HomeMy WebLinkAboutORC minutes 0702141
SUMMARY NOTES 1 ORANGE COUNTY PLANNING BOARD 2 JULY 2, 2014 3
ORDINANCE REVIEW COMMITTEE 4
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NOTE: A quorum is not required for Ordinance Review Committee meetings. 6
7 MEMBERS PRESENT: Peter Hallenbeck (Chair), Cheeks Township Representative; Lisa Stuckey, Chapel Hill Township 8
Representative; Paul Guthrie, At-Large, Chapel Hill Township; Tony Blake, Bingham Township Representative; Laura 9
Nicholson, Eno Township Representative; Bryant Warren, Hillsborough Township Representative; 10
11 12 STAFF PRESENT: Craig Benedict, Planning Director; Michael Harvey, Current Planning Supervisor; Perdita Holtz, Planning 13
Systems Coordinator; Tina Love, Administrative Assistant II 14
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16 AGENDA ITEM 1: CALL TO ORDER AND ROLL CALL 17
18 19 AGENDA ITEM 2: UNIFIED DEVELOPMENT ORDINANCE (UDO) TEXT AMENDMENTS – NEIGHBORHOOD INFORMATION MEETING 20
FOR SPECIAL USE PERMITS 21
To review and comment upon proposed revisions to the UDO to require that a neighborhood 22
information meeting be held at least 30 days prior to the public hearing for a Class A or Class B Special 23
Use Permit. 24
Presenter: Michael Harvey, Current Planning Supervisor 25
26 Michael Harvey: Reviewed abstract. 27
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Paul Guthrie: Based on the fact that the Commissioners asked you to do this, do you have any inherent questions 29
about whether or not this is a problem? 30
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Michael Harvey: It’s going to increase the timeline for the process. 32
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Paul Guthrie: And aside from that, is it going to increase costs? 34
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Michael Harvey: The applicant will bear the cost. We’ll have to build it into the process. 36
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Tony Blake: This is specific to telecommunication towers? 38
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Paul Guthrie: Based on the fact that the Commissioners asked you to do this, do you have any inherent questions 40
about whether or not this is a problem? 41
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Michael Harvey: It’s all Special Use Permits Class A or Class B. Remember the County has two processes; Class 43
B is reviewed by the Board of Adjustment and Class A is reviewed by the elected officials. 44
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Paul Guthrie: Who would chair that meeting? 46
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Michael Harvey: Staff chairs the neighborhood meeting. We present the rough overview of the project, we explain 48
the process. 49
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Paul Guthrie: The chair/staff would have the responsibility to essentially say the information is not sufficient that it 51
needs to be, what you just said. 52
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Michael Harvey: The neighborhood meeting is just to present that here is the process, here’s the procedure. You 54
as an adjacent property owner could meet with the applicant and discuss your concerns. 55
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Paul Guthrie: What I am getting at is that are you just going to listen to the comments or at some point will the chair 57
say, now thank you very much but in this proceeding there needs to be documentation that is sufficient to be 58
entered into the record. 59
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Craig Benedict: We will not be ruling on what they are talking about, we won’t be making any ruling there. We’re 61
just going to say, here’s an example of evidence and here’s an example of what evidence is not. 62
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Michael Harvey: We’re going to be providing what represents competent materials and substantial evidence but 64
we’re not going to be telling people... 65
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Paul Guthrie: What I’m thinking is maybe that ought to be the introduction for a statement in the call of the meeting 67
something to this effect so that people have, so you don’t end up having to be the bad guy sometime down the 68
road. 69
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Lisa Stuckey: It’s an informational meeting, right and the County Commissioner are the judges ultimately? 71
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Michael Harvey: Yes, the neighborhood meeting is just informational. It is just for us to explain process and the 73
applicant to outline the project. 74
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Pete Hallenbeck: My read on this is there are a number of things going on. One is getting people familiar with 76
process and terminology so we aren’t discovering it at the quarterly public hearing. One is certainly meeting some 77
of the players and another one, hopefully, that everyone can sit down. 78
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Michael Harvey: Just as a reminder, we currently hold neighborhood information meetings for all major 80
subdivisions at the concept plan stage before the Planning Board sees it. We hold neighborhood meetings now for 81
any government project. It has to be held typically by the applicant with coordination with staff before an application 82
is acted upon by staff. This is just adding that same process and procedure to this particular permitting. 83
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Lisa Stuckey: This will add 30 days, how often do you think it is helpful to have a neighborhood meeting and how 85
often does it happen that nobody shows up and it just is going to add 30 days? 86
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Michael Harvey: I think there are projects where we will get raked over the coals and projects that are no-brainers. 88
It is 50/50. It probably benefits the Board of Adjustment more than the elected officials but 50% of the time it would 89
probably save the Board of Adjustment several hours. It is going to add time, it depends on what happens at the 90
neighborhood meetings. Our goal is to try to incorporate the meeting within the existing timeframe and a lot of it is 91
not going to be reasonable or realistic. It adds another layer of complexity to the process. 92
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94 AGENDA ITEM 3: ADJOURNMENT 95
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Meeting was adjourned 97
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Pete Hallenbeck, Chair