementary Project: opened 1993 opened 1996 opened 1996 opened 1999 opened 1999 Latest Estimates Latest Estimates Building Area 136,221 square feet 98,000 square feet 170,200 square feet 85,748 square feet 90,980 square feet Site (Acres) 28.28 acres 11.7 acres 74.8 acres existing 13.05 acres Breakdown of costs: Land Cast 90Q,050 owned 1,850,000 owned donated Site Development/Prep 1,994,111 inc. in construction 432,128 '! inc. in construction 12,365,400 815,000 9,400,000 Construction 9,527,177 345,974 10,111,800 213,993 $,089,416 795,389 350,000 480,000 Furniture/Equipment Technology 850,000 800,000 793,000 170,000 832,500 Start -Up Cost 200,000 287,674 812,813 160,500 1,625,599 300,000 864,600 370,000 950,000 Planning/Architects/Eng. 1,190,570 Sub -total 15,007,882 12,226,280 23,746,032 14,050,000 12,847,500 Rebates/ Reimbursements/ (40,000) (154,240) (93,934) - (119,500) Sales Tax Refunds PROJECT COST 14,967,882 12,072,040 23,652,098 14,050,000 12,728,000 .a a Z n; 911/99 f Elementary School Capacity 600 Students Classrooms and Associated Storage Regular Classrooms (25) Small Project Rooms (Grades 4 & 5) (2) Science Project Room (1) Pre - School Area (1) Special /Exceptional Children/Speech Language (7 rooms) Art Education and Music Physical Education Media Center Small Group Resource Rooms Administration Student Support Areas Health Counseling Staff Support Area Teachers' Offices /Workrooms Conference Rooms General Conference Room Speech/Language Conference Room Teachers' Lounge/Workarea Itinerant Support Cafeteria /Food Service Miscellaneous /Commons Custodial General Storage Book Storage Student Commons Additional Toilets above those Calculated as part of "Circulation" Subtotal Circulation at 33% of Subtotal Total Square Footage Basic Additions to Basic School Total School Tier A Tier B 34,100 1,200 47650 39,950 26,400 1,200 3,400 31,000 400 400 1,200 1,200 1,700 1,700 4,800 850 5,650 2,400 450 2,850 59050 200 5,250 41200 4,200 1,350 1,350 1,650 300 11950 1,100 100 1,200 200 100 300 900 900 5,600 1,400 7,000 4,300 300 4,600 500 500 200 200 400 400 1,000 1,000 300 300 41500 200 4,700 11300 - 1,855 3,155 500 500 800 800 1,000 1,000 U I�M-01 61,250 1 1,4001 81955 1 719605 20,213 462 2,955 23,630 81,463 19862 119910 959235 fA + rL6��"l-I a� °7 - Middle School Capacity 700 students Basic Additions to Basic School Tier A Tier B Total School Classrooms and Associated Storage 32,500 2,550 35,050 Regular Classrooms (22) 22,000 300 22,300 Science Classrooms (6) 7,200 7,200 Exceptional Education Classroom (1) /Resource Rooms (4) 3,300 3,300 Student Project Rooms (3) 2,250 2,250 Art Education and Music (Cultural Arts) 9,600 1,130 10,730 Exploratories 9,000 1,000 10,000 Foreign Language Classroom 2,000 2,000 Career Explorations Lab and Resource Room 1,000 1,000 Applied Technology Lab and Resource Room 3,500 3,500 Consumer Education Lab and Resource Room 1,500 1,500 Computer Lab and Resource Room 1,000 1,000 Video Production Lab 1,000 1,000 Physical Education 12,000 1,200 500 13,700 Media Center 5,640 60 5,700 Parent /Community Center 400 400 Administration 1,800 50 1,850 Student Support Areas 1,000 1,450 2,450 Health 200 500 700 Counseling /Guidance 800 950 1,750 Staff Support Area 3,800. 2,000 5,800 Teachers' Offices /Workrooms 3,350 1,250 4,600 Conference Rooms (one per grade level) 750 750 Teachers' Lounge /Workarea 450 450 Cafeteria /Food Service 5,240 5,240 Miscellaneous /Commons 3,400 3,600 7,000 Receiving Area 200 200 Book Storage /Central Supply Storage 1,700 100 1,800 Student Commons 1,500 1,500 Activities Lobby 500 500 Academic House Centrums (3 @1000 sq.ft each) 3,000 3,000 Subtotal 83,980 1,200 12,740 97,920 Circulation at 35% of Subtotal 29,393 420 4,459 34,272 Total Square Footage 113,373 1,620 17,199 132,192 17 Estimated Cost of New Facilities Elementary School Capacity = 600 students Middle School Capacity = 700 students Square Ft. per Student Construction Cost Cost Per Square Foot Site Acquisition Acres: $ 90 Average Cost Per Acre: Site Development As a percentage of Construction Cost Fees As a percentage of Construction Costs and Site Development Moveable Equipment As a percentage of Construction Cost Technology Cost per square foot (includes cabling and equipment for voice, video and data distribution systems) Construction Contingency As a percentage of Construction Cost and Site Development Start-Up Costs Non Personnel One time start-up costs Middle School Capacity = 700 students pil Square Footage Square Ft. per Student Construction Cost Cost Per Square Foot Site Acquisition Acres: $ 90 Average Cost Per Acre Site Development As a percentage of Construction Cost Fees As a percentage of Construction Costs and Site Development Moveable Equipment As a percentage of Construction Cost Technology Cost per square foot (includes cabling and equipment for voice, video and data distribution systems) Construction Contingency As a percentage of Construction Cost and Site Development Start-Up Costs Non Personnel Start Up - one time pil Square Footage 959225 158.7 $ 90 $ 8,570,250 16 25,000 $ 400,000 10% $ 857,025 10% 942,728 5% $ 428,513 $ 8.25 $ 785,606 5% $ 471,364 $ 330,000 Total $ 12,7859485 Square Footage 1329192 188.8 $ 95 $ 12,558,240 22 25,000 $ 550,000 10% $ 1,255,824 10% 1,381,406 5% $ 627,912 $ 8.25 $ 1,090,584 5% $ 690,703 $ 350,000 Total $ 18,504,670 fy i 10 High School Construction Standards Appendix A Space Allocation /Square Footage Assignments (1,000 Student Capacity 1000 student cap acity -Square Footage Total Square Ft From To #rooms From To Classrooms Regular classroom with 5 computers 8501 950 1 221 18,700 20,900 Science Labs, Prep and Storage Physical Science 1,200 1,200 1 1,200 1,200 Biology 1,200 1,200 2 2,400 2,400 Physics 1,200 1,200 1 1,200 1,200 Earth Science 1,400 1,400 1 1,400 1,400 Chemistry. 1,500 1,500 1 1,500 1,500 Storage /Prep Rooms (Biology, Chemistry, Physics) 250 per 2 labs 2 500 500 Remediation & resource labs 450 , . .450 1 450 450 Exceptional Children Exceptional Children Self- Contained (8 to 12 student cap 800 1,200 1 800 1,200 Exce tional Education Resource Room (for groups up to,j 450 450 1 450 450 Arts Education Instrumental Classroom w/ lockers 1,800 2)100 1 1,800 2,100 Vocal Classroom 1)000 1,500 1 1,000 1,500 Instrument storage room 400 600 1 400 600 Music Library 200 200 1 200 200 Instrument Repair 150 150 1 150 150 Office (each) 150 150 1 150 150 Uniform Storage 400 600 1 400 600 Practice Room 55 60 1 55 60 Ensemble Practice Room 150 200 1 150 200 Visual Arts Classroom 1,200 1,500 1 1,200 1,500 Kiln /Clay Storage 40 60 1 40 60 Art Material Storage 80 150 1 80 150 Theater Arts Classroom 1,800 2,000 1 1,800 2,000 Theater Arts Auditorium 8 /seat; capacity 1/3 to 1/2 ADM 333 to 500 seats 2,667 4,000 Stage, Storage & Dressing Rooms 3,000 5,000 1 3,000 5,000 Light, Lock Vestibule, Lobby, Concession 800 2,000 1 800 2,000 Dance Classroom (including storage) 1,800 2,000 1 11 1,800 1 .2,000 c) -7- High School Construction Standards Appendix A Space Allocation /Square Footage Assignments (1,000 Student Capacity 1000 student cap Square Footage From To # rooms acity Total Square From 11 Ft To Workforce Development Agricultural Education 2,500 3,000 1 2,500 3,000 Business Education 1,200 1,400 1 1,200 1,400 Family and Consumer Sciences Education 1,400 2,000 1 1,400 2,000 Health Occupations 27000 2,500 1 21000 2,500 Marketing Education (including store) 1,500 2,000 1 1,500 2,000 Technology Education 1,300 2,200 1 1,300 2,200 Trade and Industrial Education 850 31000 1 850 3,000 Media Center Main Room 5 sq ft per ADM 1 5,000 5,000 Support Areas 2,000 2,000 1 2,000 2,000 Video Studio 400 400 1 400 400 Control /Editing 260 260 1 260 _ 260 Equipment Storage 80 80 1 80 80 Physcial Education Gymnasium Play Area 2 play courts 62 x 100 court 12,400 12,400 Spectator Seating 400 per 500 per 100 seats 100 seats 4,000 5,000 Gymnasium Dressing, Shower, Storage, Lobby 3,000 3,000 Wrestling (competitive) . 3,000 3,000 1 3,000 3,000 Resistive Exercise (weight lifting) 2,000 3,000 1 2,000 3,000 Auxilliary Gymnasium recommended for high schools with 1,200 or more students Administration Principal's Office 200 200 1 200 2 C C. Assistant Principal (each) 150 150 2 300 300 Reception Area 400 400 1 400 40C Secretary 150 150 2 300 3CC SIMS 9 -12 200 200 1 200 ? �C Other Student Services 200 200 1 200 2 c Workroom/Storage 200 200 1 200 200 Conference Room 200 200 1 200 200 Record Storage 100 100 1 100 10C General Storage 100 100 1 100 1 CC High School Construction Standards Appendix A Space Allocation /Square Footage Assignments (1,000 Student Capacity 1000 student ca Square Footage From To # rooms Student Support Areas Guidance Reception /Career Center Counselor Office Other Student Services Health Room & Toilet Staff Support Areas Group Teacher Office /Planning (per teacher) Special Assistant /Itinerant Teacher Office /Workspace (per Workroom T 300 100 300 400 From 400 150 300 150 200 3 450 200 200 200 200 12 Tacit 100 Total Square Ft From To 1 300 300 1 400 400 3 450 450 1 200 200 1 200 200 80 100 45 3,600 4,500 80 .100 7 560 700 300 800 1 300 800 300 1,333 1 300 1,333 Cafeteria /Food Service Dining Room Seating Area (square feet per pupil) assumes 3 seatings 14 20 333 4,667 6,667 Serving (20% - 25% of dining area) 933 1,667 Kitchen (assumes 1,500 lunches served for 1,000 capacity) 2,880 2,880 1 2,880 2,880 Total Assigned Space Commons /Circulation/Entries /Building Support 45% 46,877 56,703 Total Building Area Total Square Feet per Student Q 104,172 126,007 46,877 56,703 151,049 1825710 151 183 High School Construction Standards Appendix B Space Allocation /Square Footage Assignments (1,500 Student Capacity) 1 11 1500 student ca acit Total Square Ft From To 40 33,575 37,525 Classrooms Regular classroom with 5 computers Science Labs, Prep and Storage Physical Science Biology Physics Earth Science Chemistry Storage /Prep Rooms (Biology, Chemistry, Physics) Remediation & resource labs Exceptional Children Exceptional Children Self - Contained (8 to 12 student cap Exceptional Education Resource Room (for groups up to its Education Instrumental Classroom w/ lockers Vocal Classroom Instrument storage room Music Library Instrument Repair Office (each) Uniform Storage Practice Room Ensemble Practice Room Visual Arts Classroom Kiln /Clay Storage Art Material Storage Theater Arts Classroom Theater Arts Auditorium Stage, Storage & Dressing Rooms Light, Lock Vestibule, Lobby, Concession Dance Classroom (includine storage) 9 Square Footage From To 850 950 # rooms D6 -7-"-7 13 1,200 1,200 3 3,000 3,000 1,200 1,200 4 4,200 4,200 1,200 1,200 1 1,200 1,200 1,400 1,400 1 1,400 1,400 1,500 1,500 3 3,750 3,750 250 per 2 labs 4 875 875 450 1 450 1. 41 . 1,800 1,800 800 1,200 I 21 1, 600 I 2,400 450 450 2 900 900 1,800 2,100 1 1,800 2,100 1,000 1,500 1 1,000 1,500 400 600 1 400 600 200 200 1 200 200 150 150 1 150 150 150 150 1 150 150 400 600 1 400 600 55 60 1 55 60 150 200 1 150 200 1,200 1,500 1 1,200 1,500 40 60 1 40 60 80 150 1 80 150 1,800 2,000 1 1,800 2,000 8 /seat; capacity 1/3 to 1/2 ADM 500 to 750 seats 4,000 6,000 3,000 5,000 1 3,000 5,000 800 2,000 1 800 2,000 1,800. 2,000 1 1,800 2,000 High School Construction Standards Appendix B Space Allocation /Square Footage Assignments (1,500 Student Capaci Workforce Development Agricultural Education Business Education Family and Consumer Sciences Education Health Occupations Marketing Education (including store) Technology Education Trade and Industrial Education Media Center Main Room Support Areas Video Studio Control /Editing Equipment Storage Physcial Education Gymnasium Play Area Spectator Seating Gymnasium Dressing, Shower, Storage, Lobby Wrestling (competitive) Resistive Exercise (weight lifting) Auxilliary Gymnasium Administration Principal's Office Assistant Principal (each) Reception Area Secretary SIMS 9 -12 Other Student Services Workroom/Storage Conference Room Record Storage General Storage 10 1500 student ca Square Footage From To 200 Total Square 2,500 3,000 1,200 1,400 1,400 2,000 2,000 2,500 1,500 2,000 1,300 2,200 850 3,000 sq ft per ADM 2,000 2,000 400 400 260 260 80 80 2 play courts 400 per 500 p 100 seats 100 se-. 3,000 2,000 6,500 200 150 400 150 200 200 200 200 100 100 3,000 3,000 6,500 # rooms `� 14 )ad 1 200 200 Total Square Ft 450 From To 1 2,500 3,000 1 1,200 1,400 1 1,400 2,000 1 2,000 2,500 1 1,500 2,000 1 1,300 2,200 1 850 3,000 1 6,000 6,000 1 2,000 2,000. 1 400 400 1 260 260 1 80 80 62 x 100 court) 12,400 6,000 4,000 1 3,000 1 2,000 1 6,500 12,400 7,500 4,000 3,000 3,000 6,500 200 1 200 200 150 3 450 450 400 1 400 400 150 2 300 300 200 1 200 20 200 1 200 2" 200 1 200 200 200 1 200 200 100 1 100 100 100 1 100 10 15 High School Construction Standards Appendix B Space Allocation /Square Footage Assignments (1,50 Student Support Areas Guidance Reception /Career Center Counselor Office Other Student Services Health Room & Toilet Staff Support Areas Group Teacher Office /Planning (per teacher) Special Assistant /Itinerant Teacher Office /Workspace (per i Workroom Lounge 1111,11!1111: ii ii 5:00 Cafeteria /Food Service Dining Room Seating Area (square feet per pupil) assumes 3 seatings Serving (20% - 25% of dining area) Kitchen (assumes 2,000 lunches served for 1,500 capacity) 0 Student Capaci 1500 student capacity Square Foota e # rooms Total Square Ft From To From To 300 300 1 300 300 400 400 1 400 400 150 150 5 750 750 200 200 1 200 200 200 200 1 200 200 80 100 65,634 45 3,600 4,500 80 100 168 10 800 1,000 300 800 2 600 1,600 300 1,333 1 300 1,333 14 20 550 7,700 11,000 1,540 2,750 4,398 4,398 1 4,398 4,398 Total Assigned Space Commons/Circulation /Entries /Buildin Support 45% 65,634 78,004 Total Building Area Total Square Feet per Student 11 145,853 173,341 65,634 78,004 211,487 1 251,345 141 168 Q-01 -7- i 16 High School Construction Standards Appendix C Estimated Cost of New High School Student Capacity Total Square Footage 1000 1500 Total Square Ft Total Square Ft From To From To 151,049 182,710 211,487 251,345 Construction Cost Cost Per Square Foot $110 $16,615,381 $20,098,063 $23,263,554 $27,647,943 Site Acquisition Acres 40 50 45 60 Average Cost Per Acre $30,000 $1,200,000 $1,500,000 $1,350,000 $1,800,000 Site Development As a percentage of Construction Cost 10% $11661,538 $2,009,806 $2,326,355 $2,764,794 Fees As a percentage of Construction Cost and Site Development 10% $1,827,692 $2,210,787 $2,558,991 $3,041,274 Moveable Equipment As a percentage of Construction Cost 5% $830,769 $1,004,903 $1,163,178 $1,382,397 Technology Cost Per Square foot $8.25 $1,246,154 (includes scaling and equipment for voice, video : and data distribution systems) $1,507,355 $1,744,767 $2,073,596 Construction Contingency As a percentage of Construction Cost and Site Development 5% $913,846 $1,105,393 $1,279,495 $1,520,637 Start-Up Costs Non - personnel; one time start-up costs $399,927 $483,754 $559,946 $665,477 Total Estimated Cost $24,695,346 $29,920,112 $34,246,330 $40,896,177 12 �rarige Countp Jkarb of (9bucatiott RANDY BRIDGES, SUPERINTENDENT Jbill0orougb, PC 2727$ BOARD MEMBERS SUSAN DOVENBARGER, CHAIR KEITH COOK, VICE CHAIR ROBERT H. BATEMAN RICHARD KENNEDY DAVID KOLBINSKY DELORES SIMPSON BRENDA STEPHENS MEMORANDUM TO: Rod Visser FROM: Randy Bridges RE: Information requested from the 8/24/99 meeting DATE: September 7, 1999 200 EAST KING STREET HILLSBOROUGH, NC 27278 TELEPHONE: 919- 732 -8126 FAX: 919- 732 -8120 Please find below the information we discussed last week during our monthly meeting. If you need additional information please let me know. 1. Identify all CIP Projects including supporting information. • As you are aware we have obligated the majority of our CIP to the construction of the new high school. We do have some other projects outside the high school construction, and I have enclosed a copy of the projects and their completion dates. Again, there are no new projects, and the work is ongoing. 2. Status on new elementary and high school. • New Elementary School — This school is scheduled to open August 2000. The site has been cleared and the building pad could go down in. a few weeks. You have a cash flow sheet on this project, and there have been no major changes. I have enclosed the sheet on the high school and the elementary school for your information. • New High School — We have closed on the land purchase, approximately 66 acres across the street from Grady Brown Elementary. Our plan is to open this school August 2002. We will begin clearing the site by selling -the timber over the next few months. There have been some preliminary meetings with internal groups about the design and program requirements. This school will be constructed to accommodate 1000 students. 3. The construction cost for A. L. Stanback is included on a separate spreadsheet. 4. The construction cost of New Hope Elementary is listed below; however, we are unable to itemize information about the construction cost: • Bond $5,991,000.00 • IBM $1,000,000.00 • Triangle J. Council $ 250,000.00 • Public School Building Fund $2,220,351.00 • Pay As You Go Funds $ 642,158.00 Total $10,103,509.00 J- Timetables/Progress Reports for Major OCS Capital Pr._ ojects 9 -6 -99 Cameron Park Renovation _1997 Bonds $270,000 Completed 1. Dropped Ceilings 2. Replaced Light Fixtures 3. Upgraded HVAC Central Elementary Media Center 1997 Bonds $ 90,000 Will be completed in summer of 99 1. Renovate present space adjacent to the media center for a computer lab & Video station as well as the production and work areas of the media center. 2. Upgrade Carpeting and shelving displays 3. Add New Circulation area C.W. Stanford Refurbishment 1997 Bonds $200,000 CIP Sales Tax $1,640,000 Total $1,840,000 Project is scheduled for complete summer of 99 1. Installed a gas fired hot water heating system 2. Modified the air condition system 3. Installed new ceiling tiles and ceiling insulation 4. Renovated bathrooms and modified for handicapped accessibility 5. New Furniture & Equipment 6. New Carpet and floor tiles 7. New Thermal windows 8. Restructured offices, media center and special education classrooms 9. Installed cooling system in gymnasium and dressing areas 10. Installed new soffits and gable ends 11. Added addition to the main gym and upgraded the football/soccer field area 12. Upgrade for handicapped accessibly Efland Cheeks Gvmnasium 1997 Bonds $85,000 CIP Sales Tax $365,000 Total $450,000 Project is scheduled for completion summer of 99 1. Add Storage for indoor and outdoor physical education equipment 2. Add a small office for the physical education teacher and after school care 3. Complete renovation of the gym area to include air conditioning Grady Brown Renovation 1997 Bonds $100,000 Project scheduled for completion during summer 99 1. Make campus handicapped accessible; add automatic door openers 2. Replace gym floor 3. Additional work for playground safety Orange High Renovation 1997 Bonds 1997 Bonds 150,000 CIP Sales Tax 383,000 Total $533,000 1. Tennis courts and gym floors - completed 2. Design for field house and D Wing Basement - In progress 3. Filed House and D Wing and Science Laboratories - Scheduled to be complete in 1999 -2000 ?-C - 1 -,3 4. Design for Auditorium - will be completed by 2000 -2001 5. Auditorium Renovations - scheduled to be completed in 2001 -2002