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HomeMy WebLinkAboutBOH agenda 062718 ORANGE COUNTY BOARD OF HEALTH MEETING AGENDA DATE: June 27, 2018 TIME: 7:00 P.M. PLACE: Whitted Building, 3rd Floor Meeting Room 300 West Tryon Street Hillsborough, NC 27278 TIME ITEM 7:00 p.m. I. Welcome New Employees 7:00 – 7:05 II. Public Comment for Items NOT on Printed Agenda public Comment for Items ON Printed Agenda will be handled during that agenda item (Please sign up for both on sheet near the entrance to room.) Please limit your comments to 3 minutes. 7:05 – 7:10 III. Approval of June 27, 2018 Agenda 7:10 – 7:15 IV. Actions Items (Consent) A. Minutes of April 25, 2018 Susan Elmore 7:15 – 8:05 V. Educational Sessions A. Innovation Grant Update (15 minutes) Victoria Hudson B. Annual Communicable Disease Report (15 minutes) Iulia Vann C. Fluoride Ad Hoc Committee Update (15 minutes) Jessica Frega (relative to BOH Strategic Plan Priority: Engagement) D. NALBOH Annual Conference (5 minutes) Quintana Stewart 8:05 – 8:15 VI. Action Items (Non-Consent) A. Strategic Plan 2018-2020 (10 minutes) Beverly Scurry 8:15 – 8:25 VII. Reports and Discussion with Possible Action A. Health Director Report (5 minutes) Quintana Stewart B. Media Items Kristin Prelipp 8:25 – 8:30 VIII. Board Comments 8:30 IX. Adjournment BOARD MEMBERS: To ensure a quorum, SEND E-MAIL to lstrange@orangecountync.gov advising her of your attendance at this meeting OR CALL 919-245-2411. Compliance with the “Americans with Disabilities Act” and Title VI - Interpreter services and/or special sound equipment are available on request. Call the Immigrant and Refugee Health Program Manager at 919.245.2387 to request an interpreter or other accommodation. Conforme a la “Ley sobre Estadounidenses con Discapacidades” (ADA) y el Título VI – los servicios de intérprete y/o equipo de sonido especial están disponibles a solicitud. Llame a la Administradora del Programa de Salud para Inmigrantes y Refugiados al 919-245-2387 para solicitar un intérprete u otros arreglos o adaptaciones. MINUTES-Draft ORANGE COUNTY BOARD OF HEALTH April 25, 2018 S:\Managers Working Files\BOH\Agenda & Abstracts\2018 Agenda & Abstracts/ May Page 1 ORANGE COUNTY HEALTH DEPARTMENT MISSION STATEMENT: To enhance the quality of life, promote the health, and preserve the environment for all people in the Orange County community. THE ORANGE COUNTY BOARD OF HEALTH MET ON May 23, 2018 at the Orange County Health Department, 300 West Tryon Street, Hillsborough, NC. BOARD OF HEALTH MEMBERS PRESENT: Susan Elmore – Chair, Timothy Smith –Vice- Chair, Bruce Baldwin, Johanna Birchmayer, Commissioner Mia Burroughs, Barbara Chavious Paul Chelminski, Jennifer Deyo, Jessica Frega, Liska Lackey and Sam Lasris. BOARD OF HEALTH MEMBERS ABSENT: None. STAFF PRESENT: Quintana Stewart, Health Director; Coby Jansen Austin, Director of Programs and Policy; Kristy Bassili, Public Health Nurse II; Steven Campbell, Information Technology Analyst; Rebecca Crawford, Financial and Administrative Services Director; Dr. Stephanie George, Dentist; Kathleen Goodhand, Home Visiting Services Supervisor; Donna King, Health Promotion & Education Services Director; Kristin Prelipp, Communications Manager; April Richard, Tobacco Prevention and Control Coordinator; Beverly Scurry, BOH Strategic Plan Manager; La Toya Strange, Administrative Assistant II; and Allison Young, Health Informatics Manager. GUESTS PRESENT: None I. Welcome New Employees Susan Elmore, Chair, called the meeting to order. Ms. Stewart welcomed new employee, Kristy Bassili. II. Public Comment for Items NOT on Printed Agenda: None. III. Approval of the May 23, 2018 Agenda Motion was made by Sam Lasris to approve the agenda, seconded by Jessica Frega and carried without dissent. IV. Action Items (Consent) A. Minutes of April 25, 2018 Meeting Motion was made by Barbara Chavious to approve the minutes of April 2018 with edits, seconded by Jennifer Deyo and carried without dissent. V. Educational Sessions A. Orange County Schools – Child Nutrition Overview MINUTES-Draft ORANGE COUNTY BOARD OF HEALTH April 25, 2018 S:\Managers Working Files\BOH\Agenda & Abstracts\2018 Agenda & Abstracts/ May Page 2 Valerie Green, Director of Orange County Schools (OCS) Child Nutrition Services informed the Board on the program. Below are highlights. • There are 13 schools with 12 child nutrition managers. Breakfast is taken to one school with those students walking over for lunch. • Approximately 1,700 breakfasts and 3,115 lunches are served daily. • Child Nutrition Services (CNS) must maintain a non-prof it food service and observe the limitation on food service revenues in 7 CFR 210.14(a). They are responsible for their own budget. The costs are $3.31 per meal, $2.09 per breakfast and $0.88 per snack. • CNS’s revenues must cover the cost of food and supplies, staff salaries and benefits, equipment and other departmental expenses. They also pay negative meal balances. • Their financial needs are met by cooperative purchasing, receiving grants, assessing menu costing with new products and controlling labor, equipment and food costs. • The OCS employs a trained chef, has Tryday Friday in which new foods are introduced and are looking to do an afterschool snack service that would distribute snacks around 4 or 5pm. There are also grab and go kiosks that allow students to grab breakfast and go to their classes versus going to the cafeteria. • CNS programs include the Universal Free Breakfast Program for prekindergarten through 5th grade and Summer Food Service Program which operates from June through August. • New ideas include introducing a concept of a later breakfast for high schoolers and offering both hot and cold items in breakfast programs. • CNS will continue to offer additional healthy lunch options for middle and high schools and continue to work with local government and agencies to procure local growers produce. • Community support is crucial. CNS currently engages with local restaurants and churches. The BOH had questions that were addressed by Ms. Green. B. Child Fatality Task Force Report Kathleen Goodhand, Home Visiting Services Supervisor, gave the highlights of the 2017 Child Fatality Prevention Team (CFPT) Annual Report. In 2017, the CFPT reviewed 11 child deaths and identified 2 system problems. The 2 system problems with cause of death (cod) identified were: • child with poorly controlled asthma playing sport (hypercarbic respiratory failure due to status asthmaticus) • possible undiagnosed mental health issues (homicide) The recommendations by the CFPT were: • more detailed sports physical form is created to identify poorly controlled asthma • require athletic trainer for all school sports • mental health first aid training for front line human services workers The BOH members had questions that were addressed by Ms. Goodhand. MINUTES-Draft ORANGE COUNTY BOARD OF HEALTH April 25, 2018 S:\Managers Working Files\BOH\Agenda & Abstracts\2018 Agenda & Abstracts/ May Page 3 C. Racial Equity Commission Presentation/Equity Summit Video Steven Campbell and Beverly Scurry, Chair and Co-Chair, respectively, presented information on the newly created Racial Equity Commission (REC). Below is a summary of the presentation. • Formed in 2017, REC was established after staff members attended the Racial Equity Institute (REI) trainings held at various locations in Chapel Hill and Durham and the four OpenSource Leadership Strategies-led sessions held at the OCHD. It was a means of continuing racial equity work starting internally at the OCHD. The REC is comprised of members from all OCHD divisions. • The REC concept includes a diverse group of staff coming together to be a catalyst for racial equity at the OCHD to create an environment that allows coworkers to analyze workplace norms, structures, power dynamics and culture while operating from a lens that considers equity, diversity and inclusion. • To ensure the REC is viewed as an official health department entity, a charter was developed, signed and supported by Dorothy Cilenti and Quintana Stewart, the interim health director and current health director, respectively. The REC’s charter is comprised of a defined vision, mission, goals and membership requirements. • The Inclusionary Practices Policy was derived from the Diversity Policy. Awareness is raised by using language such as racial equity, health equity and cultural humility. Intentionality with language is created by ensuring that leadership and management is reflective of the diversity of the population, encouraging the use of caucusing and requiring completion of at least one training (e.g. REI, Groundwater, Latinx). Over half (57%) of the OCHD has undergone at least one training. • A small delegation of 26, comprised of OCHD staff, FSA navigators, Human Relations and Human Resources staff, attended the Equity Summit that occurred in Chicago. The delegation met for pre- and post-Summit convenings. There were 4200 people in attendance at the Equity Summit. Kristin Prelipp, Communications Manager, produced a powerful Equity Summit video which provided highlights of the conference. The video included clips and pictures that were submitted by delegation participants as well as showcased some of the speakers from the conference. It was received well by the BOH members. The BOH members had questions that were addressed by Mr. Campbell, Ms. Scurry and Ms. Prelipp. D. Dashboard Review Allison Young, Health Informatics Manager, presented the 2018 annual public health dashboards for OC. The topic areas of the six dashboards were: • Substance Abuse and Mental Health, • Chronic Disease and Obesity, • Social Determinants of Health: Poverty Mitigation and Access to Care, • Sexually Transmitted Infections, • Maternal and Infant Health, and • Injury and Violence. MINUTES-Draft ORANGE COUNTY BOARD OF HEALTH April 25, 2018 S:\Managers Working Files\BOH\Agenda & Abstracts\2018 Agenda & Abstracts/ May Page 4 The dashboards are published yearly and posted on the website. Some of the highlights from the topics they presented on are as follows: • Drug and High School substance use decreased from 2015 to 2017 • Orange County saw more than 400 ED visits related to Medication/Drug poisoning in 2017. More than a quarter of these were related to opioids, heroin, or benzodiazepines (25.4%). • Orange County is ranked #1 (best) in the state when it comes to the number of Opioid prescriptions (.52) or pills prescribed per resident (34.5) in 2016, which represents an average. This puts Orange County on par with the lowest quartile state averages in the US in 2014 (.52‐.71). • While Orange County performs well compared to peers and NC when it comes to chronic disease, the county has vast health disparities, particularly regarding chronic diseases. Black (Non‐Hispanic) residents in Orange County die from avoidable chronic diseases such as Heart Disease and Stroke at more than two times the rate of their White (Non‐Hispanic) peers (77.1 vs 31.5 deaths per 100,000). • Orange County consistently falls short of the nation, state, and/or peers when it comes to Social Determinants of Health. In particular, affordable housing, food insecurity, and income inequality are key and pressing issues for our County. 14% of children in Orange County live in poverty, and 36% of students are eligible for free or reduced lunch. In addition, 1 in 5 residents are experiencing serious housing problems such as overcrowding or a need for repairs. Half of Orange County renters pay unaffordable rates for housing at 30% or more of their income. And of those facing food insecurity, 40% are ineligible for SNAP benefits. • The incidence of most STIs increased in 2016 for Orange County. Gonorrhea, Chlamydia and HIV Infection Rates in particular are higher for Orange County than our peers, and increasing at a significant rate. • Alcohol related vehicle indicators showed improvement from 2015 to 2016, which was identified as an area of concern on previous dashboards. Both alcohol related crash rates and reported drinking and driving behaviors among youth saw a decrease. However, texting and driving is rising among youth (21% in 2017, compared to 17% in 2015). • Orange County performs well on most indicators of Maternal and Infant Health, however many disparities exist for these indicators by race and ethnicity. In 2016, Orange County also saw an increase in the teen pregnancy rate and % of teen pregnancies that are repeat. The BOH members had questions that were addressed by Ms. Young. VI. Reports and Discussion with Possible Action A. Strategic Plan 2018-2020 Review Beverly Scurry, BOH Strategic Plan Manager, presented an overview of the updates and revisions that occurred as a result of the three subcommittee (Social Determinants of Health, Physical Activity & Nutrition and Substance Abuse & Mental Health) meetings. At those meetings, the subcommittees provided their recommended focus areas and action steps for inclusion in the 2018-2020 Board of Health Strategic Plan. The Board will vote on its approval at next month’s meeting. MINUTES-Draft ORANGE COUNTY BOARD OF HEALTH April 25, 2018 S:\Managers Working Files\BOH\Agenda & Abstracts\2018 Agenda & Abstracts/ May Page 5 B. Health Director Report In addition to her report, Ms. Stewart provided highlights of the New Health Director Orientation she attended that fulfilled a requirement of her position. She also mentioned that the Family Success Alliance (FSA) was awarded a grant from the Kenan Charitable Trust in the amount of $300,000 ($100,000/year for the next 3 years). Lastly, Ms. Stewart stated that the Medicaid Cost Settlement payment for 2016 had been received. C. Media Items Kristin Prelipp, Communications Manager, briefly mentioned the article topics of the FSA, whooping cough and poverty simulation that Ashley Rawlinson brought to Person County that were included in the Media Items packet. Media items were in the packet which focused on Orange County’s events and our involvement in various efforts. At 8:50pm, Paul Chelminski motioned to close the open session and Jennifer Deyo seconded. VII. Closed Session to Consult with Attorney Paul Chelminski motioned to go into closed session and Mia Burroughs seconded. VIII. Board Comments None. IX. Adjournment Sam Lasris moved to adjourn the meeting at 9:32pm and Bruce Baldwin seconded. The next Board of Health Meeting will be held June 27, 2018 at the Orange County Health Department, 300 West Tryon Street, Hillsborough, NC at 7:00 p.m. Respectfully submitted, Quintana Stewart, MPA Orange County Health Director Secretary to the Board Agenda Item Number: ORANGE COUNTY BOARD OF HEALTH AGENDA ITEM SUMMARY Meeting Date: June 27, 2018 Agenda Item Subject: 2018 Innovation Grant Update Attachment(s): PPT Presentation Staff or Board Member Reporting: Purpose: ____ Action _ X Information only ____ Information with possible action Summary Information: Victoria Hudson, Innovation Grants Manager, will discuss updates to the 2017-2018 Innovation Grant projects, adjustments to the process, and the status of the process for 2018-2019. Recommended Action: ___Approve ___Approve & forward to Board of Commissioners for action ___Approve & forward to ___________________________ ___Accept as information ___Revise & schedule for future action ___Other (detail): Innovation Grant Fund Update 2018 Victoria Hudson Innovation Grants Manager Purpose •The Orange County Health Department strives to empower all staff to identify, study, and solve problems that impede quality services delivery and access for clients and the public. •The Innovation Fund is a great tool that provides a way for staff to identify innovative potential solutions and receive funding to pilot that solution. History – funding •Medicaid Cost Settlement dollars were set aside by the Board of Health, at the request of the Health Director Colleen Bridger, in order to create a fund for new, innovative projects. This was formalized in the fall of 2012, with the first year of projects starting in 2013. History – projects IMPLEMENTATION YEAR GRANTS 2014 4 2015 5 2016 10 2017 (1/2) 1 2017-2018 3 Adjustments to the Process •Encourage team approach •Know technological limitations •Be realistic about time for implementation •Develop stronger evaluations •Fiscal accounting methods •Develop a rubric for grading grant proposals 2017 (1/2) •One grant for a Pre-k Tooth Brushing Initiative finished full implementation in June 2017. •There was slow resistance to implement the program, through education and compromising on the timing, the teachers were pleased with the project. •The parents were excited to be part of this project and showed interest. The students have enjoyed our visits and also seem to be excited about brushing during school. 2017-2018 – projects Name Lead Be the 1 To Suicide Prevention Campaign Ashley Rawlinson FOH Food Safety Training Victoria Hudson Onsite Water Protection Calendars Barbara Hawksworth Innovation Success- BeThe1To •Multiagency involvement •Suicide prevention month activities: kickoff event, awareness walk, and QPR prevention training •2 focus groups among High School students •Meeting with the Director of Healthful Living & Athletics, in Chapel Hill Carrboro City Schools and student advisors at high schools to discuss support groups OSWP Calendars Ready for 2019 Front of the House Food Safety •Video production and booklet production required more time than expected •Excellent cooperation from volunteers, videographers, printers, and photographers •The first measure of implementation will be in July with training provided free of change to every establishment in OC •The link to the video will be made public after the initial measures 2018-2019 Cycle •Call for ideas- 9 ideas submitted •5 selected for full applications •Grant announcement late June •Implementation can begin as early as July 1 •Mid-year progress is due December 31 •Final report is due June 30 2018-2019 – proposals Name Lead Transportation Assistance Renee Kemske, et al Patient Education Julie Johnson, Meghann Johnson Intraoral Cameras Dr. Stephanie George 41 or Below Angela Sowers, et al Art for OCHD Kristin Prelipp Questions? www.OrangeCountyNC.gov/Health De c e m b e r 2 0 1 8 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Fe b r u a r y 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ja n u a r y 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Ne w Y e a r ’ s D a y Ma r t i n L u t h e r K i n g , J r . Bi r t h d a y Ja n a u r y 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Ma r c h 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Fe b r u a r y 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Fe b r u a r y 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Ap r i l 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Ma r c h 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Da y l i g h t S a v i n g T i m e Ma r c h 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Ma y 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Ap r i l 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Go o d F r i d a y Ap r i l 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Ju n e 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Ma y 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Me m o r i a l D a y Mo t h e r ’ s D a y Ma y 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Ju l y 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 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14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Au g u s t 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Oc t o b e r 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Se p t e m b e r 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y La b o r D a y Se p t e m b e r 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 No v e m b e r 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Oc t o b e r 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Oc t o b e r 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 De c e m b e r 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 No v e m b e r 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Th a n k s g i v i n g Th a n k s g i v i n g Da y l i g h t S a v i n g T i m e En d s No v e m b e r 2 0 1 9 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Ja n u a r y 2 0 2 0 Su M Tu W Th F Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 De c e m b e r 2 0 1 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Sa t u r d a y Th u r s d a y Fr i d a y Tu e s d a y We d n e s d a y Su n d a y Mo n d a y Ch r i s t m a s Ch r i s t m a s Ch r i s t m a s Co u n t y O f f i c e s c l o s e d ORANGE COUNTY ENVIRONMENTAL HEALTH 131 W MARGARET LANE, HILLSBOROUGH, NC 27278 919-245-2360 Food Safety for Front of the House Welcome to OCHD FOH Food Safety. This training is self-led. There are pre-test and post-test mate- rials available. View the accompany- ing video and follow along in this book- let. Space is provided for note-taking. The plan of the project is to focus edu- cation on food handlers who prepare beverages and garnish foods. The objective is to control the points where food safety is unknown, forgotten, or ignored, specifically cross-contamination observed during FOH inspections activities. Orange County Environmental Health believes there are two pos- sible deliverables: (1) increased protection of the public; and (2) reduced violations during inspections. Acknowledgments and Funding Statement Thanks to the EHS of Orange County who designed, developed, pro- grammed, trained, and cared to implement FOH food safety training. The FOH Food Safety Program has been brought to your establish- ment by the Innovation Grant of the Orange County Health Depart- ment. Innovation Grants allow Orange County Health Department employ- ees to develop solutions for identified problems in ways that improve the health of Orange County residents or create efficiency on the job. Truly innovative ideas with positive results are often sustained by County and continue their implementation after the grant has ended. Please let the Orange County Health Department know the benefits of this program. http://www.orangecountync.gov/departments/health/kudos.php Our mission is to enhance the quality of life, promote the health, and preserve the environment for all people in Orange County. The Orange County Health Department welcomes all clients seeking health services, regardless of their immigration status. We are com- mitted to the health of our entire community, and want our clients to know that we follow all medical confidentiality laws, which protect their information. Hand Washing 3 Personal Hygiene 5 Bare Hand Contact 7 Clean Utensils 9 Miscellaneous Contamination 11 Test Your Knowledge 13 Contents 2 15 HINT: Talking Points to FOH Staff  A quick tool for employers to use to enhance existing train- ing  An easy tool for employers to start a train- ing that is needed  Increase sani- tation scores  Prevent food- borne illness Why Food Safety Training for FOH? Front-of-the-house (FOH) food and beverage em- ployees traditionally have been held to different standards than kitchen staff. However, the NC Food Code (2012) does not make that same dis- tinction. As a matter of fact, the Code considers anyone who may come into contact with food, clean utensils and equipment, linens, and single service a “food employee.” Often FOH staff are not only in contact with food, they are in direct contact with ready-to-eat foods and the last place in the flow of food before the consumer eats the food. The Orange County Health Department wanted to provide quick training that can be used to help FOH staff identify the steps in their tasks where they can do their part to prevent a food borne illness or inju- ry to the consumer. Even though the Code is clear about what is expected and who are responsible, violations of bare hand contact per- sist and are being attributed to FOH food employees. A typical food protection manager’s certificate course does not specifi- cally address bartending or bever- age preparation. An out-of-the-box employee training has been difficult to find, one that serves this purpose exclusively. This FOH training is designed to be brief; to supple- ment other trainings of the employer; and to ad- dress the five most common violations of the NC Food Code observed during the inspection of FOH activities. As FOH staff may be aware, they are also the staff that the most visible to the public. The appearance of demonstrating food safety knowledge ensures good public relations. References 1. Dane A. Jensen, David R. Macinga, David J. Shumaker, Roberto Bellino, James W. Arbogast, and Donald W. Schaffner (2017) Quantifying the Effects of Water Temperature, Soap Volume, Lather Time, and Antimicrobial Soap as Variables in the Removal of Escherichia coli ATCC 11229 from Hands. Journal of Food Protection: June 2017, Vol. 80, No. 6, pp. 1022-1031. 2. Laura R. Green, Vincent Radke, Ryan Mason, Lisa Bushnell, David W. Reimann, James C. Mack, Michelle D. Motsinger, Tammi Stigger, and Carol A Selman (2007) Factors Related to Food Worker Hand Hygiene Practices. Journal of Food Protection: March 2007, Vol. 70, No. 3, pp. 661-666. 3. James F. Meadow, Adam E. Altrichter, Jessica L. Green. (2014). Mobile phones carry the personal microbiome of their owners PeerJ. 2014; 2: e447. Published online 2014 Jun 24. 8. Where can a wiping cloth can be stored? A. In the bucket of sanitizer in between uses. B. In the apron strings or in the back pocket on a FOH staff person. C. In the hand sink. D. With the soiled linens. 9. When gloves are inconvenient, they can be substituted by utensils that employees use to handle food instead of touching it directly. A. True B. False 10. Towel drying and polishing are the same activity when cleaning glassware. A. True B. False 1-A, 2-C, 3-B, 4-D, 5-A, 6-C, 7-B, 8-A, 9-A, 10-B 14 3 Hand Washing How to Wash Hands 1. Use a hand sink intended for hand washing by food employees. 2. Rinse hands under clean, warm running water. 3. Apply soap. 4. Rub hands together vigorously for 10 to 15 seconds, while clean- ing also fingernails, wrists, and arms. 5. Thoroughly rinse hands under clean, running water. 6. Dry hands immediately using single-use disposable towels or hand drying device. 7. Turn the water off with the towel: never use those clean hands. When to Wash Hands The Code states that employees are to wash their hands and any ex- posed parts of the arms in the below situations:  Before donning gloves for working with food and changing gloves for changing tasks  Immediately before working, such as bar prep, bread prep, and setting tables.  After touching one’s body parts, one’s phone, one’s hair and face, pull- ing up pants, etc.  After using toilet facilities (wash them in the toilet room AND when re- turning to task).  After coughing, sneezing, using a handkerchief or tissue, using tobac- co, eating or drinking.  After bussing, cleaning tables and menus, and washing bar ware. Where to Wash Hands ...Only in a designated hand washing sink or an approved automatic hand washing facility. Employees cannot clean their hands in a sink used for food preparation, in a ware washing sink, or a utensil sink for utensils, implements, dishes, and pans. 4. Which of the following is true about hand washing? A. The mechanical action of scrubbing reduces the microorganisms. B. Warm water is more comfortable and encourages hand washing and the Code requires water no less than 100 °F. C. The use of single-use paper towels aids in the reduction of bacte- ria. Complete hand drying and friction with the towel are critical to reduce recontamination. D. All of the above. 5. Polished nails, gel nails, acrylic nails, and longer nails must be cov- ered when handling food, clean utensils and equipment, linens, and single service. A. True B. False 6. Which of the following is NOT true of employee beverages? A. It may be in the front of the house area. B. It must be stored down and away from food prep and storage. C. The beverage must be covered, A screw-top drink is approved. D. It must be consumed in a manner that does not contaminate the hands. 7. The NC Food Code prohibits all jewelry including necklaces and dangling earrings and piercings. A. True B. False 4 13 A Word About Gloves Gloves are UTENSILS and they can be just as significant a source of contamination as hands. Gloves tend to be changed less frequently than actually needed. Do You Have Obstacles?  Inadequate food employee training  Hand sinks that are not supplied  Not enough hand sinks  Hand sinks in bad locations  Hand sinks being used for something else  Too busy Hand Washing Facts  The mechanical action of scrubbing reduces the microorganisms.  Although washing in warm water has not been proven to remove more microorganisms1, it’s more comfortable and encourages hand washing. The Code requires water no less than 100°F.  The presence of rings on the fingers may result in greater bacterial counts on the hands after washing. Hand sanitizers do not clean hands.  The use of single-use paper towels aids in the reduction of bacteria. Complete hand drying and friction with the towel are critical to re- duce recontamination. Buttons, levers and crank-on towel dispens- ers are sources of recontamination. Notes:_______________________________________________________ _____________________________________________________________ _____________________________________________________________ 1. Long ponytails and unkempt beards present a significant risk of contacting exposed food. A. True B. False 2. Unused preset tableware may be re-used if: A. Tableware is removed at the seating of patrons at the table. B. The tableware is rolled where no part of the mouth-contact surface is exposed. C. Both A & B D. Neither. Preset tableware may not be re-used. 3. ___ are potentially the worse source of hand related contamination that a FOH staff person will contact without washing his/her hands. A. Knives B. Cell phones C. Bar towels D. Drink cups Test Your Knowledge 12 5 Bare Hand Contact According to the FDA, bare hand contact can transfer dangerous pathogens from hands to food, spreading foodborne illness2. In fact, bare hand contact with ready-to-eat foods is responsible for 30% of restaurant foodborne illness outbreaks. Bare hand contact is espe- cially problematic with ready-to-eat foods because they are intended to be eaten without any additional washing or cooking. That’s why the NC Food Code prohibits bare hand contact with ready-to-eat foods. FOH Bare Hands, Where?  A bar back preparing bar garnishes including washing and juicing fruit, trimming herbs like mint or basil, and refilling garnish centers and rimmers  A bartender garnishing skewers, garnishing glasses, and bruising herbs, etc.  A wait staff person cutting baguettes or refilling chips basket  A wait staff person touching diners’ food while putting it in the take- out box  A wait staff person refilling the parmesan grinder Scooping with the Glass This should be common sense. Never use the glass as a scoop. The glass may break which is a physical contaminant (and broken glass looks quite a bit like ice). Hands may come into contact with the ice while scooping. Refills Use care to never touch the rim of a diner’s glass with the refilling ves- sel, pitcher, soda gun, etc. POS, Debit and Credit Cards, and Currency FOH staff act in the cashier capacity. The “touchscreen” is not clean. Money is not clean. Debit and credit cards are potential sources of con- tamination from the consumers’ hands, pockets, wallets, and purses and, of course, everywhere else they have presented their cards previ- ously. Hand washing is the best, only defense for the FOH handling the point-of-sale computers and tablets, and currency and card payments. Storage on the Floor Storage is never permitted on the floor. This includes bus pans and chemical supplies. These items may be on the lowest shelf of a table or cabinet rack. The Code also states that sanitizer buckets may not be stored on the floor. The reasons are very simple. The floor may ap- pear clean but it is not cleaned and sanitized like other surfaces in the FOH area. One may transfer unknown contamination from the floor to a clean surface by moving an item from the floor. Employee Beverages  Food employees may have beverages in the FOH work area such that the beverage is: -Covered, -Stored in an area away from food preparation or food storage (down and away), and -Consumed in a manner that does not contaminate the hands of the food employee. No screw-caps. Sport bottles, sippy cups, and disposable cups with a lid and straw that can be used for consumption without touching the mouth-contact part are perfect for this. 6 11 HINT: Open kitchens and Expo areas are very trendy. Managers working Expo can sometimes send the wrong message by using their bare hands when they should not and by not correcting the staff. Fixing Bare Hand Situations  Prepare as much garnish in advance, using pre-made skewers, slices, and twists.  Prepare pre-made garnishes in kitchen, not in the FOH.  Use tongs and kitchen shears to handle and to cut herbs for garnish or muddling.  Use tongs for melon, berries, cherries, ol- ives, and pearl onions.  Use a scoop for ice.  Use small deli paper for sliced fruit and rim- ming.  Use tongs for rolls, biscuits, and pastries.  Use scoop for the chips.  Use clean linen to hold loaf breads.  Use gloves when no utensil is appropriate. More About Gloves Gloves are a great solution for avoiding bare hand contact, but they can be inconvenient. When gloves are inconvenient, they can be substituted by utensils that employees use to handle food instead of touching it directly. Notes:_________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ Miscellaneous Sources of Contamination This page is dedicated to specific, yet miscellaneous, sources of contamination that may be associated with the operation of the front of the house. Cell Phones Cell phones are potentially the worse source3 of hand related contami- nation that a FOH staff person will contact without washing his/her hands. It is important for employers to designate and area and a time for cell phone usage. Need to know the time: Hang a wall clock and use timers. Bar Towels  A bar towel must always be clean to sight and touch.  A bar towel maybe (1) dry and in use; (2) damp and in use; (3) in the bucket of sanitizer in between uses; or (4) in the soiled linen storage.  A bar towel may not be stored in the apron strings or in the back pocket on a FOH staff person.  A bar towel may not be rinsed in the hand sink. HINT: Employers must des- ignate an area for food employees to eat and drink and store personal items like cell phones, purses, backpacks, lunchboxes, medicines, and clothes. 10 7 Personal Hygiene Hair Restraint The Code says effective hair restraint must be worn. This means all body hair that may come into contact with food. If preparing garnish, hair on the arms and upper chest must be covered with clothing. Food employees who only serve bev- erages, wait staff, and hostesses are not required to wear hair restraint IF they present a minimal risk of contam- inating exposed food. Long ponytails and unkempt beards do present a significant risk of contacting exposed food. No one wants a hair in his/her drink or on their tableware. The Code requires pre-requisite per- sonal hygiene of all food employees. Because FOH staff come into contact with food, clean utensils and equipment, linens, and single service, it is very im- portant to enforce a uniform policy on personal hygiene. Adhering to a clear uniform policy can help avoid awkward conversations with staff about personal cleanliness. Clothes (if no outer covering like a smock or chef coat, is required) and outer coverings, like aprons, must be changed at least daily and appear clean. Personal “appearance” is not usually the problem for FOH staff. Actually, the chal- lenge is to keep personal appearance, apparel, and accessories aligned with the Code. HINT: Your employer should review Employee Health Policy frequently with the FOH employees because they come into direct contact with the public and their personal items. How to use a 3 compartment bar sink 1.Dump beverage remnants in an approved sink for dumping. This may be done in the first or second vat of bar sink in batches. Then set up the sink to wash. 2. Wash in water no less than 110°F. 3. Rinse adequately. 4. Check the sanitizer strength and temp. 5. Sanitize with approved sanitizer by immersion. 6. Verify that the mechanical dish machine operates at the temps/ sani on the data plates. 6. Air dry. Never towel dry. 7. Polish only after glass is dry. Use a clean wiping cloth that has never been used for another purpose. HINT: If your bar or wait station does not have an approved dump sink, STOP. Do not dump in the hand sink. Do not dump in a bucket. Glasses with leftover drink go to the kitchen. Menus FOH must consider the menus as a “de facto” utensils that must be cleaned. Although it is not a food contact surface, menus transfer microbes from person to person. Clean the menus at least daily and remember, you can only wash your own hands. 8 9 Jewelry The Code prohibits food employees from wearing wrist jewelry. That includes threaded bracelets, inspirational bracelets, metal jewelry, wrist watches, smarter watches, and fitness trackers. NOTHING is allowed on the wrists. Finger jewelry is limited to one plain band. One ring. That is plain. No bezeling, etching, engraving, and stones are allowed. These are considered obstacles to hand washing and possible physical contaminants if jewelry fails into food and beverage. The Code does not address piercings, ear rings, necklaces, and bejeweled attire. It is highly recommended to address these other accessories early because they can be risks that are easily eliminated with a good uni- form policy. Notes:_______________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ Fingernails Using the same rationale as jewelry, nail length and nail polishes may be obstacles to hand washing and may pose physical con- tamination risks. For FOH employees, there are really only two options.  Natural nails must be trimmed and unpolished.  Polished nails, gel nails, acrylic nails, and longer nails must be covered when handling food, clean utensils and equip- ment, linens, and single service. This means dipping the soup, plating butter, rolling silverware, and packing take-out. Clean Utensils Great care goes to ensure that all tableware and glassware are cleaned and sanitized in between uses. Clean Utensil Storage If clean utensils are stored in the FOH areas, they must be transported in a san- itary manner. They must be carried in dish racks or placed on carts. Avoid stacking glasses and plates against the body or carrying stacks by hand. Use trays or baskets to transport table- ware to wait stations where tableware is rolled. Preset tables  Dining tables may be preset where the table has been cleaned.  Unused preset tableware may be re-used if: -the exposed tableware that is not needed is removed at the seating of patrons at the table, or -the tableware is rolled where no part of the mouth-contact surface is exposed.  Tableware that is not removed must be bussed with the table.  There are many ways to roll silverware that is acceptable.  Do not preset bar seating unless tableware is fully rolled.  Clean the exterior of condiments daily.  Do refill condiments without cleaning and sanitizing the containers.  Never refill single-use containers. Innovation Grant Fund Update 2018 Victoria Hudson Innovation Grants Manager Purpose •The Orange County Health Department strives to empower all staff to identify, study, and solve problems that impede quality services delivery and access for clients and the public. •The Innovation Fund is a great tool that provides a way for staff to identify innovative potential solutions and receive funding to pilot that solution. History – funding •Medicaid Cost Settlement dollars were set aside by the Board of Health, at the request of the Health Director Colleen Bridger, in order to create a fund for new, innovative projects. This was formalized in the fall of 2012, with the first year of projects starting in 2013. History – projects IMPLEMENTATION YEAR GRANTS 2014 4 2015 5 2016 10 2017 (1/2) 1 2017-2018 3 Adjustments to the Process •Encourage team approach •Know technological limitations •Be realistic about time for implementation •Develop stronger evaluations •Fiscal accounting methods •Develop a rubric for grading grant proposals 2017 (1/2) •One grant for a Pre-k Tooth Brushing Initiative finished full implementation in June 2017. •There was slow resistance to implement the program, through education and compromising on the timing, the teachers were pleased with the project. •The parents were excited to be part of this project and showed interest. The students have enjoyed our visits and also seem to be excited about brushing during school. 2017-2018 – projects Name Lead Be the 1 To Suicide Prevention Campaign Ashley Rawlinson FOH Food Safety Training Victoria Hudson Onsite Water Protection Calendars Barbara Hawksworth Innovation Success- BeThe1To •Multiagency involvement •Suicide prevention month activities: kickoff event, awareness walk, and QPR prevention training •2 focus groups among High School students •Meeting with the Director of Healthful Living & Athletics, in Chapel Hill Carrboro City Schools and student advisors at high schools to discuss support groups OSWP Calendars Ready for 2019 Front of the House Food Safety •Video production and booklet production required more time than expected •Excellent cooperation from volunteers, videographers, printers, and photographers •The first measure of implementation will be in July with training provided free of charge to every establishment in OC •The link to the video will be made public after the initial measures 2018-2019 Cycle •Call for ideas- 9 ideas submitted •5 selected for full applications •Grant announcement late June •Implementation can begin as early as July 1 •Mid-year progress is due December 31 •Final report is due June 30 2018-2019 – proposals Name Lead Transportation Assistance Renee Kemske, et al Patient Education Julie Johnson, Meghann Johnson Intraoral Cameras Dr. Stephanie George 41 or Below Angela Sowers, et al Art for OCHD Kristin Prelipp Questions? www.OrangeCountyNC.gov/Health Agenda Item Number: ORANGE COUNTY BOARD OF HEALTH AGENDA ITEM SUMMARY Meeting Date: 6/27/2018 Agenda Item Subject: 2017 Annual Communicable Disease Report Attachment(s): Communicable Disease Report Staff or Board Member Reporting: Iulia Vann, Community Health Services Manager Purpose: ____ Action _ x_ Information only ____ Information with possible action Summary Information: Prevention, Investigation and Surveillance of Communicable Diseases is part of the Orange County Health Department’s mandated services. The Communicable Disease team in the Health Department monitors true and potential threats at all times, during business hours, after hours and on weekends. The Annual Communicable Disease Report presented by the Community Health Services Manager, will highlight the number of Communicable Disease cases that were investigated in 2017 and more information will be provided on the trends that have been observed over the years in some of these diseases. Recommended Action: ___Approve ___Approve & forward to Board of Commissioners for action ___Approve & forward to ___________________________ _x_Accept as information ___Revise & schedule for future action ___Other (detail): Orange County Communicable Disease Report January-December, 2017 Number of Cases Disease/Condition 2012 2013 2014 2015 2016 2017 Campylobacter 31 25 21 16 13 29 Cryptosporidium 3 8 7 4 4 3 Dengue 0 0 0 0 1 0 E.coli 2 4 5 9 Ehrlichiosis 4 4 4 2 10 7 Encephalitis (arboviral) 0 0 2 0 0 0 Group A Strep (invasive) 1 5 5 3 2 3 Haemophilus influenza, invasive 0 1 2 2 5 4 Hepatitis A 1 1 0 0 2 0 Hepatitis B (Acute) 0 0 0 3 Hepatitis B (Chronic)* 24 17 12 38 74 22 Hepatitis B (Perinatal) 12 1 10 6 Influenza Death** 0 0 0 2 3 Adult 4, peds 0 Legionellosis 0 1 2 3 3 2 Lyme 3 3 5 1 6 6 Malaria 2 1 3 2 0 0 Measles 0 8 0 0 0 0 Meningococcal Disease 0 0 1 0 0 0 Pertussis 23 4 10 6 16 10 Rocky Mtn. Spotted Fever 24 16 19 12 7 8 Salmonellosis 21 21 27 17 40 31 Shigellosis 0 4 1 1 2 5 TB 2 2 1 1 0 1 Vibrio 0 0 1 0 1 1 TOTAL 153 126 138 115 115 154 Table 9: Sexually Transmitted Disease Cases among Orange County residents by year 2013-2015 [i] 2013 2014 2015 2016 2017 Gonorrhea cases 114 112 183 163 229 Chlamydia cases 470 472 684 636 768 Syphilis cases 3 17 13 11 33 Newly reported HIV infections among OC residents 16 14 12 11 11 Newly reported AIDS cases among OC residents 8 10 8 4 0 *The above numbers are preliminary and were obtained from the 2015 fourth quarter report, annual numbers were not available. Outbreaks 2017 Date Cases Noro Virus Like Illness at Sorority House August 2017 35 Noro Virus Like Illness at Fraternity House December 2017 15 Influenza/Influenza-Like Illness at School December 2017 38 Pertussis Community Outbreak December 2017 20 Historical Information 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Rabies Contacts 15 27 17 4 36 241 398 358 370 268 303 301 333 418 523 466 407 404 Pertussis Cases 0 4 0 4 2 0 2 0 11 18 2 4 23 4 10 6 16 10 TB cases 7 5 2 5 (Jail) 5 4 2 7 (Jail) 7 (Jail) 1 4 3 2 3 1 1 0 1 Latent TB Infections Treated 11 24 32 29 44 53 35 85 72 65 41 64 53 59 50 37 41 41 Refugee Arrivals/ CD Screenings 227 118 51 87 78 73 76 58* 146 23 Annual Communicable Disease Report 2017 Iulia Vann, MPH Community Health Manager Purpose ∗To reduce morbidity and mortality resulting from Communicable Diseases that are a significant threat to the public health in Orange County. ∗Investigate events in a timely manner so that needed control measures can be rapidly identified and applied. Communicable Disease Program ∗Best practice – share with involved stakeholders and with the Board of Health ∗LHD Accreditation Benchmark 2.5 – it is the LHD responsibility to take reports of CD, look at the incidence and note aspects that may need to be communicated to the stakeholders, public and the BOH when the reports indicate a disease or level that is outside the normal incidence. Annual CD Report 21 5 0 27 1 1 16 5 0 17 1 0 13 2 2 40 2 1 29 9 0 31 5 1 0 5 10 15 20 25 30 35 40 45 2014 2015 2016 2017 Foodborne Illnesses 10 0 12 2 6 2 38 2 16 3 74 5 10 4 22 4 0 10 20 30 40 50 60 70 80 Pertussis Influenza Deaths Hepatitis B - Chronic Haemophilus Influenza 2014 2015 2016 2017 Vaccine Preventable Diseases 5 3 19 4 1 2 12 2 6 0 7 10 6 0 8 7 0 5 10 15 20 Lyme Malaria RMSF Ehrlichiosis 2014 2015 2016 2017 Vectorborne Illnesses 7 2 4 3 4 3 3 2 0 1 2 3 4 5 6 7 8 Cryptosporidium Legionellosis 2014 2015 2016 2017 Waterborne Illnesses 472 112 17 14 10 684 183 13 12 8 636 163 11 11 4 768 229 33 11 0 0 100 200 300 400 500 600 700 800 900 Chlamydia Gonorrhea Syphillis New HIV New AIDS 2014 2015 2016 2017 Sexually Transmitted Diseases Date Cases Noro Virus Like Illness at Sorority House August 2017 35 Noro Virus Like Illness at Fraternity House December 2017 15 Influenza/Influenza-Like Illness at School December 2017 38 Pertussis Community Outbreak December 2017 20 Outbreaks 2017 523 1 50 76 466 1 37 58 407 0 41 146 404 1 41 23 0 100 200 300 400 500 600 Rabies Investigations TB cases LTBI Refugee Arrivals 2014 2015 2016 2017 Other relevant data Agenda Item Number: ORANGE COUNTY BOARD OF HEALTH AGENDA ITEM SUMMARY Meeting Date: June 27, 2018 Agenda Item Subject: Fluoride Ad Hoc Committee Update Attachment(s): Staff or Board Member Reporting: Jessica Frega Purpose: ____ Action _X Information only ____ Information with possible action Summary Information: An update on the first ad hoc fluoride committee where the preliminary review process was discussed. Recommended Action: ___Approve ___Approve & forward to Board of Commissioners for action ___Approve & forward to ___________________________ _X_Accept as information ___Revise & schedule for future action ___Other (detail): Agenda Item Number: ORANGE COUNTY BOARD OF HEALTH AGENDA ITEM SUMMARY Meeting Date: June 27, 2018 Agenda Item Subject: NALBOH Annual Conference Attachment(s): PowerPoint Staff or Board Member Reporting: Purpose: ____ Action _ X Information only ____ Information with possible action Summary Information: An overview of the 2018 NALBOH conference scheduled for August 8-10, 2018 at the Marriot Raleigh Crabtree Valley in Raleigh will be presented. Recommended Action: ___Approve ___Approve & forward to Board of Commissioners for action ___Approve & forward to ___________________________ _X_Accept as information ___Revise & schedule for future action ___Other (detail): NALBOH 2018 Annual Conference “Strengthening the Public Health Voice” Attendees will have the opportunity to : •Network with others so we can: –Identify methods for integrating the Six Functions of Governance within the Public Health System –Discuss success stories in public health governance with other local and state board members –Evaluate successful Board of Health experiences and application of the Six Functions –Apply the Six Functions of public health governance to strengthen the public health voice •Form Partnerships and share resources •Learn Governance best practices for boards of health (for both new and seasoned board members). NALBOH 2018 Annual Conference “Strengthening the Public Health Voice” Registration Rates •Full Conference ( Wednesday – Friday) –Members - $400 –Non-Members - $500 •One Day Registration (Thursday or Friday) –Members - $250 –Non-Members - $350 •Pre-Conference (Wednesday Only) –Members - $150 –Non-Members - $250 Agenda Item Number: ORANGE COUNTY BOARD OF HEALTH AGENDA ITEM SUMMARY Meeting Date: June 27, 2018 Agenda Item Subject: Board of Health Strategic Plan Attachment(s): Board of Health Strategic Plan Staff or Board Member Reporting: Beverly Scurry Purpose: __X__ Action _ _ Information only ____ Information with possible action Summary Information: The finalized Board of Health Strategic Plan will be presented. The Board previously gathered in their subcommittees to discuss their parts of the plan. They also had an additional overview of the plan during the May board meeting. Tonight the board will vote to accept the finalized plan. Recommended Action: _X__Approve ___Approve & forward to Board of Commissioners for action ___Approve & forward to ___________________________ ___Accept as information ___Revise & schedule for future action ___Other (detail): Orange County Board of Health Strategic Plan 2018-2020 Social Determinants of Health Physical Activity Nutrition Mental Health Racial Equity Community Engagement 919.245.2400 www.OrangeCountyNC.gov/Health Charge The Board of Health is the primary policy-making and adjudicatory body for the Health Department. It is charged to protect and promote the public health of Orange County. Every two years, the Board of Health establishes a new strategic plan based on community health priorities and research on policies proven to improve community and individual health. Contents Orange County Board of Health Strategic Plan 2018-2020 INTRODUCTION ......................................................................................................................... 1-2 Priority: SOCIAL DETERMINANTS OF HEALTH ...................................................................... 3 Focus Area #1: Serve as a catalyst and advocate for health outcomes in the Family Success Alliance. Focus Area #2: Advocate for and pursue policies and practices aimed at improving access to care, with a focus on cultural and language barriers to access. Priority: PHYSICAL ACTIVITY AND NUTRITION .................................................................. 3-4 Focus Area #1: Advocate for and pursue policies, practices, and partnerships aimed at increasing access to healthy foods and safe places for physical activity. Focus Area #2: Advocate for and pursue evidence-based policies, practices, and partnerships that increase physical activity and improve nutrition in schools. Priority: SUBSTANCE ABUSE AND MENTAL HEALTH ........................................................ 4-5 Focus Area #1: Serve as a catalyst and advocate for policies and practices that promote integrated care in the Orange County Health Department and other medical providers in the county. Focus Area #2: Advocate for and pursue policies, practices, and partnerships that improve substance abuse and mental health services in Orange County, especially to vulnerable populations such as the homeless and those connected with the criminal justice system. ENGAGEMENT .............................................................................................................................. 5 Focus Area #1: Actively engage with local government, advisory boards, and the community on Board of Health strategic plan priority areas. TIMELINE ...................................................................................................................................... 6 Every four years the Orange County Board of Health commissions a Community Health Assessment (CHA) to identify pressing and emerging community health issues. The latest Community Health Assessment was completed in December of 2015. As in years past, the Board adopted the community’s top three health priorities from the CHA to focus the Board’s next policy-focused Strategic Plan. The community’s top three priorities: 1) Social Determinants of Health 2) Physical Activity & Nutrition and 3) Substance Abuse & Mental Health More detailed information on the most recent Community Health Assessment (CHA) is available on the Health Department website HERE. To oversee the work of the Strategic Plan, the Board of Health has three oversight committees—one for each priority—that meets to ensure action steps and deliverables are met. 2016—2018 Strategic Plan Highlights Full report accessible on Board of Health website SOCIAL DETERMINANTS • The Orange County Dental Clinic implemented a text messaging service in July 2017. Since implementation, 2360 appointments have been confirmed through the messaging system, 3132 email addresses have been enabled and confirmed valid, 5060 unduplicated cell phones have been enabled and confirmed valid, and the patient no show rate has decreased from 15% to 12% since July 2017. • The Board of Health received a report, found HERE, on Over-the-Counter Birth Control. PHYSICAL ACTIVITY AND NUTRITION • The BOH supported three teachers of the Partnership Academy in the Orange County School System to attend the Action-Based Learning Training. Partnership Academy has implemented movement activities into all core classes. These activities serve to build cooperative and relationship skills, teamwork and a sense of belonging in a fun, move- ment-oriented atmosphere. SUBSTANCE ABUSE AND MENTAL HEALTH • OCHD’s integrated behavioral health program improves patient health outcomes by integrating mental health and substance abuse services into OCHD clinical services. Services include annual screening of all teen and adult patients for depression, alcohol and other substance use; brief therapeutic clinical interventions; and referrals. Since 2016, the program has served 731 patients. • The BOH received a report by Cardinal Innovations Healthcare Solutions that outlines how Orange County Government contributes approximately $1.3 million annually to the INTRODUCTION Page 1 Local Maintenance of Effort (MOE) Funding that is divided among over 30 separate line items and 12 entities to address mental health and substance abuse. That presentation can be found HERE. • The Orange County Health Department has a designated seat on the Orange County Justice Advisory Council (JAC). The JAC’s goals include examining the County’s justice system through collaborative efforts and research, promoting safety, improving the just and efficient treatment of offenders and reducing crime rates, incarceration rates and recidivism. ENGAGEMENT • Twice a year the board is presented with a summary report of local boards within Orange County. The report is based on the work of local boards as it pertains to the top priorities of the Board of Health. Strategic Planning in Context The Board of Health Strategic Plan is a tool created by the Board to implement new policies, conduct research, and create recommendations and guidelines, for its members, OCHD staff, and community partners to address the top health priorities in the county. These plans not only communicate how we will address the community’s health priorities, but also how our values as an organization drive our work. In the last year, the Orange County Health Department (OCHD) has undergone a significant leadership change. In December 2017, new Health Director, Quintana Stewart, MPA was hired to lead the organization forward and guide the board in a strategic direction of innovation and accreditation accountability. “My vision for Orange County Health Department is that we operate as innovative Health Strategist building deliberate community partnerships, implementing evidence-based practices, and addressing social determinants of health as we take a holistic look at our community,” states Stewart. In 2019, OCHD will undergo the next Community Health Assessment (CHA) process and in 2021, the next Accreditation process. These mandated processes greatly inform the strategic direction and leadership of the Board of Health. Closely aligning the Boards strategic plan with the CHA and Accreditation processes will allow the board to implement policies, recommendations, and guidelines that align with the state mandated responsibilities of the department and needs of the greater community. BOH Chair Susan Elmore states, “We’re excited to take the time between now and the next strategic plan to really dive into alignment of all strategic planning processes that occur within the OCHD. This will help ensure that we are meeting crucial benchmarks, valuing the input of our staff, and aligning our efforts with the needs of the community.” Page 2 Quintana Stewart, MPA Efficiency, customer-centered, innovation, and high quality are values that drive the staff, services, and programs within the OCHD. The department is examining itself internally and externally through a racial equity lens to ensure those values are upheld for all who come in contact with OCHD. We recognize that systems can be responsible for perpetuating racism in the community; therefore the department is working to dismantle racism by reviewing all policies, programs, services, and work culture to ensure that all clients receive the services that they need most and that staff have an work environment in which they feel valued. Priority: Social Determinants of Health Health is much more than what happens within the walls of a clinic or hospital. Health is influenced by our homes, schools, jobs, and access to social and economic opportunities. These impacts on health are known as the Social Determinants of Health (SDH). Issues such as poverty, access to care, employment and transportation were all discussed as im- portant SDH in Orange County by residents during the 2015 Community Health Assess- ment. The Board of Health will work to address these issues through the focus areas and subsequent action steps below. Focus Area #1: Serve as a catalyst and advocate for health outcomes in the Family Success Alliance. 1) By January 2019, the Board of Health will further explore policy and funding options to support the updated Family Success Alliance Strategic Plan. 2) By August 2019, Health Department staff will explore the use of clinical tools, such as ACEs screening, to use in OCHD clinics to identify important social deter- minants of health and appropriate interventions. Focus Area #2: Advocate for and pursue policies and practices aimed at improving access to care. 1) Annually, the Board of Health will offer support to the Healthy Carolinians Access to Care Committee to raise awareness and utilization of transportation and NC 211 in Orange County. Action Steps Page 3 (Left) REC logo (Pictured Center) In April 2018 Orange County Government sponsored a delegation to attend the Equity Summit 2018 in Chicago, Illinois. (Right) The Racial Equity Commission (REC) is a nine-member committee that serves as a catalyst to ensure that racial equity is an active agent throughout all organziational processes and to improve the work environment for all staff members. Priority: Physical Activity and Nutrition Obesity remains a top health concern for Orange County adults and children. Chronic diseases are the leading cause of death in Orange County, and heavily influenced by physical activity and nutrition. Prevention is the most effective way to address obesity and the chronic diseases related to it. Effective prevention means ensuring safe places for physical activity and access to healthy foods in all communities. The Board of Health will work to address these issues through the focus areas and subsequent action steps below. Focus Area #1: Advocate for and pursue policies, practices, and partnerships aimed at increasing access to healthy foods and safe places for physical activity. 1) By December 2018, the BOH will collaborate with the Orange County Food Council and UNC Students to explore food policies that are feasible to implement in the Orange County community. 2) By June 2019, the PAN Subcommittee will explore the creation of a health app, to highlight safe places for physical activity and nutrition options in Orange County. Focus Area #2: Advocate for and pursue evidence-based policies, practices, and partnerships that increase physical activity and improve nutrition in schools. 1) Each fiscal year for the school systems in Orange County, the Board of Health will offer a formalized small grant opportunity to all schools to implement in-class or other physical activity programs. Priority: Substance Abuse & Mental Health Substance abuse and mental health issues permeate local public health. From exposure to environmental tobacco smoke causing an increase in cardiovascular disease to the challenges associated with ensuring medication compliance in a depressed patient with a communicable disease, mental health and substance abuse have far-reaching health and economic impacts. Addressing these problems will take a fully engaged and active presence by all organizations serving these clients. The Board of Health will address this issue through the focus areas and subsequent action steps below. Focus Area #1: Serve as a catalyst and advocate for policies and practices that promote integrated care in the Orange County Health Department and other medical providers in the county. 1) By March 2019, Health Department staff will investigate the feasibility, follow-up referral options, and reimbursement barriers for primary care providers to provide and bill for Screening, Brief Intervention, and Referral to Treatment (SBIRT), telephone and face-to-face consultation with behavioral health providers, and care provided by a be- havioral health and primary care provider on the same day in the same clinic. Focus Area #2: Advocate for and pursue policies, practices, and partnerships that improve substance abuse and mental health services in Orange County, especially to Action Steps Page 4 Action Steps vulnerable populations such as the homeless and those connected with the criminal justice system. 1) By October 2019, the SAMH Subcommittee will explore with Cardinal Innovations Healthcare Solutions and other local mental health stakeholders the evidence-base, feasibility of, and follow-up referral options for mental health screening and referral kiosks in target community locations. 2) By March 2020, Health Department staff will partner with criminal justice and jail partners to explore a pilot system to ensure continuity of behavioral health care during and after incarceration. Engagement Focus Area #1: Actively engage with local government, advisory boards, and the community on Board of Health Strategic Plan priority areas. 1) The Board will receive summaries on the activities of applicable local boards or governing bodies at meetings two times per year, or as necessary for timely board action. 2) By August 2019, the Board will support racial equity work in the Orange County community by collaborating with and establishing partnerships with local community partners who are also working on racial equity within their organization and community. Action Steps Page 5 The Board of Health is the primary policy-making and adjudicatory body for the Health Department and is charged to protect and promote the public health of Orange County. The Board is mandat- ed by state law and is composed of profession- als representing specified health related fields in addition to several at-large members and attend regularly scheduled meetings. Timeli ne for Comp letion 2 018 2019 2 020 Social Determinants of Health Q 3 Q 4 Q1 Q 2 Q 3 Q 4 Q1 Q 2 Focus Area # 1: Support for Family Success Alliance Explore policy and funding to support the FSA Strategic Plan Explore screening tools for social determinants of health at OCHD clinics Focus Area #2: Increase Access to Care Support Health Carolinians in the areas of transportation and NC 211 Physical Activity and Nut r ition Focus Area #1: Increase access to healthy food and safe place for physical activity Explore food policies in collaboration with the Orange County Food Council Explore the creation of a health app Focus Area #2: Physical Activity & Nutrition in Schools Provide small funding opportunity for schools to increase PAN opportunities Substance Abuse & Mental Health Focus Area #1: Polices & Practices to Promote Integrated Care Investigate reimbursement barriers for PCPs to provide integrated care Focus Area #2: Policies & Practices for SAMH services in Orange County Explore mental health screening and referral kiosks Explore system of continuity of care before/after incarceration Engagement Focus Area #1: Engage with Policymakers and Community Summaries on policy actions of local boards twice a year Establish collaborative relationships with organizations working on racial equity Page 6 TIMELINE 919.245.2400 www.OrangeCountyNC.gov/Health Health Director’s Report June 2018 • June 1, 2018 – Met with Finance & Administrative Service (FAS) Supervisors. • June 2, 2018 – Via invitation from Orange Resilience Initiative (ORI), participated as a Panelist for the film viewing RESILIENCE: The Biology of Stress & The Science of Hope at the Silver Spot Theatre in Chapel Hill. • June 4, 2018 – Final transition meeting with former Interim Health Director, Dorothy Cilenti. • June 5, 2018 – Campus & Community Coalition (CCC) Work Group Meeting; gave the purpose and charge to a new CCC Work Group tasked with using a public health philosophy to inform policy/systems level change; co-facilitated with Chapel Hill Town Manager, Roger Stancil. • June 6, 2018 – BOH Ad-hoc Fluoridation Review Committee • June 7, 2018 – Orange County Department Director’s Meeting • June 7, 2018 – BOCC Human Services Budget Work Session • June 8, 2018 – Joint DSS/Health Management Team Meeting; great meeting full of program information sharing; staff from both departments express interest in continued meetings. • June 18, 2018 – Family Success Alliance Advisory Council Meeting • June 20, 2018 – Meeting with Triad AIDS Group to discuss potential collaborative work with OCHD. • June 20, 2018 – Meeting with UNC Maternal & Infant Health staff to discuss collaboration on project “Designing Resilient Systems for Collaborative Maternal Mental Health”. • I have been selected to participate in the 2018 North Carolina Public Health Leadership Institute (NC PHLI). This is initiative is co-sponsored by the North Carolina Division of Public Health, the North Carolina Public Health Association and the North Carolina Institute for Public Health at the UNC Gillings School of Global Public Health. The program includes on-site and distance learning activities from July 2018 to June 2019. Program Updates HPES • Multiple program areas are working on Strategic Planning during Summer 2018 – Family Success Alliance and Board of Health • Healthy Homes Program is exploring video conferencing technology to enable staff to conduct home visits when EH staff and/or nurses are unable to physically join them at the home; video conferencing will allow the patient to receive the services from EH/Nursing in lieu of their physical presence onsite. • Family Success Alliance hosted two Family Fun Day Events during the month of June for program participants and community residents in Zones 4 & 6. Both events were well attended. PHS • EPIC Go-Live scheduled for June 26th; staff have spent the bulk of June training • New Clinic Manager, Lisa Lowe, joined the team on June 4th. • New Part-Time Advanced Practice Practitioner, Jane Grace, joined the team on June 18th. Communications Manager & Communicable Disease • Kristin is working on Ebola signage for Clinics; in response to the outbreak of Ebola in the Democratic Republic of Congo (DRC), the NC Communicable Disease Branch advises local health departments to obtain travel history from all patients that come in for care. Environmental Health • Search continues for an EH Director. FAS • New Informatics Manager hired; Ms. Juliet Sheridan will join the team on Thursday, June 28, 2018. Juliet was a CDC Fellow with the Health Department last year. Upcoming Events • June 27, 2018 – Meeting with Jeff Strickler, Vice President, UNC Hospital Hillsborough Campus • July 11 & 25, 2018 – State Health Coordinating Council Public Hearings on the NC Proposed 2019 State Medical Facilities Plan (SMFP). Parents warned of possible chickenpox at East Chapel Hill High School | The Herald Sun http://www.heraldsun.com/news/local/education/article211926759.html[6/20/2018 11:36:08 AM] LOCAL NEWS SPORTS OPINION ENTERTAINMENT  80°  Sign In | Subscribe EDUCATION Parents warned of possible chickenpox at East Chapel Hill High School This patient with chickenpox developed lesions on the skin of his chest and torso. Chickenpox is an infectious disease caused by the varicella-zoster virus resulting in an itchy blister-like rash, tiredness and fever. It appears first on the trunk and face, but can spread over the entire body causing between 250 and 500 itchy blisters. 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LEARN MORE Close Parents warned of possible chickenpox at East Chapel Hill High School | The Herald Sun http://www.heraldsun.com/news/local/education/article211926759.html[6/20/2018 11:36:08 AM] HILLSBOROUGH — BY GREG CHILDRESS gchildress@heraldsun.com May 25, 2018 03:28 PM Parents are urged to be vigilant after a possible case of chickenpox was reported at East Chapel Hill High School this week. The Orange County Health Department sent parents a letter Wednesday, warning them about their children's possible exposure to the contagious disease. The student in question also attended East Chapel Hill High's combined musical concert performance Tuesday with Phillips Middle School. "If your child develops any symptoms of chickenpox, contact your child’s pediatrician or local health department to discuss his care. Please call ahead if you are planning to visit any type of healthcare facility," Quintana Stewart, the Orange County health director wrote parents. Chickenpox is a contagious disease caused by the varicella-zoster virus (VZV). Symptoms include a blister-like rash, itching, tiredness, and fever lasting an average of four to six days. Most children recover without any problems. The disease is spread through the air from an infected person’s coughing or sneezing or by direct contact with the blisters. A person with chickenpox can spread the disease one to two  Parents warned of possible chickenpox at East Chapel Hill High School | The Herald Sun http://www.heraldsun.com/news/local/education/article211926759.html[6/20/2018 11:36:08 AM] days before they get the rash until all of their blisters have formed scabs. It takes from 10 to 21 days after exposure to a person with chickenpox for a person to develop chickenpox. People with questions or concerns are asked to call their medical provider or Iulia Vann, the Orange County public health services manager, at 919-245-2425. Greg Childress: 919-419-6645, @gchild6645  COMMENTS  0 Comments Sort by Facebook Comments Plugin Newest SUBSCRIPTIONS Start a Subscription Customer Service eEdition Vacation Hold Pay Your Bill SITE INFORMATION About Us Contact Us Newsletters News in Education