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HomeMy WebLinkAbout2018-456-E Arts - New Hope Elementary arts grant• DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 M� Oro, ±�� + North Carolina CUP ORANGE COUNTY ARTS COMMISSION ♦r Nk < ► '��i Arts Council °r 2018 -19 GRANT AGREEMENT # f � 0 N ► .400 ' Fifty years a s � u , � �r � ` � � ��� Ar i ofleadership r 11111141 i S I a24 THIS AGREEMENT, entered into this 8 day of August, 2018, by and between Orange County ( "County "), by and through the Orange County Arts Commission ( "Arts Commission ") and New Hope Elementary School ( "Grant Recipient "). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non - profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ( "Project ") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed five thousand six hundred seventy -eight ($ 5,678) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar- for - dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient 1 Revised July 2018 DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 A. Implementation. The Project implementation shall take place between July 1, 2018 and June 30, 2019. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10 %, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C. Non — assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 12, 2019. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Pagnent. The Arts Commission shall release the grant funds in the amount of $5,678 to the Grant Recipient. 6. Publicity A. Acknowled_eg ment. Credit must be given to the Orange County Arts Commission and /or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee- resources and may not be altered in any way. When no printed information is used, verbal 2 Revised July 2018 DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i. x County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects:. "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: "This program is supported by the N. C. Arts Council, a division of the Department of Natural and Cultural Resources. " B. The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he /she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below (hereinafter referred to as "default "), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised July 2018 DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti - discrimination laws, policies, rules, and regulations and the Orange County Non - Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http: / /www.oran eg countync. og v /departments /purchasing division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147 - 86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be 4 Revised July 2018 DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient DacuSigned by: `269569A91974�7... micnece vvooason,p-xecutive Director Fnr twirl nn hohnlfnfnrange County Government 1DocuSigned by: 610637994B755E477... 6in AAA, f a** #''�i,t. � Bonnie Hammersley, County Manager 5 Revised July 2018 8/15/2018 8/16/2018 Date Date DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 July 19, 2018 Michele Woodson New Hope Elementary (Orange County Schools) 1900 New Hope Church Rd. Hillsborough, NC 27514 GRANT AWARD LETTER Fiscal Year 2019 Grant Category ®Grassroots Arts Program ❑Artist Project Grant Program Funding Source ®North Carolina Arts Council X❑Orange County Award $5,678.00 Start Date July 1, 2018 End Date June 30, 2019 OCAC Report Due Friday, July 12, 2019 Project Title Artist in Residence Program (four OCS Title 1 Schools) Stipulations ®Grantee must spend $2,114 on the hiring of multicultural artists specified in the grant application. ❑Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials. Download logos on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos AND N.C. Arts Council credit line on all publicity materials. Download logos and view proper credit line language on the OCAC website at https: / /artsorange.org /grants /grantee- resources X❑The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org /events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact Katie Murray, Director (919)245 -2335 1 kmurrav @orangecountync.gov DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Orange County Arts Commission Powered by Submittable D Organization Name New Hope Elementary (Central 06/04/2018 Elementary, Efland- Cheeks id. 10497235 Global Elementary, Grady Brown Elementary) by Ambra Wilson in 2018 -19 Grassroots Arts Program Grant Application ambra.wilson @orange.k12.nc.us Original application Mailing Address of Organization How did you hear about our grant program? Did you or a representative of your orgnanization attend one of our grants training sessions? Nature of Organization Schools Only: If you are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through The ArtsCenter's Arts in Schools Program? 1900 New Hope Church Rd Chapel Hill, NC 27514 Word of mouth Yes Arts Education Provider Yes 06/04/2018 DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Organization All Title 1 elementary schools in the Orange County Schools' district Description will participate in The ArtsCenter's Artist in Residence program in the 2018 -2019 school year. New Hope Elementary is a Title 1, preK -5, school located just north of Chapel Hill with approximately 610 students and the largest ESL population in the district. Central Elementary is a Title 1, preK -5, school near downtown Hillsborough with approximately 275 students and is a designated Engineering Excellence school. Efland- Cheeks Global Elementary is a Title 1, preK -5, school located in Efland with approximately 416 students. Global studies are integrated throughout the curriculum and provide students opportunities to connect with people and cultures from across the globe through a project -based learning environment. Grady Brown Elementary is a newly identified Title 1, preK -5, school located in Hillsborough with approximately 506 students, and a growing number of ESL students. All four schools have Art and Music special area classes, which students visit once per week to learn concepts covered in the Arts Education Essential Standards. Any additional in- school art programs or experiences are funded by individual school PTAs through their Cultural Arts budgets. Programs funded through PTA Cultural Arts usually include whole school performances and /or grade level residencies; however, funding residencies is challenging for these schools whose PTA Cultural Arts budgets are often less than $2,000 for the entire year. During FY18 -19, will No your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? Organization's EIN 566001090 Organization http: / /www.orangecountyfirst.com /nh /, Website http: / /www.orangecountyfirst.com /ce /, http: / /www.orangecountyfirst.com /ecge /, http: / /www.orangecountyfirst.com /gb/ Authorizing Official's Name Authorizing Official's Title Authorizing Official's Phone Authorizing Official's Email Michele Woodson Interim Chief Academic Officer 919- 245 -4001 michele.woodson@orange.k12.nc.us DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Applicant Race White Financial Overview 992f9e0a- 7353- 45a0- 9cd4- 3330d7b3d8c0.xlsx Organizational Financial Statements AIR_Budget_2016- 17_FINAL.xlsx NewHope _AIR_Budget_2017- 18_FINAL.pdf NewHope _AIR_Budget_2018- 19_FINAL.pdf Title of Grant Request Grant Amount Requested Is the person in charge of this program or project different from the Authorizing Official? Project Director Name Artist in Residence Program (four OCS Title 1 Schools) $8,000 Yes Ambra Wilson Project Director Title Principal, New Hope Elementary Project Director Street Address Project Director Phone Project Director Email What are you requesting funding for? 1900 New Hope Church Rd, Chapel Hill, NC 27514 919 - 942 -9696, ext 44001 ambra.wilson @orange.k12.nc.us A specific program or project DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Project /Program In the 2018 -2019 school year, in partnership with The ArtsCenter, Summary approximately 1,800 students in grades K -5 at New Hope Elementary, Central Elementary, Efland- Cheeks Global Elementary and Grady Brown Elementary will participate in curriculum- integrated art residencies with professional teaching artists - 24 total residencies. This program will allow students to participate in Arts -Based Learning Experiences (ABLE) residencies, which are five -day residencies designed around a School Show at The ArtsCenter. During the residencies, teaching artists will go into classrooms for four sessions prior to students seeing shows at The ArtsCenter, and then one session following the shows. On the final day of the residencies, classroom teachers co -teach alongside teaching artists, and parents /families are invited into classrooms to observe what their children have been learning. This provides professional development for classroom teachers, and it helps parents /families feel connected to what their children are doing in school. In addition, grade levels often times incorporate the material from the residencies into parent nights, family sharing events or even district -wide events. In order to ensure teachers are also learning new instructional strategies to teach curriculum they can implement after the residency is over, they will also participate in at least one school -wide professional development workshop on arts integration each year. This will be the eighth year the Artist in Residence program will be implemented with all Title 1 elementary schools in the district, and the eleventh year since initial implementation with the first Title 1 school. Project Start Date August 20, 2018 (no earlier than July 1, 2018) Project End Date (no June 11, 2019 later than June 30, 2019) Project Goals The Artist in Residence program is an Arts in Education program that integrates the arts into the grade level curriculum. The following are goals of the program: -To reach students with varied learning styles, thus increasing academic achievement in the designated curriculum area(s) -To increase student engagement and motivation -To provide underserved students opportunities to engage in the arts when these opportunities are normally limited outside of school -To provide classroom teachers with professional development opportunities on arts integration -To bring parents /families into learning experiences, thus creating an even deeper impact that far exceeds learning in the classroom DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Audience Description The following is a breakdown of demographic information per school: Central Elementary (275 total students): 117 White, 96 African - American, 49 Hispanic, 13 Multi - Racial; 68% Free /Reduced Lunch New Hope elementary (610 total students): 290 Hispanic, 224 White, 60 African - American, 26 Multi - Racial, 7 Asian, 3 American Indian; 63% Free /Reduced Lunch Efland- Cheeks Global Elementary (416 total students): 168 White, 105 Hispanic, 98 African - American, 23 Multi - Racial, 21 Asian, 1 American Indian; 68% Free /Reduced Lunch Grady Brown Elementary (506 total students): 262 White, 141 Hispanic, 76 African - American, 24 Multi - Racial, 2 Asian, 1 American Indian; 52% Free /Reduced Lunch Location Description The art residencies will take place at all four Title 1 schools in the Orange County Schools' district: New Hope Elementary, Central Elementary, Efland- Cheeks Global Elementary and Grady Brown Elementary. Residencies will take place in regular classroom settings (K -5). Artist Description The ArtsCenter uses a core group of teaching artists who have extensive experience working in schools and have worked through the Artist in Residence program in past years. All of the following artists have also completed an application and attended a Teaching Artist Training Workshop at The ArtsCenter prior to being chosen as a core artist: - Virginia Queen has over 20 years of experience working as an actor and teaching artist. She helped develop The ArtsCenter's Artist in Residence program 12 years ago and has worked as a highly sought after teaching artist with the program since that point. In 2016 she also began managing The ArtsCenter's Artist in Residence program. -Amy Kennan Amago has over 15 years of experience as a visual artist and has designed, written, and taught rich, original art curricula, in a variety of educational settings. She has extensive experience using Visual Thinking Strategies (VTS) with students, creating and teaching STEAM - focused lessons and creating a number of interdisciplinary art units. -Anita Woodley is an African - American literary and theatre teaching artist, as well as an Emmy award - winning journalist, producer, columnist, actress, poet, mixed -media folk artist, baker, and playwright. -Kim Arrington is an African - American teaching and performing artist who uses poetry, drama, and music to reach audiences of all ages. She has worked with The ArtsCenter's Artist in Residence program since 2008 and also works as a singer and songwriter. In 2012, she was the recipient of North Carolina Central University's 40 Under 40 DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Award for excellence in the arts and is the co- founder of The Relative Pitch, a free, quarterly performance workshop for youth. -Erin Dangler is the owner of Broadway Bound, which is a company that teaches the art of musical theatre to children from elementary to high school. In addition, she is the Performing Arts Coordinator for Duke Arts in Health and a choreographer for mainstage productions for Playmakers Repertory Company in Chapel Hill. She has worked with The ArtsCenter's Artist in Residence program since 2009. -Jason Abide is a potter and ceramic artist who has taught classes to children and adults at The ArtsCenter since 2007. He has taught numerous residencies creating video and ceramic art on site with students, as well as summer camps teaching ceramics, writing and producing short films and documentary filmmaking. He is an exhibiting artist doing both solo shows and group exhibitions. -Charles Pettee is a professional guitar and mandolin player, singer, songwriter and teaching artist. He has designed assembly programs and week -long curricula for artist residencies to teach the history of Bluegrass music to a wide range of age groups and has been a part of The ArtsCenter's Artist in Residence program for several years. He is co- founder of Flying Fish recording artist The Shady Grove Band from Chapel Hill. He has performed over 5,000 shows in his 32 years as a professional musician. Are you hiring Yes multicultural artists with the requested funds from this grant? What is the total 12750 amount you will pay the multicultural artists with the funds you receive from this grant? DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 How will the The Artist in Residence program will be promoted and publicized by project /program be both The ArtsCenter and Orange County Schools. The ArtsCenter publicized and has a very successful School Show Series, and all students promoted to reach participating in the Artist in Residence program come to the theater intended to see shows directly linked to what they are learning in their participants? classrooms. The School Show Series draws students from many different counties for field trips. Before the shows begin, the Artist in Residence program is promoted so other schools are aware of residency offerings. The School Show Series, as well as the Artist in Residence program, is also publicized through a color poster that is disseminated to all area schools To keep parents and families informed about the program, letters are sent home to parents prior to the start of residencies explaining the art focus and curriculum goals. The letters also invite parents to come observe the last session. Teachers and PTAs also include information about the residencies in their classroom and school newsletters. Finally, teachers often times host `parent nights' to coincide with residencies as a way to showcase what students have learned. In addition, Orange County Schools hosts a district -wide event every Spring called Cultural Explosion, and every year several grade levels from schools participating in the Artist in Residence program participate either by hosting booths displaying created work or participating in on -stage performances. How will you The Artist in Residence program will be evaluated qualitatively evaluate the success through student and teacher evaluations administered by The of the program? ArtsCenter. These evaluations will assess the effectiveness of the program in regard to student engagement, ability to understand covered curriculum concepts and ease of planning. The ArtsCenter's Arts in Education Coordinator will also meet with all teachers following the residencies for evaluation sessions, where they will discuss strengths of the program, impacts they observed and areas to be improved in the future. Teachers will assess students' understanding of curriculum through pre and post tests before and following residencies, as well as informal assessments. Budgeted Expense 955d02e4 -573f- 4136- 87ce -31 a314cb80b7.xlsx Budgeted Income ef06c7l 2 -193a- 4773- ac38- e33b5779d554.xlsx Resumes of artists /administrators Virginia _ Queen- _Curriculum_Vitae.doc KIM_ARRINGTON_artist _ resume.pdf AmyAmago_CV teaching.doc C_ Pettee _resume_2016_formatted.pdf Erin_Dangler.resume.work.docx DocuSign Envelope ID: 2E7A343C- DD67 -4CCF- 9973- C6DBD2418216 Board of Directors List Orange_County_Schools_Board_of Education.docx IRS Tax Exemption Doc umentation_of Tax_Exempt_Status.pdf Publicity Samples School _Show Flyer _17- 18_1.pdf 2018_ Cultural_ Explosion _Performance_Program_FINAL.pdf AIR_Sample_Parent_letter 2016- 17.pdf AIR_Sample_Parent_letter 2016- 17_Spanish.pdf Work Samples Letters of support (optional)