HomeMy WebLinkAboutAgenda - 11-21-2000-8mORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 21, 2000
Action Agenda
'Item No. S- ~
SUBJECT: _ Bid Award: Vertical Baler for Orange County Landfill -
DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No
Services and Solid Waste
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, 245-2652
Bid Tabulation Gayle Wilson, _968-2885 -_
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE; To consider awarding a bid for a Vertical Baler for the Orange County Regional
Landfill.
BACKGROUND: Funds have been included in the FY 2000-01 Solid Waste/Landfill Operations
Fund budget for the purchase of a Vertical Baler. The baler will be used to bale metal during
recycling processing, and will serve as a back up to the existing horizontal baler for the rest of the
material.
Bids were solicited from sixteen vendors. Two bidders responded. Bids were evaluated by staff.
Tri-State Process Equipment Company of Monroe, North Carolina submitted the lowest
responsible bid that was responsive. Their bid was for a Selco Model V5-XHDSA at a net
delivered and installed cost of $24,500.
The new baler is to be used to bail steel and aluminum cans. The existing baler has been used to
bale both metal cans and plastic; however, it is not designed to adequately bale metal, which is
more difficult to crush. Improperly bailed cans reduce the number of cans in a bale and cause the
bale to not be as tightly tied. Additionally, there is frequently limited space to manage both
materials within the queuing space for materials waiting to be bailed at the single bailer.
Staff consulted with UNC solid waste management staff regarding the possibility of collaborating
on metal baling. UNC does not presently have baling equipment, and opportunities in the near
term for joint use of a machine appear limited based on existing County and UNC operational
setups. However, Solid Waste Management staff consult regularly with University staff regarding
areas of possible collaboration on solid waste management, and UNC has a designated
representative who attends Solid Waste Advisory Board meetings while the University considers
whether it wishes to become a full partner in the interlocal agreement on solid waste
management.
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FINANCIAL IMPACT: Total cast of the equipment acquisition, if approved by the Board, would
be $24,500. Sufficient funds are available within the FY 2000-01 Solid Waste Management
budget, with $22,500 budgeted for this equipment and the additional $2,000 available from
underexpenditures in other capital accounts.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to Tri-State
Process Equipment Company of Monroe, North Carolina in the amount of $24,500; and authorize
the Purchasing Director to execute the necessary paperwork.
BID TABULATION -
BID # 1209
BID FOR: VERTICAL BALER BID AWARDED TO:
CLOSING DATE: 10-12-2000 BID PRICE:
CLOSING TIME: 3:00 PM
BUDGETED AMOUNT:
VENDOR NET BID DELIVERED
AND INSTALLED
. Tri-State Process Equipment Company $24,500.00
Quick Vac, Inc. $42,963.00