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HomeMy WebLinkAbout2018-459-E Arts - Seawell Elementary arts grantDocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 Oar •'•� a * North Or y + Carolina • Arts ORANGE COUNTY ARTS COMMISSION `•4V ��•' Council UCP �� o err 1_ 2018 -19 GRANT AGREEMENT r r l ` 400 ' Fifry years C dJ fi1 �I L � 51 RI fl � ! ♦ � !,� r of feoder3h +� THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and Seawell Elementary School ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non -profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed nine hundred eighty -three dollars ($ 983) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar -for- dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised July 2018 DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA433OD8 A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Proj ect. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non —assi -nent. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $983 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsoranmm/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself /herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran e� countync. _og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA433OD8 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on hnh alf of the Grant Recipient OacuSigned by: �0267ACd5Fff9496... Amca Dunose, Frincipal For and on hphalfofOrange County Government EDocu3igned by: E0637994B755E477... tsonme Hammers>ey, Lounty Manager 5 Revised July 2018 8/20/2018 8/23/2018 Date Date DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 July 19, 2018 Arrica DuBose Seawell Elementary School 9115 Seawell School Road Chapel Hill, NC 24516 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council ❑Orange County Award $983.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Number Drummer Residency Stipulations ❑Grantee must spend $0 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA433OD8 Orange County Arts Commission Organization Name Seawell Elementary School by Jeanne Evers in 2018 -19 Grassroots Arts Program Grant Application jfevers @gmail.com Original application Mailing Address of Organization How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? Nature of Organization Schools Only: If you are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? 9115 Seawell School Road Chapel Hill, NC 27516 Word of mouth No Arts Education Provider Yes Powered by Submittable U 06/04/2018 id. 10496425 06/04/2018 DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 Organization Seawell Elementary is a public elementary school in Chapel Hill. All Description students receive weekly visual art and music classes. Additionally, the school offers a variety of in- school and after - school activities that enrich the students' educational and social development. Some school- and district -level activities include Soaring Seahawks, Guitar Club, Math Olympiad, and Triangle Chess. A recent addition to our enrichment programs is our MakerSpace, a place to encourage creativity through invention. The Seawell PTA provides funding for art, music, and technology, sponsors family programming events like Big Fall Play Day and Bingo Night, and provides teacher reimbursement for classroom supplies. Additionally, with the financial support of the PTA, Seawell offers 3 -4 cultural enrichment programs per year in the form of artistic presentations for the students. By creating well- rounded students, Seawell is able to have a positive impact on the lives of its students, families, and the communities of Chapel Hill and Orange County. School Arts Programs PTA Cultural Enrichment Performances 3 -4 times a year Music Curriculum for all grades Art Curriculum for all grades MakerSpace for all grades Family FORT Night — cultural exchange and performances Folkmoot - Students learn dances and create visual art representing countries and cultures from all over the world During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 581726146 Organization http: / /ses.chccs.kl2.nc.us Website Authorizing Official's Arrica DuBose Name Authorizing Official's Principal Title Authorizing Official's 919- 967 -4343 Phone Authorizing Official's adubose @chccs.k12.nc.us Email DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA433OD8 Applicant Race Black /African American Financial Overview 23cd2f6a- 123f- 4b10- be7c- df9c33adOc8b.xlsx Organizational Financial Statements Seawell_ PTA _ Grass roots_Grant_Q1 _Fiscal_Year_2016- 2017_ income _and_expense_statement.pdf Seawell_ PTA _ Grass roots_Grant_Q2_Fiscal_Year 2017- 2018_budget.pdf Seawell_ PTA _ Grass roots _Grant_Q3_Fiscal_Year_2018 - 2019_ draft _budget_Budget_Overview.pdf Title of Grant Number Drummer Residency Request Grant Amount $1547 Requested Is the person in Yes charge of this program or project different from the Authorizing Official? Project Director Jill Hemming Austin Name Project Director Title Head of the PTA Cultural Enrichment Committee Project Director Street Address Project Director Phone Project Director Email What are you requesting funding for? 124 Stateside Drive Chapel Hill, NC 27514 919 - 619 -5667 jihemmin @gmail.com A specific program or project DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 Project /Program We are requesting funding to help cover a residency with Troy Summary Kryzalka, also known as "Number Drummer." We are booking Number Drummer performances for all of our students through the Arts in Schools program at the Carrboro Arts Center. A Grassroots Grant would allow us to add smaller workshops with Number Drummer for each of our 4 fourth grade classes. Each year, our PTA seeks to provide a special artistic enrichment activity for fourth - grade students. We think Number Drummer would be perfect, providing our children with an interactive, multi - sensory experience, allowing them find new ways to think creatively, and to learn about music, mathematics, and literacy in a playful, hands -on environment. Project Start Date September 24, 2018 (no earlier than July 1, 2018) Project End Date (no later than June 30, 2019) September 28, 2018 Project Goals The goals of this project are to inspire children to think creatively, and to enrich all of our students with a hands -on cultural and educational experience. Number Drummer utilizes technology as an interactive platform and positive learning tool. It allows children with mathematical and musical intelligence to shine and excel. It unveils gifts and talents regardless of age, ability or disability, and fosters creativity. It provides a pathway for every learning style and is differentiated through its layered skills and multi -level framework. Special needs children or struggling learners do not feel isolated or singled out because their level of ability can simultaneously occur with other ability levels. Every participant has a chance to be independently successful, yet still be a part of a team. Number Drummer's educational potential is immense, and best of all, no experience is required. Number Drummer also integrates literacy skills, along with other important subject matter. Throughout this method, there are integrated lessons on letter sounds, syllabication, health and nutrition, character building, cultural awareness, science and social studies. One of the underlying goals of Number Drummer is to demonstrate how learning about a particular subject requires the experience and understanding of many areas. Children will discover that while they may struggle with a particular math skill, they may excel in understanding the context it was presented in. A child might not fully understand the concept of dividing, but they fully understand the meaning of sharing. DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA4330D8 Audience Description The audience would be all of the students at Seawell Elementary School in Chapel Hill, NC. Seawell has a student body composed of 551 students from a wide range of cultures and backgrounds: 43% White, 28% Asian, 12% African- American, 9% Hispanic, and 8% Other. 25% of our students are eligible for free and reduced lunch. All of our students will have the opportunity to see and participate in a live performance; the workshops will be for fourth grade students only. Location Description The project will take place in the Seawell Gymnasium. The Gym is on the first floor and is wheelchair accessible through multiple entry - level doors. Artist Description The artist is Troy Kryzalka. We learned about him through the Arts in Schools program, and are especially impressed with the hands -on, creative educational experience he offers. Troy Kryzalka has worked in music education for over 15 years and has delivered his integrated math and music learning approach to thousands of children and educators. He has an amazing ability to reach creative "outside the box" thinkers that have been discouraged by the traditional ways of learning, and because of his focus on mathematics in music, he represents the increased value and importance of music in schools. Combining his musical ability, mathematical perspective, and creative teaching methods, Troy inspires, engages, and motivates children to understand math and music from a fresh new perspective, regardless of age or ability. Number Drummer was created from an experience in Troy's life. Because of a childhood eye injury, Troy taught himself music using mathematics. Using his method, he graduated with his education degree as a music specialist, and now teaches and performs using this approach. Along with presenting Number Drummer Live shows across the United States, Troy is developing a Number Drummer mobile application and an interactive children's television show that is built upon his learning approach. Troy also teaches, has an after - school percussion academy, provides workshops, artist residencies, corporate team building sessions, and professional development for educators. Are you hiring No multicultural artists with the requested funds from this grant? DocuSign Envelope ID: 743615FF -B734- 4099 - BDOD- DC5DCA433OD8 How will the Because this would involve performances and workshops for Seawell project /program be students only, there would not be promotion or marketing needed. publicized and Mr. Kryzalka would work with teachers to prepare for the promoted to reach performances, which would involve every student in our school, and intended the workshops, which would involve our fourth graders. participants? How will you We will evaluate the program's success through teacher surveys, evaluate the success feedback from students, observation by members of our Cultural of the program? Enrichment Committee. Budgeted Expense Oc5e0aec- f5d3- 4c61- a8c8 -2a1 a600aa346.xlsx Budgeted Income 80d7ba92- dd86- 42dd- 997b- b306383a5111.xlsx Resumes of artists /administrators Troy_Kryzalka_- _Resume_2018.pdf J ill_Hemming_Austin_CV.docx Board of Directors List Seawell_Elementary_ PTA _Officers_and_Cultural_Enrich ment_Committee.docx IRS Tax Exemption NC_DOR_tax_exempt_letter_1.pdf Publicity Samples Number Drummer NC_ Curriculum _Connections_2018- 19.pdf Number Drummer LIVE_ Interactive_Performance_Info- Page.pdf Number Drummer Postcard_Front.png Number Drummer Postcard_Back.png Work Samples Letters of support (optional)